procedures 6.02 apply procedures to develop multimedia presentations used in business

ProceduresProcedures

6.02 Apply procedures to develop 6.02 Apply procedures to develop multimedia presentations used in multimedia presentations used in business.business.

6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 22

Procedures for Creating a Procedures for Creating a Multimedia PresentationMultimedia Presentation

1.1. Identify the Purpose of the PresentationIdentify the Purpose of the Presentation

2.2. Identify the target audienceIdentify the target audience

3.3. Design and plan a multimedia presentationDesign and plan a multimedia presentation

4.4. Deliver the presentationDeliver the presentation

Steps 1 and 2 were explained in Objective Steps 1 and 2 were explained in Objective 6.01. We will now focus on Steps 3-4.6.01. We will now focus on Steps 3-4.


Storyboard the ContentStoryboard the Content A storyboard is a collection of frames A storyboard is a collection of frames

on a paper document on which the on a paper document on which the content of each slide is planned. content of each slide is planned.

It is used to organize the content in It is used to organize the content in the proper sequence and ensure a the proper sequence and ensure a consistent flow of information.consistent flow of information.

The number of frames used on the The number of frames used on the storyboard should equal the number storyboard should equal the number of slides required for the of slides required for the presentation.presentation.


Plan the DesignPlan the Design

1.1. If using a template, select one that If using a template, select one that is appropriate for the purpose and is appropriate for the purpose and target audience. target audience.

2.2. If creating a custom design, plan If creating a custom design, plan with complimentary colors that are with complimentary colors that are appropriate for the purpose and appropriate for the purpose and target audience.target audience.


Format the Master SlideFormat the Master Slide Format the footer:Format the footer:

Font size and styleFont size and style

Text Text

Slide numberingSlide numbering

Date and time Date and time

Formatting applied to the master Formatting applied to the master slide will be applied globally.slide will be applied globally.


Enter the ContentEnter the Content Remember the text rules. Remember the text rules.

Less is more – no more than 7 lines of text per Less is more – no more than 7 lines of text per slide and no more than 7 words per lineslide and no more than 7 words per line

Use language that is appropriate for the Use language that is appropriate for the audienceaudience

Correct all spelling and grammar errorsCorrect all spelling and grammar errors

Adjust line spacing to insert a Adjust line spacing to insert a consistent and adequate amount of consistent and adequate amount of white space between each line of text. white space between each line of text.


Add and Format GraphicsAdd and Format Graphics

Add graphic images that are appropriate to the Add graphic images that are appropriate to the slide content. slide content.

Remember that graphic images are used to Remember that graphic images are used to enhance communication and should be relevant enhance communication and should be relevant to the content of the slide. to the content of the slide.

Be careful not to add a file that is too large and Be careful not to add a file that is too large and slows down the presentation.slows down the presentation.

Adjust the size of the image so that it fits Adjust the size of the image so that it fits attractively on the slide and is consistent with the attractively on the slide and is consistent with the theme.theme.


Add and Format Video and Add and Format Video and AudioAudio

If appropriate and relevant, add video If appropriate and relevant, add video or audio files to the presentation.or audio files to the presentation.

Package the files with the presentation Package the files with the presentation Packaging refers to saving the files in the Packaging refers to saving the files in the

same folder as the presentation. The link same folder as the presentation. The link used to access the file must be able to used to access the file must be able to find it consistently.find it consistently.


Distinguish Between Linked Distinguish Between Linked and Embedded Filesand Embedded Files

A linked object means that the container A linked object means that the container merely saves the actual filename, as merely saves the actual filename, as opposed to the whole file.opposed to the whole file.

An embedded object is actually stored in An embedded object is actually stored in the container rather than pointing to a the container rather than pointing to a linked document or file somewhere else. linked document or file somewhere else.


Determine how the video or audio will play:Determine how the video or audio will play: Looped (continuous play)Looped (continuous play)

On mouse clickOn mouse click

Automatically Automatically

Determined the source:Determined the source: FileFile

CDCD

Determine where the sound file is located:Determine where the sound file is located: LinkedLinked

Embedded Embedded

Determine the sound’s volumeDetermine the sound’s volume

Is the sound icon hidden?Is the sound icon hidden?

Formatting the Video and Formatting the Video and AudioAudio


Tie it all together with Tie it all together with Animations and TransitionsAnimations and Transitions


Add AnimationAdd Animation Animation is used to control how the Animation is used to control how the

presentation is viewed and to add visual presentation is viewed and to add visual interest.interest. Make text and pictures fly in, bounce, and Make text and pictures fly in, bounce, and

zoom out usingzoom out using animation animation. . Animate text by word, letter, or line and add dimming Animate text by word, letter, or line and add dimming

and sound effects. and sound effects.

Use entrance and exit effects to fade pictures in and out Use entrance and exit effects to fade pictures in and out with items in a bulleted list. with items in a bulleted list.

Use dimming to keep the reader focused on the contentUse dimming to keep the reader focused on the content

Use emphasis to stress key pointsUse emphasis to stress key points


Animation SchemesAnimation Schemes A preset animation scheme A preset animation scheme

ties together several types of ties together several types of animation effects that animation effects that complement each other. complement each other.

A A schemescheme is a polished is a polished sequence of effects that can sequence of effects that can be applied to several slides be applied to several slides or the whole show. or the whole show.


Add TransitionsAdd Transitions

Transitions determine how the Transitions determine how the presentation will progress from one slide presentation will progress from one slide to the next. to the next.

Random transitions can be set globally to Random transitions can be set globally to the entire presentation or individually.the entire presentation or individually.

The speed of the each transition should The speed of the each transition should be consistent and enhance the message.be consistent and enhance the message.

procedures 6.02 apply procedures to develop multimedia presentations used in business

Documents

multimedia presentations

multimedia presentationdeliver

slide content

styletext slide numberingdate

audioif appropriate

presentation packaging

format video

line of text