prince edward county public schools - approved budget · therefore, prince edward county school...

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United In Excellence.

Approved Budget Prince Edward County Public Schools

2020

May 8, 2019

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School Board of Education

Beulah Womack, Chairperson Hampden District

Dr. Lawrence C. Varner

Farmville District

Doug Farley Lockett District

Dr. Timothy W. Corbett, Sr.

Leigh District

Lucy Carson, Vice-Chairperson

Buffalo District

Dr. James C. Dumminger Farmville District

Dr. Peter Gur

Farmville District

Elzora Stiff Prospect District

Central Administration

Dr. Barbara A. Johnson

Superintendent

Dr. Julie Gilliam Assistant Superintendent of Curriculum and Instruction

Richard Goode

Director of Support Services

Freda Reid Director of Human Resources

Cindy Wahrman

Director of Finance

Dr. Greg Wheeler Director of Accountability and Research

United In Excellence

Contents

Executive Summary ................................................................................................................ 1

Prince Edward County Public Schools Goals ....................................................................... 2

State Conference Approved Budget Highlights, 2019-2020 ................................................. 3

State Conference Approved Budget Comparisons, 2019 to 2020 ....................................... 4

Revenue Budget Summary ..................................................................................................... 6

FEDERAL REVENUE ............................................................................................................................................................. 7

STATE GRANT REVENUE ..................................................................................................................................................... 8

OTHER REVENUE ............................................................................................................................................................... 9

Revenue Budget Summary Chart ......................................................................................... 10

Expenditure Budget Summary ............................................................................................. 11

61000 INSTRUCTION ...................................................................................................................................................12

62000 ADMINISTRATION, HEALTH, & ATTENDANCE...............................................................................................12

63000 PUPIL TRANSPORTATION ................................................................................................................................13

64000 OPERATION & MAINTENANCE ......................................................................................................................13

66000 FACILITIES .........................................................................................................................................................14

67000 DEBT SERVICE ..................................................................................................................................................14

68000 TECHNOLOGY .................................................................................................................................................15

Expenditure Budget Summary Chart ................................................................................... 16

Revenue Budget, Food Services .......................................................................................... 17

Expenditure Budget, Food Services .................................................................................... 18

Appendices ............................................................................................................................ 19

APPENDIX A: STRATEGIC PLAN 2023 ..............................................................................................................................20

APPENDIX B: UNIVERSITY OF VIRGINIA, WELDON COOPER REPORT - JANUARY 2019 .........................................................29

APPENDIX C: K-12 MEMBERSHIP AND ESTIMATED ADM REPORT ......................................................................................36

APPENDIX D: DEBT SERVICE ............................................................................................................................................37

APPENDIX E: ORGANIZATIONAL CHART, FY 2019-2020 ..................................................................................................38

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Executive Summary

The Prince Edward County Public School Board approved the FY2019-2020 operating budget at its

May 8, 2019 board meeting. The Approved Budget is based on a projected Average Daily Membership

(ADM) of 1950 students, and includes recommendations from the Prince Edward County Public

Schools (PECPS) school board members, staff, and community.

The 2019-2020 Approved Budget includes $25,955,279 for school operating funds, which reflects an

increase of $471,687 in local operational funding. The food service Approved Budget is $1,463,775;

therefore, Prince Edward County School Board has approved a total budget of $27,419,054.

The budget reflects the division’s commitment to providing regionally competitive salaries to its

teachers, administrators, and staff by securing a 5% pay increase, and includes a decrease of 2% in

division-wide health insurance costs. The budget provides funding for additional teachers in critical

academic areas, and an additional administrator to provide academic and supervisory support at the

middle school. Further, the division is continuing its commitment to Science, Technology, Engineering,

and Mathematics (STEM) programming by expanding its resources K-12.

As we continue to unite in excellence and support innovative teaching and learning for all students, we

have developed a budget that is transparent and facilitates improved academic performance. To that

end, we present the FY2019-2020 Approved Budget to

the Prince

Edward

County Board of

Supervisors for

review and

categorical

appropriations.

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Prince Edward County Public Schools Goals

Goal I: Academic Achievement

Develop and implement an aligned written, taught, and assessed curriculum and assessment system based on state standards and the curriculum framework

Expand the instructional program to include a focus on science, technology, engineering, and mathematics (STEM) that promotes critical ad creative thinking

Provide equitable resources for and access to rigorous and appropriate instruction for all students

Strengthen and expand early childhood education to build foundations for learning success

Expand career exploration opportunities for all students k-12

Goal II: Family and Community Engagement

Increase and strengthen partnerships with community agencies in order to become more visible within the community

Develop effective outreach efforts to include all sectors of the school population

Promote division visibility via social media in order to create support and awareness concerning student achievement and events

Goal III: Safety and Security

Create a healthy and safe environment that is conducive to working and learning campus-wide

Goal IV: Fiscal and Operational Effectiveness

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Transition all personnel and student records to an environmentally friendly (paperless) format

Establish regionally competitive salary scales

Maintain all facilities to ensure compliance with all local, state, and federal regulations

Goal V: Human Resource Management

Recruit, hire, and maintain qualified staff

Effectively evaluate and support staff

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State Conference Approved Budget Highlights, 2019-2020

Additional information:

5.0% salary increase for the 2019-2010 fiscal year, beginning July 1, 2019, for Standard of Quality (SOQ) funded instructional and support positions

Increase in State Sales Tax, $127,070

New Compensation Supplement, $388,121

Increase VPSA Technology Grant, $72,400

Increase in At-Risk Funds, $106,300

Decrease in Basic Aid, ($65,121)

Eliminate Small School Division Enrollment Loss, ($98,625)

CURRENT CONFERENCE APPROVED

State ADM projection 1905.00 1942.95 increase

Composite Index 0.3598 0.3598 same

VRS rate compensation 15.68% 15.68% same

VRS Health Credit rate 1.20% 1.20% same

VPI slots 82.00 80.00 decrease

K-3 ratio 16.00 16.00 same

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State Conference Approved Budget Comparisons, 2019 to 2020

Approved Conference

STATE SHARE Budget Approved

2018-2019 2019-2020

SOQ PROGRAMS 1,950 ADM 1,950 ADM Difference

Basic Aid 6,027,146 5,962,025 -65,121

Sales Tax 2,860,777 2,987,847 127,070

Textbooks 125,700 125,700 0

Vocational Education 169,781 169,781 0

Gifted Education 62,420 62,420 0

Special Education 740,295 740,295 0 Prevention, Intervention, Remediation 391,994 393,243 1,249

VRS Retirement 830,179 832,676 2,497

Social Security 377,014 377,014 0

Group Life 26,216 26,216 0

English as Second Language 25,842 27,996 2,154

Remedial Summer School 131,041 94,914 -36,127

SOQ SUBTOTAL 11,768,405 11,800,127 31,722

INCENTIVE PROGRAMS

Compensation Supplement 0 388,121 388,121

At-Risk 467,422 163,499 -303,923 Small School Division Enrollment Loss 98,625 0 -98,625

Math/Reading Instruction Specialists 41,922 43,728 1,806

Technology VPSA Grant 128,000 200,400 72,400

INCENTIVE SUBTOTAL 735,969 795,748 59,779

CATEGORICAL PROGRAMS

Special Educ. Homebound 12,337 20,117 7,780

Spec. Educ. Detention 338,913 308,292 -30,621

Spec. Educ. Jail 16,706 16,957 251

CATEGORICAL SUBTOTAL 367,956 345,366 -22,590

LOTTERY FUNDED PROGRAMS

At-Risk 0 410,223 410,223

VA Preschool Initiative 332,092 323,992 -8,101

Early Reading Intervention 62,058 64,198 2,140

Mentor Teacher Program 4,964 3,508 -1,456

K-3 Primary Class Size Reduction 475,497 479,784 4,287

SOL Algebra Readiness 39,043 39,043 0

Project Graduation 6,783 7,373 590

ISAEP - GED 7,859 8,355 496

Career Technical Education 25,814 30,560 4,746

Supplemental Lottery Per Pupil 409,898 457,050 47,152

LOTTERY SUBTOTAL 1,364,008 1,824,086 460,078

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SCHOOL STATE FUNDS 14,236,338 14,765,327 528,989

School Lunch 10,568 10,735 167

School Breakfast 11,284 30,280 18,996

TOTAL STATE FUNDS 14,258,190 14,806,342 548,152

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Revenue Budget Summary

Approved Approved

FY2018-2019 FY2019-2020 %

1,950 ADM 1,950 ADM Difference Change

Federal Funds $1,848,257 $1,904,034 $55,777 3.02%

State Funds 11,375,561 11,777,480 401,919 3.53%

State Sales Tax 2,860,777 2,987,847 127,070 4.44%

State Grants 50,000 89,322 39,322 78.64%

Other 384,573 283,925 -100,648 -26.17%

Debt Service 601,358 606,366 5,008 0.83%

Local Funds 7,839,626 8,306,305 466,679 5.95%

Total Budget $24,960,152 $25,955,279 $995,127 3.99%

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Federal Revenue

Approved Approved $

Budget Budget Increase %

Federal Funds 2018-2019 2019-2020 (Decrease) Change

Title I $959,067 $959,493 $426 0.04%

Title II - Part A 146,930 124,934 -21,996 -14.97%

Title III 2,835 3,618 783 27.62%

Title IV 0 66,711 66,711 100.00%

Title V (formerly Title VI - Part B) 41,600 34,065 -7,535 -18.11%

Pre-School Handicapped 19,410 19,904 494 2.55%

6B Flow-Thru 620,894 637,788 16,894 2.72%

Perkins/ Career & Technical 57,521 57,521 0 0.00%

Total $1,848,257 $1,904,034 $55,777 3.02%

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State Grant Revenue

Approved

Budget

Approved

Budget $ Increase

%

Other State Revenue

Source 2018-2019 2019-2020 (Decrease) Change

STEM Grant $0 $5,000 $5,000 100.00%

VTSS - PBIS $0 $34,322 $34,322 100.00%

Jobs for Virginia Graduates 50,000 50,000 0 0.00%

Total $50,000 $89,322 $39,322 78.64%

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Other Revenue

Approved Budget Approved Budget

2018-2019 2019-2020 %

Other Revenue Difference Change

Rebates/Refunds $25,000 $10,000 -15,000 -60.00%

Insurance Adjustments 8,000 8,000 0 0.00%

Sale of Surplus 4,000 4,000 0 0.00%

Rental of Property 20,000 10,000 -10,000 -50.00%

Miscellaneous 50,000 50,000 0 0.00%

Medicaid Reimbursements 110,000 110,000 0 0.00%

Alternative School Reimbursement 50,159 50,725 566 1.13%

Security Grant 44,495 0 -44,495 -100.00%

County Diesel Usage 25,000 25,000 0 0.00%

E-Rate (Category 1) 47,919 16,200 -31,719 0.00%

Total $384,573 $283,925 -$100,648 -26.17%

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Revenue Budget Summary Chart

7.34%

45.38%

11.51%

0.34%

1.09%

2.34%

32.00%

Federal Funds

State Funds

State SalesTax

State Grants

Other

Debt Service

Local Funds

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Expenditure Budget Summary

Approved Approved $

2018-2019 2019-2020 Increase %

1,950 ADM 1,950 ADM (Decrease) Change

Instruction $18,136,940 $18,956,366 $819,426 4.52%

Administration, 1,550,068 1,609,987 59,919 3.87%

Health, Attendance

Pupil Transportation 1,698,028 1,705,402 7,374 0.43%

Operation/Maintenance 1,692,306 1,740,577 48,271 2.85%

Facilities 194,495 150,000 -44,495 -22.88%

Debt Service 601,358 606,366 5,008 0.83%

Technology 1,086,957 1,186,581 $99,624 9.17%

Total Budget $24,960,152 $25,955,279 $995,127 3.99%

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61000 INSTRUCTION

Approved Approved $


2018-2019 2019-2020 (Decrease) Change

61000 Classroom Instruction $14,915,017 $15,708,531 $793,514 5.32%

61200 Instructional Support 595,652 615,650 19,998 3.36%

(Guidance, Social Work,

Homebound


(Improvement of Instruction)


(Media Services)

61400 Instructional Support 1,602,854 1,575,450 -27,404 -1.71%

(School Administration)

Total Line 61000 $18,136,940 $18,956,366 $819,426 4.52%

62000 ADMINISTRATION, HEALTH, & ATTENDANCE

Approved Approved $


2018-2019 2019-2020 (Decrease) Change

62100 Administration $1,205,581 $1,249,967 $44,386 3.68%

62200 Health & Attendance 344,487 360,020 15,533 4.51%

Total Line 62000 $1,550,068 $1,609,987 $59,919 3.87%

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63000 PUPIL TRANSPORTATION

Approved Approved $


2018-2019 2019-2020 (Decrease) Change

63100 Management & Direction $186,180 $175,000 -$11,180 -6.00%

63200 Vehicle Operation Services 1,035,913 1,028,130 -7,783 -0.75%

63300 Monitoring Services 41,510 65,655 24,145 58.17%

63400 Vehicle Maintenance 404,425 436,617 32,192 7.96%

Services

63500 Bus Purchases 0 0 0 0.00%

63600 Other Vehicle Purchases 30,000 0 -30,000 -100.00%

Total Line 63000 $1,698,028 $1,705,402 $7,374 0.43%

64000 OPERATION & MAINTENANCE

Approved Approved $


2018-2019 2019-2020 (Decrease) Change

64100 Management & Direction $113,468 $116,182 $2,714 2.39%

64200 Building Services 1,434,338 1,437,895 3,557 0.25%

64300 Grounds Services 10,000 10,000 0 0.00%

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64400 Equipment Services 120,000 162,000 42,000 35.00%

64500 Vehicle Services 14,000 14,000 0 0.00%

64600 Security Services 500 500 0 0.00%

Total Line 64000 $1,692,306 $1,740,577 $48,271 2.85%

66000 FACILITIES

Approved Approved $ Budget Budget Increase %

2018-2019 2019-2020 (Decrease) Change

66200 Site Improvements $194,495 $150,000 -$44,495 -22.88%

Total Line 66000 $194,495 $150,000 -$44,495 -22.88%

67000 DEBT SERVICE

67100 Debt Service $601,358 $606,366 $5,008 0.83%

Total Line 67000 $601,358 $606,366 $5,008 0.83%

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68000 TECHNOLOGY

Approved Approved $


2018-2019 2019-2020 (Decrease) Change

68100 Instruction $288,565 $270,300 -$18,265 -6.33%

68200 Support 574,826 702,377 127,551 22.19%

68300 Administration 96,651 99,166 2,515 2.60%

68400 Attendance 126,915 114,738 -12,177 -9.59%

Total Line 68000 $1,086,957 $1,186,581 $99,624 9.17%

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Expenditure Budget Summary Chart

73.03%

6.20%

6.57%

6.71%

0.58%2.34%

4.57%

Instruction

Admin, Health,Attendance

PupilTransportation

Operation/Maintenance

Facilities

Debt Service

Technology

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Revenue Budget, Food Services

Approved Approved

FY 2018-2019 FY 2019-2020 %

Difference Change

Revenue Category

School Food - State $20,000 $41,015 $21,015 105.08%

Fresh Fruit & 55,000 55,000 0 0.00%

Vegetable Grant

Meal Reimbursement 1,056,000 1,219,760 163,760 15.51%

Federal

Food Sales-Students 20,000 18,000 -2,000 -10.00%

Food Sales - Adults 4,000 3,000 -1,000 -25.00%

Food Sales-Ala Carte 75,000 50,000 -25,000 -33.33%

Catering 1,000 7,000 6,000 600.00%

Miscellaneous 10,000 10,000 0 0.00%

Rebates/Refunds 10,000 10,000 0 0.00%

Contingency Reserve 50,000 50,000 0 0.00%

Total $1,301,000 $1,463,775 $162,775 12.51%

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Expenditure Budget, Food Services

Approved Approved $


Expenditure Category 2018-2019 2019-2020 (Decrease) Change

Salary/Personnel $356,930 $416,360 59,430 16.65%

Fringe Benefits 169,270 193,400 24,130 14.26%

Purchased Services 50,000 55,000 5,000 10.00%

Refunds 300 -300 -100.00%

Travel 4,500 5,000 500 11.11%

Materials/Supplies-Non Food 50,000 40,000 -10,000 -20.00%

Food Supplies 555,000 634,015 79,015 14.24%

Repairs 15,000 20,000 5,000 33.33%

Equipment 50,000 50,000 0 0.00%

Contingency Reserve 50,000 50,000 0 0.00%

Total Line $1,301,000 $1,463,775 $162,775 12.51%

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Appendices

Appendix A: Strategic Plan

Appendix B: University of Virginia Weldon Cooper Report- January 2019

Appendix C: K-12 Membership and Estimated ADM

Appendix D: Debt Service

Appendix E: Organization Chart, 2019-2020

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Appendix A: Strategic Plan 2023

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Appendix B: University of Virginia, Weldon Cooper Report - January

2019

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Appendix C: K-12 Membership and Estimated ADM Report

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Appendix D: Debt Service

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Appendix E: Organizational Chart, FY 2019-2020

School Board Members

Superintendent

Assistant Superintendent of

Curriculum and Instruction

Federal Grants

Assistant

Coordinator of Exceptional Programs

Speech Pathologist

Coordinator of STEM

Director of Accountability and Research

Technology

Director of Finance

Payroll Clerk

Accounts Payable

Director of Human

Resources

Clerical

Director of Support Services

Alternative Center

Detention Center

Transportation

Maintenance

GCA/Custodians

Food Service

Principals

Assistant Principals

Athletic Director

Professional and Classified

Administrative Assistant

Community Engagement Liaison

Clerk of the Board

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