presented by samuel o ochieng mgcsd kenya

CT- OVC MIS AND POSSIBLE USES TO

IMPROVE THE COORDINATION OF SOCIAL

PROTECTION PROGRAMMES

Presented by Samuel O Ochieng

MGCSD KENYA

Policy dialogue expert workshop and south to south learning

event Brasília, Brazil

3-5 December 2012

OUTLINE

Profile and Introduction.

Coverage and Major programmes

Eligibility criteria

Management information system.

Cycle, Targeting and Funding.

Delivery/instruments/agencies

Evolution of delivery systems in Kenya .

conclusion

12/14/2012

2

uses of MIS in improving social protection coordination

PROFILE PROFILE

Population-38.61 million

No. of children-19.1 million

Total adults-19.4 million

Under 5 years-5.56 million

Poverty -46% below poverty line including 8.6 million children

HIV AIDS prevalence - 7%

48 % of OVCs are due to HIV AIDS

Orphans -2.5 million (2009 census).

OVC-3.6 million

Provinces – 8

Coverage area -47 old districts

12/14/2012 uses of MIS in improving social protection coordination 4

Total population Absolute Poor Hardcore Poor

Totals Number Percent of

total

Number Percent of

total

38,610,097 19,026,671 49.3 8,308,177 21.5

Children (0-18 years) 19,147,737* 10,252,805 53.5 4,636,046 24.2

Total Number of OVC 3,612,679 1,953,418 54.1 933,734 25.8

Children with Disability 349,207 219,086 62.7 95,862 27.5

Total Adults 19,441,274* 8,732,179 44.9 3,671,305 18.9

Adults with Disability*** 981,105 563,519 57.4 278,978 28.4

Older Persons (> 60

years)

1,332,273* 708,201 53.2 337,993 25.4

Chronically Ill Adults 1,947,484 879,093 45.1 340,743 17.5

Food Insecure 1,834,367** * CENSUS

DATA

Profile cont

There are 2.5 million OVC in Kenya

Most OVC live in extremely poor house holds with elderly grandparents and poor care givers ,while others live in child-headed household where they have to fend for themselves.

The Government and civil society organizations have done a lot to address the situation of OVC in the country but many of them still remain outreached.

The family is the natural and basic unit for growth and development of children. Raising children in family setup has long term benefits.

It is important that interventions for OVC focus on facilitating family and

community fostering

Strengthening the Capacities of households/ communities to be able to take

care of OVC has been identified as a key priority area in responding to

the situation of OVC in the Country.

It is in this spirit that a Cash Transfer Program to support poor households

taking care of OVC was introduced in 2004.

Introduction

Overall Objective

The main objective of the CT-OVC programme is to:

“Provide a social protection system through regular and

predictable cash transfers to poor households living

with OVC in order to encourage fostering and

retention of OVC within their families and communities,

and to promote their human capital development.”

No.

1

Education:

* Increase school enrolment, attendance and retention of 6 to 17 years old children in basic school (up to standard 8).

2

Health:

* Reduce the rates of mortality and morbidity among 0 to 5 year old children, through immunizations, growth control and vitamin A supplements.

3

Food security:

* Promote household nutrition and food security by providing regular and predictable income support

4

Civil registration:

* Encourage caregivers to obtain identity cards within the first six months after enrolment

* Encourage caregivers to obtain birth certificates for OVC and death certificates for deceased parents

5

Strengthening capabilities within the household:

* Coordinate with other Ministries and partners training on topics such as nutrition and health.

* Provide guidance and refer cases related to HIV/AIDS, both to adults and children who are members of the households.

SPECIFIC OBJECTIVES OF THE CT-OVC PROGRAMME

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Coverage

12/14/2012 uses of MIS in improving social protection coordination

Major SCT Coverage 9

(i) Cash Transfer for Orphans and Vulnerable Children

(ii) Older Persons Cash Transfer

(iii) Disability Grant

(iv) Urban Food Subsidy Program

(v) Hunger Safety Net Program

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

180,000

Cash Transfer for Orphans and

Vulnerable Children

Older Persons Cash Transfer Program

Persons with Disabilities Cash

Transfer

Urban Food Subsidy Hunger Safety Net Programme

Benefi

ciari

es

house

hold

s


CT-OVC provides cash transfers to Extremely poor households taking care of orphans

and vulnerable children

ELIGIBILITY CRITERIA

A HOUSEHOLD

WHICH ….

An OVC is defined

as a child that

members are not enroled in other CT

programmes

has OVCs

is Hard core /Extremely poor

The HH is subjected to proxy- mean test

has lost one or both parents (i.e.,

single/double orphan)

lives in a household where at least one

parent, caregiver or child is chronically ill

for the last 3 months or more

lives in a child-headed household (where

the head of the household is < 18 years old)

The CT-OVC developed a Management Information System within the first year of the implementation of the programme.

The information system supports all operational processes of the programme; it is a web oriented design.

It processes data collected from the field , generates the beneficiaries lists, enrollment tools, payrolls, payment files, compliance and monitoring reports, reconciliation reports.

The Kenya National Social Protection Policy(NSPP) gives prominence to the development of robust MIS systems and development of a single registry as an important foundation to harmonizing the sector

Initial focus has been on social assistance programmes. However, linkages and integration will be explored at later stage with social security and health insurance programmes.

Management information system (MIS)

Management information system

aligned with vision, mission, and strategic plan of the

programme/Department .

anticipated and desired change identified,

resources available to begin development,

active organizational champion,

stakeholder support,

clear ownership over the system.

• A good information system is developed around organizational readiness


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Management of information is central to delivery process of social

protection. The success of social protection programmes depend on

the consistency between its design and its implementation.

MIS designed according to the needs of the programme simplify

its delivery supervision and increase its efficiency and

coordination.

MIS assist at every stage of the delivery process- from data

collection, to targeting, verification, registration, payments,

conditionality and up-dates, to operational supervision and

monitoring and evaluation.

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OPCT

OPCT Database

Access/Excel

HSNP

WFPs e-voucher

CT-OVC

UFSP

1. Current Setup (Database having different structures and not improved to allow linkages)

2. Enhancement Scenario (Databases that are able to talk to each other)

HSNP Database SQL Server

e-voucher Database

SQL Server

CT-OVC Database

SQL Server

UFSP Database

Access/Excel

PwsD

PwsD Database

Access/Excel

HSNP

HSNP Database SQL Server

WFPs e-voucher

e-voucher Database

SQL Server

CT-OVC

CT-OVC Database

SQL Server

OPCT

OPCT Database

SQL Server

UFSP

UFSP Database

SQL Server

PwsD

PwsD Database

SQL Server

Central SP Database

3. Central Database containing programmes, beneficiary/applciant names, id number, age/date of birth and transfer amounts

4. Linkages to other external information users and data sources

IPRS (Population Database)

Ministry of Planning

NIMES Indicators

12/14/2012 14 uses of MIS in improving social protection coordination

CT-OVC MIS AND SINGLE REGISTRY


The MIS collects information on socioeconomic status, economic

activities and assets.

CT-OVC programme uses geographical, community targeting and

PMT to determine family socioeconomic characteristics related to

poverty.

MIS Cash Transfer is the biggest database in the country on HH

and poverty after the census .The CT-OVC MIS registers over

600,000 HH, some of the health, payments and education data.

MIS is being used as a first step in building a social protection

single registry database on the poor and vulnerable households.

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CT-OVC MIS

Who benefits from the system:

The Community: transparency, equity, validation,

opportunity, no duplication of programmes ,other

programmes

The Beneficiaries: knowledge about the nearest

school, health centre, the nearest Payment

Agency, about the penalties, and compliance on

conditions.

The Government: Good information for Planning,

(Treasury, Ministry of Education, Ministry of

Health, DPs,NGOs, CBOs );


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CT-OVC PROGRAMME CYCLE

Information

updates

Promotion of appropriate care,

Targeting and Enrolment

Payments/delivery

Exit/Graduation

M&E/ MIS

Targeting in CT-OVC

Geographical ,Community based approach

blended with proxy-mean test is used to

identify eligible households.

A proxy means test is used to estimate the household

welfare without requiring detailed information about

the household.

PMT is useful when a large share of the household

welfare is obtained from hard to verify sources such

as: informal sector, Own production, Agricultural

production, Entrepreneurial activities

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FUNDING


19

0 500 1000 1500 2000 2500 3000 3500

41004

2005/06

2006/07

2007/08

2008/09

2009/10

2010/11

2011/12 Total Amount (KShs in millions)

World Bank Trust Fund (DFID)

World Bank Amount (KShs in millions)

UNICEF Amount (KShs in millions)

GoK Amount (KShs in millions)

Delivering transfer key issues

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Need to do studies before deciding on a payment system

Frequency of payments and schedule

Cost

Beneficiaries Education-Illiteracy /Limited education

Distributing agency-Use of more than one payment agency can improve services, lower cost and avoid monopolistic capture .

Use of Independent organizations

Reconciliation

Distance

Transparency and audit -meet these standards


Delivering social transfers PSP Posta Equity Bank Safaricom Equity Bank

Programmes

CT-OVC,

OPCT, PwSD,

UFSP

CT-OVC,

HSNP

UFSP WFP

Paypoints

post office

branches

Equity agents

/ HSNP

agents

M-PESA agents Equity agents +

ATMs +branches

Payment Instrument Programme

card

smart card SIM Magstripe card

Payment Device XML/Payroll

s

POS phone POS

Authentication Process 1 factor 2 factor 2 factor 2 factor

Authentication factors ID card+biometri

c

SIM+PIN card+PIN

Communication channel offline online/offline online online

Reconciliation Process Manual/less

electronic

electronic electronic electronic

Financial inclusion none basic basic bank account

coverage 67% 31% 2% 80,000 12/14/2012

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Delivery instruments

Source: Bold 2012 12/14/2012

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CT-OVC programme still prefers a

combination of electronic and

physical cash transfer

DISTRIBUTING AGENCIES IN KENYA

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State Banks or Public banks

Post offices

Mobile banks

Mobile phones service providers(M-PESA,ZAP)

ATMs

Retail shops/Stores.

Public agencies ( Government treasuries OR NGOs)

POS-Point of sale devices –are computerized retail payments systems that replace cash or human registers. Has a barcode reader


CT-OVC Delivery Process evolution

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DELIVERING PAYMENTS TO SICK

HOUSEHOLD

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AGENCY /POST OFFICE

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POST OFFICE MODEL

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POS DEVICE AND CASH PAYMENTS

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POS and cash payments

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PHONE TRANSFER (EXPLORING

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CONCLUSION/lessons learnt

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Social Protection Policy envision that the developed Single Registry MIS will

(a) Provide increased harmonisation and consolidation of fragmented schemes; and

(b) Enhance the responsiveness of social protection initiatives to increase its capacity to quickly scale-up in response to rapid-onset crises.

Due to high costs associated with development of MIS and since all social protection programmes have the same basic requirements, it would make sense for certain key MIS components to be shared by all programmes in the sector.

There is also a strong case to be made for harmonizing the indicators used to monitor them, especially given the constrained budgets and limited capacity for designing and maintaining M&E systems

The institutional arrangements and integrated management information system have to be implemented hand-in-hand for an effective delivery system

The choice of appropriate delivery mechanisms has to match the geographical, social and economic context. And has to be tailored on beneficiaries.

Finally, it is clear that technologies could play a considerable role to help overcome some of the major barriers in social protection delivery and reduces the costs in the long run.


Thank you/Asante sana/Obrigado

12/14/2012

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presented by samuel o ochieng mgcsd kenya

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