presentation basics effective oral presentations and the use of powerpoint april 9, 1998 dave...
TRANSCRIPT
Presentation BasicsPresentation Basics
Effective Oral Effective Oral
Presentations and the Presentations and the
Use of PowerpointUse of Powerpoint
April 9, 1998
Dave Krueger
Topics
• Learning
• Non-verbal communications
• Fears
• Preparation
• Powerpoint
• Summary
Oral Presentations
Learning
Learning
• Eyes - 83%
• Ears - 11%
• Other - 6%
Learning Retention
• 10% - read
• 20% - hear
• 30% - see
• 50% - see and hear
• 70% - say as read aloud
• 90% - say as do
Learning Principles
• Readiness - need
• Effect - satisfaction
• Practice - application
Oral Presentations
Learning
Non-verbal communication
Non-verbal Communication
• Eye contact
• Appropriate gestures
• Smile
• Animation and enthusiasm
Body Language• “Rest position”
• Stand diagonal to room
• Pacing and shifting
• Stand on left side
• Do not interfere with light
Voice
• Emphasize
• Project
• Pause
• Breath from diaphragm
• Beware of qualifiers - um, ok, etc.
Oral Presentations
Learning
Non-verbal communication
Fears
Fears
• Public speaking - 41%• Height - 32%• Insects and bugs - 22%• Financial problems - 22%• Water - 21%• Sickness - 19%• Death - 19%
1977 Book of Lists
Microsoft Excel Worksheet
Oral Presentations
Learning
Non-verbal communication
Fears
Preparation
Step 1
• Establish objective or desired outcome
Step 2
• Analyze audience
Step 3
• Write Conclusion
Step 4
• Decide key concepts
Step 5
• Select supporting points and statistics
Step 6
• Organizational pattern– Subject– Need– Idea– Benefits– Evidence– Conclusion– Next step
Step 7
• Design visual aides
Step 8
• Add variety
Step 9
• Rehearse
Step 10
• Deliver
Step 11
• Follow up
Key activities reviewed
• Develop a plan• Define the message• Write, format and embellish• Insert supporting data and information• Revise• Practice and prepare• Deliver• Follow up
Oral Presentations
Learning
Non-verbal communication
Fears
Preparation
Media
Media Considerations
• Choose the best presentation mode – Audience– Purpose / outcome– Room size and layout– Time– Equipment
• Keep things simple
Caution - Too much of a good thing!
If font SIZESstyles
and
colors change often
thisthis may result in
Oral Presentations
Learning
Non-verbal communication
Fears
Preparation
Media
Powerpoint
Oral Presentations
Microsoft Powerpoint
Starting the Program
• Powerpoint Icon
Common Tools
• Menus
• Edit menu– Cut– Copy– Paste– Paste special
• Toolbars – View menu– Buttons
Starting a New Slide Show
• File - New– Presentations
• Autocontent wizard
• Presentation designs– Pick a look– Apply design
Objects, Fonts and Colors
• Objects
• Font– Selection– Size– Enhancements
• Color scheme– Format - Slide Color Scheme
Slide Layouts
• New slide
• Slide layout– Title– Bullet – Table– Organizational chart– Graph
Bullet Slides
• Promote / demote– Tab / shift tab
• On / Off
• Selecting bullets– Format - Bullet
• Moving bullets
Help
• Help menu– Powerpoint help – Contents and index
Views
• Slide
• Outline
• Slide sorter
• Note Pages
• Slide Show
• Master
Slide View
• General editing– Bullets– Text– Editing boxes– Sizing– Placement
• Graphic insertion/editing
• Animation settings – Builds
Slide Sorter View
• Sequence
• Duplication
• Transitions
• Rehearse timings
Output Formats• Slide show• 35 mm slides• Overheads• Audience materials
– Handouts• 2, 3 or 6 per page
– Write-up– Outline
• Notepages• Html
– Save as HTML
Slide Shows
Slide Transitions
• Slide sorter view
• Computer projection
Animation Settings / Builds
• Slide view– Objects– Animation settings– Builds
Slide Show
• Manual advance– Mouse button– Keyboard
• Pen
• Slide timings
• Projection equipment requirements
• Runtime version
• Backup plan
Remember!
• Spelling
• Style checker
• Autoclipart
Summary
• Learning
• Non-verbal communications
• Fears
• Preparation
• Powerpoint
Thank You !Thank You !