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Tim Josi, Chair MA~~9Mark Labhart, Yice-Chair . . Tp.~~1q;'NEILCharles J. Hurllman, Commlssl0l.!rJi :;-,!TY CLeRK

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' MEETINGWednesday, January 14, 2009

COMMISSIONERS PRESENT:

STAFF PRESENT: Paul Levesque, Facilities, Fleet andContracts DirectorWilliam K. Sargent, County Counsel

STAFF PRESENT FOR PORTIONS OF THE MEETING: Michael Soots, Director,Information Services; Jennifer Purcell, Coordinator, Solid Waste and Liane Welch,Director, Public Works.

GUESTS: LeeAnn Neal, John Gettman, Ron Byers, Leslie Pittman, Gus Meyer, ShirleyKalkhoven, Amy Stricklin and Ed Armstrong.

CALL TO ORDER: By Chair Josi at 9:00 a.m. in Commissioners' Meeting Room A.

ITEM NO.1: WELCOME & REQUEST TO SIGN GUEST LIST: Chair Josi welcomedeveryone and reminded them to sign the guest list.

ITEM NO.2: PUBLIC COMMENT - NON-AGENDA ITEMS: There were no publiccomments at this time.

ITEM NO.3: FUTURES COUNCIL UPDATE: Shirley Kalkhoven introduced AmyStricklin and Jennifer Purcell. She said they have been working with Oregon StateUniversity (OSU) since September. Ms. Purcell, Project Coordinator, described theprogram with OSU (see attached) called Rural Communities Explorer. It provides basicgeographic and demographics on our local communities. It will have indicators fordesired outcomes.

Ms. Stricklin talked about the community model used by OSU. They are narrowing a listof indicators from seventy (70) down to twenty (20) and that data will be collected. It willall be accessible to the public.

ITEM TAKEN OUT OF ORDER: ITEM NO.8: CONSIDERATION OF ORDER REAPPOINTING RON BYERS AND ARDATH STOUT TO THE TRASK RIVERADVISORY COUNCIL: Commissioner Hurliman made a motion to approve and signthe Order re-appointing Ron Byers and Ardath Stout to the Trask River AdvisoryCouncil. The motion was seconded by Vice-Chair Labhart. The motion carried withthree (3) aye votes. The Commissioners signed the Order #09-006.

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' MEETINGVVednesday, January 14, 2009

ITEM NO.9: CONSIDERATION OF TRASK RIVER ADVISORY COMMITTEE'SSTEWARDSHIP MODEL PROPOSAL: Ron Byers presented an overview of theproposal including the Order creating the Committee, the membership and the proposedmodel. They adopted a stewardship approach. They are available for conflictresolution within the context of the stewardship model. There is no cost to the County.

Leslie Pittman gave a background on the issues of ownership and other conflicts thatled to the formation of this group and the model.

Chair Josi discussed the conflicts of navigability at the heart of this. CommissionerHurliman applauded the group's work on this and felt it would be a good model for otherrivers. Mr. Byers described legislative efforts to supplant the navigability issue. ViceChair Labhart thanked Ms. Pittman for her leadership.

Ms. Pittman summarized the eight (8) priorities in the model. Chair Josi wanted staff todevelop a Resolution that embodies the goals and objectives of the plan.

Vice-Chair Labhart made a motion to direct staff to develop an Order that embodies thegoals and objectives of the plan and to sign it when it is completed. The motion wasseconded by Commissioner Hurliman. The motion carried with three (3) aye votes.Later that day, the Commissioners signed the Order #09-009 approving the Trask RiverAdvisory Committee's Trask River Stewardship Model.

Chair Josi thanked Ms. Pittman and Mr. Byers for their work.

TAKEN OUT OF ORDER ITEM NO. 7: CONSIDERATION OF RESOLUTIONPROCLAIMING THE MONTH OF JANUARY 2009 AS ltSCHOOL BOARDRECOGNITION MONTH" IN TILLAMOOK COUNTY, OREGON: Ed Armstrong said hewas representing the three (3) local School Districts and School Boards. He describedthe difficulties of Board membership. He lauded the three (3) School Board members.Vice-Chair Labhart read the proposed Resolution and stated that PlanningCommissions and School Boards are the toughest boards to serve on.

Vice-Chair Labhart made a motion to approve and sign the Resolution proclaiming themonth of January 2009 as "School Board Recognition Month" in Tillamook County,Oregon. The motion was seconded by Commissioner Hurliman.

Chair Josi agreed with Vice-Chair Labhart. He said upon retirement he may run for theNeah-Kah-Nie School Board.

The motion carried with three (3) aye votes. The Commissioners signed the Resolution#R-09-001.

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' MEETINGVVednesday, January 14, 2009

OTHER: Liane Welch thanked the Public Works Department staff for their hard workduring the three (3) floods and a snow storm this year.

ITEM NO.4: CONSIDERATION OF APPLICATION REQUESTING INNOVATIVEREADINESS TRAINING URn VVITH THE OREGON NATIONAL GUARD FOR THESAYOCEAN DIKE ROAD MAINTENANCE PROJECT: Ms. Welch outlined theInnovative Readiness Training Program.

Commissioner Hurliman made a motion to approve and sign the application requesting(I RT) with the Oregon National Guard for the Bayocean Dike Road MaintenanceProject. The motion was seconded by Vice-Chair Labhart. The motion carried withthree (3) aye votes. The Commissioners signed the Application and Chair Josi signedAttachment D (Statement of Non-Competition) and Attachment E (Release and HoldHarmless Agreement).

ITEM NO. 5. CONSIDERATION OF ORDER POSTING A NO PARKING ZONE ON APORTION OF TRASK RIVER ROAD: Ms. Welch said this is at mile post five point two(5.2). They have been working with the Oregon Department of Fish and Wildlife. Thiswill facilitate efficient use of this launch.

Vice-Chair Labhart made a motion to approve and sign the Order posting a No ParkingZone on a portion of Trask River Road. The motion was seconded by CommissionerHurliman. The motion carried with three (3) aye votes. The Commissioners signedOrder #09-005.

Counsel Sargent related a story of the public works efforts on Trask River Road.

ITEM NO.6: CONSIDERATION OF INTERGOVERNMENTAL AGREEMENT WITHTHE OREGON DEPARTMENT OF TRANSPORTATION (#25.319) FOR RIGHT~OF

WAY SERVICES FOR THE FAVVCETT CREEK (SOUTH PRAIRIE ROAD) CULVERTREPAIR: Ms. Welch said this culvert was already planned for replacement with abridge in two (2) years. This accelerates the project by one (1) year. The County isresponsible to pay for one hundred (100%) percent of this. However, the FederalHighway Administration will actually pay ninety (90%) percent of that amount by a futureAmendment.

Chair Josi reinforced how this is an expedited project. Ms. Welch talked about all of theresource agency requirements that drive the cost to One Million Five HundredThousand ($1,500,000) Dollars.


Commissioner Hurliman made a motion to approve and sign the IntergovernmentalAgreement with the Oregon Department of Transportation for right-of-way services forthe Fawcett Creek (South Prairie Road) culvert repair. The motion was seconded byVice-Chair Labhart. The motion carried with three (3) aye votes. The Commissionerssigned the Agreement.

Vice-Chair Labhart thanked Ms. Welch for her work on this and this winter's weatherissues. Ms. Welch gave a status report on Johnson Bridge. They are negotiating withthe contractor to open the road early. It may open next week, but it will be closed in thespring for paving.

Commissioner Hurliman asked for a Press Release on the Fawcett Creek Bridge. Ms.Welch said there will be a public meeting. A mailer will be sent with water bills.

TAKEN OUT OF ORDER ITEM NO. 11; CONSIDERATION OF SERVICE ANDEQUIPMENT AGREEMENT WITH EMBARQ FOR FIVE-YEAR PRI BUNDLE FORTELEPHONE SERVICE: Michael Soots said the new phone system five (5) years agosaved us money. This new Agreement costs Fifty ($50) Dollars less per month.

Commissioner Hurliman made a motion to approve and sign the Service and EquipmentAgreement with Embarq for the five (5) year PRI bundle for telephone service. Themotion was seconded by Vice-Chair Labhart. The motion carried with three (3) ayevotes. Chair Josi signed the Agreement.

ITEM NO. 10: CONSIDERATION OF LETTER TO OREGON EMERGENCYMANAGEMENT COMMITTING TO PURCHASE AND MAINTAIN HAZARDMITIGATION GRANT PROGRAM FUNDED TSUNAMI SIRENS: Mr. Soots gave abackground that led to the initial application for the sirens. This is the next step. Theletter says the funds are in place and we are committed to the purchase andmaintenance of the sirens. Vice-Chair Labhart said the Hazard Mitigation Committeeranked this as the number one (1) priority.

Vice-Chair Labhart made a motion to approve and sign the Jetter to Oregon EmergencyManagement committing to purchase and maintain Hazard Mitigation Grant Programfunded tsunami sirens. The motion was seconded by Commissioner Hurliman. Themotion carried with three (3) aye votes. The Commissioners signed the letter.

ITEM NO. 12; CONSIDERATION OF ORDER APPOINTING TROY DOWNING ASTHE BUDGET OFFICER FOR THE 4-H & EXTENSION SERVICE DISTRICT: PaulLevesque described the nature of the District as a separate local government, its needto have its own budget officer and Troy Downing's qualifications.


Commissioner Hurliman made a motion to approve and sign the Order appointing TroyDowning as the Budget Officer for the 4-H & Extension Service District. The motionwas seconded by Vice-Chair Labhart. The motion carried with three (3) aye votes. TheCommissioners signed Order #09-007 (4-H & Ext #09-001 ).

ITEM NO. 13: CONSIDERATION OF ORDER IN THE MATTER OF THE NOTICE OFINTENT TO AWARD A CONTRACT FOR THE FAIRGROUNDS BLEACHERS: Mr.Levesque said this was a call for bids with a pre-qualification requirement. Five (5)manufacturers were pre-qualified and three (3) of those submitted bids. There was anEight Thousand ($8,000) Dollar spread between low and high. Southern BleachersCompany was the low bid at One Hundred Eighteen Thousand ($118,000) Dollars. Mr.Levesque outlined the process to complete the contacting.

Vice-Chair Labhart made a motion to approve and sign the Order in the matter of theNotice of Intent to Award a Contract for the fairgrounds bleachers. The motion wasseconded by Commissioner Hurliman. The motion carried with three (3) aye votes.The Commissioners signed the Order #09-008.

ITEM NO. 14: CONSIDERATION OF AN AGREEMENT WITH THE US ARMYCORPS OF ENGINEERS FOR HEC·RAS COMPUTER MODELING OVERSIGHT ONOREGON SOLUTIONS PROJECT EXODUS: Mr. Levesque described the OregonSolutions process and nine (9) priority projects, including Project Exodus. He alsotalked about the experience of the Corps of Engineers with the HEC-RAS model forTillamook County and the importance of having Pete Dickerson to provide oversight.He also briefly described the solicitation process for procuring the modeling proposals.

Commissioner Hurliman made a motion to approve and sign the Agreement with the USArmy Corps of Engineers for HEC-RAS Computer Modeling Oversight on OregonSolutions Project Exodus. The motion was seconded by Vice-Chair Labhart. Themotion carried with three (3) aye votes. Chair Josi signed the Agreement.

ITEM NO. 15 CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENTWITH NORTHWEST HYDRAULIC CONSULTANTS FOR OREGON SOLUTIONS'PROJECT EXODUS HEC·RAS MODELING: Vice-Chair Labhart made a motion toapprove and sign the Professional Services Agreement with Northwest HydraulicConsultants for Oregon Solutions' Project Exodus HEC-RAS modeling. The motion wasseconded by Commissioner Hurliman. The Commissioners signed the Agreement.

Vice-Chair Labhart said this will identify further project options.

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' MEETINGWednesday, January 14,2009

ITEM NO. 16: BOARD CONCERNS - NON-AGENDA ITEMS & ANNOUNCEMENTS:Commissioner Hurliman summarized Senate Bill 195 which is a bill for rulemaking onwave energy projects under five (5) megawatts. He described work in the UmatillaBasin for subsurface water storage. He also talked about the work on the State HumanServices Committee, Northwest Oregon Housing Authority (NOHA), the OregonConsortium/Oregon Workforce Alliance (TOC/OWA) and Association of Oregon andCalifornia Counties (O&C).

Vice-Chair Labhart said for the next six (6) months the Board will be involved in theLegislature. He spoke about a hearing on flooding and transportation. He announcedthe 2:00 p.m. meeting on prioritizing projects for Federal earmarks and a later meetingon the State stimulus package. Chair Josi talked about the Presidential Inaugurationevents next Tuesday.

Chair Josi read the announcements.

ITEM NO. 17: PUBLIC COMMENTS: John Gettman, City of Bay City Councilman,reported that "shovel ready" may not allow recovery of engineering costs in advance ofgetting a project "shovel ready" under the stimulus package.

Mr. Gettman discussed the water "intertie" project and how it lacks the engineering.Commissioner Hurliman talked about the inequities of how the stimulus package will bedistributed. Mr. Gettman said many local governments do not have the ability to pay thematching funds.

There being no further business Chair Josi adjourned the meeting at 10:32 a.m.

RESPECTFULLY SUBMITTED this CZfJ-day of ~t/l:-rc-L

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APPROVED BY:

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County Clerk: Tassi O'Neil

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NOTICE OF MEETING AND AGENDAof the

TILLAMOOK COUNTY BOARD OF COMMISSIONERSAlso sitting as the Board of the

SOLID WASTE SERVICE DISTRICT &THE 4-H AND EXTENSION SERVICE DISTRICT

to be held

Wednesday, January 14, 2009, at 9:00 a.m.

Commissioners' Meeting Room ACounty Courthouse, 201 Laurel Avenue

Tillamook, Oregon

BOARD OF COMMISSIONERS

Tim Josi, ChairE-mail: [email protected]

Mark Labhart, Vice-ChairE-mail: [email protected]

Charles J. Hurliman, CommissionerE-mail: [email protected]

201 Laurel AvenueTillamook, Oregon 97141

Phone: (503) 842-3403 FAX: (503) 842-1384

ANY QUESTIONS? ContactPaul Levesque (503)842-1809

E-mail: [email protected]

COUNTY WEBSITE: http://www.co.tillamook.or.us

WATCH THIS MEETING ON TV: TLCTV Channel 14

Monday - 1:00 p.m.Thursday - 1:00 p.m.Sunday - 1:00 p.m.

Tuesday - 8:00 p.m.Friday - 8:00 p.m.

Wednesday - 9:00 a.m.Saturday - 9:00 a.m.

NOTE: The Board of Commissioners reserves the right to recess to Executive Session as may be requiredat any time during this meeting, pursuant to ORS 192.660(1).

NOTE: The Tillamook County Courthouse is accessible to persons with disabilities. If specialaccommodations are needed for persons with hearing, visual or manual impairments who wish to participatein the meeting, please contact (503) 842-3403 at least 24 hours prior to the meeting so that the appropriatecommunications assistance can be arranged.

CALL TO ORDER: Wednesday, January 14, 2009 9:00 a.m.

BOARD OF COMMISSIONERS

1, Welcome & Request to Sign Guest List

2. Public Comment - Non-Agenda Items

3. Futures Council Update/Jennifer Purcell, Shirley Kalkhoven

LEGISLATIVE - ADMINISTRATIVE

4. Consideration of Application Requesting Innovative Readiness Training (lRT) with the OregonNational Guard for the Bayocean Dike Road Maintenance Project/Liane Welch

5. Consideration of Order Posting a No Parking Zone on a Portion of Trask River Road/Liane Welch

6. Consideration of Intergovernmental Agreement with the Oregon Department of Transportation(#25,319) for Right-of-Way Services for the Fawcett Creek (South Prairie Road) Culvert Repair/LianeWelch

7. Consideration of Resolution Proclaiming the Month of January 2009 as "Schoof Board RecognitionMonth" in Tillamook County, Oregon/Ed Armstrong

8. Consideration of Order Re-Appointing Ron Byers and Ardath Stout to the Trask River AdvisoryCouncil/Leslie Pittman

9. Consideration of Trask River Advisory Committee's Stewardship Model Proposal/Leslie Pittman, RonByers

10. Consideration of Letter to Oregon Emergency Management Committing to Purchase and MaintainHazard Mitigation Grant Program Funded Tsunami Sirens/Michael Soots

11. Consideration of Service and Equipment Agreement with Embarq for Five-Year PRI Bundle forTelephone Service/Michael Soots

12. Consideration of Order Appointing Troy Downing as the Budget Officer for the 4-H & ExtensionService District/Paul Levesque

13. Consideration of Order in the Matter of the Notice of Intent to Award a Contract for the FairgroundsBleachers/Paul Levesque

14. Consideration of an Agreement with the US Army Corps of Engineers for HEC-RAS ComputerModeling Oversight on Oregon Solutions Project Exodus/Paul Levesque

15. Consideration of Professional Services Agreement with Northwest Hydraulic Consultants for OregonSolutions' Project Exodus HEC-RAS Modeling/Paul Levesque

16. Board Concerns - Non-Agenda Items & Announcements

17. Public Comments

ADJOURNMENT

BOARD MEETINGS AND ANNOUNCEMENTS

The Commissioners will hold a Workshop on Wednesday. January 14. 2009 at 2:00 p.m. with TillamookCounty Ports, Cities, Special Districts and other entities interested in obtaining Federal funding in the nextfiscal year. A prioritized list of local projects will be developed to submit to Congress for funding. TheWorkshop will be held in the Commissioners' Meeting Rooms A & B in the Tillamook County Courthouse,201 Laurel Avenue, Tillamook.

The Tillamook County Courthouse will be closed on Monday, January 19. 2009, in observance of MartinLuther King, Jr.'s Birthday. The State Circuit Courts will also be closed.

The Commissioners will interview applicants for the Tillamook County Planning Commission on Tuesday,January 20,2009 at 2:00 p.m. in the Commissioners' Meeting Room B at the Tillamook CountyCourthouse, 201 Laurel Avenue, Tillamook.

The Commissioners will hold a Workshop on Thursday, February 5,2009 at 10:00 a.m. with OregonDepartment of Forestry staff to receive an update and discuss forest issues. The Workshop will be held inthe Commissioners' Meeting Room A at the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook.

Commissioners' Staff Meetings are held on Monday except for the second week each month when it is heldon Tuesday. The second Tuesday, Staff Meeting schedule through June 2009 is as follows:

• February 10, 2009• March 10, 2009• April 14, 2009• May 12, 2009• June 9, 2009

The Commissioners' evening meeting schedule is as follows:

January 21 , 2009February 18, 2009March 18, 2009April 15 2009May 20,2009

All evening meetings will begin at 6:30 p.m.

Cape Kiwanda Community CenterManzanita City HallCape Kiwanda Community CenterManzanita City HallCape Kiwanda Community Center

BOARD OF COMMISSIONERS'MEETING

Wednesday, January 14,2009

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Welcome to the

RURAL COMMUNITIESEXPLORERwww.oregonexplorer.info/rural

A one-stop portal to reliable and up-Io-date social,demographic, economic, and environmental information

about Oregon's rura} counties and places in a frameworkofcommunity vitaJity.

You can.. Learn about the dynamics of rural

community systems, issues and vitality

Use the Oregon Communities ReporterTool to learn about places & access dataCreate GIS maps for issues of interestAccess archived rural research and

community storiesIdentify expertise and rural enviornmental,

economic, and social organizationsContribute to a digital library of natural

resource information

The Ru-al Communities Explorer was developed through a

partne'ship o' Oregon State University Libraries. Oregon

University System Institute for Natural Resources, the OSU

Rural Studies Program, and OSU Extension Service.

Funding was provided by the Ford Family Foundation

ana OSU Libraries. The site was made public in 2008.

Site also accessible through the Oregon Explorer:

a statewide natural resource digita I library

www.oregonexplarer.info

PhDtos COU!·tf~~iY ufSwsinbo3t on F:~:kr,corn '~lIlder a Cn.:.citi'vE: Co("~::norls License

PLORER.i fSl:atulr.CRe'iOUlrCe& DigItal Library

LAUNCH DATE: OCTOBER 2008

The Oregon Rural Communities Explorer is a web-based, digital library housed at theOregon State University Libraries, created in partnership with the Oregon StateUniversity Rural Studies Program, OSU Extension Service, the Oregon University System

Institute for Natural Resources, and the Ford Family Foundation.

The Oregon Rural Communities Explorer provides public access to reliable and up-todate social, demographic, economic, and environmental information about Oregon}s

rural counties and places in a framework of community vitality.URL: www.oregonexplorer.info/rural

To serve as a public} unbiased information system and teaching tool that can reveal:

• the dynamics of rural community systems, issues, and vitality;• how and if a community is moving toward its vision of a vital future;

• targets for policy or program influence and action

through the regular collection, maintenance, analysis, and presentation of communitylevel data, rural research} stories, and other information by rural community residents

and Oregon State University.

• A Community Framework that illustrates the relationships among economic} social}

and environmental aspects of communities• Rural research and community stories• Access to human, organizational} and other resources related to community

development} rural issues, and data• Interactive data manipulation (data tables, charts, and maps)• Geography-based reference system (for quantitative data and other information)

with unique specificity and flexibility• One-Stop-Shop for secondary data collected by state and federal agencies• One-Stop-Shop for primary and secondary data collected by local agencies and

community residents (participants in the Community Vitality Indicator Projectsacross the state) that measure specific communities' visions of Community Vitality

FREQUENTLY ASKED QUESTIONS ABOUTOREGON EXPLORER

What is Oregon Explorer?Oregon Explorer is a comprehensive digital library of Oregon's natural resources. This state-ofthe-art, Web-based resource uses advanced information technology to access and integrate datafrom state and federal agencies, local governments, university scientists and citizens. It supportsinformed decisions and actions by people concerned with Oregon's natural resources andenviromnent.

Through a series of geographic, data and topic-based Web portals, Oregon Explorer helps usersto quickly find, retrieve, integrate and synthesize well-organized information. The portalsprovide access to maps, charts, tables, data collections, photos, videos, reports and publicationsin highly interactive and visually engaging fonnats.

The Oregon Explorer Web site can be found at www.oregonexplorer.info

Who can use Oregon Explorer?The site can be used by anyone with access to the Internet and there is no requirement toestablish a user account or log in. It is a valuable tool for a broad range ofusers, from policymakers and analysts to reporters, academic researchers.. educators, school children and privateindividuals.

Why was Oregon Explorer created?The team that produced Oregon Explorer envisions it as Oregon's "go-to" place for naturalresources information. Users can develop customized data products and tools to supportinformed decision-making. The data can be used to streamline environmental permitting andtarget investments in order to improve natural resource and environmental management in thepublic and private sectors. Oregon Explorer empowers users to share their information withothers, which will create shared understanding about Oregon's natural resource andenvironmental issues, problems and opportunities and build community networks.

Who is responsible for Oregon Explorer?Oregon Explorer is a collaborative effort between the Oregon University System's Institute forNatural Resources and Oregon State University Libraries. Additional partners assist inmaintaining individual portals on an ongoing basis.

When was it launched?Phase one of the Oregon Explorer Web site was launched in June 2007, after five years indevelopment.

What's planned for the next phase?Oregon Explorer content is developed from an unlimited, ever-expanding collection. Each portalis developed based on demand and current issues. Oregon Explorer will eventually encompass allofthe state's 15 major water basins and additional topic areas, including wetlands, sustainableagriculture and possibly climate change.

Last updated 11/10/08 1

How can Oregon Explorer benefit journalists?In addition to serving as a comprehensive database, Oregon Explorer is a toolbox. Interactivemaps let you zoom in and out as you explore a watershed or an ecosystem. GIS tools allow youto create customized maps by layering multiple sets of data. A statistics-reporting tool helps yougenerate charts, graphs and tables. Photos, videos and satellite images are available. OregonExplorer also provides access to an archive of scholarly works.

At Oregon Explorer, reporters can also research trends and newsworthy topics of interest to allOregonians. For example, at the Land Use Explorer site, users can view Measure 37 claimscompiled by the Portland State University Institute for Portland Metropolitan Studies in 15Oregon counties.

While this information is free for use in publications and online, we request that source ofinformation is acknowledged, e.g., "Source: www.OregonExplorer.info..

How are individuals using Oregon Explorer?Here are a few examples:

• Faye Stewart, a Lane County commissioner, says he's impressed by the quality and quantity ofdemographic infonnation he's able to access on the Rural Communities Explorer. He's able toglean valuable socioeconomic data for his district, as well as maps and geographic information.He says he especially appreciates the feature that allows him to hone in on areas of his districtusing aerial photos and apply overlays of land use designations and natural resources such aswetlands. "This is a powerful tool that will help me track trends in my district," he says. "It alsowill be useful as we apply for block grants for facility upgrades."

• As a former member of the Corvallis Planning Commission and a courtesy faculty member inthe geosciences department at OSU, Denis White has an interest in land use planning issues. Hesays that when he went to the Land Use Explorer site to check on Measure 37 claims near hishome,he made some startling discoveries. "To my knowledge, the Measure 37 viewer on the siteis the only place on the Web to get detailed maps and information about individual claims," hesays. "It's a very useful resource."

• Jim Proctor is a professor and director of environmental studies at Lewis & Clark College. Heis also board president of the Alder Creek Children's Forest (ACCF), a nonprofit educationalorganization in Douglas County that provides environmental education to school-age children.He says Oregon Explorer has been a valuable learning tool for K-12 students in Douglas Countywho are exploring the Umpqua Basin and examining the watersheds within that region. ACCFuses Umpqua Basin Explorer to help students understand the ecosystems near their homes, andthe Oregon Wildlife Explorer to see lists of wildlife that live there, as well as view wildlifehabitats and photographs. "Oregon Explorer gives our students the opportunity to gain anunderstanding oithe region so they have a deeper appreciation of it when we take them in thefield to visit," Proctor says. He adds that by using Oregon Explorer, students build skills inseveral disciplines, including science, social sciences, math and English.

Last updated 11/10/08 2

IndicatorsSome Key Concepts and Ideas

Lena EtukOregon State University

Indicators are: succinct numeric measures that aim to describe as muchabout a system as possible in as few points as possible.

A single indicator cannot tell the whole story about the system; it can onlyreveal how a slice of the system is doing.

Indicators force us to simplify our definitions of broad concepts in order tostate them as discreet and specific measures.

The relevance and quality of indicators to the community relies first andforemost on the extent to which consensus in the community has beenreached as to the goals for the community, and secondarily on the extent towhich community members agree that the indicators accuratelydepict/measure the goals.

Indicators can measure outputs, outcomes, or a hybrid combination of thetwo. Indicators of a community vision should measure the desired outcomesof that vision.

Indicators are made up of. or populated with, data, sometimes from onesource and sometimes from many sources (composite indices).

Indicators can:Help identify and prioritize the issues that are worth further investigation oraction, they do not, however, insight action or solve problems in and ofthemselves. For indicators to have an influence on a community they mustbe communicated in a way that resonates with people and encouragesthem to think about modifying the system.Help illustrate the tangible results of a community development effort tothe community at largeIllustrate to financial and governmental supporters the impact of resourceinvestments

Some criteria for a good indicator:1. It addresses important issues (relevant to the community)2. It measures what it claims to measure (scientifically valid)3. It is possible to identify and populate the indicator with good data4. It is intuitive in meaning when populated with data and displayed5. It has clear (and actionable) implications6. It covers the appropriate geographic scale

Indicators can and should inspire questions in people, such as "why."

Sometimes a choice needs to be made between monitoring the extremestate of an outcome e.g., mortality, and monitoring the interim state (a highlycorrelated, but less severe factor), for example health determinants. The trickin these instances is identifying the interim indicator whose correlation withthe outcome is high and relatively unchanging.

Interpretation of an indicator value is partially subjective. For example, adecline in an indicator value may be interpreted as a positive change byone individual and as a negative by another individual. Though interpretationis subjective, ultimately public communication of interpretation should belinked to the common vision in the community.

Locally derived and collected indicators cannot be compared acrossplaces; they can only be compared across time in the locale.

Indicators can vary over time (or across places) due to:A real change in incidenceA change in detection, collection, or recording methodsA variety of factors, any of which are difficult to prove as causing thechange in the indicator without an experimental evaluation design. Somedata analysis techniques can, however, reveal factors that areassociated, or correlated, with changes in indicator values.

References:Green, Gory Paul and Anna Haines. 2002. Asset Building & CommunityDevelopment. Thousand Oaks, CA: Sage Publications.

Rigby, Michael. 2005. Principles and Challenges of Child Health and SafetyIndicators. International Journal of Injury Control and Safety Promotion, 12:2, 71-78.

Pencheon, David. The Good Indicators Guide: Understanding how to useand choose indicators. NHS Institute for Innovation and Improvement.

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TRASK RIVER ADVISORY COMMITTEE

" 2008

TRASK RIVER ADVISORY ·COMMITTEE

TABLE OF CONTENTS

1. SUMMARY OF 2008

2. ORDER CREATING COMMITTEE

3. COMMITTEE MEMBERS

4. MISSION STATEMENT

5. MEETING NOTICES AND AGENDAS

6. MINUTES OF MEETINGS

7. STEWARDSHIP MODEL PROPOSAL

8. NOTES, AUTHORITIES AND REFERENCES

9. LETTERS OF SUPPORT

SUMMARY OF 2008


SUMMARY OF 2008

The County Commissioners created the Trask River Advisory Committee inJanuary of2008. A diverse group of citizens were appointed to serve on the Committee,representing farmers, riparian owners, river users, and appropriate agencies as ex-officiomembers.

Meeting on the first Thursday of each month (excepting July), the Committee metnine times, adopted a mission statement, listed concerns, encouraged broad attendance,and tried to address our assignment in a thoughtful and respectful manner. Wepostedmeeting notices, published agendas, and kept written minutes and audiotapes of ourmeetings. Our main concern was for the Trask River, but other streams and rivers in thecounty were also in our minds'.

Our primary focus, especially in our early meetings, was conflict resolution. Ifcalled upon, how would the committee function to resolve a conflict on the river? Wediscussed conflict resolution techniques and strategies, we role-played, and we outlinedprocedures. We identified problems on the river, and we did homework to get a betterunderstanding ofhow to resolve issues. The best thing we did was talk: to each other, andcome together once a month to hear about why we loved the rivers..

We all agreed that the best way to resolve conflict was to prevent it fromhappening in the first place. The Committee felt that public education efforts were ourbest tool in this regard because in many of the conflicts we were aware of, a lack ofknowledge and misunderstandings were most responsible for the friction.

When prevention fails, the conflict needs to be addressed, diffused, and resolvedif possible. So, how best to do this? What principles, references, and authorities do youapply? Our unanimous conclusion was to adopt an overriding practice ofriverstewardship to guide us in preventing and resolving conflicts. Stewardship was ourunifying theme, and it was what we could all agree on. Moreover, we found plentifulsources of support already on the books, and we discovered a long tradition ofstewardship already in practice in many areas.

The Committee has adopted a Stewardship Model for the Trask, and is asking theCounty Commissioners to approve this Model. It does not commit the County toexpending funds, but it gives direction to the Committee, and gives us support to workwith others in our community to implement as much ofthe Model as possible. At thesame time, the Model provides the principle for preventing, diffusing, and resolvingconflicts: stewardship at the localleveJ.

ORDER CREATING COMMITTEE

THE BOARD OF COUNTY COMMISSIONERS

FOR THE COUNTY OF TILLAMOOK IN THE STATE OF OREGON

in the Matter of Forming, Appointing )Members and Ex-Officio Members to )the Trask River Advisory Committee )

OOER

This matter came on to be heard this 2Bth day of January, 2008 at a regular meeting ofthe Board, at the request of Leslie Pitman, President, and Dick Blum, Board Member,representing Operation Rivers Northwest Oregon (ORNWO),

The Board being fully apprized of the representations of the above named persons, records

and files therein, finds as follows:

1. Operation Rivers Northwest Oregon has requested that the Board of CommisSionersform an Advisory Committee to address navigability issues.

2. The County desires to appoint an Advisory Committee to be called the Trask RiverAdvisory Committee to address the issue of how to provide for waterway usage whilemaintaining the rights of riparian owners and protecting the overall health of rivers andstreams and to provide for local involvement and conflict resolution.

NOW THEREFORE, IT IS HEREBY ORDERED that:

3. The Ad Hoc Committee "Trask River Advisory Committee" (hereafter Committee) be

and is hereby formed.

4. The Board of Commissioners appoints as Committee members those individualsidentified in Exhibit "A" attached hereto and incorporated herein.

5. Committee Members shall serve staggered terms as indicated beginning January 1,2008, or until a member resigns, or until the Committee is disbanded by the Board ashaving completed is purposes.

6. The Board of Commissioners appoints as non-voting Ex-Officio members the individualsselected by the governmental bodies and agencies identified in Exhibit "A: attachedhereto and incorporated herein,

11/

1/1

1/1

COMMITTEE MEMBERS

Exhibit"AU

Trask River Advisory Committee

MEMBERS

Name Interest Represented Term Length

Dale Buck Agriculture, Anglers Three Years

(Nestucca Anglers)

Brownlee Bush Farming Two Years

Ron Byers Kayakers. Anglers One Year

Dennis Callegari Timber Three Years

(Green Diamond)

Rudy Fenk Soil &Water District Two Years

Tim Juarez Fishing, Guides One Year

Leslie Pitman Operation Rivers North West Three Years

Stephen Shaw Oregon State Police (Retired) Two Years

Ardath Stout Professional Counselor One Year

EX·OFFICIO MEMBERS

Commissioner Tim Josi

$enator Betsy Johnson

Tillamook County Commissioners

Member of the Oregon Senate

Representative Deborah Boone Member of the Oregon House of Representative

Brad Keller Bureau of Land Management (Kayaker)

Oregon State Department of Forestry

Oregon State Department of Fish and Wildlife

Tillamook Estuaries Partnership

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MISSION STATEMENT


MISSION STATEMENT

Assist Tillamook County Commissioners in promoting

good stewardship, and in protecting the overall healtb of tbe

Trask River and county streams, while providing for

waterway usage, and maintaining tbe rights of riparian

owners.

Provide a forum for local involvement and offer conflict

resolution.

ATTACHMENT B

CONCERNS AND SOLUTIONS FROM MEMBERS AND GUESTS

RIVERHEALTHIHABITAT & WATER QUALITY

Poaching/Snagging

Destruction ofSpawning Beds

Littering

Quality ofWaterlRiver Habitat

DamagelImpact to. River Beds, Banks, and Riparian Zones

Fires and Fireworks

Bank Erosion

Lack ofRestrooms

EDUCATION

Signs and Phone Numbers to Report Violations

Protection of Spawning Beds and Fish Habitat

Publicity for Laws and Rules in Effect

Identification ofRights: Public and Priva1e

Acceptable Practices ofRiver Usage ,

CONFLICT RESOLUTION

Local Process for Resolving Disputes

Respect for Private Property

Lack ofEnforcement

MEETING NOTICES AND AGENDAS

MEETING AGENDA


FEBRUARY 13, 2008

Introductions

Facilitation/Minutes

Finalize Agenda

Old Business

Member List ofConcerns

Mission and Goalsffime Frames

Sharing ofRelevant Materials

Organization/Operating ProceduresMeetings, notices, agendas, voting, communications

Public Comment and Input

Next Meeting and Proposed Agenda

Adjournment

MEETING AGENDA


MARCH 6, 2008

Introductions

ApproVal ofMinutes

Finalize Agenda

Draft Letter to DSL

Conflict Resolution

Mission Statement

RiverKeeper Concept/Programs

Litter Control

Public Input

Operating Procedures

Next Meeting & Proposed Agenda

Adjournment

MEETING AGENDA


APRIL 3, 2008

Introductions

Approval ofMinutes

Finalize Agenda

Report on Letter to DSL

Mission Statement

Conflict Resolution and Operating Process

Fishing GrouplRecreation Involvement

More on River keeper Programs, Signage,and Litter Control

Public Input

Next Meeting and Agenda

Adjournment

MEETING AGENDA


MAY 1,2008

Introductions

Approval ofMinutes

Finalize Agenda

Letter to DSL-report

Mission Statement-report

More on Conflict Resolution

More on Recreation Input to TRAC

More on Riverkeepers

Conflict Prevention Model

Dam at Barney Reservoir


Adjournment

MEETING AGENDA


JUNE 5,2008

Introductions

Approval ofMinutes

Finalize Agenda

More on DSL Response--Foot in the Door


Recreation Input

More on Trask River Model

Legislative Potentials


Adjournment

MEETING AGENDA


AUGUST 7, 2008

Introductions

Approval ofMinutes

Finalize Agenda

Re~rtonDSLAc~-Ro~e~v~

Sandy~ver


Coho Salmon on the Trask

Recreation Input

More on Trask ~verModel


Adjournment

MEETING AGENDA


SEPTEMBER 4, 2008

Introductions

Approval ofMinutes

Finalize Agenda

News from DSL


Trask River Model

Review ofProblemslSolutions


Adjourmnent

MEETING AGENDA


OCTOBER 2, 2008

Introductions

Approval ofMinutes

Finalize Agenda

News from DSL

Conflict Resolution and Assignments

Trask River Model

More on Fish Restoration


Adjournment

MEETING AGENDA


NOVEMBER 6. 2008

Introductions

Approval ofMinutes

Finalize Agenda

DSL Report

Trask River Stewardship Model

ReappointmentslNew Members


Adjournment

MEMO

TO:

FROM:

RE:

Trask River Advisory Committee Members and Guests

Ron Byers and Leslie Pittman

Notice and Materials for Next Meeting

Our next meeting is set for Thursday, March 6,2008 at 6:00 p.m. at the 911Center in Tillamook. Enclosed please find a proposed agenda, minutes from the lastmeeting, and a draft letter to DSL. Please bring any other materials to the meeting.

Welook forward to seeing you on March 6th.

MEMO

March 27, 2008

TO:

FROM:

RE:



Notice and Agenda for Next Meeting

Our next TRAC meeting is set for Thursday, April 3,2008 at 6:00p.m. at the 911Center in Tillamook. Enclosed please find minutes from the last meeting, and a proposedagenda.

We are looking fOlWard to seeing you on April3 rd,

NOTICE

April 24,2008

TO:

FROM:

RE:



Notice and Agenda for Next Meeting-PUD in Tmamook

Our next TRAC meeting is set for Thursday, May I, 2008 at 6:00 pm. PLEASENOTE THAT WE ARE MEETING AT THE PUD, 1115 Pacific in Tillamook.Enclosed please find minutes from our last meeting, and a proposed agenda.

See you on May 1st,

MEMO:

May 29,2008

TO:

FROM:

RE:



Notice and Agenda for Next Meeting

Our next TRAC meeting is scheduled for Thursday, June 5, 2008 at 6:00 p.m. atthe 911 Center in Tillamook. Attached please find minutes from the last meeting, and aproposed agenda.

We will see you on June 5th.

MEMO

July 30, 2008

TO:

FROM:

RE:



Notice and Agenda for Next Meeting-August 7th

We hope all ofyou are having a great summer. Our next meeting is set forThursday, August 7, 2008 at 6:00 p.m. at the 911 Center in Tillamook. Enclosed pleasefind minutes from the last meeting, and a proposed agenda.

Please plan on attending. There's news to share!

MEMO

August 27, 2008

TO:

FROM:

RE:

Trask River Committee Members and Guests


Notice and Agenda for Next Meeting-September 4th

Our next meeting is set for Thursday, September 4th, at 6:00 p.m. at the 911

Center in Tillamook. Enclosed please find minutes from the last meeting, and a proposedagenda.

We'll see you on the 41h.

MEMO

TO:

FROM:

RE:



Notice and Agenda for Next Meeting-October 2, 2008

Our next meeting is scheduled for Thursday, October 2nd at 6:00 p.m. at the 911Center in Tillamook. Enclosed find minutes from the last meeting, and a proposedagenda.

See you on the 2nd.

:MEMO

TO:

FROM:

RE:

Trask River Advisory ,Committee Members and Guests


Notice and Agenda for November 6th Meeting

Our next meeting is set-for Thursday, November 6,2008 at 6:00 p.m. at the 911Center in Tillamook. Enclosed please minutes from the last meeting, and a proposedagenda. OUf next meeting focuses on the Stewardship Model, so please plan on attendingto finalize the draft. Also, we are looking for new members, so try to think of somecandidates.

See you on the 6th.

MINUTES OF MEETINGS

MINUTES OF TRASK RIVER ADVISORY COMMITTEE

INTRODUCTORY MEETING

FEBRUARY 4, 2008

The Trask River Advisory Committee (Committee) met on February 4,2008 atthe 911 Center in Tillamook. Persons on attachment A were in attendance.

Leslie Pittman opened the meeting, and welcomed people. Everyone inattendance introduced themselves, and gave a brief description of their history with thearea and the Trask River.

Discussions followed regarding why the committee was convened. Ron Byersfelt that one reason was to offer a local process for resolving conflicts on the river;education efforts and management plans were discussed. A variety ofpoints were made,and it was decided that Committee members would write down their concerns for thenext meeting. Additionally, members agreed to bring relevant materials to the meeting.Mission and goals were added to the agenda. Committee liability will be researched andverified.

The next meeting was set for February 13,2008 at 6:00 p.m. at a location to beannounced. It was decided that part ofthe next meeting would cover Committeeorganization and operating procedures: facilitation, minutes, notices, agendas, etc.

Members will be sent a notice and proposed agenda for the meeting.

MINUTES OF THE TRASK RIVER ADVISORY COMMITTEE

MEETING OF FEBRUARY 13, 2008

The Trask River Advisory Committee (Committee) met on February 13, 2008 atthe Tillamook County Library. People attending are shown on Attachment A. TheCommittee welcomed Tillamook County Commissioner Tim Josi.

After introductions, the Committee agreed by consensus that Ron Byers wouldserve a one-year term as Chair, and that Leslie Pittman would serve as Secretary for aone-year term. Meeting minutes will be kept, and circulated; meetings will also be taperecorded.

Ron asked Commissioner Josi to share his experience and knowJedge of riverissues, and to outline his vision for the committee. Tim explained that the committee isadvisory to the County Commissioners, and is therefore, a branch of countygovemment.The committee is governed by open meeting laws, and must post meeting notices at thecourthouse at least 48 hours prior to a meeting. Tim felt that the primary function oftheCommittee was to help in resolving conflicts on the Trask: River, and that efforts toeducate, as a way to prevent disputes, were a good idea. He suggested we draft a letterfrom the County Commissioners to the Department of State Lands announcing ourformation and purpose. Ron agreed to draft and circulate such a letter for the nextmeeting.

The Committee listed and discussed their concerns and solutions regarding theTrask, and talked about resolving conflicts (attachment B). A volunteer River Keeperprogram, and litter control were identified for next meeting's agenda.

The committee agreed to use Commissioner Josi's direction, and the list ofconcerns to work on a mission statement for the next meeting. A discussion on conflictresolution was also scheduled.

Members agreed to meet on the first Thursday of each month. The next meetingwiil be March 6, 2008 at the 911 Center in Tillamook at 6:00 p.m. Minutes, agendas, andnotices will be e-mailed to members and guests with hard copies going to members sorequesting.

Leslie Pittman,Secretary


MEETING OF MARCH 6, 2008

The Trask River Advisory' Committee met on March· 6, 2008 at the 911 Center inTillamook. Attendees are shown on Attachment A.

Ron Byers called the meeting to order, and introductions were made. Minutesfrom the February 13, 2008 meeting were approved as corrected. The agenda wasfinalized as submitted.

The draft letter to DSL was discussed. By consensus, the committee agreed tochanges. Ron will revise the draft, and send out for review. 1fno further changes aresuggested," Ron and Leslie will submit the letter to the County Commissioners.

Ardath gave an overview on conflict resolution with a focus on mediation. Shewill continue to broaden the discussion in future meetings. The Committee considered aMission Statement, and decided to restate language from the County Commissioners'appointment order. Ron and Leslie will incorporate this language, and will send out forconsideration at the next meeting.

River keeper concepts, purposes and programs were then discussed. Thecommittee agreed by consensus to continue to learn about the programs, and how to fundthem. Litter control issues were outlined, and even though"it's an endless problem, theCommittee felt that efforts to control and educate about litter were necessary given themagnitude ofthe problem. A litter control effort in connection with a River keeperprogram had merit, and could be explored. Signage and toilets became part of thediscussion.

The need to have a process for resolving potential conflicts was identified for thenext meeting.. The committee will also brainstOIm ways to get more fishing andrecreational group involvement at the next meeting, which is set for April 3, 2008 at the911 Center.



MEETING OF APRIL 3, 2008

The Trask River Advisory Committee (TRAC) met on April 3, 2008 at the 911Center in Tillamook. Attendees are shown on Attachment A.

Ron Byers called the meeting to order, and introductions were made. Thecommittee welcomed state representative Debbie Boone to the meeting. Minutes fromthe March 6th meeting were approved as submitted. The agenda was finalized assubmitted.

After discussion, the letter to DSL was approved by consensus. Leslie Pittmanwill submit the letter to the county commissioners for consideration.

A final mission statement was agreed to by the committee, and approved byconsensus.

Ardath Stout covered more mediation aspects, and committee members engagedin role-playing exercises to gain more insight into how mediation can be used to resolvedisputes. The committee agreed that an internal process for responding to a conflictneeded to be worked out.

The committee discussed how to gain more angling and recreational involvement.A letter to Steelheader groups was considered. The committee agreed to continue thediscussion at the next meeting.

Everyone agreed that the best way to resolve conflict was through preventiveeducation. Leslie agreed to work on a model for next meeting involving RiverKeepervolunteers, resources such as maps and signage, and litter/sanitation controls.

The next meeting was set for Thursday, May 1, 2008. This meeting will be at thePUD in Tillamook. The Barney Reservoir dam was added to the agenda.



MEETING OF MAY I, 2008

The Trask River Advisory Committee met on May I> 2008 at the PUD inTillamook. Those attending are shown on Attachment A.

Ron Byers called the meeting to order, and introductions were made. Thecommittee welcomed Jerry Dove, and noted that Rep. Boone would be arriving shortly.Minutes from the April 3, 2008 meeting were approved as submitted, and the agenda wasfinalized.

The response from DSL was discussed. Members thought the response wascarefully drafted and politically correct. The committee decided to treat it as a foot in thedoor, and to think about how best to build on the response.

Leslie reported that the County Commissioners were quite supportive of the letterto DSL, and of our mission statement. She made a short presentation to theCommissioners outlining our progress to date. The Commissioners will fOlWard a copyof their letter to State Land Board members.

Ardath gave the group another session on conflict resolution focusing on stayingcalm and alert under stress. Members should be prepared to list relevant responses tostress at the next meeting.

The committee returned to the topic of gaining more recreational input. Namesand groups were suggested for more follow up, and will be discussed at the next meeting.

Leslie outlined a conflict prevention model with objectives and work points. TheCommittee was very interested, and set the topic for full discussion at the next meeting.

Brownlee described some of the potential impact on the Trask River created bythe dam at Barney reservoir. The committee expressed concern, and felt that the damshould be monitored.

The next meeting was affirmed for June 5, 2008 at the 911 Center.



MEETING OF JUNE 5, 2008

The Trask River Advisory Committee met on June 5, 2008 at the 911 Center inTillamook. Those attending are reported on Attachment A.

Ron Byers called the meeting to order. Minutes from the May 1 meeting wereapproved as submitted, and the agenda was finalized.

Leslie Pittman reported that Commissioner Josi spoke with Steve Purchase atDSL, and Steve is willing to meet with the committee. After discussion, it was decidedto wait to issue an invitation until the committee has completed, and the CountyCommissioners have approved in mored~ our approach to resolving river issues onthe Trask. The committee felt that others should be invited to such a meeting: CountyCommissioners, Rep Boone, Sen Johnson, and SheriffAnderson were mentioned. Thecommittee decided to resubmit our letter to new DSL board members at the end of theyear.

Ardath Stout discussed another aspect ofconflict resolution: how do differentpeople respond to stress? What happens when you step back, and put yourself in theother person's position? One calming position to take is to not argue about ownership,but focus on river health and ways to protect habitat.

The Committee discussed again ways to get more recreational involvement.Several leads were discussed; we will ask Commissioner Josi for more suggestions.

More discussion was focused on the Trask River Model. A number ofpointswere debated, and the need for more information was identified. Is it illegal to walk onspawning beds? What ifthe intent is to harass or herd fish? What is current law? Whatcan be enforced? How can there be better education about spawning beds? Leslie willcontinue to work on the draft.

The committee understands that coho salmon in the Trask have been placed on anEndangered Species list. What does this mean for river users, riparian property owners,government agencies, and how are efforts to declare the river navigable affected? Moreinformation should be acquired on this subject, especially on what is being done toprotect the fish and habitat.

What is the legislative potential for declaring a moratorium on navigabilitystudies until money for management has been approved? Or for requiring DSL to workwith local governments and groups as an alternative?

The next meeting was set for August 7th, reflecting vacation schedules in July.

MlNUTES OF THE TRASK RIVER ADVISORY COMMITTEE

MEETING OF AUGUST 6, 2008

The Trask River Advisory Committee met on August 6, 2008 at the 911 Center inTillamook. The attendance list is shown as Attachment A.

Ron Byers called the meeting to order, and introductions were made. Minutesfrom the last meeting were approved as clarified. The coho salmon has been re-listedunder the Endangered Species Act as threatened, a listing that precedes an endangeredlisting. The agenda was finalized.

It was reported that the Rogue River was declared navigable by DSL on June 10,2008. A group of riparian landowners has filed an appeal in Josephine County. Ronreported on a meeting he attended called by DSL to discuss problems on the Sandy River.Law enforcement and landowners actively attended and participated in the meeting.

Ardath asked Ron to describe his experience with confronting people fishing onthe riverbanks below his house on the Trask. Instead ofusing an ownership approach, heused the encounter to discuss endangered native fish, spawning beds, fishing licenserequirements and stepped up law enforcement on the river. Hopefully, a less hostileapproach produced better results. Others on the committee discussed other examples.Better public education was a common thread.

The plight of coho salmon was discussed. Mark Trenholm, TEP, described hisprogram and federal reSources possibly available at the local level. The committee feltthat a lot could be learned from TEP's model and efforts to protect water quality and fishpopulations. Robert Bradley, ODFW, described local efforts to stave offthe coho's relisting. Dan Cotton, ODF, discussed the Forest Practices Act, and how fish habitat isprotected under the Act. How much more protection win be required under the re-listingis not clear. Brad Keller, BLM, emphasized that any listing has a major impact on hisagency given NOAA enforcement requirements, and gave examples. Leslie Pittmanpointed out that the role of recreation users and professional guides in the protection offish and river habitat has not been addressed as part of a renewed effort to save salmon.

Leslie PittmanSecretary


MEETING OF SEPTEMBER 4, 2008

The Trask River Advisory Committee met on September 4,2008 at the 911Center in Tillamook. Those attending are shown on Attachment A.

Ron Byers called the meeting to order. Minutes from the August 6th meeting wereapproved as corrected: Trenholm is the correct spelling for Mark. The agenda wasfinalized, adding coho. salmon restoration on Elkhorn Creek to the agenda.

Ron reported that a group ofriparian landowners on the Rogue River haschallenged a DSL detennination ofnavigability in Jackson County court. Since the Traskand Kilcms rivers are up for navigability studies, the Committee will monitor the lawsuit.The next DSL meeting on the Sandy River is scheduled for September lOth in Sandy,Oregon.

Ardath discussed another aspect or strategy ofconflict resolution-hownegotiation can lead to real problem solving through interest-based bargaining. Lesliewill send out a summary ofthis discussion, and remind members to do their homeworkassignments for the next meeting.

The Committee continues to review the Trask River model as it learns more aboutwhat is already in the works for the area. Brad Keller presented a coho salmonrestoration project set for Elkhorn Creek on the Trask's upper North Fork on September12-15. It's a major collaborative effort to place 300 large trees in the creek over 3-1/2miles to create more spawning habitat. This area produces ~2% ofthe Trask's nativecoho salmon population.

The next meeting will continue to address conflict resolution strategies and theTrask river model. We are hoping to learn more about fish restoration on the Trask:. Thenext meeting is set for October 2nd at the 911 Center.

Respectfully submitte~



MEETING OF OCTOBER 2, 2008

The Trask River Advisory Committee met on October 2, 2008 at the 911 Centerin Tillamook. Those in attendance are shown on Attachment A.

Ron Byers called the meeting to order, and introductions were made. Thecommittee welcomed Valerie Folkema, interim director at Tillamook Estuaries Project.After correcting the spelling ofKilchis, the committee approved the minutes from the lastmeeting as amended.

Gus Meyer reported on the l~t DSL meeting. A study process on the Rogue Riverhas not been completed, pending an appeal ofa navigability determination made lastJune. DSL received six new petitions for navigability studies, but the costs are excessive.The governor wants to explore a legislative solution. Dale Buck added that DSL is shortstaffed, and its budget is getting tighter. Ron noted that there would be two new Stateland Board members in January.

Ardath Stout ushered the group through its homework assignment. The followingmembers presented discussions on assigned areas ofunderlying interests: Stewardship(Brad Keller); Education (Ardath); Protection of Spawning Beds (Ron); Quality ofWaterlRiver Habitat (Valeriet Services: boat docks, restrooms, garbage, etc. (LesliePittman); Enforcement (Steve Shaw). Summaries are available upon request. Thepurpose of the exercise was to demonstrate how interest-based bargaining could lead tomore effective problem solving.

Brad reported on the Elkhorn restoration project, which appears successful at thispoint. Robert Bradley outlined a number ofrestoration efforts on the Trask, some on theground, and some in the planning. River culverts were discussed.

Ron distributed a Stewardship Model draft for the committee's review at the nextmeeting. It represents a position that has evolvedfrom the year's meetings. The plan isto finalize the draft, arid submit it to the county commissioners for adoption andimplementation by the end ofthe year.

There are three committee positions open for appointment in January. Thecommittee will discuss the appointments at the next meeting, which was set forNovember 6,2008 at the 911 Center in Tillamook.

Respectfully submitted,



MEETING OF NOVEMBER 6, 2008

The Trask River Advisory Committee met on November 6, 2008 at the 911Center in Tillamook. Those attending are reported on attachment A.

Ron Byers called the meeting to order, minutes were approved as submitted, andthe agenda was finalized.

Gus Meyer and Dale Buck gave briefupdates on DSL news. Most matters appearto be waiting for two new members to the State Land Board. An agenda for 2009probably won't be known until after the first ofthe year.

Most ofthe meeting was spent discussing and finalizing the draft StewardshipModel, and how to proceed to the County Commissioners. The committee adopted theStewardship Model by consensus, and authorized Ron and Leslie to arrange a time withthe Commissioners to present the Model. The committee felt that reporting to theCommissioners after meeting for almost a year, and asking for direction was the best wayto proceed. Ron and Leslie will try to arrange a meeting by the end ofthe year.

Reappointment ofmembers was tabled until the meeting with the CountyCommissioners has been held. The role ofthe committee may well influence who wantsto serve.

The December meeting was cancelled so that the committee can report andpresent the Stewardship Model to the commissioners. Committee members will beinformed as soon as dates are known.

Respectfully submitted,


STEWARDSHIP MODEL PROPOSAL

TRASK RIVER STEWARDSHIP MODEL

The purpose of this stewardship model is to memorialize understandings andgoals regarding the care and protection ofnatural habitat on the Trask River. It goesbeyond governmental efforts, and seeks to bring river users, riparian landowners, agencymanagers, and conservationists into a forum where all with a stake in river health candiscuss issues ofriver uses, habitat protection and stewardship. This model relies heavilyon efforts to educate stakeholders, and to resolve river conflicts by having a method inplace for dialogue and education. It also relies on agencies that already have programs inplace to protect river habitat and wildlife.

GOALS AND OBJECTIVES

A. Seek county commissioner support for an advisory committee to address riverstewardship issues, and to help resolve conflicts. Maintain an advisorycommittee with broad citizen involvement.

B. Adopt and implement community education and habitat priorities:

1. Produce signage, maps, and references for appropriate river usage withemphasis on habitat preservation, fish and wildlife protection, river accesspoints, and waste facility locations.

2. Provide information on fish spawning beds, and publicize efforts toprotect and restore native fish populations. Look for partners to improveroad culverts to maximize fish reproduction efforts.

3. Emphasize fishing etiquette that is consistent with habitat protection andrespect for private property; encourage a dry feet/stay in your boatapproach to protect spawning beds.

4. Recruit volunteers to participate in a "river keeper" program to helpadvance river user knowledge of efforts to protect the river, and to helpanswer questions about river regulations currently in place.

5. Attain restroom facilities and garbage service to manage impacts on riverhabitat; promote two river cleanups per year using agencies andvolunteers. Adopt a leave no trace approach.

6. Publicize ways to report and follow up on river violations and habitatabuses. Work to increase search, rescue, and enforcement capabilities.

7. Work with appropriate people, groups, and agencies to provide for moreriver access consistent with stewardship goals.

8. Participate in water quality programs and efforts.

C. Look for and apply for resources to implement this model.

NOTES, AUTHORITIES AND REFERENCES

NOTES, AUTHORITIES, AND REFERENCES FOR

TRASK RIVER STEWARDSHIP MODEL

*Definition ofstewardship (Webster, 2002): "the careful and responsible management ofsomething entrusted to one's care< of our natural resources>."

*A steward is someone who is entrusted with the preservation and protection ofa naturalarea over a long period of time. (Tillamook Bay Watershed Council website and policies)

*Tillamook Bay Comprehensive ConseIVation and Management Plan

*TiUamook Bay National Estuaries Project and Tillamook Estuaries Partnership

*Oregon Forest Practices Act

·Oregon Plan for Salmon and Watersheds

*Endangered Species Act (ESA)

*Clean Water Act

*Farm Bureau programs

*Oregon Department ofFish and Wildlife Native Fish Conservation Policy

LETTERS OF SUPPORT

Tillamook County

Land ofCheese, Trees and Ocean Breeze

April 9, 2007

Louise SollidayDirectorDepartment of State Lands775 Summer 5t NESalem OR 97310

RE: Trask River Advisory Committee

Dear Director Solliday:

201 Laurel AvenueTillamook, Oregon 97141

Tillamook County CommissionersCharles Hurliman. Tim Josi. Mark Labhart

503-842-3403FAX 842-1384

TTY Oregon Relay Service

The Tillamook County Commissioners appointed a local advisory committeeto advise the county on how to provide for waterway usage while maintainingthe rights of riparian owners and protecting the·overalJ health of rivers andstreams. The committee is comprised of property owners, river users, andothers with experience on the Trask and our local rivers. One ofits roles is toprovide local involvement in the resolution of potential conflicts on the TraskRiver. At some point, we anticipate expanding the committee to include otherrivers in the county_

We have asked a variety of agencies and organizations to attend themeetings, which are open to the public, and are held the first Thursday ofeach month. We encourage public participation at the meetings.

We believe that the best way to resolve issues and conflicts on any river is tohave a local process for doing so. Knowing how to raise concerns and issuesis important, and having a Jocal forum for dialogue and resolving differencesin a constructive manner is also critical.

We view the rivers in our county as vital assets to our livability. We areavailabJe to work cooperatively to resolve issues as they arise and ouradvisory committee is·charged with helping us do so. We hope you will

AN EQUAL OPPORTUNITYEMPLOYER

Louise SollidayPage 2April 9, 2008

support and assist us in this effort to develop a locally driven process, whichcan reduce the level of controversy. We'll keep you informed as we continueto develop our process.

Sincerely,

Tim Josi, Vice airperson

~a.k~dJJ.i_Mart<Ltbhart, Commissioner

G:\lettersIDSLRETraskRiverAdvisoryCommitiee2008.doc

14 April. 2008

Louise Solliday, Director

Divisron of State Lands

775 Summer St NE

Salem, OR 97301

Dear Director Solliday,

I am writing this letter to demonstrate my stfQng support for the Trask River Advisory Committeethat was recently sanctioned by the TIUamook County Board of Directors.

This group meets monthly and serves as a forum to advise the commissioners on how toprovide for waterway usage while maintaining the rights of riparian owners and··protecting theoverall health of rivers and streams. The committee is comprised of property owners, riverusers, and others with experience on the Trask and other local rivers.

They and the commissioners believe that the best way to resolve issues and conflids on anyriver is to have a local process for doing so. Knowing how to raise concerns and issues isimportant, and having a local forum for dialogue and resolving differences in a constructivemanner is a'so critical.

The citizens of TIllamook County and the members of the advisory group view their countyrivers as vital assets to the area's livability. This process is a strong statement to that effect andI have all confidence in their ability to succeed.

Sincerely,

Deborah Boone

Apr 22 08 04:17p TC SHOPPER 1 503 842 7116 p.1

April 21 j 2008

The Honorable Charles J. HurJimanThe Honorable Tim JosiThe Honorable Mark LabhartTillamook CQunty Board of Commissioners201 Laurel AvenueTillamook. OR 97141

Dear Commissioners Hurliman, Josl and Labhart:

Department of State Linds775 5-umtner Sb."eet NB, Suite 100

Salem, OR 97301·1279 .(503) 986·5200

FAX (503) 378-4844Wt"fW.oregOllstatelands.us.

State Land Bow

TheodoreR. 1<ulortg06kiGovernor

Bill BradburySecretary of State

Randall Edw~:n-dsState 1i"eas,urer

Thank you for- your letter dated April 9t 2008. I appreciafe learning about yourefforts to create an advisory committee to advise the county on how to providefor waterway usage by the public white maintaining the, rights of riparian .ownersand protecting the health of the county's wa1ersheds.

As you may be aware t the Department of State lands, (DSL) has recelvedpetitions for navigability studies on portion of three rivers in Tillamook County,including the Trask River (1997), Kilch:s River (1998) and Three Rivers (2006),The State Land Board (SlB) has placed these studies on a list of requestedstudies for consideration at some future date. In addition to the Tiflamook rivers,there have been three other study requests yet to be acted on by the LandBoard. The SLB is currently in the final phases of making a naVigabilitydetermination for the Rogue Rive r.

J appreciate your interest in having a focal process in place to address issuesrelated to the public's right to use Oregon's watelWays for commerce, navigation, .recreation and fisheries. DSL is willing to assist with your effons as needed.

. ~ -DSL owns the submerged and submersible lands of tidally influenced andnavigable streams in Oregon. These lands were granted to Oregon at statehoodt<J protect the public's right to use them for navigation, commerce t fisheries andrecrt)atfon.

It is important that your efforts in Tillamook County are consistent with federaland state law with regard to the pubfic's rights on waterways, bo1h navigable andnon~navjgable. Enclosed you will find Attorney General Opinion No. 8281 issuedin 2005, This Opinion reviews the rights of the public in light of both federal and

Apr 22 08 04; l7p TC SHOPPER1 503 842 7116 p.2

,

Tillamook Coumy Commissjo,nersAprIl 21 J 2008Page Two

state statutes as wall as case law and may help infonn your local discussions asyou work to find solutions to issues of concern in the County.

j look forward to hearing about progress the County makes in this endeavor.Please let me know if you have any question or concerns about DSL's role in thisimportant issue.

Sincerely,

ce.-~~Louise SOllidayDirector

Encrosure

Tillamook County

Board of CommissionersTim Josi. Mark Labhart. Charles J. Hurliman

20 I Laurel AvenueTillamook. Oregon 97141

Phone 503-842-3403Fax 503-842-1384

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Land afCheese, Trees and Ocean Breeze

January 14, 2009

Ken MurphyDirectorOregon Emergency ManagementP.O. Box 14370Salem OR 97309-5062

Dear Mr. Murphy:

The purpose of this letter is to affirm Tillamook County's commitment to the prioritiesand direction as set by the Tillamook County Hazard Mitigation Grant Program steeringcommittee.

The Committee set replacement Tsunami Sirens as its number one priority. The Boardof County Commissioners and the County Budget Committee fully agree with thatpriority and commit to maintaining any and all sirens purchased with the HazardMitigation Grant funds.

Matching Funds to the Hazard Mitigation grant are in the FY-OB-09 budget and theCounty is prepared to immediately proceed with the purchase and installation of theTsunami Sirens as soon as HMGPfundsare available.

Sincerely,

BOARD OF COMMISSIONERS FORTILLAMOOK COUNTY, OREGON

'V-C-:-kTim Josi, Chair

AN EQUAL OPPORTUNITY EMPLOYER

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