presentation of a.tosetti 8th expp summit 24 sep 2012
DESCRIPTION
From e-Invoicing to the full e-procurement chain, presentation of Angelo Tosetti (EC, DG Informatics) at the 8th EXPP Summit 2012 in Berlin, GermanyTRANSCRIPT
8th EXPP Summit 2012
From e-Invoicing
to the full e-Procurement chain
Mr. Angelo TOSETTI
Head of Unit, Information systems for Policy support, Grant Management and
e-Procurement
DG for Informatics, European Commission
e-Procurement roll out in the European Commission
e-Procurement: political context
Digital Agenda for Europe ICT-enabled benefits for EU society Action 88: Create and implement an ambitious eCommission 2011-2015 action plan. Lead by example on open and transparent eGovernment by creating in 2010 and implementing an ambitious eCommission 2011-2015 action plan, including full electronic procurement.
Granada Ministerial Declaration on the European Digital Agenda Digital Single Market Stimulate cross-border e-commerce by the promotion, and government adoption, of interoperable e-procurement, e-invoicing and e-payment systems based on open and flexible technologies. Embed innovation and cost effectiveness into eGovernment through the systematic promotion of open standards and interoperable systems, development of EU wide e-authentication schemes and proactive development of e-invoicing, e-procurement…
COMMUNICATION FROM THE COMMISSION (2012) A strategy for e-procurement The Commission has put forward an ambitious but realistic proposal to modernise the EU's public procurement legal framework as foreseen in the 2011 Single Market Act. One objective of these proposals is to achieve a full transition to e-procurement in the EU by mid-2016. … KEY ACTIONS: (…) (13) European Commission to implement full e-procurement by mid-2015 (one year before the deadline for Member States) (14) European Commission to make its e-procurement solutions available to Member States that are building their infrastructure, to reduce investment costs.
e-Procurement: political context
• e-PRIOR allows the exchange of e-procurement documents
between any Public Administration and its Suppliers
SUPPLIER WEB
PORTAL
Supplier systems
Public
Administration
systems
Through web applications
for SME and individuals
Through a machine-to-
machine communication
for bigger companies
• Traceability
• Integrity
• Non-repudiation
• Routing
• Archiving
The EC e-Procurement solution
e-PRIOR
• e-PRIOR is using standards: Electronic Business
Documents as specified by the CEN’s WS/BII
European Committee for Standardization
Comité Européen de Normalisation
Standardised solution
• Cooperation with CEN BII in the context of document
exchange architecture
o contribution to the analysis of business document headers
o error handling and related code lists
o exchange of binary files
• Cooperation with OASIS
o significant contribution to UBL 2.1: Credit Note, Catalogue…
Cooperation with standardisation bodies
Cooperation results
• Interoperability
Tests demonstrated interoperability between Difi* using Elektronisk
Handelsformat (EHF) and DG Informatics using UBL
*Agency for Public Management and eGovernment (Norway)
Norway
DG Informatics
UBL EHF
e-PRIOR
Invoice
<INVOICE>
<ID>
<IssueDate>
<Period>
Collaboration with Member States
Interoperability with PEPPOL
1300 downloads on Joinup.eu
Cooperation with universities in
Norway, Italy, Sweden
Deployed in Greece, Portugal,
Ireland, Norway, Croatia
Other Member States interested to
implement Open e-PRIOR :
o Belgium
o Spain
o Malta
o ...
https://joinup.ec.europa.eu/software/openeprior/home
Collaboration with Member States
• Collaboration with universities
o Norway: 5 studies delivered
o Italy: collaboration started
• Collaboration with DIFI around PEPPOL and Open e-PRIOR
o Integration in Open e-PRIOR of the PEPPOL Access Point, Oxalis,
developed by DIFI
o DIGIT is taking over the maintenance of the source code
• Collaboration with Ireland
o infrastructure allowing their Service Providers to exchange invoices
with each other using PEPPOL AP and Open e-PRIOR
(7 of their Service Providers are participating in the pilot)
o DIGIT helped with deploying Open e-PRIOR in their environment
Evolution: technology
All post-awarding modules covered by Open e-PRIOR
e-Catalogue e-Ordering
Framework
Contract
Post-Awarding
e-Fulfilment e-Invoicing
Evolution: technology
Pre-Awarding Framework
Contract
Evolution: technology
DECEMBER 2012 JUNE 2013 DECEMBER 2013 JULY 2014 JUNE 2015
e-Qualification (basic)
e-Qualification (enhancements)
e-Submission (basic)
Phase 1 Phase 2 Phase 3 Phase 4 Phase 5
e-Submission (enhancements)
e-Qualification (extension)
e-Submission (extension)
e-Awarding e-Evaluation
e-Attestation
Dynamic Purchasing System
e-Auction
e-Notification
e- Qualification
&
e-Submission e-Awarding
e-Submission
e-ACCESS
e-Submission Back Office
e-PRIOR
1 The Contracting Authority creates the Call for Tenders (CFT)
e-Submission Front Office
2 Information about the CFT is sent to the Back Office
3 The BO creates and sends back the tender template
Economic Operator (EO)
Contracting Authority (CA)
4 The EO views the CFT on e-Access and is redirected to the e-Submission Front Office
5 The EO fills the tender template, attaches the required documents creating the Tender Bundle
6 A Preparation Report is created and made available to the EO
7 The Tender Bundle and the Preparation report are sent to the e-Submission Back Office
Opening Board
8 At the opening date, the Opening Board is authorised to open the Tender
Evolution: roll-out strategy
• Making e-procurement mandatory: All new market
procedures of DIGIT include an e-procurement provision
• Roll-out: Setting mandatory deadlines for Suppliers and
Customers
• Machine-to-machine connection with Suppliers having
large volume of invoices/year
• Connection via the Supplier Portal e-Invoicing for SME,
individuals and Suppliers with low volume of invoices/year
Deployment strategy in the EC and EU Institutions
Evolution: roll-out strategy
Onboarding, testing and configuration of Suppliers
Evolution: roll-out strategy
Domains
IT… training … medical services … books…
Modules
e-Request… e-Invoicing… e-Ordering…
Customers
DIGIT… other DGs / Agencies / Institutions
Deployment strategy in the EC and EU Institutions
Evolution: roll-out strategy
Domain: IT
Market procedure: ESP DESIS II
13 Consortia
18 Supplier companies
Onboarding example
18 Suppliers x 2 modules (e-Invoicing, e-Request…)
18 Suppliers x 2 modules x 49 DGs/Agencies…
Evolution: roll-out strategy Deployment strategy in the EC and EU Institutions
e-Invoicing mandatory for other domains (Phase 1)
e-Invoicing mandatory for IT
e-Invoicing pilot
2011 2012 2013 2014
e-Ordering mandatory for other domains
e-Ordering mandatory for IT
e-Ordering pilot
e-Fulfilment mandatory for IT
e-Fulfilment pilot
e-Submission mandatory for IT
e-Submission pilot
e-Invoicing mandatory for other domains (Phase 2)…
Back Office integration Integration with the back-office systems of the EC for e-Invoicing
5 back-office systems at the EC
Main
BO system
BO system in phase-out
Local system
Local system
Local system
Used by 90% of the Customers
Interface with e-PRIOR developed by DIGIT
No integration with e-PRIOR
Support provided for the development of the interface with e-PRIOR
Adoption in other EU Agencies and Institutions
CDT
Court of Auditors European Council Court of Justice
e-Invoicing users – EU Customers
The European Commission is adopting e-PRIOR
Goal: Adoption of e-Invoicing in all 48 Directorate-Generals
and Executive Agencies by January 2013
e-Invoicing users - Suppliers
Connected Suppliers
• All suppliers connected to e-PRIOR can be connected to any
administration, which is using Open e-PRIOR
4 service providers interfacing with e-PRIOR
e-Invoicing users – Service providers
e-Invoicing curve
number of e-invoices
2010 2011 2012