pro fi notes

8/20/2019 PRO Fi Notes

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SAP FI NOTES

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SAP FI NOTESINDEX

PARTICULARS Page No.

Introduction 3Enterprise Structure

1. Chart of Accounts2. Accounts groups customization3. Open and Close Posting Periods

111512!

Sales "a# Procedures1. "olerance $roups

3%3%

$eneral &edger Accounts '$& Accounts( 1.)egati*e Postings 2. Creation of $& +asters 3. Par,ed document

-1-1-35-

oreign Currenc/ "ransaction 'C"(1. 0e*ersal of 0e*ersed document2. +ass 0e*ersal3. alance Interest calculation-. Accounts Principles

!2!!!!2

Accounts Pa/ale 'AP(

4ouse an,1. &in, eteen sundr/ creditors and Ad*ance to *endors2. Purchase In*oice Posting3. "erm of Pa/ments6+a#imum Cash discount

-. Automatic pa/ment Program'APP(5. Chec, printing%. Credit +emo

17%11511%11

12137132

Accounts 0ecei*ale 'A0(1. Sales In*oice Posting2. Incoming pa/ment3. &in, eteen sundr/ detors and ad*ance from

customers

13-1351-21--

2


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-. Ad*ance 0eceipt posting 1--

ill of 8iscounting 'ill of E#change(1. 8efine dunning areas

1-15%

Sales "a# 1%2

Asset Accounting 'AA(

1.Chart of 8epreciation2. Asset Classes3. Asset Sale 9"ransfer9Scrapping

1!7

1!21!%

192719272

0eports 1.Chart of Accounts &ist 2."rail alance 9 &edger 9:endors &ist 3. 8ata "a,eo*er -.;p loading of master in SAP '&S+uaterl/ 0eturn

2-2-25-2%-2%52%%

3


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INTRODUCTION

SAP stands for S/stem Application and Products in data Processing

FI stands for FinancialsCO stands for Controlling

:ersion ? ECC6

ECC stands for E0P Central Component

SAP as released in 1!2 @ It head uarters in $erman/


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Disadvantages:8uplicate o"ime gap.

E0P Pac,ages?

SAP Oracle inancials Peoples soft AA) =.8.Edards1!26 SAP 091 @ 0eal time data processing176SAP @ 092 Included no.of countires and no.of currencies17 @ SAP 0936 093 stands for

8ata Structure

1.Application Ser*er2.8ata ased ser*er3.Presentation

1 @ +/ SAP.com @


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Some important reports /ou can attach the reports on des, top.

Cross compan/ code transactions?India *ersion? "8S E#cise and sales ta#

Companies Act?15%? as per Schedule :I alance sheet and Profit F &oss A9c


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"he consultant the/ do the customization in de*elopment client"he compan/ staff ill do the testing."he customization ill e transferred to client through transport reuests.In the production client /ou enter da/ to da/ transaction.

Some companies the/ ill gi*e 3 clients?

1. 8e*elopment client2. "esting client3. Production client

Client? 779777917 @ Gou can cop/ and gi*e an/ numer

;ser? Cost of pac,age ill depend on the no.of users licenses.

177 users license @used / 1777 emplo/ees

It fi#es the responsiilit/ on emplo/ee. ;ser I8? SAP user? Gou can use small or capital letters 'Its not case sensiti*e(

Passord? "he length of passord @ +in3 @ +a# 'it can e numeric Alpha )umeric Alphaets and Special characters.(Passord is not case sensiti*e)ot possile to change passord more than once in a da/&atest 5 passords can not e usedPassord can not e restored

•

+one/ is the passord.


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Ara*ind ?Core "eam As is ProcessJ


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( ;ser Id i#es 0esponsiilit/ on Emplo/ee

SAP ;ser? It Is )ot Case sensiti*e 'Capital &etters Or Small &etters(

Passord? Passord Is Case Sensiti*e 'rom Ecc 5 Onards(

&ength of Passord? +inimum % +a#imum -7

L


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Enter

1st ra is called menu ar +enu Edit a*orites E#tras

2nd ra is called standard tool ar 3rd ro is called in title ar -th is called application tool ar 5th F last is called status ar

"he second ro the tic, is called enter eside tic, o# is called is command field.L

One emplo/ee can or, in numer of sessions 'indos( at a time 6the ma#imum is %sessions

#o$ to %&eate a ne$ session'

Path: From the menu bar - Select system- Create session

To move from one session to another session (alt+tab)

#o$ to end session'

Path :From the menu bar - select system- End session

To vie$ $(i%( ve&sion $e a&e )sing'

Path : From menu bar - Select system- Status-Sap system data

#o$ to )se t&ansa%tion %odes *T+C,'


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or Posting "ransaction?8ocument ':oucher( entr/ Account displa/ 'S17)('672(

After posting e ant to *ie the ledger.

a( ;se?9n 'changing( in command field and enter 6 to ac, to sap eas/ access screen

( ;se S17) in command field and press enter6 to go to account displa/

Insteaduse?9)S17) in command field and press enter change session ith ne transactioncode.

use 9OS17) in command field and press enter6 create session ith ne transactioncode.

.9) for change

.9O for create

#o$ to a%tivate t&ansa%tion %odes in sa- en)'

Path :From the menu bar - select extras - Settings - Display technical names-Enter

4O< "O SE" A S"A0" "0A)SC"IO)B

"o ma,e one screen as eginning screen

Path: From menu bar select extras - set start transactions (transaction code isF-02

Enter

$i*e a message transaction 672 set as start transaction

4O< "O C&OSE SAPB

Path: From the menu bar select system - log o!! - select "yes# button !or themessage to logo!!

Select /es utton to log off

4O< "O ;)&OC "4E "0A)SAC"IO) CO8EB

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At the time of customization 6screen ill come ith displa/ mode not enter mode

Path:$ools-%dministrator- &onitor-'oc entries (tr)code is S&*2

Select list utton6 +essage 6 )o loc, entries found

Path: From the menu bar select loc entry- Delete all-select# yes# button !or themessage

8elete all loc, entries 6 Enter.Organization structure?

SAP6666666666D D

$roup Compan/D DCompan/ Compan/ codeD D;nits usinesses Area

Creation o! Pro+ect: Group --> CompaniesUnits

,n S%P .roup is called as company

Company is called as company code

/nit is called as usiness area

A0A:I)8 $0O;P'A:$(D

6666666666666666666666666666666666666666666666666666666666666666666666666666666666D D D

Ara*ind +ills &td'A+&( Ara*ind Steels &td'AS&( Ara*ind Industries ltd'AI&(D D D D D D

4G8 $& 4G8 $& 4G8 $&

I consultant ill do customization at compan/ code le*el 6compan/ or group is onl/ forinformation.


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ENTERPRISE STRUCTURE

DEFINE CO/PAN0:

Path: $ools - Customi1ing ,&. (implementation guide - Execute pro+ect(trns)code SP3

SP0O stands for S AP Proect Reference Oect

Select SAP reference I+$ utton ? "his is called customization area or configurationarea or implementation area

Path:SP3- Enterprise structure - De!inition - Financial accounting - De!inecompany ( $r code is 34*5

It e select I+$ acti*it/ documentation utton? It gi*es description part aout compan/

"o select I+$ acti*it/ utton? "o do customization

Select I+$ acti*it/ utton

Select ne entries utton

Compan/ ? A:$

Compan/ name ?Ara*ind group

name of compan/2 ?lan,

street ?Ameerpet

postal code ?57773-

countr/ ?or countr/ select dropdon'pull don( utton select in for indiaL

&anguage ,e/ ?select drop don utton select E) for English

Currenc/ ?or currenc/ select drop don utton here 21.

Select I)0 for Indian rupees

Select sa*e utton or Ctrls

8e*elopment client production clientD

consultant 6 Customization "ransport reuestQ

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/ default it gi*es the latest reuest e ha*e to create our on reuest and afterardsto transport to production clientor each step e need not create separate reuest.or asic settings ?1st reuestor $eneral ledger ?2nd reuest

or Account pa/ale ?3rd

reuestor Accounts recei*ale ?-th reuestor Asset accounting ?5th reuestor Controlling ?%th reuestSelect create reuest utton '($i*e the short description ?I asic settings for Ara*ind +ills &td

Press enter Press enter once again to sa*e in the reuest.


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"itle ?Select compan/)ame ?Ara*ind mills ltdStreet ?AmeerpetPost code ?57773-

Cit/ ?4/deraadCountr/ ?I)

Press enter

"o select our reuest numer select dropdon utton eside reuest numer.


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RAssignment of usiness areas to compan/ code is not reuired

Ara*ind $roupD

Ara*ind +ills &td Ara*ind Steels &td Ara*ind Industries ltd

D D D4G8 $& 4G8 $& 4G8 $&

A+& accounts person AS& accounts person

At the time of posting

Compan/ code ? A+& AS&usiness area ? 4G8 4G8

R


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C#ART OF ACCOUNTS:

Compan/ Codes? A+& AS& AI&Option61hen e ant to compare or consolidate

e can ha*e same set of accounts'chart of accounts( 6i.e.

Accounts coding ill e same.

Con*e/ance account no. -77777 -77777 -77777

Option62Each compan/ code has their onset of accounts con*e/ance account no. -77777 -77777 -77777

Compare or consolidate / using group -77777 377777 277777Chart of Accounts

hen e create con*e/ance account noe use 2 numers

Compan/ code no. -77777 377777 177777$roup no. 177777 177777 177777


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&ength of $& account no. ?% 'min % ma# 17(Controlling integration ?select manual creation of cost elements$roup chart of accounts ?lan,

;nder status deselect loc,ed chec, o# 'do not select loc,ed chec, o#(

Select sa*e utton or CtrlSSelect /our reuest and press enter to sa*e in /our reuest

Controlling integration? select manual creation of cost elements.

I 'inancials( CO 'Controlling(e#penditure


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deselects the loc,ed chec, o# create the account and afterards select loc,edchec, o#.


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A+& P0S) Personnel cost -77177 -771

A+& +0$ +anufacturing E#penses -77277 -772

A+& A8+) Administration E#penses -77377 -773

A+& I)"0 Interest -77-77 -77-

A+& 8EP0 8epreciation -77577 -775

Select sa*e utton on CrtlS

Select /our reuest and press enter and sa*e in /our reuest

% digits

1777777 1777 share capital 1777617 1777777776177777770eser*es F Surplus

Accumulated 8epreciation;nsecured loans

Current &iailities F Pro*isioni#ed Assets

Afterards e reuire liailities account groups ith 1 series @17 account groups.

4o man/ groups e can crate ith 1sries . a*ailale accounts '1615(T-77accounts. )e account groups ith 1series e can create -779177T- groups .

)o e ha*e to go for @5 series .

"he user at the time of posting first the ill gi*e 1R

If the account is not there then he ill chec, ith 5R

"(en $e )se 6 digits: Afterards e reuire liailities account groups ith 1 series to 17 account groups. 4oman/ groups e can create ith 1 series a*ailale accounts '161775T-77(accounts.

or each account group e are assigning 177 accounts ne account groups ith 1series.


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"hough accounts are not /et created assign on account for retained earnings accountpurpose.


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"/pe Select M 177177 )et operating profit

P F & Statement A9c t/pe M G 177171 )et non operating profitalance Sheet A9c. Profit

In the /ear end the alance ill go to account no.177177377177 profit or sale of shares.

P F & A9c.PF & Statement A9c. t/pe G

In the /ear end the alance ill go to account no.177171.

iscal /ear iscal /ear *ariant

Indian companies periods April to +arch - special periods :3

;S Companies =an to 8ec.- Special Periods -=ul/ to =une- Special periods :%Oct. to Sep- special periods :

April 277! @ +arch 277 Accounting /ear 277!67.In SAP e ill call it as fiscal /ear 277!.

=ul/ 277!6=une 277 iscal /ear 277!Oct.277! @Sep.277 iscal /ear 277

277! 277 iscal /ear

April 277!6+arch 277 3 277!=ul/ 277!6=une 277 % % 277!Octoer 277!6Septemer 277 3 277

It is ao*e % months in ne#t /ear ta,e ne#t /ear otherise same /ear.

April 277! +arch 277 iscal /ear 277!1 12 13 1- 15 1%')ormal periods( 'Special periods(

or /ear end adustment purpose SAP has gi*en special periods .Special periods are part of +arch+arch ill ha*e total 5 periods 1noraml period - special periods."o get the profitailit/ and different stages SAP has gi*en special periods.

23


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"(8 s-e%ia9 -e&iods a&e &e)i&ed:

27th +arch 277 e ha*e declared profitailit/ upto eruar/ 277 to the managementprofitailit/ figures should not e changed.

;sers should e alloed to post transactions onl/ for +arch 277.

April 277!6+arch 277 iscal /ear 277!.

Open periods +arch 2776+arch 277or posting 12277! 6 12277!

)o user can post transaction efore +arch 277 and after +arch 277.

37.73.277 April 277!6 +arch 277 iscal /ear 277! April 2776 +arch 277 iscal /ear 277.

Open periods +arch 2776+arch 27712277! 612277

1597-9277 accounts dept. finalized profitailit/ for the /ear ended 319739277

+anagement adustment entries

Entr/ 8ate 759759277Periods date 319739277 to update last /ear ledger.


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;sage of special periods is optional.

Special periods can come in the same month or different months.

4ere stage means department profitailit/ +anagement profitailit/ and Auditors

profitailit/ @ the state can come in the same month or different months.

Accounts 8ept. profitailit/ April 277

+anagement adustments and Auditors rectification entries +a/ 277

4o special periods ill e used? April 277!6+arch 277 iscal /ear 277!

27th +arch 277 open periods for posting +arch 2776+arch 277

12277!V.12277!)o user can post transactionsefore +arch 277 and after +arch 277. April 277!6+arch 277 .G 277!

April 2776+arch 277 .G.277

1597-9277 accounts dep. finalized profitailit/ for the /ear end 319739277+anagement adustment entries.

759759277 +arch 277VV..+arch 277Open periods 13277!VVV12277

Entr/ date ?759759277Posting date ?319739277 to update last /ear ledger period 13


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Auditors finalized profitailit/ 161-&ist of auditors rectification entries 1-61-

SAP ,non onl/ calendar /ear periods @e ha*e to con*ert calendar /ear periods toour accounting /ear periods.

+onth 8a/s Periods Gear shift=anuar/ 1 31 17 61eruar/ 2 2 11 61+arch 3 31 12 61

April - 37 1 7

+a/ 5 31 2 7=une % 37 3 7=ul/ ! 31 - 7

August 31 5 7Septemer 37 % 7Octoer 17 31 ! 7)o*emer 11 37 78ecemer 12 31 7

April 277 April 277 @ +arch 277 .G.277

In hich /ear it is coming 277 As hich /ear e are calling in SAP 277Gear shift 7

=anuar/ 277In hich /ear it is coming 277

As hich /ear e are calling in SAP 277Gear shift 61Posting 759719277 update 277&edger not 277 ledger

Oct.2776Sep 277 .G.277+onth 8a/s Periods Gear shift Octoer 2771 31 - 7 In hich /ear it is coming as hich 2772 2 5 7 /ear e are calling in SAP 2773 31 % 7 /ear shift 1- 37 ! 75 31 7 =anuar/ 277

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% 37 7 in hich /ear it is coming 277! 31 17 7 as hich /ear e are calling 31 11 7 in SAP 277 37 12 7 /ear shift 117 31 1 7

11 37 2 7 posting 759179277 update 277 ledger 12 31 3 7 not 277 ledger

Path : SP3 Financial accounting Financial accounting .lobal settings Fiscal year &aintain !iscal year 6ariant (&aintain shortened !iscal year($rs)code is 32

Select position utton fiscal *ariant :3

Enter Select fiscal *ariant :3

8oule clic, on periods folder

Select ac, arroSelect ne entries utton

: ? 1

8escription April to +arch - Special periods

8o not select /ear depend chec, o#

If e select /ear depend chec, o# @ hen e sa*e it ill as, for /ear @ hen e gi*e/ear 277 @ "he con*ersion is applicale onl/ for the /ear each /ear e ha*e to createthe con*ersion.

If e deselect /ear dependent chec, o# @ "he con*ersion is common for all /ears.

8eselect calendar /ear chec, o#

If e select calendar /ear chec, o# @ It ta,es

+onth 1 '=an(ill e as period 1+onth -'April ( il e as period -


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Select /our reuest press enter and press enter sa*e in /our reuest.

Select iscal /ear *ariant ?18oule clic, on periods folder.Select ne entries utton

irst column +onthSecond column 8a/"hird column Period&ast column Gear shift

+onth 8a/ Period Gear Shift1 31 17 612 2 11 61

3 31 12 61- 37 1 75 31 2 7% 37 3 7! 31 - 7 31 5 7 37 % 717 31 ! 711 37 712 31 7

sa*e Assign compan/ code to a iscal /ear *ariant

Path: SP3 Financial accounting .lobal settings Fiscal year %ssigncompany code to a Fiscal year 6ariant ($r)code is 39;

Select position utton$i*e /our compan/ code?A+&Enter

or compan/ code?A+& Assign fiscal *ariant ?:3Select sa*e utton

Ignore the arning message press enter and press enter to sa*e in the reuest.

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OPEN AND CLOSE POSTIN3 PERIODS

iscal /ear ? April 277 @ +arch 277 @ .G 277 August 277 @ +arch 2775277 @ 12277

Open means? from August 277

Close means? to +arch 277

Compan/ codes ? A+& AS& AI&

All compan/ codesallo the sameOpen and close periodsOption 1

A( 8efine posting periods:ariant VVVVV M( Assign posting period:ariant to compan/ codesMVVV.A+&MVVV.AS&MVVV.AI&C( 8efine open and close periods for *ariant Mor M5 277 @ 12277Option62

Each compan/ codeha*ing separate open And close posting period *ariant M G N

Assign posting period *ariant to compan/ codesM to A+& G to AS& N to AI&

Period for *ariant

=ul/ 2776+arch 277 April 277 to +arch 277 Sep. 277 to Sep. 277

or M or G or N7-277 12277 7%277

In this step e are defining hich periods are open for posting.

Deine va&iants o& o-en -osting -e&iods:

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Path : SP3 Financial accounting global setting Document posting periods- De!ine 6ariants !or open posting periods


:ariant )ame A+& posting period *ariant for A+&

CtrlS press enter in sa*e

Assign -osting -e&iod va&iant to %o-an8 %ode:

Path : SP3-Financial %ccounting- Financial accounting global settings-Document posting periods assign posting period 6ariant company code)

Select position utton

$i*e the compan/ code A+&or compan/ code A+& assign *ariant A+& select sa*e utton or CtrlSPress enter to sa*e in /our reuest.

Deine o-en and %9osed -osting -e&iods o& va&iant::

Path: SP3 Financial accounting .lobal settings Document Posting periods- open and close posting periods)

Select ne entries utton.

:are ? Select A+& Account t/pe 'A(? Select '*alid for all accounts t/pe(rom Account lan,"o account lan,rom period one '1( 1Gear 277"o period 12Gear 'iscal /ear( 277rom period2 13Gear 277"o period 1%Gear 277

Second column is option 'from period 2( Authorization group 'Au.$r(? lan,

Select sa*e utton or CtrlS

30


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Select /our reuest and press enter to sa*e in /our reuest.

A)t(o&i;ation 3&o)-:

"his screen is reuired e*er/ month in production client nood/ ill ha*e access for

customization areas.

"he same screen is gi*en at user le*el hen it is a*ailale at user le*el the users illmisuse.

SAP has gi*en authorization group.

ASIS Administrator gi*es authorization group sa/ M and M ill e assigned to user I8smanager accounts and deput/ manager accounts.


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2. All the departments ant to ha*e 1X177777 hich is not possile. In li*een*ironment efore going li*e all the department heads sit together anddecide for production client.


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2. 0euired?


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Screen la/out at the time of posting

Path:SP3- Financial accounting Financial global settings Document 'ineitem-Controls- De!ine !iled status 6ariants

Select field status *ariant 1777 that is I8ES group

Select cop/ as utton '%(

Change filed status *ariant 'S":( to A+&

Change field status name to field status :A0 for A+&

Press enter

Select cop/ all utton


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:alue date ma,e it as reuired entr/ filed.

Sa*e.

:alue date' Effecti*e date(?

"erm loan from I8I?27.7.2778eposit / us in our an, ?22.7.2778ocument date ?22.7.277Posting date ?22.7.277

In SAP e ha*e interest calculations Interest calculations in our oo, from 22.7.277here as I8I calculates from 27.7.277. "here ill e mismatch.

Interest calculations?:alue date ?0euired entr/ filed

8ocument date ?22.7.277Posting date ?22.7.277:alue date? 27.7.277 field is modifiale after posting .In our oo,s also interest ill e calculated from 27.7.277

:alue date ?31.7.2778OC F POS

Assign %o-an8 %ode to ie9d stat)s va&iant :

Path: SP3-Financial accounting-Financial accounting .lobal settings- Document 'ine time-Controls-%ssign company code to !ield status 6ariants)


$i*e the compan/ code ?A+&

Enter

or compan/ code ?A+&

Assign field status *ariant ?A+&


Press enter to sa*e in /our reuest

36


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SALES TAX PROCEDURE

$eneral ledger Accounts pa/ale Accounts recei*ale and Assets accounting

asicE#cise:A" 9CS""o do normal posting also sales ta# procedure is reuired.

A( Create procedure( Create ta# codesC( Create accounts8( 8esign accounts

Assign for countr/ in6ta# ;S ' Sales ta# ;SA("a# I) 'sales ta# India( "emporar/ assignment

or our compan/ an/ code? Countr/ I))ote the path this oneSP3-Financial accounting Financial accounting global settings-$ax on sales @Purchases - asic settings - %ssign country calculation procedure

Select position utton$i*e the countr/ I) for IndiaEnter or countr/ I) assign procedure "a#;SSales "a# @ ;SASelect sa*e utton or CtrlSPress enter to sa*e in /our reuest.

TOLERANCE 3ROUPS:

"his is to t/pes1.$& Accounts 2.Emplo/ee

a( 0eceipts 9 Pa/ment transactions( +andator/ area

0etained area called open item management.

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"his is used for *endors customers and alance sheet accounts here clearing isreuired.

Outstanding e#penses A9cSalaries 577777

an, 15777 0ent 15777


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"olerance$roup Amount percentage

A 177 5Z

A(


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If e gi*e tolerance group A in outstanding e#penses account if the difference is lessthan tolerance group amount and transferring sundr/ alances ritten of accountautomaticall/.


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Credit posting ?78eit percentage ?7Credit percentage ?7Sa*e

Select /our reuest and press enter and sa*e in /our reuest.

"olerance group for emplo/ees.

;ser ise upper limits for posting

"olerance $roup A C177777 177777 17777777 Amount per document177777 177777 17777777 Amount per open item

account item7 5 17 Cash 8iscount

7 7 7 Pa/ment 8ifferenced


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Press enter to sa*e in /our reuest.

ENTER 3LO5AL PARA/ETERS:

Path :SP3-Financial accounting -Financial accounting global settings-Company

code-Enter global parameters

Select position utton$i*e the compan/ code ?A+&EnterSelect compan/ code ?A+&Select details utton '2(

Select usiness area financial statements chec, o#Select propose fiscal chec, o#Select define default *alue date chec, o#

Select negati*e posting permitted chec, o#Select addition data utton

Compan/ code ? A+&usiness Area ? 4G8 $&usiness place ?Cit/ factor/ Cit/ office actor/Permanent Account )o. 'PA)( @ At compan/Code le*el'orm -A( 17 8igits Alpha numeric code"a# 8eduction at Source )o 'In SAP "8S )o. 9 "A)( orm - 617 8igits alphanumeric code

At compan/ code le*el 9 usiness area le*el 9 at usiness place le*el'$I0 )o.? $eneral Identification )umer(

"8S )o.AC8E 35-%!)PA) )O.5%!) Select ac, arro thenSa*ePress enter to sa*e in /our reuest

Negative -ostings:In case of re*ersals if e select negati*e postings chec, o# it reduces from the sameside.

In SAP hen e post a rong entr/ e cant change the document.


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Cash account 8r -77777"o Euit/ share capital -77777 8oc.)o.1

2. Preference share capital receipt?Cash account 8r 177777

"o Euit/ share capital 177777 8oc )o.2

0e*ersal 3. Euit/ Share capital 8r 177777

"o Cash account 177777 8oc.)o.3

-.Cash Account 8r 177777"o Preference share Capital 177777 8oc )o.-

0ectification

3. Euit/ share capital 8r 177777"o Preference Share capital 177777 8oc.)o.3

Account )o.177777 &edger summar/Compan/ code A+&iscal /ear 277

Period 8eit Amount Credit Amount alance Cumulati*e alance12

3-5% 177777 577777 -77777 Cr -77777 Cr ! 6177777

1 2 3

Cash flo statement 0e*ersal ithoutselecting negati*epostings

0e*ersal /selecting negati*epostings

0ectifications

Opening cash and

an, alances Add? Inflos Euit/share capital

Preference sharecapital&ess?Out flosEuit/ share capital

7

577777

177777

177777

7

577777

177777

7

577777

43


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Closing Cash andan, alances

57777

rong

577777

correct

577777


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"o chec, accounts groups for gi*ing account numers.

Path: SP3 Financial %ccounting .eneral ledger accounting .' %ccounts &aster Data- Preparations- De!ine %ccount group ($r)Code:3D>

Select position utton$i*e /our chart of accounts A+&

Enter

0eser*es F Surplus 17717761771

Share capital 17777761777

Cash account6current assets 27717762771

1. "o chec, account6$roup for gi*ing account numers.

2. Creation of $eneral

CREATION OF 3ENRAL

Path : %ccounting-Financial accounting .eneral 'edger-&aster records .' %ccounts-,ndi6idual Processing Centrally ($r) Code is FS00

$i*e the $& account 177177Compan/ code A+&rom the menu select 6K $& Account create

%ccount group: select reser6es B surplus

Select alance sheet account radio utton

Short te#t? surplus in P F & Account

$& Account &arge te#t? Surplus in profit F &oss Account

Select control data ta

Select onl/ alances in local currenc/ in chec, o#


46/268

Sa*e

$& Account ?177777

Compan/ code ? A+&

Select ith template utton

$& Account ?177177 'Surplus in P F & Account(

Compan/ code ? A+&

Enter

/ mista,e sa*e utton

Gour can not sa*e

Change account group to Share capital

Select alance sheet a9c radio utton

Change short te#t to euit/ Share capital

Change $& account long te#t to Euit/ share capital

Other filed common select sa*e utton

$& Account 277177

Compan/ code ?A+&


$i*e the $& Account 177177 surplus in P F & account

Compan/ code ? A+&Enter

Change account group to current assets loans F ad*ances

Change short te#t to Cash account

Select alance sheet a9c radio utton

Change $& account long te#t to Cash account

Select create 9 an, 9 interest ta

Change filed status group to $775 an, accounts 'Oligator/ *alue date(

Select rele*ant cash flo chec, o#


"o *ie the accounts created

Select drop don utton eside $& account

46


47/268

+atch Code?$i*e the compan/ code ? A+&Enter Short te#t ? At the time of entr/$& account long te#t ? At the time of $eneral ledger displa/

Posting o t&ansa%tions

Path: %ccounting Financial %ccounting .eneral ledger posting .eneral posting ($r)Code is F-02

Posting transaction ?1797!9277

8ocument date ? In case of purchases document date ill e part/ ill date6

e can enter manuall/ 37.7.277 or select -6 It gi*es calendar and select 62 @ It

selects toda/s date .

Posting date ? &edger updation ill e ased on posting date period ill

appeal automaticall/ ased on

Posting date ? 37.7.277

0eference ?Part/ ill )o.

8oc )o ?1

)ormal cases

8ocument date '-( ?37.7.277

Posting date? ill come automaticall/ this is ser*er date.

"/pe ?SA

Compan/ code ?A+&

Currenc/ ? I)0

S/stem does not ,no deits and credits to differentiate eteen deit and credit SAP

4as gi*en posting ,e/s

Posting ,e/ -7 $& account 8eit

Positing ,e/ 57 $& Account Credit

Posting ,e/? Select -7

Account select the drop don utton

$& long te#t ?RCashR

47


48/268

Compan/ code ? A+&

$& Account ? NR

Enter

Select account )o.277177Enter

277177 Cash account @ iled status $0P6$775

"e#t usiness Area :alue date 0euiredIn enter gloal parameters select define default *aluedate chec, o#

Amount ?-77777usiness area ?A+&4"e#t ? Euit/ share capital receipt

Posting ,e/ ? Select 57 Account select drop don utton$i*e the compan/ code A+& and press enter Select account ?177777 Euit/ share capitalPress enter

Amount enter ?R'star(

)ote? R 'star( +eans deits and credits eual

Cash A9c 8r 577777"o Euit/ 377777

"o Preference Rusiness area ?A+&4"e#t Enter ? U U'plus( mean copies the last line item narration in the same document.

Salaries A9c 8r 177777'Salaries pro*ision for Sep.(


49/268

Select sa*e utton or CtrS


50/268

Compan/ code ?A+&

iscal /ear ?277

Enter

8oule clic, on first line item cash account


51/268

"o *ie onl/ one account

Select drop don utton eside $& Account


Enter

Select account no.177777 Euit/ share capital

Compan/ code ?A+&

iscal /ear ?277

usiness area ?A+&4

Select e#ecute '( utton

8oule lic, on cumulate alance amount8oule clic, on document )o.1Select call up document o*er*ie utton '(

Select ac, arro '3(

8ocument )umer Posting date "e#t Amount1 1777772 2777773 377777

66666666666"otal Amount %77777

TTTTTT


52/268

Select sa*e la/out utton 'CtrlS(Option 1 Option 2Common to ;ser specific

All A( 8eselect user specific Chec, o# A( Select user specific chec, o#

(


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Steps?1. 0un a program called [0"+&;\ for con*ersion of hold documents2. Creation of hold documents3. 8elete 9 complete hold documents

1. R)n a -&og&a %a99ed =RFT/5LU> o& %onve&sion o (o9d do%)ents

Path : $ools %%P orbench- De6elopment %%P Editor (SE9=

Program ? gi*e the program name ?0"+&;\Select e#ecute uttonSelect no. termination for read error chec, o#E#ecute

2. C&eation o (o9d do%)ents;se the transaction code '672(

8ocument date ? "oda/ date

"/pe ?SA

Compan/ code? A+&

Posting ,e/ ?57

Account no. ?277177 'cash account(

Enter

$i*e the amount ? 5777

usiness area ?A+&4

"e#t ?Amount paid to +r.M

rom the menu select document hold

"em parr/ document )o. ?A+&

Select hold document utton


54/268

Posting ,e/ ? -7

Account 277177 'Cash account(

Enter

$i*e the amount 27777

usiness area ?A+&4

"e#t ? 4old document testing

Posting ,e/? ? 57

Account no.? 177777 'Euit/ share capital(

Enter

Amount enter ?R 'Star(

usiness area ? A+&4

"e#t ?

rom the menu select 8ocument @K 4old

$i*e the temporar/ document no. 123-5% 'gi*e an/ numer(

Select hold document utton

2. De9ete + Co-9ete (o9d do%)ent *F?1,;se the transaction code f672

rom the menu selectPath :Document .et held document Select document list button

eep the cursor on document numer 123-5%

Select delete utton

select /es utton

select ac, arro '3(

select document list utton

eep the cursor on document no. ?A+&

select choose utton

$i*e posting ,e/ ?-7

Account no. ?177777 Euit/ share

Enter

Amount Enter ?R'Star(

54


55/268

usiness Area ? A+&4

"e#t ?

rom the menu select document @Simulate and sa*e

Pa&< Do%)ents :"his is used for appro*als Cashier

Enter the document he illpar, in the s/stem

Informs to S0 personappro*al

S0 person he can ma,e changesto the document form amount 98ate 9 head of account eforerelease

Accounts ill not eupdated

And release document

Account ill not e updated Once he release the documentill e posted and updatesrecords

Ste-s:1. Posting of pac,ed document / cashier2. Informed to Sr. person for release @e cashier 3. 8ispla/ pac,ed document and change date and amount-. After change inform to Cashier aout appro*al5. 8ispla/ changes to pac,ed document

@. Posting o Pa%


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Posting ,e/? ?57

Account ?177777 'Euit/ share capital(

Enter

Amount enter ? R'Star(

usiness area ?A+&4

"e#t ?

From the menu select Document Par document

1. Ino&ed to Senio& Pe&son o& &e9ease

From the menu select system short message

$i*e the title ? Please release 8oc.)o.3

0eceipt user id of Senior person 'sap user(

0ecipient t/pe ? Select SAP logon name

Select e#press mail chec, o# 'Screen don right side(

Select send utton 'Shift(

From the menu select system –> Create session

4. Dis-9a8 -a%


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%777 Credit

Select ac, arro

rom the menu select document post

Inform to cashier aout appro*al

rom the menu select @S/stem @KShort message.

"itle document no.3 released

0ecipient ;ser Id of Cashier

0ecipient t/pe

Select SAP logon name

Select e#press mail chec, o#

Select send utton 'left side upper(

From the menu select system –> Create session

4 .Dis-9a8 %(anges to -a%


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C( Outstanding e#penses @ Current liailities F Pro*ision2. 8ifference no.range inter*al for no.range M23. Creation of sample document-. posting of transaction / cop/ing sample document

"o chec, account groups for gi*ing account numers. "he transaction code is O8-

Select position utton$i*e the chart of accounts ? A+&Enter "he personnel cost is -771776-771

Administration range -773776-773Current liailities F Pro*ision range is 17757761775

C&eation o 3L aste&s *FS,

$i*e the $& Account -77177Compan/ code ?A+&


$i*e the $& Account 177777 'Euit/ share capital (

Compan/ code ?A+&

Enter

Change account group to personnel cost 'Staff cost(

Select P F & statement radio utton

Change short te#t to Salaries A9c

Change long te#t to Salaries A9c

Other fields are common

Select sa*e utton or CtrS

$& A9c )o? .-77377

Compan/ code ?A+&


$i*e the $& account ?-77177 salaries

Compan/ code ?A+&

Enter

Change account group to Administration

Change short te#t to 0ent account

58


59/268

Change long te#t to 0ent account

Other fields are common


$& Account ?177577

Compan/ code ?A+&


$i*e the $& account ?177777 'Euit/ share capital(

Compan/ code ? A+&

Enter

Change account group to Current liailit/ F Pro*isions.

Change short te#t to Outstanding e#press

Change $& Account Outstanding e#press


Select open item management chec box

Sa*e

Deine no. &ange inte&va9 o& no. &ange X1:

Path: SP3 Financial accounting Financial accounting global settings Document Document number ranges- ($r)Code is F*


Select change inter*als utton

Select inter*al utton

)o. range ?M2

Gear ?277

rom numer ?577771

"o numer ?577177

Enter F Sa*e

Ignore the message press enter

C&eation o sa-9e do%)ent

Path: %ccounting Financial accounting .eneral ledger - Posting e!erencedocuments Sample document (F-0*

59


60/268

8ocument date ?37.7.277

Posting date ?37.7.277

"/pe ?SA

Compan/ code ?A+&

Posting ,e/ ?-7

Accounting ?-77177 'salaries a9c(

Enter

Ignore the arning message press enter

Amount ?577777

usiness area ? A+&4

"e#t ? Salaries pro*ision for the monthPosting ,e/? ?-7

Account ?-77377 '0ent account(

Enter

Account ?!5777

usiness area ? A+&4

"e#t ? 0ent pro*ision for the month

Posting ,e/? ?57

Account no. ?177577 'out standing e#p(

Enter

Amount enter ? R

usiness area ?A+&4

"e#t ? Pro*ision for the month



61/268

iscal /ear ?277

Select displa/ line items chec, o#

Enter

Change the document date ?31.17.277


Enter


Change the amount to %77777

"e#t ?Add Octoer 'Salaries for the month of Octoer(

Amount ?7

Enter

&ine item ha*ing zero ill not update records

Ignore the arning message

Amount enter ?R'star (

or te#t ? Add Octoer

rom the menu select document simulate


/ont( end -&ovisions:

Option 1? Option 2 Accrual 9 8eferral document Open item management

Option 1? Accrual 8eferral document

31.17.277 Salar/ pro*isionSalaries 8r 177777

"o out standing 177777

71.11.277 re*ersal ne#t month 1st Outstanding 8r 177777"o Salaries 177777

75.11.277 Pa/ment of salariesSalaries 8r 175777

"o an, 175777

61


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Salaries A9c31.17.277 177777

75.11.277 175777 71.11.277 177777

Outstanding E#penses A9c31.17.277 177777

71.11.277 177777

Profitailit/ effect??or Octoer 177777

or )o*emer ecause Octoer 5777

Option 2? open item management31.17.277 Salaries pro*ision

Salaries 8r 177777"o out standing 177777

75.11.277 Salaries pa/mentOut standing 8r 177777Salaries 8r 5777

"o an, 175777

Salaries A9c31.17.277 1777775.11.277 5777

Outstanding E#penses A9c31.17.277 177777

719119277 177777

Profitailit/ effector Octoer 177777or )o*. ecause of Octoer salaries 5777

Companies follo 1st option 'other than /ear end(In case of option 2 @ the person ho ma,es the pro*ision is accountant and the personho is ma,ing the pa/ment and clearing is Cashier 6 Cashier has to trac, the pro*isionand clear against the pro*ision.

62


63/268

Option 1? Accrual 9 8eferral document ?Steps1.Creation of re*ersal reason and re*ersal reason should allo us to re*erse on an/da/.

2. Enter accrual 9 8eferral documents A( 0ent Pro*ision 7.17.277( Salar/ pro*ision 31.17.277

3.0e*ersal of accrual 9 deferral documents in one step

1. C&eation o &eve&sa9 &eason and &eve&sa9 &eason s(o)9d an8 da8.

Path : SP3- Financial accounting .eneral ledger accounting-usinesstransactions %d+ustment posting @ e6ersal - De!ine reason !or re6ersal

Select ne entries utton0eason ?11"e#t ? 0eal 9 8eferral 0e*ersal reason for A+&Select neg. posting chec, o#Select alternati*e position date chec, o#Select sa*e utton or CtrlSSa*e in /our reuest

If e do not select alternati*e posting date chec, o#

31.17.277

Salaries 8r "o out standing

S/stem ill allo /ou to re*erses onl/ 31.17.277


64/268

Amount ?-77377 '0ent A9c(

Enter

Amount ?57777

usiness area ?A+&4

"e#t ? 0ent pro*ision for Octoer

Posting ,e/ ?57

Account no. ?177577 'out standing e#p(

Enter

Amount ? R'star(

usiness area ? A+&4

"e#t ?

rom the menu select document @KSimulate and sa*e

Sa9a&ies -&ovision:"r.Code is S1

8ocument date ?3117.277


"/pe ?SA

Compan/ code ?A+&

0e*ersal reason ?11

0e*ersal date ?71.11.277

Posting ,e/ ?-7

Account ?-77177 'Salaries A9c(

Enter


$i*e the amount 177777

usiness area A+&4

"e#t ?Salaries pro*ision for the month of Octoer

Posting ,e/ 57

Account ?177577 'outstanding e#p.(

Enter

64


65/268

Amount ? R

usiness area ?A+&4

"e#t ?

rom the menu select document @K Simulate and sa*e

Reve&sa9 a%%&)a9 + Dee&&a9 do%)ent :

Path : %ccounting Financial %ccounting .eneral 'edger Periodic processing Closing aluate e6erse accrual @ De!erral Document ($r)Codeis F)=*

$i*e the compan/ code ? A+&

0e*erse posting date ?71.11.277

Select te#t run chec, o#

E#ecute '(

Select re*ersal documents utton

Select ac, arro

OPTION 1 : O-en Ite /anageent"his is used *endors customers 9 alance Sheet items here clearing is reuired.


66/268

Pro*isional and pa/ment @Same amounts

A( Rent P&ovision B*T&ansa%tion %ode F?1,

8ocument 8ate F posting date ?13.17.277"/pe ? SA

Compan/ code ? A+&

Posting ,e/ ?-7

Account no. ?-77377 '0ent A9c.(

Enter

$i*e the amount ?15777

usiness area ?A+&4

"e#t ? 0ent pro*ision

Posting ,e/ ?57

Account no. ?177577 'outstanding e#p(

Enter

Amount ?R 'enter star(

usiness area ?A+&4

"e#t ?

rom the menu select 8ocument @K Simulate and sa*e

5, #o$ to vie$ o-en ite anaged a%%o)nt t&ansa%tions:

Path : %ccounting Financial %ccounting .eneral 'edger- %ccount Display @Change line items ( Tr. Coe is F'9

$i*e the $& Account ?177577 'outstanding e#p(

Compan/ code ? A+&

Select open items radio utton

Select normal items chec, o#

E#ecute '(

OUT 3ON3 PA0/ENT "IT# CLEARIN3:

66


67/268

Path : %ccounting Financial %ccounting .eneral 'edger - Posting 3ut going payments (F-0;

$i*e the document date ? "oda/s date

"/pe ? SA

Compan/ code ? A+&

Clearing te#t ? outgoing pa/ment

Account ;nder an, data ?277177 'Cash A9c.(

usiness Area ?A+&4

Amount ? 15777

"e#t ? Outgoing pa/ment

Account under open item selection ?177577 'out standing e#penses(

Amount t/pe ? S'S is default( 'S? Stands for $& Accounts(

Select process open items utton

Reve&sed do%)ents $i99 not a--ea& o& %9ea&ing:

8oule clic, on pa/ale amount 15777

8ocument @ K Simulate and sa*e

$o and see open item account transactions "r.Code is &3)

$i*e the $& Account no ?.177577 'outstand e#penses(Compan/ code ?A+&

Select cleared items radio utton

Clearing data ? "oda/s date


E#ecute '(

Select ac, arro

Select open item radio utton

E#ecute

'6R6 "his s/mol is open item'document no. elo((

2nd Scenario 3rd ScenarioPartial Clearing 0esidual items method

67


68/268


69/268

0eference ?3-5%

Posting ,e/ ?-7

Account )o. ?-77377 '0ent a9c(

Enter

Amount ? -7777

usiness Area ? A+&4


Posting ,e/ ? 57

Account )o. ?177577 'Outstanding e#p.(

Enter

Amount ? R 'enter star(

"e#t ?

rom the menu select 8ocument @Simulate and sa*e

O)t going -a8ent )sing -a&tia9 %9ea&ing et(od: * T&. Code F?7,

8ocument 8ate ? "oda/s 8ate

"/pe ? SA

Compan/ code ? A+&

0eference ? 3-5%

Clearing te#t ?Outgoing pa/ment

Account under an, data? 277177 'Cash a9c(

usiness area ? A+&4

Account ? 5777


Account under open item selections 177577 'outstanding e#p(


eep the cursor on the amount filed of line item against hich e ant to adust.

Select partial pa/ment ta

Creates pa/ment amount column

8oule clic, amount -7777

8oule clic, on pa/ment amount -7777

69


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rom the menu select 8ocument @ KSimulate

$i*es a message correct the mar,ed &ine items

8oule clic, on lue font line items

"e#t enter ?

Select sa*e utton or Ctrl S

3o and see o-en ite a%%o)nt t&ansa%tions

$he $ransaction is code is F'9

$i*e the $& account ?177577 'outstanding E#p.(

Compan/ code ? A+&

Select open items radio utton.


Select e#ecute utton

"o *ie ill ise outstanding

Select change la/out utton 'Ctrl(

rom the hidden fields column

Select reference field

Select amount in local currenc/ under column contain.Select left arro or sho selected fields utton

Select cop/ utton

eep the cursor on reference

Select su total utton

"o ma,e alance pa/ment of 35777 and cleared pro*ision and part pa/ment *F?7,


"/pe ? SA

Compan/ code ? A+&

0eference ?3-5%

Clearing "e#t ? Out going pa/ment

Amount under an, date ?277177 'Cash A9c(

70


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usiness Area ?A+&4

Amount ?35777


Account ? ;nder open item selection 177577'out standing e#p(

Account t/pe ? S

Select process open item utton

8oule clic, on pro*ision -7777

8oule clic, on part pa/ment 5777

rom the menu select document @K Simulate and sa*e

$o and see open item managed account transactions *F5L2N(

$i*e the $& Account o. ?177577'out standing e#p(

Compan/ code ? A+&

Select cleared items radio utton


E#ecute

Resid)a9 ites et(od:

0ent pro*ision 672


"/pe ? SA

Compan/ code ? A+&

Posting ,e/ ? -7

Account no. ?-77377 '0ent account(

Enter

Amount ?37777

usiness area ?A+&4


Posting ,e/ ?57

Account no. ?177577 ' outstanding e#p(

Enter

71


72/268

Amount ? R

usiness area ? A+&4

"e#t ?

rom the menu select 8ocument 6KSimulate and sa*e

O)t 3oing Pa8ent Using Resid)a9 Ites /et(od: *F?7,

$i*e the document date ? "o da/s date

"/pe ? SA

Compan/ code ? A+&

Clearing "e#t ? out going pa/ment

Account under an, date ? 277177 'Cash a9c(usiness area ? A+&4

Amount ?2777

"e#t ? out going pa/ment

Account t/pe ?S 'default comes(

Select process open item utton

Account ? ;nder open item selection 177577 'out standing e#p(

eep the cursor on the amount filed of the line item against hich e ant

adust.

Select residual items ta

It creates residual items column

8oule clic, on ne#t amount 37777

8oule clic, on residual items amount

rom the menu select 8ocument @K Simulate

It gi*es the message correct the mar,ed line items.

8oule clic, on lue font line item.

"e#t enter ?

Sa*e

3o and see t(e o-en ite anaged a%%o)nt t&ansa%tions *F5L2N,:

72


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$i*e the $& Account no. ?177577 'out standing e#p.(

Compan/ code ? A+&



E#ecute

FOREI3N CURRENC0 TRANSACTIONS

1. Chec, e#change rate t/pe

an, u/ing E#ports $ t/pean, selling Imports 9 E#penditure t/pe

A*erage rate ++ 9S8 users t/pe

Path : SP3-S%P et Aea6er- .eneral Settings Currencies Checexchange rate types

Select position uttonE#change rate t/pe? 'enter (Enter

Deine t&ans9ation &ates o& %)&&en%8 t&ans9ation:

$i*ing con*ersion factors for to currencies?

;S8 1 ? I)0 1=PG 177 ? I)0 1 =PGT=apanese 6 GenE0O 1 ? I)01$P1 ? I)01 $PT$reat ritain 6PoundI"&1 ? I)01 I"&TItalian 6&ira=PG 177 ? I)01 3!0s

Or 1 ? 7.71 7.3!

Once e follo one con*ersion factor follo continuousl/ for all the /ears. 8ont changein eteen if e change in eteen it gi*es rong results.

"his is gi*en at client le*el and not at compan/ code le*el 'Client 77(

Path: SP3 S%P et Aea6er- .eneral settings Currencies De!ine translation ratios !or currency translation

73


74/268

Ignore the message select /es utton.Select ne entries utton

!"chan#e rate type From To vali (from) $atio (from) $atio (to)

$ 'an, u/ing( ;S8 I)0 71.17.277 1 1 'an, selling( ;S8 I)0 71.17.277 1 1+ 'A*erage rate( ;S8 I)0 71.17.277 1 1

Select sa*e utton or CtrlSPress enter to sa*e in /our reuest.

Ente& e%(ange &ates:

Path: SP3- S%P et Aea6er- .eneral settings- currencies Enter exchangerates

Fo&e Ta9e


75/268

. If ta,e the latest date rate1.17.277 -517.17.277 -!

Enter date ?15.17.277


c. "o enter default e#change rate t/pe ased on document t/pe.$eneral ledger posting ? SA an, selling ratePurchase I): posting 'I purchases( ?0 an, selling rate++ Purchases ?0E an, selling rate

Sales in*oice posting 'I Sales( 80 an, u/ing rateS8 sales 0: an, u/ing rate

I $e do not s-e%i8 s8ste ta


76/268

Enter

Posting ,e/ ? 57

Account ?277177 'cash account(

Enter

Amount ? R

usiness area ? A+&4

"e#t ?

rom the menu select 8ocument 6KSimulate

"o *ie in I)0

Select displa/ currenc/ utton

Sa*e

"(en e%(ange &ate is etend at t(e tie o -osting

E-endit)&e -osting T&.Code is F?1

8ocument date ? "o da/s date

"/pe ? SA

Compan/ code ? A+&Currenc/ ? ;S8

0ate ?57

Posting ,e/ ?-7

Account no. ?-77177 'salar/ account(

Enter

It gi*es the arning message e#change rate 57 de*iates from tale rte -!.57 /

5.2%Z


Amount ?17777 ;S8

usiness area ? A+&4

"e#t ? Salar/ pa/ment

Enter

76


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Posting ,e/ ?57

Account no. ?277177 'Cash account(

Enter

Amount ?R

usiness area ?A+&4

"e#t ?

rom the menu select 8ocument 6KSimulate and sa*e

RE!ERSELS:1. Indi*idual 8ocument 0e*ersal2. 0e*ersal of 0e*ersed document3. +ass 0e*ersal-. Clearance Items 0e*ersal

5. Account 8eferral document re*ersal

@. Individ)a9 Do%)ent Reve&sa9 A( "o re*erse one document at the time( "o gi*e re*ersal reasonC( At the time of re*ersal it e do not gi*e re*ersal date it ta,es original

document posting.

8ate incase that period should e open1. 8ocument posted on 17th April 277 8oc.)o.1 $enerated2. )o e ha*e open the periods from Septemer 277 to Octoer 277

%277 @ !277

3. &edger scrutin/ 6 8oc.)o.1 is rong

8ocument )o.0e*ersal reason0e*ersal date lan,Sa*e

It ta,es original document posting date 1797-9277It can not re*erse since the April period is not open

Path : %ccounting Financial %ccounting .eneral ledger Document e6erse ,ndi6idual e6ersal (F0=

$i*e the document no. ?1

Compan/ code ?A+&

iscal /ear ?277

77


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Select 71 re*ersal reason

Posting date ? lan,

Select displa/ efore re*ersal utton

Select ac, arro


rom the menu select 8ocument @K8ispla/Select $o to 8ispla/ document 4ead utton '5(8oule clic, on document no.1

Select displa/ document header utton1. Posted 8ocuments 1

23-

5% 0e*ersal for 1! 0e*ersal for 2

2. 8ocument t/pe and no.9ranges ? O5A7Select t/pe ? SASelect details utton)umer range ?710e*ersal 8oc.t/pe ? A

3. 8ocument displa/ ? F52

Compan/ code ? A+&8oc. "/pe ? SA original documents

A 0e*ersed documents

1. Reve&sa9 o Reve&sed Do%)ent

Indirect method 'or, around(

"o re*erse 8oc )o.2 / mista,e e ha*e re*ersed 8oc.)o.1 and it has generated

8oc.)o.1

;se transaction code 672

rom the menu select post ith reference

$i*e the document no. ?1

Compan/ code ?A+&

iscal /ear ?277

Select generate re*erse posting chec, o#

78


79/268

Select displa/ line items chec, o#

Enter

Enter once again

Change the te#t to re*ersal for 8oc )o.1

Enter

"e#t ?

Enter

Sa*e

Enter rom the menu select 8ocument 6K8ispla/Select displa/ document header utton

3. /ass Reve&sa9

A("o re*erse more than one document at time e use mass re*ersal. ( "he documents to e re*ersed can e continuous numers or random numers.

Path: %ccounting Financial accounting .eneral ledger Document e6erse &ass re6ersal (F)=0

$i*e the compan/ code ? A+&"o re*erse random numersSelect multiple selection utton eside document no.'66K(

;nder single *alues$i*e document no .2-

Select cop/ utton0eason for re*ersal 71Select test run chec, o#E#ecuteSelect re*erse documents utton

C9ea&ed Ites Reve&sa9

@. $o and see open item managed account transactions 'F5L2N,$i*e the $& Account )umer 177577 'out standing e#p(Compan/ code ? A+&Select clear items radio uttonE#ecute

79


80/268

Out standing e#p A9c71

17 an, 15777 0ent 15777CI

0ent 15777 Cr 17 an, 15777 8r Stop pa/ment instructions to the an,er

A( 0eset cleared items @ 8elin, eteen the pro*ision and pa/ment.

Out standing e#penses A9c71

17 an, 15777 0ent 15777

( 0e*erse cheue transactionOut standing e#penses A9c71

0ent 15777

Path: %ccounting Financial accounting .eneral ledger-Document eset clear items ($r)Code is F%

Clearing document ? 17

Compan/ code ? A+&

iscal /ear ? 277Select sa*e utton or Ctrl S

Select resetting and re*erse utton

0e*ersal reason ?71

Enter


81/268

alance Interest calculation Item interest calculationS "/pe P "/pe$& Account :endor 9 Customers

Deine inte&est %a9%)9ation t8-e:

Path : SP3- Financial accounting .eneral ledger accounting- usinesstransactions an account interest calculation ,nterest calculation .lobalsettings De!ine interest calculation types

Interest indication ? $1

)ame ? 17Z +onthl/

Interest calculation t/pe ? Select S

alance interest calculation


P&e-a&e a%%o)nt a9an%e inte&est %a9%)9ation:

Path : SP3- Financial accounting .eneral ledger accounting- usinesstransactions an account interest calculation ,nterest calculation .lobalsettings- prepare account balance interest calculation ($r)Code 3%%


Interest calculation indicator ? $1

Interest calculation freuenc/ ? Select 71

Calendar t/pe ? Select $ '2 3193%5(

Select alance plus interest chec, o#

Sa*e


Ca9enda& T8-eIn case of rupee loans e use $ Calendar In case of foreign currenc/ loans e

use calendar.C &oan from SI &IO0 2Z

81


82/268

'&IO0 +ean &ondon Inter an, Offer0ate(or interest calculations thedenomination ill e ala/s 3%7 da/s

IO0 @ ran,furt Inter an, Offer 0ate

+I 6 +umai Inter an, Offer 0ate

Deine Ree&en%e Inte&est Rates?

SI rupees term loan 1797-9277 177777

17979277 17777Interest calculation for the /ear

1st methodOn 177777 from 1797-9277 to 319739277 at 17Z 15777On 177777 from 17979277 to 319739277 at 17Z 63777

6666666612777

2nd +ethodOn 17777 from 1797-9277 to 7979277 at 17Z 5777

On 7777 from 17979277 to 319739277 at 17Z !77766666612777TTTTT

If the account is ha*ing credit alance 17ZIf the account is ha*ing deit alance Z&oan account @ Interest indicator Account Credit alance reference

interest rate ? $2617Z Account deit alance reference interestrate $36Z

A( Interest rates are gi*en to reference interest rate '$2 and $3(( 0eference interest rates are specified separatel/ if there is a credit alance and if

there is a deit alance and it ill e assigned to interest indicator C( Interest indicator ill e specified in loan account.

Deine &ee&en%e inte&est &ates:

82


83/268

Path : SP3 Financial accounting .eneral ledger accounting usinesstransaction an account interest calculation ,nterest calculation De!inere!erence interest rates ($r code is 3%C


0ef int.rate ? $2

&ong te#t ? Credit alance 17Z interest

8escription also credit alance 17Z interest

8ate from ?71.7-.277

Currenc/ ? I)0

Sa*e


Select ne#t enter utton0ef.int.rate ? $3

&ong te#t ? 8eit alance Z interest

8escription ? 8r. al Z int

8ate from ? 71.7-.277

Currenc/ ? I)0

Sa*e

Deine Tie B De-endent Te&s

Path : SP3 Financial accounting .eneral ledger accounting usinesstransaction an account interest calculation ,nterest calculation- De!ine time

Dependent $erms


Interest calculation indicator ? $1

Currenc/ ,e/ ? I)0

Effecti*e from ? 17.7-.277

Seuential numer ?1

"erms ? Select credit interest alance interest calculation

0ef.interst rate ? $2

Sa*e

83


84/268


Select ne#t entr/ utton '(

Interest calculation indication ? $1

Currenc/ ,e/ ? I)0

Effecti*e from ?71.7-.277

Seuential numer ?2

"erm ? Select deit interest alance interest

calculation

0eference rate ? $3

Sa*e

Ente& Inte&est !a9)esSame path as ao*e 'Tr coe is 3=9


0eference interest rate ? $2

:alid from ? 71.7-.277

Interest rate ? 17 'one month(


:alid from ? 71.7-.277

Interest rate ?

Sa*e


C&eation O 1 39 /aste&s

A .SI rupees term loan Secured loans. Interest account Intrest

"o chec, account groups for gi*ing account numers O5D4Select position utton$i*e the chart of accounts ? A+&Enter Secured loan range ?177377 61773Interest range ? -77-776-77-

84


85/268

C&eation O 39 /aste&s *Fs,

$i*e the $& account no. ?177377

Compan/ code ? A+&

Select ith template utton$i*e the $& Account no. ?177777 Euit/ share capital

Compan/ code ? A+&

Enter

Change the account group to secured loans

Change short te#t to SI rupee term loan

Change $& account long te#t to SI rupee term loan

Change $& Account te#t to SI rupees term loan

Select Create 9 an, 9 Interest ta

ield status group change to $775

Interest indicator select $1

Sa*e

"r.Code? FS

$& Account no. ?-77-77

Compan/ code ? A+&


$i*e the $& account no. ?-77177 salaries account

Compan/ code ? A+&

Enter

Select t/pe 9 8escription ta

Change account group to interest

Change short te#t to interest a9c

$& account long te#t? Interest account

Sa*e

Assignent a%%o)nts o& a)toati% -ostings:

85


86/268

Path : SP3- Financial accounting .eneral %ccounting usiness$ransactions ban account interest calculation- ,nterest Posting prepare .'

%ccount balance interest calculation ($r)Code 32

Select s/mols utton

7772 Interest paid2777 $& Account 'paid(Interest account 8r 7772 -77-77"o SI rupees term loan 2777 177377If more than term loan 2777 ' 17 "imes plus(

'17 times 'plus( mean an/ account numer(

&ength of account no. ma#imum 17 digits


87/268

"o open posting periods for April 277


$i*e the posting period *ariant ? A+&

Enter

or :ariant ? A+&

rom the period 1 is ?1



SI rupee term loan receipt : F?117.7-.277 SI cheue date 17777712.7-.277 cheue deposit in an,

8ocument date ?12.71.277Posting date ?12.7-.277

Interest calculation in SAP from 12.7-.277


88/268

Amount ? R

usiness area ? A+&4

:alue date ?17.7-.277

"e#t ?

rom the ne select document simulate and sa*e.

Te& 9oan &e-a8ent *F?1,8ue date ?17.7.277Cheue date ?17.7.277"o an, credit in SI oo,s onl/ on 12.7.277 interest credit ill e in our oo,s17.7.277SI gi*es credit from 12.7.277Cheue date ?7!.7.277:alue date ?17.7.277

F?1$i*e the document date F posting date 7!.7.277

"/pe ? SA

Compan/ code ? A+&

Currenc/ ? I)0

Posting ,e/ ?-7

Account no. ?177377 SI rupee term loan

Enter


Amount ?17777

usiness area ? A+&4

:alue date ?17.7.277

"e#t ? SI "erm &oan 0epa/ment

Posting ,e/ ?57

Account ?277177 'Cash account(

Enter

Amount enter ?R

usiness area ? A+&4

:alue date ?17.7.277

"e#t ?

88


89/268

rom the menu select document @KSimulate and sa*e

5a9an%e Inte&est %a9%)9ations:

Path: %ccounting Financial accounting .eneral ledger- periodic processing-

,nterest calculation-alance interest calculation (F)52

Compan/ code ?A+&

$i*e the $& account ?177377 ' SI 0upee "erm &oan(

Calculation period ?71.7-.277 to 31.73.277

E#ecute

Select ac, arro

"o *ie line item ise interest

Select additional alance line chec, o#

E#ecute

Select an, arro

#o$ to give ee%t o& 9oating &ate o Inte&estInterest rate change from 17Z to 12Z from 71.7%.277On 177777 from 1797-9277 to 319759277 ]17ZOn 177777 from 71.7%.277 to 7.7.277 ]12ZOn 7777 from 1797.277 to 319739277 ]12Z

Open one more session ith SP0O

Pat( ?SPRO? Financial accounting .eneral ledger accounting usinesstransactions- an account interest calculation ,nterest calculation- Enter,nterest alues (3=9



:alid from ?71.7%.277

Interest rate ?12

Sa*e

Press enter to sa*e in /our reuest come to the first session

E#ecute

Select ac, arro

89


90/268

,nterest postings to accounts:

Change the calculation period ? 71.7-.277 to 37.7-.277

Select post interest settlements chec, o#

Select update master records chec, o#

Session name ? A+&

Posting to usiness area ? A+&4

Posting date of session ?37.7-.277

Posting segment te#t ? Interest for April 277


"o *ie the atch input session

rom the menu select s/stem @ KSer*ices @K atch input Session

Select session name ? A+&Select process uttonSelect displa/ errors onl/ radio uttonSelect process utton


91/268

-77-71 Interest on I8I 0upee "erm &oan-77-72 Interest on ICICI 0upee "erm &oan

77726-77-77 interest on SI rupee term loan e are calculating interest for I8I rupeeterm loan

In atch input session @ select process forard radio utton8eselect displa/ errors onl/ radio utton

-7 -77-77 Interest on SI "erm &oan 1777Change account no to -77-71

#o$ to a


92/268

Creation of 3 $& +asters A( SI C "erm loan Secured loans( E#change again other incomeC(E#change loss Administration

To %(e%< a%%o)nt g&o)-s o& giving a%%o)nt no.O5D4Select position utton$i*e the chat of accounts ? A+&Enter )ote the other income range 377177 to 3771

C&eate o 3L aste&s FS

$i*e the $& account no.177371Compan/ code ? A+&


$i*e the $& account no ?177377 'SI 0upee "erm &oan(

Compan/ code ? A+&

Enter

Change short te#t and long test to SI C term loan


Account currenc/ change to ;S8

8eselect onl/ alance and loan currenc/ chec, o#Select create 9 an, 9 Interest ta

Interest indicator ? lan,

8elete the dates

Sa*e

$& Account ?377177

Compan/ code ? A+&


$i*e the $& account no. ?-77377 0ent account

Compan/ code ? A+&

Enter

Select t/pe9 8escription ta

92


93/268

Change account group to other income change short te#t and $& account long te#t to

e#change gain

Sa*e

$& Account ? -77371

Compan/ code ? A+&


$i*e the $& account no.-77377 rent account

Compan/ code ? A+&

Enter

Change short te#t and $& account long te#t to e#change loss

Sa*e

DEFINE ACCOUNT PRINCIPLES

Path : SP3- Financial accounting(neA-Financial accounting global setting(neA-'edgers-Parallel accounting-De!ine accounting principles


Accounting principle ?

)ame 9 8escription of accounting principle.? I)8IA) ACCO;)"I)$ S"A)8A08S


Assignent a%%o)nting -&in%i-9e to 9edge& g&o)-sSame path as ao*e


Accounting principle ? 1

"arget ledger group ?7&

Sa*e


Deine va9)ation et(ods

Path: SP3- Financial accounting (neA- .eneral ledger accounting (neA- Periodic processing aluate- De!ine 6aluation methods Select ne entries utton

93


94/268

:aluation method ? A+&1

8escription ? C *aluation an, selling method for A+&

Select ala/s e*aluate radio utton

8ocument t/pe ? SA

E#change rate t/pe for deit alance ? 'an, selling rate(

E#change rate t/pe for credit alance ?

Select determine e#change rate of ratio utton

Sa*e


Deine !a9)ation A&easSame path


:aluation area ? A

:aluation method ? A+&1

Currenc/ t/pe ? Select compan/ code currenc/

Sa*e


Assign va9)ation a&eas and a%%o)nting -&in%i-9esSame path


:aluation area ? A

Accounting principle ? 1

Sa*e


P&e-a&e a)toati% -ostings o& o&eign %)&&en%8 va9)ation:

Path :/pto 6aluate the path is same-Foreign currency 6aluation-Prepareautomatic posting !or !oreign currency 6aluation ($r code is 3%*

8oule clic, on e#change rate difference using e#change rate ,e/

$i*e /ou chart of accounts ? A+&

94


95/268

Select change *aluation area or right arro utton

$i*e the *aluation area ? A

Enter

E#change rate difference ,e/ ? ;S8

e#penses account ?-77371

E#change rate gains account ?377177



8elete ledgers 'other than O&( for &edger $roup @ O&

April @+arch O& &eading ledger 'India(

=an6 8ec $1 )on leading ledger 1';S(=ul/ @ =une $& )on leading ledger 2'Australia(

At the time of posting @ I e dont gi*e ledger group it updates all the ledgersautomaticall/

Indian accounting standards 9 ;S Accounting Australian accounting standards standards ';S $AAP(

C re*aluation Add to asset

Creation of ledger groups O& $1 Assign ledgers O& and $I $1

8elete ledgers assigned to ledger group O& other than O&

Path :SP3-Financial accounting (neA- Financial accounting .lobal settings(neA 'edger-De!ine ledger group-

Select ledger group ?7&

8oule clic, ledger assignment folder

Select ledgers other than O&

rom the menu select delete

Ignore the message press enter and sa*e


Assign e%(ange &ate die&en%e


96/268

$i*e the $& 177371 SI C "erm loan

Compan/ code ? A+&

rom the menu select $& Account change


E#change rate difference ,e/? Select ;S8


Foreign currency term loan receipt (F-02


"/pe ? SA

Compan/ code ? A+&

Currenc/ ? ;S8

0ate ?-!

Posting ,e/ ?-7

Account ?277177 ' Cash account(

Enter


Amount ?177777

usiness area ?A+&4

"e#t ?SI C "erm &oan 0eceipt

Enter

Posting ,e/ ?57

Account ?177371 SI C "erm loan

Enter

Amount enter ?R

usiness area ?A+&4

"e#t ?

rom the menu select 8ocument Simulate and Sa*e

96


97/268

Enter year end exchange rate in Forex table 30=Select ne entries utton

E#change rate :alid from rom 8irect uotation "o

$ 31.73.277 ;S8 -.57 I)0 31.73.277 ;S8 57.77 I)0

Sa*e

Fo&eign C)&&en%8 Revo9)tion

Path: %ccounting Financial accounting-.eneral ledger-Periodic processing- closing-6aluate-!oreign currency 6aluation (neA ($r)code is F%.'


98/268

&oss for Octoer 57777&oss for )o*emer 157777

666666666&oss up to )o*. 277777

TTTTTT

-&o%ed)&e o& ont( end &eva9)ation: *T& %ode is FA3LFC!AL,

Enter month end e#change rates in ore# tale

Compan/ code ? A+&

:aluation ,e/ date ? +onth end date

:aluation area ? A

Select crate posting chec, o#Select re*erse posting chec, o#


Procedure for /ear end re*aluation

Enter /ear e#change rate in ore# tale

Compan/ code ? A+&

:aluation ,e/ date /ear end date

:aluation area ? A

Select create posting chec, o#

0e*ersal posting date ?lan,

8eselect re*erse posting chec, o#


rom the menu select S/stem @6K Ser*ices6atch input @ Sessions

Select session A$&JCJ:A&;

Select process utton

$i*e the usiness area ? A+&4

Enter

Second

98


99/268

usiness area ? A+&4

Enter


100/268

ACCOUNT PA0A5LE

"his is suledger 'susidiar/ ledger(. "his is used hen material management '++(module is not implemented for all t/pe purchases material purchase ser*ices.


101/268

C&eation o vendo& a%%o)nts g&o)-s?

Path :SP3 Financial accounting %ccounts recei6able and accounts payable- endor accounts-&aster data-preparation !or creating 6endor master data- De!ineaccount groups Aith screen layout (6endors


Account group ?A+&1

)ame ?I *endors for A+&

8oule clic, on compan/ code data

8oule clic, on account management

0econciliation account ma,e it reuired entr/ field

Cash management group ma,e it suppress

select sa*e utton

select create reuest utton

short description ?AP customization for A+&

enter

press enter to sa*e in /our reuest

select ne#t entr/ utton

account group A+&2

)ame ?++ *endor for A+&8oule clic, on compan/ code data

8oule clic, on account management

0econciliation account ? +a,e it reuired entr/ filed.

Cash management group select suppress

Sa*e

C&eate n)e& &ange o& vendo&s a%%o)nt :

;p to preparation for creating *endor master data path is sameCreate numer ranges for *endors account.'"ransaction code is M)1(



)umer range ?13

101


102/268

rom no. ?-277771

"o no. ?-377777

Enter

Select inter*al utton once again

)o.range ?1-

rom )o. ?-377771

"o no ?--77777

Enter

Sa*e


Assign n)e& &ange to vendo& a%%o)nt g&o)-s:Same path


Account group ?A+&1

Enter

or account group ?A+&1

)umer range ?13 Account group A+&2

)umer range ?1-


Deine to9e&an%e g&o)- o& vendo&

Path :SP3-Financial accounting-%ccount recei6able and account payable- usiness truncations-3utgoing payments-manual outgoing payments-De!inetolerances(endors


Compan/ code ?A+&"olerance group ? lan,8escription ?"olerance group for A+&Sa*e

102


103/268

Press enter sa*e in /our reuest

C&eation 13L aste&s *FS,

$i*e the $& account no.277127

Compan/ code ?A+&


$i*e the $& account no.277177 Cash A9c

Compan/ code ? A+&

Enter

Change short te#t and $& A9c long te#t to In*entor/ 0+ '0a material(

Select create 9an, 9interest ta

ield status group change to $7718eselect rele*ant to cash flo chec, o#

Sa*e

One more A9c

$& Account )o.177571

Compan/ code ?A+&


$i*e the $& A9c )o.177577 'Outstanding e#p(

Compan/ code ?A+&

Enter

Select t/pe9 8escription ta

Change short test and $& account long test to Sundr/ Creditor to 0+


8eselect onl/ alances in local currenc/ chec, o#

0econciliation account for account t/pe select *endor

8eselect open item management chec, o#

Sort ,e/ ?Select 712 *endor numer

Select create 9an, 9interest ta

ield status group change to $7%! 'reconciliation accounts(

Sa*e

103


104/268

C&eation o vendo& aste&:

Path : %ccounting-Financial accounting %ccount payable-&aster records- &aintain centrally-Create ($ransaction code is 4G0*


Account group ?A+&1

Enter

"itle ?Select compan/

)ame ?irla Chemicals &imited

Street ? Ameerpet

Post ?57772

Cit/ ?4/deraad

Countr/ ?In'India(

"elephone no. ?7-7123-5%

Select ne#t screen utton three times

0econciliation account ?Select 177571 'sundr/ creditors ra materials(

Sort ,e/ ?712 :endor no

Select ne#t screen utton

Pa/ment terms ?Select 7771 'pa/ale immediatel/("olerance group ?lan,

Select chec, doule in*oice chec, o#

Sa*e

++ +odulePurchase order

D$oods receipt

DIn*oice *erification

104


105/268

I +odule8ocument date ?Part/ ill date 71.17.277

Posting date 31.17.277 7!.11.2770eference *endor no. part/ ill no.

123- 123- D DSa*e sa*e

8oc no.177771

S/stem gi*es a rong message no.177771 is posted to the part/ ith the sameamount. 8o /ou ant to post once again.

Pro*ided e select chec, doule in*oice chec, o# 'If ++ module is not implementedand same ill to times entr/(

Do%)ent t8-es and no. &anges *O5A7,Select t/pe 0 :endor in*oice

Select details utton

)umer range 1 ')ote don the no.range(

Select numer range information utton

$i*e the compan/ code ? A+&



)o.range ?1

Gear ?277

rom no. ?177771

"o no. ?277777

Enter and sa*e


Select ac, arro 3 times

Select t/pe 6N *endor pa/ment


)o. range 15 'note don the no.range(

Select no.range information utton


105


106/268



)o.range /ear rom no. "o no.

15 277 277771 377777

Enter and sa*e


Select ac, arro 3 times

Select t/pe @ A *endor document


)o.range 1!

Select no.range information utton

Compan/ code ? A+&

Select change inter*al utton


)o.range ?1!

Gear ?277

orm no. ?377771

"o no. ?-77777

Enter and sa*eIgnore the message press enter

106


107/268

#OUSE 5ANan, ranch namean, AddressContact person

"elephone no.

Senario11. 4ouse an, SI +ain ranch

)o.of account Current A9c Current A9c Current C9AI8s 'Identification( )o.1 )o.2 )o.3

Scenario 2

2 4ouse an,s SI +ain ranch I egumpet ranchD D

Account I8 Current A9c )o. Current A9c )o.

Steps?1( Creation of $& +aster SI current account ;nder Current assets &oans F

Ad*ances2( 8efine 4ouse an,3( Creation of chec, lots chec, from no. chec, to no.

R In SAP chec, mean cheue

@. C&eation o 3L /aste& *FS,

$i*e the $& account no.277175Compan/ code ?A+&Select ith template utton$i*e the $& account no. ? 277177 Cash A9cCompan/ ? A+&Enter Change short te#t and $& account long te#t SI current A9c

sa*e

1. Deine (o)se an


108/268


4ouse an, ?SI

an, countr/ ?I)

an, ,e/ ?A+&1 'te#t field(

Sa*e

an, name ?State an, of India

Street ?an, Street

Cit/ ?4/deraad

an, ranch ?+ain ranch

Enter


8oule clic, on an, account folder


Account I8 ?SI1

8escription ?SI current A9c no.1

an, account no. ?A+&123-

Currenc/ ?I)0

$9& Account no. ?277175 SI current a9c

Select sa*e utton

2. C&eation o %(e%< 9ots:

Path :%ccounting Financial accounting-%ccounts Payable PeriodicProcessing -payments (F**0

rom the menu select En*ironmentchec, Information )umer ranges

*FC#I,

Pa/ing compan/ code ?A+&

4ouse an, ?SI

Account I8 ?SI1

Select change utton 'Shift 5(

Select create utton

&ot no. ? 1

108


109/268

Chec, no ?577771

"o no. ?577177

Select @)on seuential chec, o#

Short information ?SI

Purchase date ?"oda/s date i.e Chec, o# issue date

Enter and sa*e

+anual pa/ment Automatic pa/ment1. 9

$i*e the document date ?"oda/s date

"/pe ?0':endor(

Compan/ code ?A+&

Posting ,e/ ?31 ':endor credit(

Account ?-277771 ':endor no.(Enter

$i*e the amount ?577777

usiness area ?A+&4

"e#t ?Purchase in*oice posting

Posting ,e/ ?-7

Account no. ?277127 'In*entor/ ra material(

Enter

Amount ?R

usiness area ?A+&4

"e#t ?

rom the menu select document Simulate and sa*e

109


110/268

1. #o$ to vie$ vendo& a%%o)nt t&ansa%tions

Path: %ccounting Financial accounting-%ccount payable-%ccount Displaychange line items ($ransaction code is F'*

$i*e the *endor account ?-277771Compan/ code ?A+&




2. To vie$ gene&a9 9edge& s)nd&8 %&edito& &a$ ate&ia9 BT&ansa%tion %ode isFS@N

$i*e the $& account no. ?177571 Sundr/ creditor ra material

Compan/ code ? A+&

iscal /ear ?277

usiness area ?A+&4


8oule clic, on cumulate alance amount

To vie$ vendo& $ise

Select change la/out uttonSelect assignment field from the hidden fields columnSelect amount in local currenc/ 'under column content(Select left arroSelect cop/ utton177571 Sundr/ creditors 0+Sort ,e/ ?712 :endor numer Sort ,e/ updates assignment field automaticall/

O)tgoing -a8ent $it( %9ea&ing

Path :%ccounting Financial accounting-%ccounts payable -Documententry3utgoing payment Post (F-59


"/pe ?N

Compan/ code ?A+&

110


111/268

Clearing te#t ?Outgoing pa/ment

Account under an, date ?277175 'SI current account(

Amount ?5777

usiness area ?A+&4

"e#t ?Outgoing pa/ment

Account under open item select ?-277771

Account t/pe ? comes / default ' stands for :endors(


8oule clic, on pa/ale amount ?5777

8ocument Simulate


$o and see the *endor account truncation 'T&.%ode is F5L@N,

$i*e the *endor account no. ?-277771

Compan/ code ?A+&

Select cleared item radio utton


E#ecute

Creation of manual chec,

Path :%ccounting Financial accounting %ccounts payable En6ironment Chec in!ormation Create &anual checs ($r code FC?5

4ouse an, ?SI Account I8 ?SI1$i*e the chec, no. ?577725Sa*e

Dis-9a8 %(e%< &esiste&

/pto chec in!ormation the path is same Display Chec register ($rcode is FC?

111


112/268

$i*e the pa/ing compan/ code ?A+&E#ecute8oule clic, on chec, no. ?577725Select accompan/ documents utton

Path A9cill no. Amount Pa/ment Pa/ment doc.no. Chec,1 5777 5777 277775 5777712 57773 15777- 5777 5777 277771 577725 pa/ment histor/5 5777 5777 277717 577775

Assignment of chec, no.to pa/ment no.pa/ment doc no.is cleared ill e numer

Chec, encashment date updating?

ased on an, statement e update chec, encashment date.

Ad*antage 11.


113/268

Account id ?SI1Chec, no.from ?577771:oid reason code ?Select 7% destro/ed select *oid utton

'Shift5(

3o and see t(e %(e%< &egiste& *FC#N,

$i*e the pa/ing compan/ code ?A+&


Once the chec, lot is o*er all chec, ,eep the cursor and cheue no.from to select

sort in ascending order utton 'Ctrl 5(

If an/ numer is missing eteen the chec, is misused.

#o$ to %&eate void &eason %ode

Path :SP3-Financial accounting %ccounts recei6able and accounts payable-usiness truncations-3utgoing payments %utomatic outgoing payments-Pay

pro fi notes

Documents