preventive maintenance: tips to reduce facility costs and breakdowns
DESCRIPTION
Learn your peer PM specialists' proven methods for developing and managing a cost-effective preventive maintenance program. You’ll learn how performing regular PM can help you reduce maintenance costs, decrease the risk of breakdowns and emergencies, and increase facility and equipment life.TRANSCRIPT
Facility Masters Webcast Series This series is made possible by:
Preventive Maintenance:
This seminar is endorsed by
This series is made possible by
Tuesday, February 26th 2013 12 Noon Eastern time
To dial into the webcast audio from your phone:
1-800-763-6564
Cost Saving Tips for the
Educational Environment
Facility Masters Webcast Series This series is made possible by:
Structure of Today’s Seminar
• We must mute phones to prevent excessive noise
• We will monitor the chat
• When you leave the webinar: • A survey appears
for your feedback • Tell us what info you want • Download a certificate
of attendance A recording of today’s webcast and presentation will be available online tomorrow at www.facilitymastersonline.com/webcasts
Facility Masters Webcast Series This series is made possible by:
Connect with Facility Masters
• Join our 700+ member Listserv
• Become a fan on Facebook
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• Follow us on LinkedIn
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• View our online resource library
www.FacilityMastersOnline.com
Facility Masters Webcast Series This series is made possible by:
Today’s Speakers
Justin Turner SchoolDude.com
Roger Young FacilityMastersOnline.com
Edwin Zelek Prince William County Public Schools, VA
Jeff Pearson Prince William County Public Schools, VA
Gus Kalady Roosevelt University, Chicago
Paul Matthews Roosevelt University, Chicago
Facility Masters Webcast Series This series is made possible by:
Perspective Today
• Value to Facility Leader
• Value to Administrative Leadership
• Value to Constituents
Facility Masters Webcast Series This series is made possible by:
Edwin Zelek
Preventive Maintenance
Jeff Pearson Gus Kalady
Paul Matthews
Facility Masters Webcast Series This series is made possible by:
– 83,550 Students
– 93 Schools
– 2nd Largest in VA
– One of 50th largest school divisions in country
– 38% free
& reduced lunches
Facility Masters Webcast Series This series is made possible by:
– 177 Technicians
– 2nd Shift (2-10 pm) for trades that interfere with the education process
– Approximately 9.2 million square feet
– Over 35,000 work orders a year
• Approximately 25% are PM’s
Facilities Services
Facility Masters Webcast Series This series is made possible by:
8.2
8.4
8.6
8.8
9.0
9.2
9.4
9.6
9.8
FY 07 FY 08 FY 09 FY 10 FY 11 FY 12
Square Feet (Millions)
Square Feet(Millions)
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
FY07 FY08 FY09 FY10 FY11 FY12
Total WO's (Count-submitted)
PM's Generated (Count)
Facility Masters Webcast Series This series is made possible by:
• 5,575 commuter / 1,025 resident students
• 1,200 faculty / staff
• 2 locations
• Suburban Schaumburg / urban Chicago
• 1.36 million sf. of maintainable space
• 6 buildings -1 year to 124 years old
• Height range from 1 to 32 stories
• Physical Resources comprised of 92 full and part-time employees
“ “All of life is a constant education.”
Eleanor Roosevelt
Facility Masters Webcast Series This series is made possible by:
0
1000
2000
3000
4000
5000
6000
7000
2011 2012 2013
PM/CM Requests
Closed/Complete
New Request
Pending
Work in Progress
Total
0
200
400
600
800
1000
1200
1400
1600
1800
2000
2011 2012 2013
Preventative Maintenance
Closed/Complete
New Request
Pending
Work in Progress
Total
Auditorium Building,
$0.20
Auditorium Theatre,
$0.09 Gage Building,
$0.06
Schaumburg Campus,
$0.22
Wabash Building,
$0.15
Utility Cost/Ft² (Sep/Oct 2012)
Facility Masters Webcast Series This series is made possible by:
– 1.13 million sf. – 2 USGBC LEED recognized buildings – 2 Buildings on NPS National Historic
Landmark program – Wabash 2nd tallest building in higher
education – Historic 3,500 seat auditorium Theater – BAS: Siemens Apogee and JCI Metasys
– 225,000 sf. – 9 acres of native planted prairie and
wetlands – 14 acres of asphalt parking for 1,304
vehicles and landscaped turf grass and trees
– No BAS – Moving towards environmentally
sustainable means and methods
Facility Masters Webcast Series This series is made possible by:
Proactive Approach to Managing
• Protect equipment / environment – Maintain operating standards
• Maximize resources – Extending life of equipment
• Improve equipment efficiency
– Protecting from Failure
• Decrease emergency repair work orders
– Doing More With Less
Facility Masters Webcast Series This series is made possible by:
Proactive Approach to Managing
• Provide environment for students / staff / public – Safe, clean, well maintained
• Fulfill Warranty Requirements – Discover issues
• Provide Accountability of Resources – Documentation of current resources
– Documentation of historical data
– Justification for future resources (continue with status quo, expand PM program and/or additional schools)
Facility Masters Webcast Series This series is made possible by:
PM is Critical
• Protects the capital investment – PM is less expensive than equipment failure – Extend useful life
• Reduces risk exposure – Contributes to student and staff safety
• Reduces emergency calls
• Provides documentation – Helps to prioritize needs – Identify how funds are spent
Facility Masters Webcast Series This series is made possible by:
PM and Energy Efficiency
• HVAC – Filters, coils, steam traps
• Water
• Vehicles – Reduction in emergency calls
– Maintenance
• Boilers
• Roof inspections – Insulation
Facility Masters Webcast Series This series is made possible by:
PM and Managing Risks
• Playground Safety – Depth of fiber – Pinch points – Link to monthly inspection form on PWCS county web site (Risk
Management)
• Integrated Pest Management • IAQ
– Drains, filters, water intrusion
• Life Safety – Fire extinguishers – Emergency and exit lights – Surveillance cameras – Card readers – Rescue speakers
Facility Masters Webcast Series This series is made possible by:
Implementing a PM Program
• Selecting a work order and PM system – Web based – Integrated – include staff in decision – provide training for staff – get references – client support – Ability to integrate other programs – User friendliness
• Identify major areas – HVAC, generators, boilers, roof, life safety, electrical,
mechanical – Keep it simple and grow the PM program
• Require each shop to implement in one area • Not necessary to ID individual equipment • Track time and materials to complete work
Facility Masters Webcast Series This series is made possible by:
Implementing a PM Program
• Conduct a facility audit
– ID equipment
– Age
– Location
– Condition
– Model
– Type
– PM requirements
• Identify the PM activities and schedule
– Some may be included with PM software
– Do more each year
– O&M manuals, create new PM
Facility Masters Webcast Series This series is made possible by:
Recommendations
• Expectation – Safe, clean, well maintained schools
• Implement a work order system • Integrate PM into the work order system • Get buy in from staff and train staff • Identify PM activities • Goal – 50% of work orders to be PM • Do more PM each year • Identify the PM activity 30 days in advance • Notify sites of the PM work schedule • Track what it takes (time and materials) • Occupants are “customers”
Facility Masters Webcast Series This series is made possible by:
Benefits
• Impacts Student Achievement and Safety
• Manages Resources
• Provides Credibility
• Contributes to Staff Morale
• Avoids “Bump in the Night”
Facility Masters Webcast Series This series is made possible by:
Preventive Maintenance Using SchoolDude to track and analyze information
Justin Turner SchoolDude.com
Facility Masters Webcast Series This series is made possible by: PMDirect • Identifies the inspection process and
proactive work to be undertaken
• Documents regular task and procedure inspection processes
• Helps to maximize resources by extending life of equipment
Facility Masters Webcast Series This series is made possible by:
Proactive: Recurring Scheduling
-Establish a scheduled series of inspections
Facility Masters Webcast Series This series is made possible by:
Tasks & procedures sheet for PM
Facility Masters Webcast Series This series is made possible by:
MaintenanceDirect
• Automates reactive workflow process
• Report issues quickly / track progress
• Documents that facilities are safe, well-maintained, and clean
• Seamless integration with PMDirect
Facility Masters Webcast Series This series is made possible by:
Submit a work order
Facility Masters Webcast Series This series is made possible by:
Automatic updates for requester
And organization for your organization
Facility Masters Webcast Series This series is made possible by:
InventoryDirect • Inventory of supplies and equipment
– Consumable items such as custodial, mechanical, tools, instructional, and food services
• Helps to insure that supplies are on hand to manage work order requests
– Reactive and preventative maintenance
Facility Masters Webcast Series This series is made possible by:
What can SchoolDude do for me?
• Utilize a web-based maintenance management system
– Access anytime and anywhere
• Maximize resources by extending life of equipment
– Doing more with less
• Generate quick, accessible reports for administration
– Documentation of safe, clean, well-maintained environment for students/staff
Contact Resources
To learn more: [email protected] Current clients: [email protected]
Download this presentation, resources, and more at:
www.FacilityMastersOnline.com/webcasts www.schooldude.com/resources www.myschooldude.com
Justin Turner SchoolDude.com [email protected]
Roger Young, [email protected]
Edwin Zelek, [email protected]
Paul Matthews, [email protected]
Gus Kalady, [email protected]
Jeff Pearson, [email protected]