pro fi_org structure
DESCRIPTION
Pro Fi_org StructureTRANSCRIPT
FINANCIAL ACCOUNTING
FI - ORGANIZATIONAL STRUCTURE
Client
This is the self contained and top most technical , commercial organisational units in SAP with separate master data and own set of tables.Define Company (OX15).A company in SAP refers to the smallest organisational unit for which individual financial statement can be drawn according to the legal and commercial requirements. A company can accept more than one company code and also these companies code use the same operative chart of account and same fiscal year variant, in addition above these companies code can use different currencies also.
Path: Sap easy access tools customizing img (implementation guide) execute projects eference img tab (spro) enterprise structure definition financial accounting define company
Click on new entries
Company TATAGC (maximum 6 digit alpha numeric)
Company name TATA GROUP OF COMPANIES
Detailed informationStreet MG Road
P.No 12345
Postal code 123456
City Mumbai
Country IN (India)
Language EN (English)
Currency INR (Indian Rupee)
Press enter key and click on save.
Note: when we click on save button system will display a request dailar box. Here we have to given the short description regarding what are the activities we had done in previous. Then system will create short description of our request number.
Short description creation
Click on create level (F8) short description company click on save click on continue (tick mark)
Come back to easy access
Define company code (OX02)
Companys code is the smallest organisational unit in FI with contained accounts enabling the drawing up of financial statement and commercial requirement of the country wherein the companies code is operating. Each company code is assigned to an operative chart of accounts and fiscal year variant and the same chart of account and fiscal year variant can be used in more than one company code. Here all companies assigned same fiscal year variant will follow the same the business calendar.
Path: Spro Img Enterprise structure Definition Financial accounting Edit, copy, delete, check company code (click on active button)
Double click on edit company code data
Click on new entriesCompany code TAST (any 4 digit of alpha numeric)
Company name TATA STEEL
Street Hydrabad
Country IN
Currency INR
Language EN
Click on address field
Name
Title COMPANY
Name TATA STEEL
Search term A
Street address
Street/house no MG Road
Postal code / city 123456 Hydrabad
Country IN
Region 01 (Andra Pradesh)
Click on save
Note: just like you can create any number of company code like TATA MOTORS, TATA FINANCE, TATA CONSULTANCY etc. press F8 for next entry.
Come back in to easy access
Assign company code to company (OX16)
Path: Spro img enterprise structure assignment financial accounting assign company code to company.
Click on position
Company code TAST
Code
CopmanyTAST
TATAGC
Press enter key and click on save.
Click on continue button
Come back to easy access
Define Business Area (OX03)
In FI this internal organisational units represents a separate operational responsibility. Separate business area financial statements (both Balance sheet and P&L statements) can be created for internal purposes.
Path: Spro img enterprise structure definition financial accounting define business area.
Click on new entries
Business AreasDescription
TAHYHydrabad
TAPUPune
TACUCalcutta
Press enter key and save
Fiscal year settings (OB29)
Fiscal year is nothing but period normally made up to 12 month for which company draw up their financial statements and values their inventory. There is no any condition regarding the fiscal year is a calendar year or non-calendar year and also the fiscal year is need not necessarily to contain 12 month (periods), in case if the fiscal year is less than 12 periods then its called shortened fiscal year.
Fiscal year Variants (OB29)Fiscal year variants helps in defining the relationship between the calendar and fiscal years, it is specifying the number on of posting periods and special posting periods required in fiscal year. There can be maximum 12 posting periods and 4 special periods in General Ledger (GL) accounting.Special Periods: Besides the normal 12 posting periods, SAP allows for defining maximum of 4 more posting periods it is known as special periods. This periods is used for year-end closing activities.Path: Spro Img Financial accounting (new) Financial accounting global setting (new) Ledgers Fiscal year and posting periods Maintain fiscal year variants
Click on new entries
FVDescriptionNo. postingNo. posting periodNo. special period
TEApr-Mar 4 spl12124 (maximum)
Press enter key
Select your fiscal year variant code (TE) and double click on period folder
Click on new entries
MonthDayPeriodYear shift
04 (April)3010
05 (May)3120
06 (June)3030
07 (July)3140
08 (Aug)3150
09 (Sept)3060
10 (Oct)3170
11 (Nov)3080
12 (Dec)3190
01 (Jan)3110-1
02 (Feb)2811-1
03 (Mar)3112-1
Press enter key and save
Assign company code to fiscal year variants (OB37)
To find out your company code click on position and type TAST
Fiscal year variants TE
Press enter key and save
Come back to easy access
Open and close posting period In simple term open period can be refers that a period which are going to start posting. If you do not want to post any business transaction on that particular period we can keep that period in close posting.
Path: Spro Img Financial accounting (new) Financial accounting global settings (new) Ledgers Fiscal year and posting period Posting period.
A) Define variants for open posting periods (OBBO)Path: same
Click on new entries
VariantsName
TEPO (any 4 code)Posting period variants
Press enter key and save
Come back
B) Open and close posting period (OB52)Path: same
Click on new entries
VariantA/C typFrom P1YearTo P1YearFrom P2YearTo P2Year
TEOP+ 12008122008132009162009
Press enter key and save
C) Assign variants to Company code (OBBP)Path: sameClick on Position
Company codeVariants
TASETEOP
Press enter key and save
Field Status Groups
The field status of an individual field or a group of field is marked into a Field Status Group which is then assigned to individual GL master records.Path: Spro Img Financial accounting (new) Financial accounting global settings (new) Ledgers Fields
Define Field Status Variants (OBC4)Path: Same
Select 0001 field data variants then click on copy as (F6) icon at the time it will be display in the following manner.
FSTVField status name
0001Field status for 0001
Now you have to change in this following manner
FSTVField status name
STTV (any 4 code)Field status for TAST
Press enter key and click on copy all then (tick mark)
Click on save
If you want to view the status group select your field status variants STTV.
Double click on Field Status Group folder then double click on G001 then double click on General Data .
Select Text as Required entry, Assignment Number as Optional entry and others are remaining Suppress.
Double click on Additional Account Assignment Group.
Select Business Area as Required entry and others are remaining Suppress.
Come back click on save again come back
Assign company code to field status variants (OBC5)Path: Same
Click on position
Company code TAST
Field status variants FSTV
Press enter key and save.
CHART OF ACCOUNTChart of account is the list of all GL account used in one or more company codes for recording the business transaction. For each GL account, the chart of account contain the reference number (account number), account name and other technical and functional detail.
Types of chart of account Group Chart of Account: it is used for consolidation purpose all company codes with dissimilar operative chart of account falling under a company, it is also known as Corporate chart of account.
Country Chart of Account: it contains the GL accounts to meet the specific statutory or legal requirements of a company from where a company code operates. Country charts of accounts other wise known as Alternate Chart of account.
Operative chart of account: A chart of account must be assigned to each of the company codes and this chart of account is using for maintain the regular activities of the company.
Operating chart of account settings
Path: Spro Img Financial accounting General ledger accounting General ledger accounts Master data Preparation
A) Edit chart of accounts list (OB13)Path: Same
Click on new entries
Chart of account CHAC (any 4 code)
Description Operating Chart of Account
Maintain language English
Length of GL account number 8 (maximum)
Press enter key and save.
Come back wise
B) Assign company code to chart of account (OB62)
Path: Same
Click on position
Company code TAST
Chart of account CHAC
Press enter key and save
Come back wise
Define Account Group (OBD4)
Path: SameClick on new entries
Chart of accountAccount groupNameFrom accountTo account
CHACLILiabilities100001200000
CHACASAssets200001300000
CHACINIncomes300001400000
CHACEXExpenses400001500000
Press enter key and save
Come back wise
Define Retained Earnings Account (OB53)Path: Same
Assign chart of account CHAC
P&L StatementsAccounts
X100001
Press enter key two times and ignore the warning message.
Click on save. Come back
GENERAL LEDGER ACCOUNTINGFI General ledger
This sub-module is integrated with all other sub-modules within FI and outside FI
Some General ledger account List
Liabilities (100001 200000)Assets (200001 300000)
SRef- NoName of GL AccountsSRef-NoName of GL Accounts
1100001Retained Earnings Account1200001Land
2100002Share Capital Account2200002Building
3100003General Reserve Account3200003Plant
4100004Secured Loan Account4200004Machinery
5100005SBI Loan Account5200005Furniture
6100006Unsecured Loan Account6200006Asset Under construction
7100007SBI Over Draft Account7200007Cash Account
8100008Sundry Creditors Account8200008SBI Bank Account
9100009Rent Outstanding Account9200009ICICI Bank Account
10100010Advance Received Account10200010HDFC Bank Account
11100011Bills Payable Account11200011HDFC Check Deposit
12100012Bills Discounting Account12200012Sundry Debtors
13100013Accumulated Depreciation13200013Bills receivable Account
14100014HDFC Check issue Account14200014Advance paid Account
15100015Input tax Account (Purchase)15200015Loan to ABC Company
16100016Input Surcharge Account16200016Telephone Deposit Account
17100017Input Education-cess17200017Showroom Advance
18100018Output tax Account (Sales)18200018Petty Cash book
19100019Output Surcharge Account
20100020Output Education-cess
21100021TDS on Rent Account
22100022Surcharge on TDS Account
23100023Education-cess on TDS
Incomes (300001 400000)Expenses (400001 500000)
SRef- NoName of GL AccountsSRef-NoName of GL Accounts
1300001Sales Account1400001Purchase Account
2300002Purchase Return Account2400002Sales return Account
3300003Sales of Scrap Account3400003Salaries Account
4300004Insurance clime received 4400004Wages Account
5300005Rent received Account5400005Fright Account
6300006Interest received Account6400006Telephone bill Account
7300007Exchange rate gain Account7400007Electricity bill Account
8300008Cash discount received 8400008Printing and Stationary
9300009Sales of Assets Account9400009Rent Account
10300010Profit on sales of Assets 10400010Consultation Fee Account
11400011Interest paid Account
12400012Cash Discount paid Account
13400013Exchange rate loss Account
14400014Bank charges Account
15400015Bills Discounting charges
16400016Depreciation Account
17400017Loss on Sales of Assets
18400018Assets Retirements Account
GL Account Creation (FS00)
Path: Sap easy Access Accounting Financial Accounting General ledger Master records GL Accounts Individual processing Centrally.
GL Accounts 100001(Retained earnings Account)
Company code TAST
Click on Create fields
Type/Description
Select Account Group - Liabilities
Balance sheet Account
Short text Retained earnings
Long text Retained earning Accounts
Click on Control Data tabAccount currency INR
Only balance in local currency
Line item display
Sort key 001 (posting date)
Click on create/bank/interest/tax tabField Status Group G001 (General)
Note: if you want to create another GL account click on type/description tab change the GL account number in to 100002 press enter key and create GL account.
1) Just like we can create any number of GL account
2) Assets and Liabilities are Balance Sheet account
3) Incomes and expenses are Profit and Loss account
4) Activate the only balance in Local currency check box in control data for Balance sheet account only. It does not need for Profit and Loss account.
Assign the Field status group G005 for Cash and Bank accounting
Remaining all GL account Assign G001
GL Documents types number ranges settings (OBA7)Path: Spro Img Financial Accounting new Financial account global settings Documents Documents type Define documents types entry view
Click on position
Documents type SA
Double click on SA documents type and click on number range information
Company code TAST
Click on change Intervals
Click on Insert intervals
No
Year
From Number
To Number
01
2009
1
100000
Press enter key and Save. (Tick mark)
Come back wise
Tolerance for GL documents posting (Amount limitation for users)
Path: Spro Img Financial Accounting new GL accounting new Business transaction Open item clearing Clearing differences
A) Define Tolerance Group for GL Accounts (OBAO)
Click on new entries
Company code TAST
Tolerance group Tolerance for GL
Press enter key and Save
Come back wise
B) Define Tolerance group for Employees (OBA4)Click on new entries
Group
Company code TAST
Amount for documents 9999999999 (for unlimit)
Amount per open item account item 999999999
Cash discount per line item 5%
Permitted payment differences
Revenue 100
Expenses 100
Press enter key and Save
Come back wise
Assign users for tolerance groupUsername
Tolerance Group
Blank
Blank
Present we are not doing this because we are not creating tolerance group
Enter Global parameters of a Company code (OBY6)
In the global parameters we can view the what are the activities we are assigned to our company code
Path: Spro Financial Accounting new Financial accounting global settings Global parameters for company code Enter global parameters
Click on position
Company code TAST(Tick mark)
Select our company code and double click
Activate Business area for Financial statements
Activate Propose Fiscal year
Activate Define default value date
Activate Negative Posting permitted
Press enter key and Save
Come back wise
GL Documents Posting
Transaction1) Share capital received 1000000 on 01-04-2009 by Cash
2) Cash deposit in SBI 200000 on 2-04-2009
3) Paid salaries 10000 by cash on 01-05-2009
All these GL documents posted to TAHY business area
GL DocumentsCash account Dr1000000
To Share capital account1000000
SBI account Dr200000
To Cash account
200000
Salaries Account 10000
To Cash
10000
Posting Case of GL accountDebit Key 40Credit Key 50
GL Documents Posting Process (F-02)Path: Sap easy access Accounting Financial Accounting General ledger Posting General postingDocuments date 01-04-2009Type SA
Company code TAST
Posting Date - 01-04-2009
Period 01
Currency INR
Documents header text Share capital Documents
Post key 40
Account Cash Account
Press enter key
Amount 1000000Business area - TAHY
Text Share capital Received by cash
Post key 50
Account Share capital Account
Press enter key
Amount - *(Copy Previous amount)
Text - + (Copy previous text)
Click on more field
Business area TAHY (Tick mark)
Press enter key
Go to Documents in Menu bar Select Simulate (Shift+F9)
Check the entries and Save (Cltr + S).
Display of GL Documents (FB03)
Path: Sap easy access Accounting Financial Accounting General ledger Documents Display
Documents Number Put blank
Company code TAST
Fiscal year 2009
Click on documents list tab
Press F8 for execute
Press enter key
Now system displays a details box this dailar box we call layout. Now in this layout contain the different type of column related of our documents. If you want insert any new column in this layout click on Change layout field on Application tool bar. Now system displays the two types of column
Displays column: These column are already displayed in our layout
Column sets: These column are not displayed in our layout
Now select one of the column in column sets (User name) select left arrow and then click on Save
Save layout. Keep / and Your name
If you want to view the full documents double click on each documents number.
Display of GL Account balance(FS10N)
Path: Sap easy access Accounting Financial Accounting General ledger Accounts Display balances
GL accounts Cash account
Company code TAST
Fiscal year - 2009
Business area TAHY
Press F8 for execute
Display of GL Line items (FBL3N)
In this line items systems displays a particular GL account activities. This mean in which
Documents, which documents date, which documents type, which branch, How much we are debiting and Crediting etc..
Path: Sap easy access Accounting Financial Accounting General ledger Accounts Display/ change line items
GL Accounts Cash account
Company code TAST
Multiple documents Posting
Paid salaries through bank on 01-05-09 for this following Business areas
Hyderabad TAHY- 2000
Mumbai TAMU- 2000
Banglore TABG- 2000
Pune - TAPU- 2000
Multiple Documents Posting procedures (FB50)Path: Sap easy access Accounting Financial Accounting General ledger Posting Enter GL Accounts documents postings (FB50)
Click on Company code tab
Company code TAST
Documents date 31-05-2009
Posting date 31-05-2009
Documents header text Salaries Paid
GL Account
D/CAmount in documents Text
Business area
Salaries AccountDebit
1000
Salaries Paid
TAHY
Salaries AccountDebit
1000
Salaries Paid
TAMU
Salaries AccountDebit
1000
Salaries Paid
TABG
Salaries AccountDebit
1000
Salaries Paid
TAPU
Press enter two times
Cash Account
Credit
4000
Salaries Paid
Press enter key and Click on Simulate tab and Save
In any GL Documents maximum posting line items is 999
Business area Overview report
Go to FS10N for display of GL Accounts balance
GL Accounts Salaries Account
Company code TAST
Fiscal year - 2009
Business area
Press F8 for execute
Now Go to Environments in Menu bar select Business area Overview Report
From Period 2
To Period 2
Work list Preparation This work list we are using for view the group wise balances
Go to FS00 Create the following GL Accounts
1- Salaries Accounts
2- Telephone Bill
3- Electricity Bill
4- Printing and Stationary
Work list Preparation for Administrative ExpensesPath: Sap easy access Img Financial Accounting General ledger accounting GL Accounts Balances Maintain work list for display balances.
Double click on GL Accounts
Click in create field
Work_list TAST _ADM (Any code)
Name Work list Preparation (Tick mark)
(Administrative Expenses)
Value 400005
400006
400007
400008
Press enter key and Save
Go to (FB50) Post the following GL documents on 30-05-2009 in Hyderabad Business area
Salaries Accounts - 1000
Telephone Bill - 1000
Electricity Bill - 1000
Printing and Stationary 1000
To Cash - 4000
Display of work list wise (Group wise balance) balance
Go to FS10N for displaying GL balances
GL Accounts
Company code TAST
Fiscal year - 2009
Click on activate work list tab
GL Account work list TAST ADMN
Business area TAHY
Press enter key
Press (F8) for execute
Now you will get the 4000 cumulative balances. If you want to view the GL Account balances Double click on 4000
Deletion of GL Accounts
Actually once GL account created in SAP its not possible to delete that GL Account only its possible when the GL have (No posting at all)
Delete the GL Accounts (OBR2)Path: Spro Img Financial Accounting GL accounting GL Accounts Master data Delete Delete GL Accounts
Activate Delete GL Accounts
GL Accounts Select GL a/c
Activate with General Master data
Activate in Company code TAST
Activate Test Run
Press F8 for execute
Come back and Deactivate Test Run check box and again Press F8 for execute
Click on Yes
Blocking of GL Accounts
If you block any GL accounts and the time it is not possible to post any value in to that GL Accounts
Blocking Procedures
Go to FS00 Select any GL account and Click on Change field
Click on block field
Activate the Blocked for posting check box in Company code data
Press enter key and Save it
Go to F-02 Try to post some value in salaries account at the time you will get the following messages
Account is TAST is blocked for Postings
Unblock GL Accounts
Go to FS00 Select the Salaries Account
Click on change fields
Click on block field and Deactivate the Blocked for Posting
Check in the Company code and Save it.
Blocking of Chart of Accounts
If you block the chart of account on the time its not possible to create any GL Account under this Chart of Accounts
Go to OB13 for chart of accounts list click on position
Chart of Account CHAC
Double click on the Chart of Accounts
Activate the Blocked Check box and Save it
Go to FS00 try to Create a GL Accounts on the time you will get the followings messages
Chart of accounts CHAC Blocked creation of new GL Account Possible
Unblock Chart of Account
Go to OB13 for chart of accounts list
Click on position
Chart of account company code CHAC
Double click on your chart of Account and Deactivate the Blocked check box and Save
HOLD DOCUMENTS
This hold documents we are using for incomplete documents
Go to F-02 enter the following documents on 15-05-09
Salaries Account 1000
To Cash account 2000
(Its an incomplete documents)
Documents Date 15-05-09
Type SA
Company code TAST
Posting Date 15-05-09
Period 02
Currency INR
Header text Hold Documents
Post key 40
Accounts Salaries Accounts
Press enter key
Amount 1000Text Hold Documents
Post key 50
Account Cash Account
Press enter key
Amount 2000Business area TAHY
Press enter key
Now go to Documents in Menu bar Select Hold Temporary Documents No-01 (Give any number)
Click Hold Documents tab
Complete the posting of Hold Documents
The remaining 1000 posted to wages account
Go to F-02 Follow same procedures
Go to Documents in Menu bar Select Get Hold Documents
Temporary Documents Number 01
Press enter key
Post key 40
Account Wages Account
Press enter key
Amount 1000
Click on Simulate and Save
PARK DOCUMNETS
Park documents we are using for a post dated documents
Go to F-02 enter the following documents on 15-05-09
Salaries Account 1000
To Cash account 1000
Documents Date 15-05-09
Type SA
Company code TAST
Posting Date 15-05-09
Period 02
Currency INR
Header text Salaries Paid
Post key 40
Accounts Salaries Accounts
Press enter key two times
Amount 1000Text Salaries Account
Post key 50
Account Cash Account
Press enter times
Amount 1000Business area TAHY
Now go to Documents in Menu bar Select Park
Display of Park Documents (FBV3)Path: Sap easy access Accounting Financial Accounting General ledger Documents Parked Documents Display
Company code- TAST
Documents No
Fiscal year 2009
Click on Documents list tab
Posting of Parked Documents (FBV0)
Path: Sap easy access Accounting Financial Accounting General ledger Documents Parked Documents Post/Delete Company code TAST
Documents No
Fiscal year 2009
Click on Documents list tab
Press F8 for execute
Double click on your Parked Documents number
Click on Save it
Go to FBV2 for change the Parked Documents
INTEREST CALCULATIONIn SAP we have two type interest calculations they are
Balance interest calculation
Item interest calculation.
Balance interest calculation is also called bank account interest calculation. It is calculated on GL account.
Item interest calculation is also called interest on arrears it is calculated on customers/ vendors.
Balance interest calculation configuration settings
Transaction
1) Loan taken from SBI Rs 1000000 on 01.05.2008 at interest rate 10%
2) Loan given to ABC Company Rs 1000000 at interest rate 12%
Go to FS00 Create the following GL accounts
1) SBI loan account under Liabilities
2) Loan to ABC Company under Assets
3) Interest paid account under Expenses
4) Interest received account under Incomes
Go to F-02 Post the following GL documents on 01.05.2008
Cash account Dr
1000000
To SBI Loan account
1000000
(Loan received from SBI)
Loan to ABC Company account 500000
To Cash Account
500000
(Loan given to ABC Company)
Settings in IMGPath: Spro Img Financial Accounts (new) General Ledger Account (new) Business Transaction Bank Account Interest Calculation Interest Calculation Global settings.
A) Define Interest calculation types (OB46)Click on new entries
Interest IDNameInterest type
IT (anyBalance interest calculationS (balance interest calculation)
Press enter key and Save
Come back
B) Prepare account balance interest calculation (OBAA)
Path: Same
Click on new entries
Interest calculation indicator IT (any code)
Interest calculation frequency 01 (every month)
Settlement day 01
Calendar type G (28-31/365)
Output control
Select Balance plus interest
Press enter key and save.
Come back wise
Interest CalculationA) Define reference interest rates (OBAC)
Path: Same
Click on new entries
Ref.int.rate INTP (any code)
Long test Interest Paid
Description Interest paid
Date from 01.05.2008
Currency INR
Press enter key and save.
Press F8 for next entry.
Ref.int.rate INTR (any code)
Long test Interest received
Description Interest received
Date from 01.05.2008
Currency INR
Press enter key and save.
Come back three times.
Define Time-Depend terms (OB81)
Path: Same
Click on new entries
Int.calc.indicator IT
Currency INR
Effect from 01.05.2008
Sequential number 01
Term - Credit interest: balance interest calc
Ref. interest rate INTP
Press enter key and save.
Press F8 for next entry.
Click on new entries
Int.calc.indicator IT
Currency INR
Effect from 01.05.2008
Sequential number 02
Term - Debit interest: balance interest calc
Ref. interest rate INTR
Press enter key and save.
Come back three times.
Enter Interest values (OB83)
Path: Same
Click on new entries.
Reference:Valid fromInterest Rate
INTP01.05.200810
INTR01.05.200812
Press enter key and save.
Come back wise
Interest Posting Prepare GL account balance interest calculation (OBV2)Transaction
Interest Paid documentsInterest paid account Dr
To SBI Loan account
Interest Received documents
Loan to ABC Company account Dr
To Interest received accountPath: Same as up to Bank account interest calculation Interest Posting Prepare GL account balance interest calculation.
Click on symbol tab
Account symbolDescription
0001Interest Received
0002Interest Paid
1000GL account - (earned) (Loan to ABC Company)
2000GL account - (paid) (SBI Loan account)
Click on Account tab
Chart of account CHAC
Acct. symbolCurrencyGL accounts
0001INR300006 (Interest received account)
0002INR400011 (Interest Paid)
1000INR200015 (Loan to ABC Company)
2000INR100005 (SBI Loan account)
Press enter key and save.
Click on posting specs tab
Click on create fields (interest paid posting)
Business transaction 2000
Company code TAST
Interest indicator IT
Business area TAMU
Click on ( )
Debit
Post key 40
Account symbol 0002
Credit
Post key 50
Account symbol 2000
Press enter key and Save.
Click on posting specs tab
Click on create fields (interest received posting)
Business transaction 1000
Company code TAST
Interest indicator IT
Business area TAMU
Click on ( )
Debit
Post key 40
Account symbol 1000
Credit
Post key 50
Account symbol 0001
Press enter key and save.
Come back.
Assign the interest indicator to the related GL accounts
Go to FS00 and select the GL accounts
A) Select GL account 100009 (SBI loan account)
Click on change field.
Click on Create/bank/interest tab.
Interest indicator IT
Key date of last int.calc ---- (make it blank) (repeat this process before going to interest post)
Date of last int.run - ---- (make it blank)
Press enter key and save.
B) Select GL account 200015 (loan to ABC Company account)
Click on change field.
Click on Create/bank/interest tab.
Interest indicator IT
Key date of last int.calc ---- (make it blank)
Date of last int.run - ---- (make it blank)
Press enter key and save.
Interest calculation on loan in first period (F.52)
When ever you want to calculate the interest on loan account follow these procedures.
Path: Sap easy access Accounting Financial Accounting General Ledger Periodic processing Interest calculation Balance interest calculation.
Chart of accounts CHAC
Company code TAST
Calculation period 01.05.2008 to30.05.2008
Click on arrow mark in frond of the GL account
Assign the this GL accounts in
Single value column100009 (SBI loan account)
200015 (Loan to ABC Company account)
Press F8 for copy.
Reference date 3
Posting control Post interest settlements. Update master records.Session name Your name (any word)
Press enter key.
Press F8 for executes.
Check the interest rate, amount, days.
Run the Session. Go to System in menu bar Service Batch input Session.
Go to FB03 for documents display
Check the last two documents
If you want to calculate the interest for the next periods makes the following changes.
G to FS00 Select the 100009 (SBI Loan account)
Click on change field
Click on create/bank/interest tab
Key date of last int.calc make blank
Date of last int.run make blank press enter key and save.
Select 200015 (Loan to ABC company)
Click on change field
Click on create/bank/interest tab
Key date of last int.calc make blank
Date of last int.run make blank
Press enter key and save.
REFERENCE DOCUMNETSNo 1 : Sample Documents
Sample documents is nothing but a documents templates is valued for only one company code
Step1: Sample documents type number ranges settingsGo to OBA7 for documents type list and click on position
Documents types X2
Double click on X2 documents type
Click on number range information tab
Company code TAST
Click on Change Intervals
Click on insert intervals.
NoYearFrom NumberTo Number
X22008100001200000
Press enter key and save.
Come back
Sample Documents Preparation (F-01) (for wages) Path: Sap easy access Accounting Financial Accounting General ledger Posting Reference documents Sample documents.
Document Date 05.04.2008
Type AB
Company code - TAST
Posting Date 05.04.2008
Period 01
Currency - INR
Documents header text Wages Paid
Pstkey 40 Account Wages account
Amount 100Business area - TAMU
Text Wages paid
Pst key 50 Account Cash Account
Press enter key
Amount - *
Business area TAMU
Text - +
Press enter key and save
Message: Documents 100001 was stored in company code TAST
Display of Sample Document (FBM3)Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference documents Sample documents Display
Documents No
Company code TAST
Fiscal year 2008
Click on documents list tab
Press F8 for execute
Sample documents Posting in GL
Go to F-02 for GL documents Posting
Click on Post with Reference tab
Document No 100001
Company code TAST
Fiscal year 2008
Press enter key
No1: Change the documents date, Posting date in to current date.
No2: Change the Document type in to SA
No3: Change the Period in to Current period
Double click on first line item
Change the amount in to 1000 (or as you like to post)
Then simulate
Double click on second line item
Change amount in to 1000
Then simulate
Account Assignment ModelThis Account Assignment model also we are using for document template preparation purpose. These templates is valued for All companies Code in our Group.
Account Assignment model templates preparation for wages (FKMT)
Path: Sap easy access Accounting Financial Accounting General ledger Posting Documents Reference documents Account Assignment model.
Account Assignment model TAST Wage (you can give any identification code)
Click on Create field (F5)
Currency INR
Chart of Account CHAC
Click on Line item field
PKGL AccountBU-areaAmount
40Wages AccountTAMU
50Cash AccountTAMU
Press enter key and Save
Come backGL Documents posting with using Account assignment model
Go to F-02
Document Date 15.09.2008
Type SA
Company code - TAST
Posting Date 15.09.2008
Period 06
Currency/Rate INR
Documents header text Wages Paid
Click on Acct Model tab
Account Assignment model TAST Wage
Keep the amount 1000 in both line items
Simulate the documents and click on Save.
Recurring Documents (FBD1)
Recurring documents is nothing but those documents which are periodically repeating.
Recurring documents number ranges settings
Go to OBA7 for documents type list and click on position
Documents types X1
Double click on X1 documents type
Click on number range information tab
Company code TAST
Click on Change Intervals
Click on insert intervals.
NoYearFrom NumberTo Number
X12008200001300000
Press enter key and save.
Come back
Go to FS00 Create Rent account under expenses.
Recurring documents preparation for Rent (template documents) (FBDI)
Path: Sap easy access Accounting Financial Accounting General ledger Posting Reference documents Recurring documents.
Company code TAST
First run 01.04.2008
Last run 31.03.2009
Interval in month 01 (per month)
Run date 01
Documents type SA
Documents header text Rent paid
Pstky40Account400009 (Rent account)
Press enter key tow times
Amount10000
TextRent paid
Business areaTAMU
Pstky50Account200007 (Cash account)
Press enter key
Amount*
Text+
Business areaTAMU
Press enter key and simulate the documents
Click on save. (Note the documents number 200001)
Note: Just like this you can prepare any number of Templates like Salaries, Installment payment, Rent etc.
Go to FBD3 For Recurring documents Display
Go to FBD2 For Recurring documents Change
Go to F.54 For Delete
Recurring documents Run Program (F.14)In first periodPath: Sap easy access Accounting Financial Accounting General ledger Periodic processing Recurring entries Execute.
Company code TAST
Documents Number 200001
Fiscal year 2008
Settlement period 01.04.2008to30.04.2008
Batch input Session name UBAID (any name)
Press enter key
Press F8 for execute or click on execute button on the top
At the time you will get the following message
Session UBAID was created
Now Go to System in the Menu bar Services Batch input Session
Select UBAID (Session Name)
Click on Process tab.
Process mode1) Process/forground
When ever our recurring documents have any changes like amount, date business area etc at the time we are using this method.
2) Display errors only
This method we are using when ever our recurring documents have some errors.
Eg Any required data is missed.
3) Back groundIf our recurring documents are done perfectly without any errors we are using this method.
O Display errors only radio button.
Click on process tab
Click on enter key until session over view disply
Come back.
Not: For paying rent the user have to run this program in every period.
Recurring documents with Run scheduleIf you want to use these recurring documents for regular documents or weekly documents with different dates in different month in this case we are using this run schedule.
Run Schedule preparation
Path: Spro Img Financial Accounting (new) Financial Accounting global settings Documents Recurring entries.
Define Run schedule (OBC1)Path: Same
Click on new entries
Run scheduleDescription
TAWPWeekly posting
Press enter key and save.
Come back
Enter the Run dates (OBC2)
Path: Same
Run schedule TAWP ( )
Click on new entries
Run Dates07.04.2008
14.04.2008
21.04.2008
28.04.2008
Press enter key and save.
Step2: Go to FS00 Create the wages account under expenses
Recurring documents for Wages (FBD1)Path: Sap easy access Accounting Financial Accounting General ledger Posting Reference documents Recurring documents.
Company code TAST
Documents type SA
Documents header text Wages paid
Pstky40Account400004 (Wages account)
Press enter key tow times
Amount5000
TextWages paid
Business areaTAMU
Pstky50Account200007 (Cash account)
Press enter key
Amount*
Text+
Business areaTAMU
Press enter key and simulate the documents
Click on save. (Note the documents number 200002)
Recurring document program run (F.14)
For week
Company code TAST
Documents Number 200001
Fiscal year 2008
Settlement period 01.04.2008to07.04.2008
Batch input Session name UBAID (any name)
Press enter key
Press F8 for execute
Run the Session.
Display of Recurring Documents (FBD3)
Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference Documents Recurring Documents
Change of Recurring Documents (FBD2)Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference Documents Recurring Documents
Display changes Recurring Documents (FBD4)
Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference Documents Recurring Documents
Deleting of Recurring Documents (F.56)Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference Documents Recurring Documents.
REVERSAL DOCUMNETS
Reversal reason for creation (0416)Path: Spro Img Financial Accounting new General ledger Business transaction Adjustments posting/ Reversal Define reason for reversal
Click on new entries
Reason
TextA1
For wrong period
A2
For wrong date assignments
A3
For wrong account Assignments
A4
For wrong amount assignments
Press enter key and Save
Individual Reversal documents
Go to F-02 Post the following documents on 30-05-09
Salaries Account
10000
To Cash account
10000
Note on the Documents number 14
Actually we have to post the documents on 30-04-09 but user wrongly assigned it to 30-05-09
Individual Reversal Procedures (FB08)
Path: Sap easy access Accounting Financial Accounting General ledger Documents Reverse Individual Reversal
Documents No 14
Company code TAST
Fiscal year 2009
Reversal reason A1
Click on Save
Display of Reverse Documents (FB08)Go to documents in Menu bar Select Display
Note: All reversed documents will be posted in under AB documents type
Reversal of Reversal
Before going to do the reversal of reverse you should know the Reversal documents Number 15
Go to F-02 click on Post with reference tab
Documents No 15
Company code TAST
Fiscal year 2009
Activate Generated Reverse Posting
Press enter key and Change the documents type in to SA
Press enter key and Save
Mass ReversalThis Mass reversal we are using when number of documents reverse of a time
Mass Reversal Procedures (F.80)Path: Sap easy access Accounting Financial Accounting General ledger Documents Reverse Mass Reversal
Company code TAST
Documents No 17to 20
Fiscal year - 2009
Reason for Reversal A1
Activate Test Run
Press F8 for execute
Comeback and Deactivate the Test run check box and again Press F8 for Execute
FOREIGN CURRENCY POSTING
Company code currency = Local currency
Other currency is called foreign currency also called Documents currency
There are two types of foreign currency posting
1- Automatic Posting
2- Manual Posting
Automatic Posting In this automatic posting we defined the exchange rate in exchange rate type. by the time of documents posting system directly pick up the exchange rate from that table based on value date
Manual Posting In this manual posting no need to define the exchange rate in exchange rate table. By the time of documents posting user directly assign the exchange rate.
Automatic Posting Paid Consultant fee with 100 US dollar on 20-05-09 through bank exchange rate 45
Go to FS00 Create the consultant fee Account under expenses
Define Exchange rate (OB08)
Path: Spro Img Sap net weaver General settings Currencies Enter exchange rate
Click on new entries
Exchange rateValid fromFrom
Direct quote
To
M
20-05-09USD
45
INR
Press enter key and Save
Note: M = Average rate
Go to F-02
Documents Date 20-05-09
Type SA
Company code TAST
Posting Date - 20-05-09
Period 02
Currency USD
Header text Consultation fee paid
Post key 40Account Consultation fee paid
Amount 100
Text - Consultation fee paidBusiness area TAHY
Post key 50Account Bank Account
Amount - *Business area TAHY
Text - +
Press enter key we can see amount in 100 USD
Simulate the Documents
Here mount is shown in US Dollar for changing this it to local currency
Click on Display Currency tab
Manual Posting
Pay Consultation fee 100 USD through bank on 30-05-09 exchange rate 48
Go to F-02
Documents Date 30-05-09
Type SA
Company code TAST
Posting Date - 30-05-09
Period 02
Currency/ Rate USD/ 48
Header text Consultation fee paid
Post key 40Account Consultation fee paid
Press enter key ignore the warning messages enter
Amount 100
Text - Consultation fee paidBusiness area TAHY
Post key 50Account Bank Account
Amount - *Business area TAHY
Text - +
Press enter key simulate and Save
Maximum Exchange rate differences Path: Spro Img Financial Accounting Financial accounting global settings Documents Documents header Maximum exchange rate differences Define maximum exchange rate differences per foreign currencies
Click on new entries
Foreign Currency
Local currency Max exchange difference
USD
INR
10%
Press enter key and Save
Note: if the setting is already define then no need to define again
Line item Layout Preparation for foreign currency Transaction
Path: Sap easy access Accounting Financial Accounting General ledger Accounts Display/ change line items (FBL3N)
GL Account Consultation fee account
Company code TAST
Select All items
Press F8 for execute
Click on change field on application tool bar ( cltr + F5)
Select Tax code, clearing documents in line one
Click on right arrow
Select Amount in documents currency, Documents currency from hidden fields
Click on left arrow (Tick mark)
Click on Save Layout on application tool bar
Layout UBAID Click on Save
OPEN ITEM MANAGEMENTSOpen item managements Open item managements we are using for clearing for documents
Go to FS00 Create the following GL Account
Outstanding rent account Liabilities
GL Account - Outstanding account
Company code TAST
Account group Liabilities
Select Balance sheet items
Activate Open item managements
Field status variants G001
All other process are same when crating GL Accounts
Go to F-02 Post the following documents
First documents on 30-04-09
Rent Account
10000
To Outstanding rent a/c10000
Second Documents on 31-05-2009
Rent Account
10000
To Outstanding rent a.c10000
Go to FBL3N for Display of Outstanding Rent account status. In this status report we find out the which month outstanding rent is open and Which month outstanding rent is clear.
Paid Outstanding Rent 10000 through bank on 01-06-09 against the April month Outstanding rent Clear
Path: Sap easy access Accounting Financial Accounting General ledger Posting Out going payments (F-07)
Documents date 01-06-09
Type SA
Company code TAST
Posting date 01-06-09
Period 03
Currency INR
Documents header text Outstanding rent clearing
Clearing text Outstanding rent clearing
Bank Data
Account SBI Account
Business area TAHY
Amount 10000
Text Std payments (Rent outstanding )
Open item selection
Account Outstanding Rent Account
Click on process open items tab
Deactivate the 31-05-2009 outstanding rent line item (Double click on amount) Activate the 30-04-09 outstanding rent line item it is already active and Save it
Go to FBL3N check the outstanding rent status
Partial PaymentsPay outstanding rent account 5000 through bank on 05-06-2009 against May month
Path: Sap easy access Accounting Financial Accounting General ledger Posting Out going payments (F-07)
Documents date 05-06-09
Type SA
Company code TAST
Posting date 05-06-09
Period 03
Currency INR
Documents header text Partial Outstanding rent clearing
Clearing text Partial Outstanding rent clearing
Bank Data
Account SBI Account
Business area TAHY
Amount 6000
Text Partial payments (Rent outstanding )
Open item selection
Account Outstanding Rent Account
Click on process open items tab
Deactivate the already cleared outstanding rent amount in net amount box. Double click on partial amount Dailar box at the time we can see which amount we are going to clear.
Click on simulate and Save
Go to FBL3N check the outstanding rent status
Paying outstanding rent 4000 through bank on 30-06-09 (May month)
Documents date 30-06-09
Type SA
Company code TAST
Posting date 30-06-09
Period 03
Currency INR
Documents header text Partial Outstanding rent clearing
Clearing text Partial Outstanding rent clearing
Bank Data
Account SBI Account
Business area TAHY
Amount 6000
Text Partial payments (Rent outstanding )
Open item selection
Account Outstanding Rent Account
Click on process open items tabClick on Partial Payments tabDeactivate the already cleared outstanding rent amount 6000 in net amount box. Double click on partial amount Dailar box in front of your cleared line item.
Click on simulate and Save
Go to FBL3N check the outstanding rent status
Here Outstanding rent account showing Zero balances but line items are still showing as a open items. If you want to clear this line item do the manual clearing procedures..
Manual Clearing Procedures (F-03)
Path: Sap easy access Accounting Financial accounting General ledger Accounts Clear
Accounts Outstanding rent account
Clearing date 30-06-09
Company code TAST
Click on process open item tab
Press enter key and Save
Activate the following line item
Simulate and Save it
Go to FBL3N check the outstanding rent status
Now we can see any balances
Residual Payments In the residual payments when we are doing the particular payments remaining outstanding amount system generate separate open item.
Go to F-02 post the following documents on 30-04-09
Rent account 10000
To Outstanding rent account 10000
Payout outstanding rent 6000 through bank on 01-05-09 (Its residual payments)
Path: Go to F-07
Documents date 01-05-09Type SA
Company code TAST
Posting date 01-05-09Period 02Currency INR
Documents header text Residual Outstanding rent clearing
Clearing text Residual Outstanding rent clearing
Bank Data
Account SBI Account
Business area TAHY
Amount 6000
Text Residual payments (Rent outstanding )
Open item selection
Account Outstanding Rent Account
Click on process open items tabClick on Residual Payments tabActivate the clearing line item
Double click on Residual item dailar box
Now we will get the 4000 (Its remaining outstanding)
Click on simulate and Save
Go to FBL3N check the outstanding rent status
Paid Outstanding Rent 4000 on the 01-06-09 through bank (Its residual Payments)
Go to F-07
Documents date 01-06-09
Type SA
Company code TAST
Posting date 01-06-09
Period 03
Currency INR
Documents header text Residual Outstanding rent clearing
Clearing text Residual Outstanding rent clearing
Bank Data
Account SBI Account
Business area TAHY
Amount 4000
Text Residual payments (Rent outstanding )
Open item selection
Account Outstanding Rent Account
Click on process open items tabClick on Residual Payments tabActivate the clearing line item
Click on simulate and Save
Go to FBL3N check the outstanding rent status
Documents Printing ProceduresSettings in IMG
Path: Spro Img Financial Accounting General ledger accounting Business transaction GL Account posting Correspondence internal documents Make and check settings for correspondence
A) Assign programs for correspondence types (OB78)
Click on position
Company code 0001
Correspondence SAP09
(Tick mark)
Select 0001 Company code
Click on Copy as (F6)
Company code Change the company code in to TAST
Press enter key and Save it.
Comeback
B) Define form names for Correspondence print (OB96)Select the following Print for internal documents RFKORD30
Click on copy as F6 and Give our company code TAST
Press enter key and Save
Settings in easy access
Whenever we want to print our documents do the following procedures
Path: Sap easy access Accounting Financial Accounting GL Accounts Correspondence Request (FB12)
Company code TAST
Press enter key
Select SAP09 Internal Documents
Press enter key
Company code TAST
Documents No 01
Fiscal year 2009
Press enter key and Save Come back
Maintain (F.64)
Correspondence SAP09
Company code TAST
Press F8 for execute
Select our documents Number 01
Press F2 for Print preview (Tick mark)
Output device LP01
Click on Continue
Click on print icon in standard tool bar
Now go to system in menu bar Services Output control
Press F8 for execute
Click on Spool Number check box infront of your documents
Click print with changed parameters field on application tool bar (Shift + F1)
Number of Copies - 01
Click on print
Reports
Display of GL Account balances
Path: Sap easy access Accounting Financial accounting GL Information system General ledger report Accounts balances General GL Account balances (S_ALR_87012277)
Chart of Accounts CHAC
GL Accounts - * (For all GL balances)
Company code TAST
Fiscal year 2009
Press F8 for execute
Display of GL line items
Path: Same as up to GL reports Line items GL line items GL line items (S_ALR_87012282)
Chart of accounts CHAC
GL Accounts - *
Company code TAST
Press F8 for execute
Display of GL Accounts List
Path: Same as up to GL Reports Master data Chart of accounts (S_ALR_87012326)
GL Accounts - *
Chart of accounts CHAC
Press F8 for execute
CASH JOURNALshowing the cash balance at any time (by adding the cash receipts and deducting the cash expenses, from the days opening cash balances) the cash journal is a compact journal used to record the transaction in a double entry format.1) A check received from head office worth of 20000 for petty cash purpose and that will be deposited in SBI and withdrawn from Bank
2) Sales of scrap 1000 and that will be deposited in petty cash
3) Paid wages 1000 through petty cash
4) Paid freight 1000 through petty cash
5) Paid printing and stationary 1000 through petty cash
GL entries1) Petty cash account
To SBI Account
2) Petty Cash account
To Sales of scrap
3) Wages account
To petty cash account
4) Fright Account
To Petty Cash account
5) Printing and Stationary account
To Petty cash
GL Account Creation
Go to FS00 Create the following GL Account
Petty Cash Account Assets
Sales of Scrap Account Incomes
Wages, Fright, Printing and Stationary Expenses
GL Petty Cash Account
Company code TAST
Click on create field
Account Group Assets
Select Balance sheet account item
Short text Petty Cash Account
Long text Petty Cash Account
Click on control data tab
Activate only balances in local currency
Activate line item display
Sort key 001
Click on Balance/Interest
Field Status Group G005
Activate Post automatically only
Press enter key and Save
Settings in IMG
Path: Spro Img Financial Accounting new Bank Accounting Business Transaction Cash journal
A) Define Number range intervals for cash journal documents (FBCJC1)
Company code TAST
Click on change intervalsClick on insert intervals
No Fom NoTo No0101
1000
Press enter key and Save
Come back wise
B) Setup Cash journal (FBCJC0)Click on new entries
Cocd CJ
GL A/CCurrency D D D D D DCash journal
TASTT1CJ (ANY)Petty Cash ac INR SA SA SA SA SAPetty Cash
Press enter key and Save
Come back wise
C) Create, Change, Delete, Business transaction (FBCJC2)Business transaction
C Receipts from Bank
B Payment to Bank
R Revenue
E Expenses
D Customer Posting
K Vendor Posting
Click on new entries
Cocd Busin Tra GL ac
Cash Journal Business transactionTAST
CSBI Account
Cash withdrawal from BankTAST
RSale of Scrap
Sale of scrap
TAST
EWages
Wages Paid
TAST
EFright
Fright Paid
TAST
EPrint and Stat
Print and Stationary
Press enter key and Save
Petty Cash Posting (FBCJ)Path: Sap easy access Accounting Financial Accounting Banks Incomings Cash Journal
Click on change cash journal tab
Company code TAST
Cash journal T1CJ(Tick mark)
Click on Cash receipts tab
Business trans
AmountText
Business area
Cash withdr from SBI
20000
Cash withdra from SBITAMU
Sales of scrap
1000
Sale of Scrap
TAMU
Click on Post
Click on Cash Payment Tab
Business
AmountText
Business area
Wages
1000
Wages
TAMU
Fright
1000
Fright paid
TAMU
Printing and Stationa1000
Printing and Stationary
TAMU
Click on Post
Now go to FB03 for documents display check the last 5 documents in SA documents type
ACCOUNT RECEIVABLE
Customer Account Group creation
Path: Spro Img Financial Accounting (new) Account receivables and Accounts Payable Customer Account Master Data Preparation for creating customer master data.
Define Account group with screen layout (OBD2) (Customers)
Path: Same
Click on new entries
Account Group TAMC (Any 4 code)
Name - Material Customers for TAST
Double click on General Data field.
Double click on Address tab
Keep Name as required entry.
Come back wise
Double click on Company code data field.
Double click on Account ManagementKeep Reconciliation account as required entry.
Come back wise and Save.
Press F8 for next entry.
Account Group TAMS (Any code)
Name Service Customers for TAST
Double click on General Data field.
Double click on Address tab
Keep Name as required entry.
Come back wise
Double click on Company code data field.
Double click on Account ManagementKeep Reconciliation account as required entry.
Come back wise and Save.
Note: Just like you can create any number of customer group.
Create Number ranges for Customers accounts (XDN1)
Path: Same
Click on Change intervals
Click on Insert intervals.
NoFrom NumberTo Number
A1 (Any)500001500100
Press enter key and again click on insert intervals
NoFrom NumberTo Number
A2 (Any)500101500200
Press enter key and Save it.
Come back wise.
Assign Number ranges to Customer account group (OBAR)
Path: Same
Click on position
Account Group TAMC
GroupNameNumber range
TAMCMaterial Customers for TASTA1
Again Click on position
Account Group TAMS
GroupNameNumber range
TAMSService Customers for TASTA2
Press enter key and save.
Tolerance for Customer Documents
The tolerances are used for dealing with payment differences and residual items that may arise when payment clearing is carried out. You specify the tolerances in one or more tolerance groups and assign a tolerance group to each customer/vendor using the master record.Path: Spro Img Financial Accounting (new) Account receivables and Accounts Payable Business Transaction Open item Clearing Clearing differences
Define Tolerance for Customers and Vendors (OBA3)
Path: Same
Click on new entries.
Company code TAST
Tolerance group TGMC (any code) Tolerance for Customers
Grace days due date 3
Permitted payment differences
Gain 1 %
Loss 1 %
Press enter key and Save.
Come back wise.
Define Tolerance group for employees (OBA4)
Path: Same
Click on new entries.
Group TGMC
Company code TAST
Amount per documents 9999999999
Amount per open line item 9999999999
Cash discount per line item 5 %
Press enter key and save.Customer Reconciliation Account Creation (Sundry Debtors Account)Reconciliation account is nothing but those values we are posting to our sub ledgers that values is updated to the main ledger that types of accounts are called reconciliation accounts.
Go to FS00 and select - 200012 (Sundry Debtors Account)
Click on change fields
Click on Control Data tab
Deactivate the only balance is local currency check box
Reconciliation Account for Account type Customers
Click on Create/bank/ interest tab
Field Status Group G067 (Reconciliation Account)
Press enter key and save.
Customer Master Data Creation ( FD01) (Customer Account Creation)
Path: Sap easy Access Accounting Financial Accounting Account receivables Master records Create.
Account Group TAMC
Company code TAST
Press enter key.
Titles Company
Name Steel Authority of India Ltd
Search term A
Street/house No YS Industrial area.
Postal code/city 123456 - Mumbai
Country IN
Region - 13
Click on Company Code Data tab
Account Management
Reconciliation Account 200012
Sort key 031 (Customer Number wise)
Click on Payments Transaction tab
Terms of Payment 0001 (Immediate payments)
Tolerance group TGMC
Press enter key and Click on save.
Note: Just like you can create any number of Customers.
For Changing of Customers Master Data (FD02)
Path: Same.
For Customers Display (FD03)
Path: Same.
Customer Documents Number ranges Settings (OBA7)
DocumentsDocuments typeNature of Data
Customer InvoiceDRSales documents
Customer PaymentsDZReceipts
Customer CreditDGSales returns
Go to OBA7 for documents type list
Click on position
Documents Type DR ( )
Double click on DR documents type.
Click on number range Information tab
Company code - TASL
Click on change Intervals
Click on Insert intervals
NoYearFrom NumberTo Number
182008400001500000
Press enter key and save.
Come back three times.
Click on position
Documents type DZ ( )
Double click on DZ documents type.
Click on number range Information tab
Company code - TASL
Click on change Intervals
Click on Insert intervals
NoYearFrom NumberTo Number
142008500001600000
Press enter key and save.
Come back three times
Click on position
Documents type DG ( )
Double click on DG documents type.
Click on number range Information tab
Company code - TASL
Click on change Intervals
Click on Insert intervals
NoYearFrom NumberTo Number
162008600001700000
Press enter key and save.
Customer Documents Posting
Customer Invoice Posting (Sales)DocumentsDebit/CreditPosting key
Customer AccountDebit01
Sales AccountCredit50
Customer Invoice Postings Procedure (F-22)
Transaction
Sold 100000 goods to Customer (Sail) on 05.04.2008
Path: Sap easy Access Accounting Financial Accounting Account receivables Document entry Invoice- general
Document Date05.04.2008TypeDRCompany codeTAST
Posting Date05.04.2008Period01Currency / RateINR
Documents Header text Sales Invoice Posting
Pstky 01Account 401000 (Customer SAIL Account)
Press enter key
Amount 100000
Business Area TAST
Text Customer SAIL invoice posting.
Pstky 50 Account 300001 (Sales Account)
Press enter key
Amount - *
Business Area TAMU
Text - +
Press enter key and simulate
Click on save.
Step2: Customer Payment Posting (Receipts)
DocumentsDebit/CreditPosting key
Cash / bank AccountDebit40
Customer AccountCredit15
Customer Payment Posting Procedure(F-28)
Transaction
Received 100000 amounts from customer (SAIL) on 05.04.2008 and this amount is deposited in Bank.
Path: Sap easy Access Accounting Financial Accounting Account receivables Document entry Incoming Payments.
Document Date 05.04.2008
Type DZ
Company code - TAST
Posting Date 05.04.2008
Period 01
Currency - INRDocuments header text Customer Payments
Clearing text Payment received from Customer SAIL.
Bank data
Account -200008 (SBI Account)Business Area TAMU
Amount 100000
Text Payment Received from Customer
Open item selection
Account 400100 (Customer SAIL account)
Click on process open item tab.
Activate the clearing line item.
Simulate and save.
Display of customer documents (FB03)
Path: Sap easy Access Accounting Financial Accounting Account receivables Documents display.
Documents Number enter the document number
Company code TAST
Fiscal year 2008
Click on documents list tab
Document type - DR
Click on the arrow mark in front of the documents type
Press enter key
Assign DR, DZ,DG in single value column
Press F8 for copy and again press F8 for execute.
Display of customer balance (FD10N)
Path: Sap easy Access Accounting Financial Accounting Account receivables Account display balances.
Customer Customer account
Company code TAST
Fiscal year 2008
Press F8 for executes.
Display of Customer reconciliation Account balances
Go to FS10N for display of GL account balances
GL account Sundry debtors account
Company code TAST
Fiscal year 2008
Press F8 for executes
Display of Customer status (FBL5N)
In this status report we find out which invoice is open and which invoice is clear and which invoice is overdue.
Path: Sap easy Access Accounting Financial Accounting Account receivables Accounts display/ change line item.
Customer Customer account
Company code TAST
Select all item radio buttons.
Press F8 for executes.
Now go to Settings in menu bar legend on /off icon.
Customer Partial Payments
Step1: Go to F-22 Post customer invoice 50000 on 01.05.2008
Step2: Go to F-28 Post customer incoming payments 30000 on 01.05.2008
Step3: Go to F-28 Post Customer incoming payments of 20000 on 10.05.2008
Setp4: Go to FBL5N Check the customer line item
Customer Customer account
Company code TAST
Select all item radio buttons.
Press F8 for executes.
Here Customer account showing Zero Balances but line shown still open item.. If you want to clear the open item do the manual clearing procedures.
Manual clearing procedures (F-32)
Path: Sap easy Access Accounting Financial Accounting Account receivables Accounts Clear.
Account Customer Account
Clearing date 10.05.2008
Click on process open item tab
Activate the following line items
DR 50000
DZ - 30000
DZ 20000
Press enter key and save.
Go to FBL5N and check the customer status.
Note: After clearing the customer partial payments user should done this manual clearing procedures.
Residual Payments
Step1: Go to F-22 Post customer invoice 100000 on 20.05.2008
Step2: Go to F-28 Post customer incoming payments 60000 on 25.05.2008
Setp3: Go to FBL5N Check the customer line item
Step4: Go to F-28 Post Customer incoming payments of 40 on 30.05.2008
Setp5: Go to FBL5N Check the customer line item
Note: In Residual payment method system automatically clear the pen line item. So there is no need for manual payments.
Different type of Payment terms (OBB8)
Customer Cash discount
Create the following payments terms (OBB8)
Within 10 days 3% Cash discount
20 days 2% Cash discount
30 day No discount
Path: Spro Img Financial Accounting (new) Account receivables and Accounts Payable Business Transaction Incoming invoice/ credit memo Maintain terms of Payments.
Click on new entries.
Payment terms DISC (any 4 code)
Sales text Payment terms for customers.
Select Documents date radio button.
TermsPercentageNo- days
1310
2220
3-30
Press enter key and save.
Go to FD01 create a customer account with the above payment terms.
Go to FS00 Create Cash Discount Account under expenses.
Define Account for Cash discount granted Path: Spro Img Financial Accounting (new) Account receivables and Accounts Payable Business Transaction Incoming Payments Incoming payments global settings.
Define Account for Cash discount granted (OBXI)
Chart of Account CHAC
Click on save.
Account Assignment
Account Cash discount account.
Click on save.
Come back
Go to F-22 Post customer invoice with 100000 on 01.06.2008
Go to F-28 Post customer Incoming Payments 97000 on 5.06.2008 (100000 - 3% cash discount).
Customer Installment Payment
Create the following instalment payment terms
1 Instalment 40 %
2 Instalment 30 %
3 Instalment 30%
Path: Spro Img Financial Accounting (new) Account receivables and Accounts Payable Business Transaction Incoming invoice/ credit memo
Maintain Terms of Payments (OBB8)
Click on new entries
Payment terms INST (Any 4 code)
Sales text Instalment payments
Activate instalment payment check box.
Select the documents date radio button.
Press enter key and save.
Come back.
Define terms of payments for installments payments (OBB9)
Click on new entries.
Terms of paymentsInstalmentPercentagePayment terms
INST140ZR01 (default we can create our own)
INST230ZR02
INST330ZR03
Step2: Go to FD01 Create a customer account with above instalment payments terms.
Step3: Go to F-22 Post the customer invoice with 100000 on 01.06.2008
Step4: Go to F-28 Post customer incoming payments 40000 on 10.05.2008 (Fist install)
Go to F-28 Post customer incoming payments 30000 on 20.05.2008 (2nd install)
Go to F-28 Post customer incoming payments 30000 on 30.05.2008 (3rd install)
Exchange rate differences
Go to FS00 Create the following GL Accounts.
Exchange Rate Gain Account
Exchange Rate Loss Account
Define exchange rate differences account
Path: Spro Img Financial Accounting (new) Account receivables and Accounts Payable Business Transaction Incoming payments Incoming Payments global settings Define account for exchange rate differences.
Chart of Accounts CHAC
Click on new entries.
GL accounts Sundry debtors accounts.
Exchange differences
Loss Exchange rate loss account
Gain Exchange rate gain account.
Press enter key and Save.
Step3: Go to F-22 Post the customer invoice 100 US Dollar on 15.06.2008 exchange rate is 45 Document Date15.06.2008TypeDRCompany codeTAST
Posting Date15.06.2008Period03Currency / RateUSD45
Documents Header text Sales Invoice Posting
Pstky 01Account Customer Account
Press enter key
Amount 2000
Business Area TAST
Text Customer SAIL invoice posting.
Pstky 50 Account 300001 (Sales Account)
Press enter key
Amount - *
Business Area TAMU
Text - +
Press enter key and simulate
Click on save.
Step4: Go to F-28 Post Customer incoming Payments with 2000 US Dollar on 25.06.2008
Document Date 25.06.2008
Type DZ
Company code - TAST
Posting Date 25.06.2008
Period 03
Currency/Rate USD - 47
Documents header text Customer Payments
Clearing text Payment received from Customer
Bank data
Account -200008 (SBI Account)Business Area TAMU
Amount 2000
Text Payment Received from Customer
Open item selection
Account Customer account
Click on process open item tab.
Activate the clearing line item.
Simulate the Documents
Click on Display Currency tab and Save.
Exchange rate differences for Partial Payments
Path: Spro Img Financial Accounting financial accounting global settings Documents Documents header Indicate currency differences for partial payments.
Click on change field
Click on position
Documents types DZ
Activate the exchange rate differences for partial payments check box in front of the DZ documents type.
Click on Save.
Reset Cleared items
Step1: Go to F-22 Post a customer invoice with 25000 on 01.07.2008
Step2: Go to FBL5N check the customer account status.
Step3: Go to F-28 Post the customer incoming payments with 25000 on 01.07.2008
(note the payment documents number)
Go to FBL5N check the customer account status.
Actually we are getting that payments from some other customer but user wrongly assigned to this customer.
Reset Cleared Items Procedures (FBRA)
Path: Sap easy Access Accounting Financial Accounting Account receivables Documents Reset Cleared items.
Clearing documents documents no.
Company code TAST
Fiscal year 2008
Go to Clearing in Menu bar Select Reset Cleared item.
Resetting and Reverse
Click on
Reversal reason A4 (Wrong Assignment)
Go to FBL5N check customer status.
Customer Down Payment (Advance received)
Go to FS00 create the customer down payment account under liabilities.
Click on Control data tab
Reconciliation account for account type Customer
Click on create/bank/interest tab.
Field status group G067 (Reconciliation account)
Press enter key and save.
Define Alternative reconciliation for customer down payment (OBXR)
In this step, you define an account in which the customer down payments or down payment requests are managed in the general ledger. In the case of down payments or down payment requests, the posting is automatically made to this account instead of to the normal receivables account (reconciliation account).
Path: Spro Img Financial Accounting (new) Account receivable and Account payable Business transaction Down payment received Define reconciliation account for customer down payments.
Double click on D A Down payments. (Dindicate for customer, A for down payments)
Chart of account CHAC
Reconciliation AccountSpecific GL account
Sundry debtors accountCustomer down payments
Step3: Go to FD01 Create customer account
Down payment posting (F-29)
Received 50000 Advance from Customer on 01.09.2008 and it deposited in Bank account.
Path: Sap easy access Accounting Financial Accounting Account receivable
Document entry Down payment Down payment
Document Date 01.09.2008
Type DZ
Company code - TAST
Posting Date 01.09.2008
Period 06
Currency/Rate INR
Documents header text Customer down payments
Customer
Account Customer account
Special GL indicator - ABank data
Account -200008Business area - TAMU
Amount 50000
Text Down Payment Received from Customer
Press enter key
Amount - *
Business area TAMU
Text - +
Press enter key and save.
Display of Customer balances
Go to FD10N for display customer balances.
Customer Customer account.
Company code TAST
Fiscal year 2008
Press F8 for executes.
Click on special GL tab and check the balances.
Go to F-22 post the customer invoice with 50000 on 15-09-2008
Display of Customer balances
Go to FD10N for display customer balances.
Customer Customer account.
Company code TAST
Fiscal year 2008
Press F8 for executes and check regular balances.
Down payment clearing (F-39)
Adjust the customer down payment against invoice.
Path: Sap easy access Accounting Financial Accounting Account receivable
Document entry Down payment Clearing
Document Date 15.09.2008
Type DZ
Company code - TAST
Posting Date 15.09.2008
Period 06
Currency/Rate INR
Documents header text Customer down payments clearing
Customer
Account Customer account
Relevant invoice
Invoice refe Invoice number
Text Down Payment Clearing
Press enter key
Click on process down payment tab
Double click in transfer posting dailar box
Simulate and save.
Display of Customer balances
Go to FD10N for display customer balances.
Customer Customer account.
Company code TAST
Fiscal year 2008
Press F8 for executes and check regular balances and special GL account.
Display of Customer status (FBL5N)
Go to FBL5N for display Customer Status
Customer Customer account
Company code TAST
Select All item radio button.
Press F8 for execute.
Here Customer showing the Zero balances but line item still open. If you want to clear this Go to F-32 do manual clearing procedure.
DUNNING (REMINDER LETTER)Dunning is nothing but the reminder letter for outstanding customers.
Dunning procedures creation
Path: Spro Img Financial Accounting (new) Account receivable and Account payable Business transaction Dunning Dunning procedures.
Define Dunning Procedures (FBMP)
Click on new procedure.
Dunning procedures DUNN (Any four code)
Name Dunning Procedure for Customers
Dunning intervals in days 7 days
Number of Dunning level 4 (Maximum 9)
Interest indicator 04
Activate the standard transaction dunning check box.
Press two times enter key.
Click on Dunning level tab
Check the level (No need for any changes)
Click on Charges tab
Currency INR
DueDunning Charge
11000
21000
31000
41000
Click on Minimum amount Column
Currency INR
DueMinimum amount
11000
21000
31000
41000
Press enter key
Click on Dunning text tab
Company code - TAST
Click on New company code tab
Company code TAST
Activate Dunning area, Dunning level check box in front of your company code.
Click on save two times.
Click on Dunning Text tab
Company code TASTDunnForm
1F150_DUNN_01 (std form)
2F150_DUNN_01
3F150_DUNN_01
4F150_DUNN_01
Come back and click on save.
Assign Dunning procedure to customers.
Go to FD02 Change the Customer Master Data
Customer Customer account
Company code TAST
Click on Correspondence tab
Dunning Procedures DUNN
Click on save.
Go to F-22 Post customer invoice with 100000 on 15.10.2008 (we dont get payment up to 21-10.2008 so we are going to send Dunning)
Dunning notice preparation (F150)
Path: Sap easy access Accounting Financial accounting Account receivables Periodic processing Dunning
Run on 21.10.2008
Identification Dunn01 (any code)
Click on Parameters tab
Dunning date 21.02008
Documents posted up to 21.10.2008
Company code TAST
Customer customer account
Press enter key
Click on Additional tab
Customer customer account
Click on Status tab
Click on ScheduledOutput device LP01
Click on Continue
Start date 21.10.2008
Activate Start Immediately check box
Click on ScheduleNow you will get the following messages in Status bar.
Dunning Selection Running
Now select the message and press enter key until you get the following messages
Dunning Selection is completed
Sample print out
Click on Sample Printout tab
Output device LP01
Click on Continue
Start date 21.10.2008
Customer Account customer account
Press F7 for Print Preview
Come back wise.
Click on Dunning printout tab
Output device LP01
Click on Continue
Start date 21.10.2008
Click on Print
Now Go to System in Menu bar Services Output Control.
Press F8 for executes.
Double click on Spool Number check box
Click on print with changed Parameters tab
Number of Copies 02
Click on print
Come back.
Note: Whenever we want to print a reminder letter follow this procedureBILLS OF EXCHANGES (BILLS RECEIVABLES)
Go to FS00 Create the following GL Accounts
1) Bills receivables Account
- Under Assets
2) Bills discounting Accounts - Under liabilities
3) Bills discounting charges Accounts Expenses
1) GL Accounts Bills receivable accounts
Company code TAST
Click on create field
Account group Assets
Select balance sheet accounts
Short text Bills receivable
Long text Bills receivables Accounts
Click on Control data tab
Reconciliation accounts for Account type Customers
Select line item display
Sort key 001
Click on create/bank/interest tab
Field status group G067
Press enter key and Save
2) GL Accounts Bills discounting accounts
Company code TAST
Click on create field
Account group Liabilities
Select balance sheet accounts
Short text Bills discounting account
Long text Bills discounting Accounts
Click on Control data tab
Select only balance in local currency
Select open item managements
Select line item display
Sort key 001
Click on create/bank/interest tab
Field status group G005
Select Post automatically only
Press enter key and Save
4) Create Bill discounting charge Account under Expenses
Settings in IMG
Path: Spro Img Financial Accounting new Bank Accounting Business transaction Bills of exchange transaction Bills of Exchange Receivables
Post Bills of Exchange Receivables
Define Alternative Reconciliation account for Bills of exchange receivables (OBYN)
Double click on D W Bills of exchange receivable
Chart of Account CHAC
Reconciliation Account
Special GL
Sundry debtors Account
Bills receivables account
Press enter key and Save
Come back wise
Define Accounts for bills of exchange transaction (OBYH)
Double click on bank discounting charges
Chart of Accounts CHAC(Tick mark)
GL Accounts Bills discounting charges accounts
Save and Come back
Now close bills receivables
Present bills of exchange receivables at bank
Define bank sub accounts (OBYK)
Click on new entries
Chrt A/C Bank A/CUsage S GL Custo recon A/cBank sub-A/C for Liabilities
CHAC SBI A/C Discounting W Sundry DebtorsBill discounting A/C
Press enter key and Save
Postings
Go to F-22 Post customer invoice 100000 on 10-4-09
When Bill Receivables (F-36)
Receive 100000 bill from customer on 10-4-09 Bill due date is 30 Days
Path: Sap easy access Accounting Financial Accounting Account receivables Documents entry Bills of exchange Payments
Documents date 1-04-09
Post date 1-04-09
Documents header text Bills receivables
Clearing text Bills receivables
Select incoming Payments
Pstky 09
Account - Customer Accounts
Special GL W
Press enter key
Amount 100000Business area TAMU
Text Bills receivables
Due date 30-04-09
Click on process open item tab
Special GL Account W
Again double click on Process open item tab
Activate clearing line item
Simulate and Save
Note the Documents Number
When Bill is Discounting (F-33)
Path: Same
We are discounting bill on 15-04-09 at the time Bank deducted Bank discounting charges 2000
Documents date 15-04-09Posting Date 15-04-09
Documents header text Bill is discounting
Bank SBI Account
Business area TAMU
Amount 98000
Bank Charges 2000
Text Bills discounted
Click on select bills of exchange tab
Documents No Give Documents Number
Click on Simulate
When bill is Honor (Bills Cleared) (F-20)
Path: Same
Go to Reverse Contingents Liabilities (F-20)
Documents date 30-04-09Posting Date 30-04-09
Documents header text Bill is honor
GL Account Bills receivables accounts
Usage DiscountingDue by 30-04-09
Documents Number Give Documents Number
Customer Customer Accounts
Click on Edit Line item tab
Com
Document number
+
Give Documents Number
Click on Save
Bill is Dishonor (Not Cleared)
Go to F-22 Customer Account Dr
To Bank
CUSTOMER ACCOUNT STATEMENT CREATIONSettings in IMG
Path: Spro Img Financial Accounting new Account receivables and Account Payable Customer account Line items Correspondence Make and Check Settings for correspondence
Assign Programs for Correspondence types
Select SAP06 Correspondence types for account settlements
Click on copy as
Company code TAST
Press enter key and Save
Comeback
Define forms name for Correspondence print
Select the following Programs for Account assignments
RFKORD10 Click on copy as
Company code TAST
Press enter key and Save
Come back in to easy access
Settings in Easy Access
Note: Before going to easy access settings we should note on the customer reference number for which customer statement we want to make.
Path: Sap easy access Accounting Financial Accounting Account receivables Accounts Correspondence
Request (FB12)
Company code TAST
Press enter key
Select SAP06 Account statements