privileges strategies for deploying and disseminating presented by andrew m. allemao
TRANSCRIPT
Keys to Effective and Efficient Privileging
Move from laundry list to Core Privileges
Use technology to decrease the manual process for disseminating privileges
What’s Wrong with Laundry Lists?
Wastes physician’s and reviewer’s time
Requires physicians to request every single procedure they may be qualified to perform
The reviewer must evaluate qualification and clinical competence on EACH line item
What’s Wrong with Laundry Lists?
New procedures and conditions require staff to continually update the list
Privilege lists become obsolete
Writing "other" at the bottom of the privilege request form invites physicians to apply for privileges for which the hospital has no predefined criteria
What’s Wrong with Laundry Lists?
Potential legal/regulatory exposure:
Many line items have no predefined evaluation criteria
High potential for human error in every step of the process:
Request Review Nursing Station/Surgery Scheduling
“If a physician fails to check a particular procedure on the list and performs that procedure anyway, is your institution liable for a charge of corporate negligence?”
Ask Yourself…
Ask Yourself…
“Does your institution critically review each applicant's prior education, training, and experience in every clinical area marked on the applicant's form, even when the request comprises over 60 check marks?”
Anatomy of Core Privileges
Predefined criteria for each privilege must outline requirements regarding:
Education
Training
Experience
Anatomy of Core Privileges
Descriptions of privileges and requirements must be:
Accurate
Detailed
Comprehensive
Specific
Core Privileges vs. Lists
Less burdensome for the doctor to request
Less time consuming to review
Less prone to Type I JCAHO recommendations
Less likely to have to deny privileges as criteria for holding privileges are well defined
So Why Don’t More Hospitals Adopt Core?
Defining comprehensive requirements for each privilege category requires a lot of time on the part of department chairs and Credentials Committee members
Laundry lists basically work
General bureaucratic resistance to change
Options for Disseminating
Manual Distribution
Electronic Distribution MSLW installed at all workstations
MSLW or ECHO with Web Portal
Process for Manual Distribution
Start
Privileges
Approved
Make Copy for
Each Nursing
Station
DeliverCollate for
DistributionNursing Station
Updates Book
End
Update System and
File
Manual Distribution - Concerns
Not real timePages might not get deliveredPages might not make it into the bookHigh human resource costHigh raw materials consumption
Paper Toner Binders
Electronic Dissemination
The cornerstone of electronic distribution of privileges is getting the privileges tied to providers in MSLW/ECHO
Options for Getting Privileges into MSLW or Echo
1. Attach scanned image of the approved privilege form to each provider record
2. Have privilege templates in MSLW or ECHO and enter the approved responses
Requirements for Scanning
Scanner
Hard drive space for the images
Scanned multi-page images must be saved as TIFF images
Client workstations must be able to read TIFF images
Scanned Images: Pros and Cons
Pros
Conceptually easy
Real time
Password protected
Printable
Cons
Not searchable
Volume necessitates high-end scanner
Need software to convert image to TIFF
File saving can be complex
Options for Getting Privileges into MSLW or Echo
1. Attach scanned image of the approved privilege form to each provider record
2. Have privilege templates in MSLW or ECHO and enter the approved responses
Line Items in the Software: Pros/Cons
ProsQuery to find who can perform specific proceduresReal timeEasy to updateNo special knowledge required to do data entry
Cons
Up front work to set up privileges time consuming
MSLW on Every Workstation: Pros/Cons
Pros
Password protected access to privileges
Real time
No binder update
No copying
Fewer “weak links”
Cons
User must learn enough about MSLW to select a physician and view privileges
IT support required to install/support MSLW on each workstation
Intranet Solution for Privileges
Medical Staff
Office
Data Server IIS Server
IntranetIntranet
NU1
OR
NU4
NU3
NU2
Surgery Scheduling
Steps to Implementing Net Solution
Enter the privileges into the credentialing product
License the MSLNET or ECHO Portal
Prepare web server
Ensure all intended users have web connection
Define who needs to see what information
Design the desired page layouts
Work with HLS to build the template pages
Net Solution: Pros and Cons
Pros
Real time
Reduced possibility of JCAHO Type I
No need for photocopies
Easier for NU’s
Screens designed by the MSO
Cons• License required• IT required for initial
set up
Hours/Year – Ongoing Dissemination
0
10
20
30
40
50
60
70
80
Manual MSLW /ECHO
Prod +Net
IT SupportTrainingCopy/Distribute