#presentation smart visitor management solution
TRANSCRIPT
WEB-PPT-V200405
Presenter: Shekhar Kamble Vice President - Enterprise Sales Spectra Technovision (India) Pvt. Ltd.
#Presentation
For Any Large Enterprise
SMART VISITOR MANAGEMENT SOLUTION
SLS-PPT-V1.062121spectra-vision.com
Identity Solution ProviderYOU CAN TRULY RELY ON
spectra-vision.com
• An OEM for Unified Solution that consists of Attendance, Access Control, Visitor
Management & Canteen Management System
• Strong clientele of more than 8000 corporate customers across various industries
• Indian Manufacturer with in-house product development and R&D centre to design
and develop solutions that ensure correct fit
• Company incepted in 1999. Specializing and fully focused on providing superb quality,
tailor-made and customized Auto-ID solutions
• Field proven product range with an enriching industry experience of more than 20
years in the domain
• Direct presence in 5 major cities, service network available pan India and expanding
globallyspectra-vision.com
BioScribe 2C
BioStamp2C
BioRover3S
BioScribe3S
BioStamp3S
TwinXs3S
TwinXs2C
QuadXs2C
UniStamp3S
EACElevator Access
DITDoor Interlocking
UniStamp2C
spectra-vision.com
Spectra-cular Product Offerings
Truly Evolved Identity Management Solutions
spectra-vision.com
Time Attendance
PhysicalAccess Control
VisitorManagement
CanteenManagement
Door Interlocking
Elevator Access Control
Contract Compliance
iAppVisitor Management System
Smart & Express Registration
spectra-vision.com
Custom Registration Form
spectra-vision.com
• Completely user defined visitor data field for Registration
Decide, Design & Control
spectra-vision.com
• Allows pre-registration of visitors before arriving on site, reducing check-in time.
• Customize the pre registration forms,
• Employees can pre-register the visitors details
• Option to choose Conference room for meetings, if needed
Employee Delegation & User Hierarchy
spectra-vision.com
Employees Delegation configuration
• Option to define the Host Team members , In Absence of host
his teammates will take up the Meeting with visitor.
spectra-vision.com
• This also helps the front desk to understand Host Teammates &
Assign the visitor to alternate host.
• Based on the Visitor Category configuration, Visitors allowed to
enter inside the premises to have meeting with host.
Employees Delegation configuration
• Take up alternate Host Meeting with Visitor
spectra-vision.com
• Ensure better Security Controller to Organization.
User Hierarchy Approval Process
spectra-vision.com
• You can configure the software for Pre Registration of Visitor Approval process , To have
tight security to Infrastructure.
• This pre registration of visitor approval can be done by team leader, Security Administrator.
• You can set the Approval compulsory to specific category of visitors , Example – Vendor
Visitors category, If you want to have approval from Admin, Without approval of Admin.
Visitors Registration will be not processed.
• Ensure better Security, Controller Software allows to configure the approval of host visitor pre-
registrations.
User Hierarchy Approval Process
spectra-vision.com
• Pre-registration of visitor approval can be done
by team leader, Security Administrator.
Multiple Visitor Category Creation
spectra-vision.com
Define The Category of Visitors
• Create Multiple Category of Visitor Template to allow them with respect to Logical
Configuration Processes & Registration
spectra-vision.com
• In Visitor Category, Define the Type of Visitors for different set of rules
• E.g.: Certain visitors visit the host without prior appointment. For such category of visitor, host
approval is required. Without approval of host, Visitor Pass may not be generated. Hence, you
can define a separate category of such visitors like Vendors Visitor, Service Visitor, VIP Visitor,
etc
Visitor On-the-Spot Registration Settings
• On-the-Spot Set-up for
the HR
spectra-vision.com
• Captures visitor information including
photo, assets being carried inside the
premises, fingerprint, etc.
spectra-vision.com
Visitor On-the-Spot Registration by the Reception Desk
Visitor On-Spot Registration by the Reception Desk
• Captures visitor information including
fingerprint, photo, assets being carried inside
the premises, etc.
spectra-vision.com
Visitor On-the-Spot Registration by the Reception Desk
spectra-vision.com
Visitor Pre-Registration Settings
• Pre-registration Set-
up for the HR
• Allow pre-
registration of
visitors before
arriving on site,
reducing check-in
time.
spectra-vision.com
Visitor Pre-Registration by the Employees
spectra-vision.com
Multiple Registration Possibilities
spectra-vision.com
• Optional visitor app on touch screen kiosk
for self-service
• Reduce wait time, check-in your visitors, as
individuals or groups, faster than ever
• Facilitates second level security by visitor
verification with SMS OTP
Custom BadgeCreation
spectra-vision.com
Custom Badge Details
spectra-vision.com
• User definable custom visitor badge formats to easily recognize visitors as well as their
credentials, clearance levels, and access duration
• Option of Visitor sticker or visitor pass
• Visitor badge printing from email, SMS or Kiosk to ensure a rapid and secured check-in
• Bar code option for express checkout
• Different color badges for different category of visitors
• User-defined fields in the badge to include only the required information
• Printing from email, SMS or Kiosk
• Badges with different colors for different category of visitors
Customized Badge Pass Creation
spectra-vision.com
Custom Badge Details
spectra-vision.com
Instant Alertsand Notifications
spectra-vision.com
Instant Alerts and Notifications
spectra-vision.com
• User-defined email/SMS alert templates to suit organizational requirements
• Notify your security team in case of breach of visit duration and visitor not exited at the
end of the day, etc.
• Notify your security team in case of breach of visit duration and visitor not exited at the
end of the day, etc.
• Customized notifications to all visitors in case of emergency
• Automatic SMS/email alerts to visitor/host against registration, arrival, and cancellation
• Send security alerts when unwanted visitors attempt to sign in
Automatic User Defined SMS/Email Alerts to\ Visitors against Registration, Arrival, Cancellation
spectra-vision.com
Visitor Notification Template Selection
spectra-vision.com
Automatic SMS/Email Alerts to Host against Registration, Arrival, and Cancellation
spectra-vision.com
Host Notification Template Selection
spectra-vision.com
Emergency Notifications to All Employees & Visitor on the Go
spectra-vision.com
Visitor Movement Control
spectra-vision.com
spectra-vision.com
• One-click integration with Spectra Physical Access control system
• Visitor movement control by issuing only limited access to the areas of their visit
Blacklist Visitors and Companies
spectra-vision.com
• Blacklist visitor/company for known trouble makers
• Watch-list visitors can be tracked by specific set of groups upon entering the premises
View Detailed Reports
spectra-vision.com
View Detailed Reports
• Reports on your Visitors’ visits, stay duration, host of the visitors and many such records.
View who is visiting whom, how frequently, for how long, etc.
spectra-vision.com
• Complete view of visit patterns at different branch/offices in case of centralized system
• Extensive daily, weekly or monthly visit report generation in various formats like PDF,
CSV, and Excel, etc.
• Multiple Search criteria such as; visitor type, entry time, departure time, visitor name
and access authorization, etc. are provided in real-time to identify data trends
Report Scheduling
• Extensive Daily, Weekly or Monthly Visit Report Generation
• Schedule Report email
spectra-vision.com
Report Scheduling with Report Parameters
• Complete View of Visit Patterns at your Different Branch/Offices
spectra-vision.com
Standard Reports Creation
spectra-vision.com
Other Seamless Integration Possibilities
spectra-vision.com
• One-Click Integration with Spectra Attendance Management System
spectra-vision.com
• Kiosk System
• Multiple Administrator Login Panels
• Bar code Integration
• Biometric and RFID Reader Integration
• Contract Compliance Solution Integration to Manage Contract Visitors
• Sync with Physical Access Control to Allow Limited Access to Visitors
• Conference/Meeting Room Management with Calendar View
