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Presented by: Sheena Joslyn Assistant to the Associate Superintendent for Finance-Dr. Burnett SHARS/Medicaid Specialist Vendor: Medicaid Finance and Consulting Services (HISD) WEBSITE: eSHARS.com Source: MFCS, a division of the Houston Independent School District

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Booklet Pages Logging in Instructions Screen Shots Source: MFCS, a division of the Houston Independent School District

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UserID = email address Password = as emailed to you by Houston ISD 5 Tabs Birdville = Live data Training = Fake data Booklet Page 11 Page 28 = important reminders Communication Bill in eSHARS if: Student(s) is/are Medicaid Eligible ARD/IEP documents your billable service 1. Add a Visit from Scratch 2. View your Visit History 3. View Student Info. 4. View Student Logs 5. View my caseload Source: MFCS, a division of the Houston Independent School District

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CaseloadService What would you like to do Source: MFCS, a division of the Houston Independent School District

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View My Caseload (on right side)..allows to add students to caseload Place checkmark next to students you need in your caseload Pages of students, scroll to bottom Removing a student, right side of screen, place a checkmark next to their name and click Remove Click close Source: MFCS, a division of the Houston Independent School District

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Expands

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Highlight student Personal Care Service Add a Visit From Scratch (3 rd box) Select location, date, and service Choose: All Day Individual All Day Group Single Individual Combination Day Input time no service was provided Input visit start and end time Place a checkmark next to the Personal Care Activity Create Options Save Close Copy Delete Source: MFCS, a division of the Houston Independent School District

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Make a selection

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Source: MFCS, a division of the Houston Independent School District

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Highlight Student from caseload View Your Visit History (3 rd box) View your visit history allows you: To delete visits Open each visit Source: MFCS, a division of the Houston Independent School District

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Open to view your visit and change if necessary Stipulate days you wish to see

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Tabs are: Visit History Log ARD History Medicaid History Campus History Visit History (Delete visits and Open) *ALERT: If not ready to bill, put into Completed-DO NOT BILL Status Log (Keep track of why services werent performed and ARD hours completed) ARD History (Modify and/or Add an ARD) *CAUTION: There may be services already present that need to stay within the active ARD *The ARD date can overlap the most recent ARD, but cannot overlap an existing Visit Medicaid and Campus History Source: MFCS, a division of the Houston Independent School District

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CAUTION!! Source: MFCS, a division of the Houston Independent School District

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Communication via phone or BISD email Add students via Sheena Joslyn Help online Parental consent Setup a billing schedule No longer than 2 weeks Example, see students M-F and bill on Monday Make sure student has ARD/IEP Source: MFCS, a division of the Houston Independent School District

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Troubleshooting & Email to HISD Source: MFCS, a division of the Houston Independent School District

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Sheena Joslyn (817) 547-5735 Sheena.joslyn@birdvilleschools.net Misty Brown (Alternate) misty.brown@birdvilleschools.net Houston ISD (800) 381-6334 MFCS-SHARS@HOUSTONISD.ORG FAQ about SHARS (Page 27) http://ritter.tea.state.tx.us/interagency/sharsfaq.pdf Source: MFCS, a division of the Houston Independent School District