presented by: jason grueneberg president of the wisconsin land information association planner/land...

Presented By:Presented By:

Jason GruenebergJason GruenebergPresident of the Wisconsin Land Information AssociationPresident of the Wisconsin Land Information Association

Planner/Land Information Officer, Wood County Planning & Zoning OfficePlanner/Land Information Officer, Wood County Planning & Zoning OfficePast President of the Wisconsin Land Information Officers NetworkPast President of the Wisconsin Land Information Officers Network

Growing Wisconsin GISGrowing Wisconsin GIS

NSGIC Annual ConferenceNSGIC Annual ConferenceSeptember 25, 2007September 25, 2007

Wisconsin Land Information Program 2

The Wisconsin Land Information The Wisconsin Land Information ProgramProgram

WLIPWLIP► Mid 1980’s - The need to do something with land records identified.Mid 1980’s - The need to do something with land records identified.

Lack of accessibility to records – proprietary records limit public accessLack of accessibility to records – proprietary records limit public access Not available comprehensivelyNot available comprehensively Cannot be duplicatedCannot be duplicated Cannot be aggregatedCannot be aggregated Redundancy and inefficiency in maintenanceRedundancy and inefficiency in maintenance Institutional reluctance to shareInstitutional reluctance to share

► Program started in 1989 by Act 31 of the Wisconsin State Legislature.Program started in 1989 by Act 31 of the Wisconsin State Legislature.

► Program administered by the Department of Administration. Until 2 years ago, the Program administered by the Department of Administration. Until 2 years ago, the Wisconsin Land Information Board provided oversight for the program. Wisconsin Land Information Board provided oversight for the program.

► Over the years the program has changed many times…usually as a result of state Over the years the program has changed many times…usually as a result of state politics and budgeting.politics and budgeting.

► The focus of WLIP has been modernization of Land Records. Emphasis on GIS has been The focus of WLIP has been modernization of Land Records. Emphasis on GIS has been increasing over recent years.increasing over recent years.

► Focus over the years has shifted as technology has improved and local efforts have Focus over the years has shifted as technology has improved and local efforts have advanced.advanced.


Who is participating in the Who is participating in the WLIP?WLIP?

► All 72 counties participate in the Wisconsin Land Information All 72 counties participate in the Wisconsin Land Information Program.Program.


WLIP RequirementsWLIP RequirementsState Statute 19.967 and Admin. Rule 47State Statute 19.967 and Admin. Rule 47

► Have a designated Land Information OfficerHave a designated Land Information Officer

► Complete an annual surveyComplete an annual survey

► Update the county land information planUpdate the county land information plan

► Complete any grant and reporting requirementsComplete any grant and reporting requirements

► Accountable for proper expenditure of WLIP Accountable for proper expenditure of WLIP fundsfunds


County Land County Land InformationInformation

OfficersOfficers► Every county has 1 person designated as the Land Every county has 1 person designated as the Land

Information Officer (LIO).Information Officer (LIO).

► LIO’s have a variety of professional backgrounds.LIO’s have a variety of professional backgrounds.

► LIO’s serve to coordinate how program funds are LIO’s serve to coordinate how program funds are spent to modernize county land records.spent to modernize county land records.

► LIO’s are part of the Land Information Officers LIO’s are part of the Land Information Officers Network (LION).Network (LION).


FundingFunding► The WLIP is funded by county register of deeds The WLIP is funded by county register of deeds

offices.offices.► Statewide recording fees are $11 for the first page Statewide recording fees are $11 for the first page

of every document recorded.of every document recorded.

Real Property Listers of WisconsinReal Property Listers of Wisconsin


Document Recording Document Recording FeesFees

$4 $4 County Register of DeedsCounty Register of Deeds $4 $4 County Land Records ModernizationCounty Land Records Modernization

$1 $1 County Land Records Modernization - County Land Records Modernization -

Improving Internet Access to Housing RecordsImproving Internet Access to Housing Records

$2 $2 State of Wisconsin - Department of State of Wisconsin - Department of

AdministrationAdministration

________$11 $11 Document Recording FeeDocument Recording Fee


GrantsGrants► Currently AvailableCurrently Available

Base Budget Grants – Eligibility if your WLIP Base Budget Grants – Eligibility if your WLIP retained fees are below $50,000 retained fees are below $50,000

Annual Training Grant – Amount locked by State Annual Training Grant – Amount locked by State Statute to $300 per countyStatute to $300 per county

► Potentially AvailablePotentially Available Contribution-Based Grants – Non-competative Contribution-Based Grants – Non-competative

grants based on the number of documents your grants based on the number of documents your county recordscounty records

Strategic Initiative Grants – Funding targeted Strategic Initiative Grants – Funding targeted towards specific modernization projectstowards specific modernization projects


County Program Funding County Program Funding ExampleExample

► Wood County – Population 75,555 (2000 Census)Wood County – Population 75,555 (2000 Census) Documents recorded per yearDocuments recorded per year

► Average year - 17,136 = $85,680Average year - 17,136 = $85,680► Highest year 2003 - 24,956Highest year 2003 - 24,956► Lowest year 1991 - 12,537Lowest year 1991 - 12,537

Calendar Year 2005 – 16,770 Documents Recorded $11 Register of Calendar Year 2005 – 16,770 Documents Recorded $11 Register of Deeds Recording FeeDeeds Recording Fee► $11 x 16,770 = $184,470 Collected by County Register of Deeds$11 x 16,770 = $184,470 Collected by County Register of Deeds

16,770 x $4 = $67,080 16,770 x $4 = $67,080 Register of DeedsRegister of Deeds

16,770 x $4 = $67,080 16,770 x $4 = $67,080 Wood County Land Records OfficeWood County Land Records Office

16,770 x $1 = $16,770 16,770 x $1 = $16,770 Wood County Land Records OfficeWood County Land Records Office

16,770 x $2 = $33,540 16,770 x $2 = $33,540 State of Wisconsin, DOAState of Wisconsin, DOA


State Funding State Funding ExampleExample

► Wisconsin Population - 5,363,675 (2000 Census)Wisconsin Population - 5,363,675 (2000 Census)

Fiscal Year 2005 – 1,606,453 Documents Recorded - $11 Register of Fiscal Year 2005 – 1,606,453 Documents Recorded - $11 Register of Deeds Recording FeeDeeds Recording Fee

► $11 x 1,606,453 = $17,670,983 Collected by County Register of $11 x 1,606,453 = $17,670,983 Collected by County Register of Deeds Offices in StateDeeds Offices in State

1,606,453 x $4 = $6,425,812 County Register of Deeds1,606,453 x $4 = $6,425,812 County Register of Deeds

1,606,453 x $4 = $6,425,812 County Land Records Offices1,606,453 x $4 = $6,425,812 County Land Records Offices

1,606,453 x $1 = $1,606,453 County Land Records Offices1,606,453 x $1 = $1,606,453 County Land Records Offices

1,606,453 x $2 = $3,212,906 State of Wisconsin1,606,453 x $2 = $3,212,906 State of Wisconsin


How Funds Were Spent in 2005How Funds Were Spent in 2005► $3,212,906 State of Wisconsin$3,212,906 State of Wisconsin

$21,600 training and education grants for counties$21,600 training and education grants for counties

$741,912 base budget awards for counties$741,912 base budget awards for counties

$35,000 strategic initiative grants$35,000 strategic initiative grants

$2,000,000 comprehensive planning grants$2,000,000 comprehensive planning grants

$213,104 program administration by Wisconsin Department of $213,104 program administration by Wisconsin Department of AdministrationAdministration

$222,890 not allocated – in FY 2006 lapsed to state budget$222,890 not allocated – in FY 2006 lapsed to state budget


How do counties fund their How do counties fund their Land Records Modernization Land Records Modernization

Activities?Activities?

► Separate budget for land records modernization Separate budget for land records modernization activities.activities.

► Some use Some use onlyonly WLIP funds. In some cases they WLIP funds. In some cases they carry over funds year to year.carry over funds year to year.

► Some use tax levy in addition to program money to Some use tax levy in addition to program money to fund their efforts.fund their efforts.

► Charging for data and services. Many records are Charging for data and services. Many records are freely available as open records, but value-added freely available as open records, but value-added products and services can be sold.products and services can be sold.


County Use of County Use of WLIP FundsWLIP Funds

As a general rule eligible purchasesAs a general rule eligible purchases

1.1. Are directly related to the modernization of land records.Are directly related to the modernization of land records.

2.2. Are to some degree included in the county land information Are to some degree included in the county land information plan.plan.

Examples of how $ is spent by counties.Examples of how $ is spent by counties.► Office space.Office space.► Computer equipment. Document scanners, GPS, large Computer equipment. Document scanners, GPS, large

format printing equipment.format printing equipment.► Professional Services – Aerial photography, data creation, Professional Services – Aerial photography, data creation,

collection and maintenance.collection and maintenance.► Staff – GIS Specialist, limited term employees, and interns.Staff – GIS Specialist, limited term employees, and interns.► Software – GIS and document imaging software.Software – GIS and document imaging software.


WLIP Success WLIP Success Story Wood Story Wood County, WICounty, WI

► FundingFunding 85% funded by the WLIP85% funded by the WLIP Leverage existing county resourcesLeverage existing county resources Average “Land Records Modernization Budget” of $80,000 to $100,000Average “Land Records Modernization Budget” of $80,000 to $100,000

► Annually FundAnnually Fund Hardware upgrades and software maintenanceHardware upgrades and software maintenance 1 full time staff person1 full time staff person GIS internsGIS interns Office spaceOffice space Fund larger projects as ableFund larger projects as able

► County Department InvolvementCounty Department Involvement Land ConservationLand Conservation Emergency ManagementEmergency Management Register of DeedsRegister of Deeds County TreasurerCounty Treasurer Real Property ListerReal Property Lister Sheriff’s DepartmentSheriff’s Department DispatchDispatch Park & ForestryPark & Forestry Health DepartmentHealth Department Highway DepartmentHighway Department Planning & ZoningPlanning & Zoning


► Notable accomplishmentsNotable accomplishments Development of High Precision Geodetic NetworkDevelopment of High Precision Geodetic Network Collected GPS coordinates on about 95% section cornersCollected GPS coordinates on about 95% section corners Implementation of document imaging in the county Register of Deeds OfficeImplementation of document imaging in the county Register of Deeds Office Development and maintain numerous base layers for the countyDevelopment and maintain numerous base layers for the county

► Parcel MappingParcel Mapping► Street CenterlineStreet Centerline► Building numbersBuilding numbers► Land UseLand Use► Parks and trailsParks and trails► Acquisition of orthophotography every 5 yearsAcquisition of orthophotography every 5 years

Parcel mapping and other information on free web site Parcel mapping and other information on free web site www.co.wood.wi.uswww.co.wood.wi.us Phase II wireless dispatch mappingPhase II wireless dispatch mapping GIS as a decision making toolGIS as a decision making tool Ability to accommodate wide variety of mapping and data requestsAbility to accommodate wide variety of mapping and data requests

► Data and Mapping - What can customers expectData and Mapping - What can customers expect Data on request - $7.50 or freeData on request - $7.50 or free Custom mapping for a fee - $31.50 per hour or freeCustom mapping for a fee - $31.50 per hour or free

► Collaborative EffortsCollaborative Efforts Informal sharing of data with local, state, and federal agenciesInformal sharing of data with local, state, and federal agencies Provide mapping data and services for local units of government in the countyProvide mapping data and services for local units of government in the county Work with District DNR and DOT on regular basisWork with District DNR and DOT on regular basis Work with the Chamber of Commerce and Convention and Visitor’s Bureau to develop County Work with the Chamber of Commerce and Convention and Visitor’s Bureau to develop County

mapping and promotional materialmapping and promotional material

WLIP Success WLIP Success Story – Cont.Story – Cont.


Culture of Grassroots GISCulture of Grassroots GIS

ChallengesChallenges

► ConsistencyConsistency - Inconsistent products and services across the - Inconsistent products and services across the state.state.

► PolicyPolicy - Different local policies on data sharing and - Different local policies on data sharing and distribution.distribution.

► Varying StandardsVarying Standards – Tendency to gravitate towards what – Tendency to gravitate towards what meets local needs.meets local needs.

► Data SharingData Sharing - Vertical and horizontal data sharing is - Vertical and horizontal data sharing is challenging.challenging.

► Equitable Benefits?Equitable Benefits? - WLIP has been perceived as county- - WLIP has been perceived as county-centric.centric.

► ProgressProgress - Challenging to track statewide progress. - Challenging to track statewide progress.


Culture of Grassroots GISCulture of Grassroots GIS

BenefitsBenefits

► Local Buy-inLocal Buy-in - Strong local knowledge, passion and support - Strong local knowledge, passion and support of geospatial technology. Program is 15 years old and there is of geospatial technology. Program is 15 years old and there is strong local use, dependency, and advocacy.strong local use, dependency, and advocacy.

► Useful Products and ServicesUseful Products and Services - Grassroots geospatial - Grassroots geospatial advancements create products and services that meet advancements create products and services that meet immediate local needs.immediate local needs.

► QualityQuality - Potential for higher accuracy and quality of data. - Potential for higher accuracy and quality of data.► StabilityStability - Very resilient and able to endure changing political - Very resilient and able to endure changing political

climate and economic/budgeting challenges.climate and economic/budgeting challenges.► Strong Professional NetworkStrong Professional Network – Powerful network of – Powerful network of

geospatial professionals in the state. Wisconsin is equipped geospatial professionals in the state. Wisconsin is equipped to handle future challenges.to handle future challenges.


Why has WLIP been a success?Why has WLIP been a success?

► Funding mechanism that is reliable and relatively constantFunding mechanism that is reliable and relatively constant► Grassroots approach has produced useful local products and Grassroots approach has produced useful local products and

services = strong local buy-in and supportservices = strong local buy-in and support► Overwhelming support of the WLIP beyond counties fromOverwhelming support of the WLIP beyond counties from

Wisconsin Education Institutions – UW, State Cartographer’s Wisconsin Education Institutions – UW, State Cartographer’s OfficeOffice

Private sectorPrivate sector Wisconsin Land Information AssociationWisconsin Land Information Association Land Information Officers NetworkLand Information Officers Network Other professional organizationsOther professional organizations Support of local, state, and federal government stakeholders.Support of local, state, and federal government stakeholders.

► Political advocacy over the years has been strong…and Political advocacy over the years has been strong…and criticalcritical

► Communication with oversight body of WLIPCommunication with oversight body of WLIP► Acceptance of the grassroots GIS culture in the StateAcceptance of the grassroots GIS culture in the State► The many dedicated individuals that have gone above and The many dedicated individuals that have gone above and

beyond in their support and confidence of the WLIPbeyond in their support and confidence of the WLIP► Contributed to statewide advancement.Contributed to statewide advancement.


What does the future hold?What does the future hold?

► We now have a State GIO PositionWe now have a State GIO Position► Implementation of Wisconsin’s Strategic Plan for GISImplementation of Wisconsin’s Strategic Plan for GIS► Creation of a Wisconsin Geographic Information Creation of a Wisconsin Geographic Information

Coordinating Council (WIGICC)Coordinating Council (WIGICC)► More consortia and collaboration projects = cost savingsMore consortia and collaboration projects = cost savings► Expectation of vertical and horizontal data sharing – sign of Expectation of vertical and horizontal data sharing – sign of

stakeholders maturingstakeholders maturing► WLIP has built solid foundation for GIS and land records WLIP has built solid foundation for GIS and land records

modernization to build off of. Potential to reinvigorate modernization to build off of. Potential to reinvigorate programprogram

► There will need to be more players, programs and funding There will need to be more players, programs and funding mechanisms to implement Wisconsin’s Strategic Plan for GISmechanisms to implement Wisconsin’s Strategic Plan for GIS

► WI State Cartographer’s Office will continue to play key roleWI State Cartographer’s Office will continue to play key role► WLIA – 20 year old professional organization of 500 strongWLIA – 20 year old professional organization of 500 strong► NSGIC will be more influential on geospatial advancement in NSGIC will be more influential on geospatial advancement in

WIWI


Thank You!!!Thank You!!!Enjoy your time in Wisconsin!!!Enjoy your time in Wisconsin!!!

Questions ?Questions ?

Wisconsin Land Information Association Wisconsin Land Information Association www.wlia.org

Land Information Officers Network (LION) Land Information Officers Network (LION) www.wlion.org

Wood County Wisconsin Wood County Wisconsin www.co.wood.wi.usWisconsin State Cartographer’s Office Wisconsin State Cartographer’s Office

www.sco.wisc.edu

Jason GruenebergJason [email protected]

715-421-8478715-421-8478

presented by: jason grueneberg president of the wisconsin land information association planner/land...

Documents

modernization of land

land information officer

state of wisconsin

wisconsin state legislature

county register of deeds16

proprietary records

housing records

focus of wlip