presentazione di powerpoint - coca-cola hbc ag...module 3 –project management what is a project?...

MODULE 3 – Project Management

BUSINESS SKILLS Project Management

MODULE 1How to effectively manage a project


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powered by


Project Management

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What is Project Management

Give your definition of project management

A. …………………

A. …………………

A. ………………….

A. ………………….

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What is Project Management

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Project management is the discipline of using established principles, procedures and policies to manage a project from conception through completion. It is often abbreviated as PM.


Project Management Pillars

What is a Project?

What is Project Life Cycle?

What are Project Management Processes?

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What is a Project?

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What is a Project?

Give your definition of “project”:

A. …………………

A. …………………

A. ………………….

A. ………………….

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What is a Project?

• A temporary effort of sequential activities designed to accomplish a unique purpose

• A group of inter-related activities, constrained by time, costs and scope, designed to deliver a unique purpose

• A temporary endeavor undertaken to create a unique product service

• An undertaking that encompasses a set of tasks or activities having an identifiable starting point and well defined objectives

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What is a Project?

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We do projects because projects make it "possible"

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Needs

Aspiration

Vision

Strategies

PROJECTS

Products

Services

Infrastructure

Monuments

Media

Growth

Etc..


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A project can create:

- A product → component of another item or end item

- A service → a business function to support production

or logistics

- A result → an outcome

or document


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- Project are temporary and unique

- The purpose of a project is to achieve its objectives

and then terminate

- The project concludes when its specific objectives have

been achieved

Characteristics of a project


Project constraints

There’s always a challenge in a project: Project constraints

SCOPE: the boundaries of the project

SCHEDULE: the time to complete the project activities

BUDGET: the funding available to cover all the expenses of the project

QUALITY: achieving expectations of the stakeholders

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What is a project life cycle?

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Initiating Planning ExecutingMonitoring

and Controlling

Closing

Project life cycle

Initiating Process GroupThose processes performed to define a new project or a new phase of

an existing project by obtaining to start the project or phase.


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and Controlling

Closing

Project life cycle

Planning Process GroupThose processes required to establish the scope of the project, refine

the objectives, and define the course of action required to attain the

objectives that the project was undertaken to achieve.


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and Controlling

Closing

Project life cycle

Executing Process GroupThose processes performed to complete the work defined in the project

management plan to satisfy the project specifications.


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and Controlling

Closing

Project life cycle

Monitoring and Controlling Process GroupThose processes required to track, review, and regulate the progress

and performance of the project; identify any arear in which changes to

the plan are required; and initiate the corresponding changes.


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and Controlling

Closing

Project life cycle

Closing Process GroupThose processes performed to finalize all activities across all Process

Groups to formally close the project or phase.


Project Management Cycle

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Project Life cycle

Pro

ject

Eff

ort

s


Exercise: Quiz

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What is a project scope?1) The boundaries of a project2) The strategy to implement a project3) The activities of a project4) The duration of a project

What are the four project constraints?1) Scope, People, Schedule, Budget2) Quality, Schedule, People, Budget3) Scope, Schedule, Budget, Quality4) Budget, People, Schedule, Resources


What are the Project Management Processes?

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Project management Core processes

Scope

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Time

Cost

Quality Human Resources

Communication

Risk

Procurement

Document

ChangeIntegration


Project Integration Management

Project Integration Management supports various elements of projectmanagement which are identified, defined, combined and coordinated.

• Develop Project Charter

• Develop Project Management Plan

• Direct and Manage Project execution

• Monitor and control project work

• Perform integrate

change control

• Close Project

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Project Scope Management

Project Scope Management includes the processes required to ensure thatthe project includes all the work required, and only the work required to complete the project successfully

• Collect requirements

• Define Scope

• Create WBS

• Verify Scope

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Work Breakdown Structure (WBS)

• The Work Breakdown Structure (WBS) is a management technique of breaking the project down into a hierarchy of work tasks which represent100% of the work

• A method of breaking down a project into individual elements(components, subcomponents, activities and tasks) in a hierarchicalstructure which can be scheduled and valued and which represents 100% of the work

• It defines tasks that can be completed independently of other tasks, facilitating resource allocation, assignment of responsibilities and measurement and control of the project

• It is developed before identification of dependencies and estimation of activity durations

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WBS - Example

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Exercise 2: WBS

• In groups of four, imagine to work for a tour Company;

• Give a name to your Company,

• Define a WBS for a new product: a 4 weeks journey to Australia for singles or groups,

• Write it down on a A0 sheet,

• Be ready to present your WBS in plenary in 2 minutes

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WBS

GROUP WORK

Create a WBS for a 4 weeks journey to Australia

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MODULE 1 - Project Management

JOURNALING

How would you describe your relationship to projects?

What life skills can be useful to manage a project?

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Project Time Management

Project Time Management ensures the timely completion of the project

• Plan schedule Management• Define activities• Sequence activities• Estimate activities resources• Estimate activity duration• Develop schedule• Control schedule

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Project Cost Management

Project Cost Management includes the processes involved in estimating, budgeting, and controlling costs so that the project can be completed within the approved budget

• Estimate cost

• Convert it into budget

• Load the cost into schedule

• Perform earned value (EA) analysis

• Perform estimate at complete (EAC)

• Administer changes

• Control cost

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Project Quality Management

Project Quality Management ensures the project will satisfy NEEDS for whichit was undertaken:

• Plan Quality

• Perform Quality assurance

• Perform Quality control

What is quality?

• Conformance to specifications

• Fitness for use

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Project Human Resources Management

Project HR Management includes the processes that organize, manage and lead the project team and to make most effective use of people involved in the the project

• Develop Human Resources Plan → Role, responsibilities, organizationchart, staffing management plan

• Acquire project team

• Develop project team

• Manage project team

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Project Communication Management

Project Communication Management includes processes required to ensure timely and appropriate generation, collection, distribution, storage, retrieval and ultimate disposal of project information

• Identify Stakeholders

• Plan Communication

• Distribuite information

• Manage stakeholder expectations

• Report performance

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Project Risk Management

Project Risk Management is concerned with identifying, analyzing and responding to project risks

• Plan Risk Management

• Identify risks

• Perform Qualitative risk analysis

• Perform Quantitative risk analysis

• Plan risk responses

• Monitor and control risks

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Project Procurement Management

Project Procurement Management is needed to acquire material, goods and services outside performing organization to meet project scope

• Plan procurements

• Conduct procurements

• Administer contracts

• Close procurement

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Project Change Management

Projects generally don’t go 100% as planned. Project Change management

would typically be composed of the raising and recording of changes,

assessing the impact, cost, benefit and risk of proposed changes, developing

business justification and obtaining approval, managing and coordinating

change implementation, monitoring and reporting on implementation,

reviewing and closing change request.

• Filtering changes

• Managing changes and the change process

• Reviewing and closing of Requests for Change

• Management reporting and providing management information

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Project Document Management

Project Document Management is a very important aspect of projectmanagement. It can be a sophisticated software or simple excel sheetsdepending on the project strategy

• Avoid using obsolete drawing

and designs for execution

• Serves a very good engine

for future use of project data

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Project Schedule Management

In a Project It's helpful to be able to see everything that needs to be done,

and know, at a glance, when each activity needs to be completed.

Gantt charts convey this information visually. They outline all of the tasks

involved in a project, and their order, shown against a timescale. This gives

you an instant overview of a project, its associated tasks, and when these

need to be finished.

When you set up a Gantt chart, you need to think through all of the tasks

involved in your project. As part of this process, you'll work out who will be

responsible for each task, how long each task will take, and what problems

your team may encounter.

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Project Schedule Management

This detailed thinking helps you ensure that the schedule is workable, that

the right people are assigned to each task, and that you have workarounds

for potential problems before you start.

They also help you work out practical aspects of a project, such as the

minimum time it will take to deliver, and which tasks need to be completed

before others can start. Plus, you can use them to identify the critical path –

the sequence of tasks that must individually be completed on time if the

whole project is to deliver on time.

Finally, you can use them to keep your team and your sponsors informed of

progress. Simply update the chart to show schedule changes and their

implications, or use it to communicate that key tasks have been completed.

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Gantt Charts

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Gantt Charts

Step 1: Identify Essential Tasks

Gantt charts don't give useful information unless they include all of the

activities needed for a project or project phase to be completed

So, to start, list all of these activities. Use a work breakdown structure if you

need to establish what the tasks are.

Then, for each task, note its earliest start date and its estimated duration

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Gantt Charts

Step 2:Identify Task Relationships

The chart show the relationship between the tasks in a project. Some tasks

will need to be completed before you can start the next one, and others

can't end until preceding ones have ended. For example, if you're creating a

brochure, you need to finish the design before you can send it to print.

These dependent activities are called "sequential" or "linear" tasks.

Other tasks will be "parallel" – i.e. they can be done at the same time as

other tasks.

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Gantt Charts

Step 2: Identify Task Relationships

You don't have to do these in sequence, but you may sometimes need

other tasks to be finished first. So, for example, the design of your brochure

could begin before the text has been edited (although you won't be able to

finalize the design until the text is perfect.)

Identify which of your project's tasks are parallel, and which are sequential.

Where tasks are dependent on others, note down the relationship between

them. This will give you a deeper understanding of how to organize your

project, and it will help when you start scheduling activities on the chart.

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Gantt Charts

Step 3: Input Activities Into Software or a Template

You can draw your charts by hand or use specialist software, such as

Gantto, Matchware, or Microsoft Project. Some of these tools are cloud-

based, meaning that you and your team can access the document

simultaneously, from any location. (This helps a lot when you're discussing,

optimizing, and reporting on a project.)

Several Gantt templates have been created for Microsoft Excel, and you can

also find free templates with a quick search online.

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https://support.office.com/en-GB/article/Create-a-Gantt-chart-ae81faab-e1ac-4c33-ae98-18dbe779c5cd?CorrelationId=8437cc60-8ac7-415b-be5f-9a7cbabcae7f


Gantt Charts

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GANTT CHART

GROUP WORK

Draw the GANTT chart for the «Journey to Australia» project

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OPEN DISCUSSION

Thoughts & Doubts on Project Management

Mentors at your disposal!

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JOURNALING

What are your key learning points on Project Management?

What's one goal you would like to set for yourself for nexttime you would face a project?

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FOLLOW UP

Go online for more tools and become part of the online community of mentors and young people

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How does a project get to be a year late?

One day at a time. Frederick Brooks

PROJECT MANAGEMENT

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presentazione di powerpoint - coca-cola hbc ag...module 3 –project management what is a project?...

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