presens station 1

7/28/2019 Presens Station 1

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MAM NIMRA

Presented By:

Awais Shabbir (6048)


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Writing a letter can be easy if you follow a few

simple rules.

Take your time and think carefully about WHO you

are writing to.


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What are the Required Parts of a

Business Letter?

Letterhead or Heading

Dateline

Inside Address

Salutation Body

Complimentary Closing

Signature

Typists Initials Optional:

Enclosure

Attachment


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7

Whats in The Head ing(yourin format ion)

Single Spaced followed by fourlines

Always includes the dateAs the last entry

Business Letter(no letterhead) Your return addressOnly abbreviation is Postal Code - NJ

May include Phone#, Fax#, Email@

Date Formal Business Letter(on letterhead)Date only


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8

What is the Ins ide Add ress(addresseesinformation)

Persons Name, Title

Company Name/Department

Company Address Single Spaced

Followed by one blank lines (Enter Key twice)


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9

What is the Salutation?

(a greeting)

Dear Mr. Sloan

Dear Dr. Smith

Dear Ms. Jones Gentlemen

Dear Sir or Madam


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10

What is the Body?

(The actual letter)

Brief and to the point!

Strictly Business

Guideline3 paragraphs (at least)

Brief Introduction Contents - What I want

Conclusion and Thank you

Each paragraph:

Single Spaced

Followed by one blank lines (Enter Key twice)


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Complimentary Close

Sincerely,

Yours truly,

Respectfully yours, Followed by three lines (Enter Key 4 times)

After printing you will sign the letter here


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Signature

YourFull NameMr. Zeeshan Tarar

YourTitle (if appropriate)Computer Club Moderator

Followed by onelines (Enter Key tw ice) If optional parts are required


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13

Optional Parts

Typ ist In it ials

If your secretary typed this for you

RES/js

Enclosure

If something else is in the letter or package

Followed by onelines (Enter Key tw ice)


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14

What are acceptable formats for a

Business Letter?

Block

All parts are Left Justified to the margin

Modified Block

All parts Left aligned Heading, Close, Signature at

tab position 3.25

Indentation choose either No paragraph indentation

All paragraphs first line indent .5


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15

What are acceptablepunctuation stylesfor

a Business Letter?

OpenNopunctuation after

Salutation or Complimentary Closing

Dear Mrs. Smith

Respectfully yours

Mixed Punctuation after

Colon (:) after Salutation

Dear Sir: Comma (,) after Complimentary Closing

Sincerely,


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16

Software

Connections1551 Riverwalk Pensacola, FL 32507 (904) 555-4422

November 3, 2009

Mrs. Edith Neal

Pensacola High School

719 Vista BoulevardPensacola, FL 32501

Dear Mrs. Neal:

Are you and your business students in a midyear slump? Do your classes need energizing?

Software Connection has the solution to your problem.

On Friday, November 20, Software Connection is sponsoring a Soft-A-Wareness seminar for

local schools. Students will have an opportunity for hands-on experience with the latest business

software. Professional programmers will be available to answer technical and career questions.Drawings for free software will be held every hourand a free lunch will be served to all

seminar guests.

Make plans now to attend. Simply indicate on the enclosed postage-free card how many studentsyou will be bringing, and mail it by November 6. We will do the rest!

Sincerely,

Erin Higgins

President

sls

Enclosure

Example: Block/mixed punctuation


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17

Example: Modified Block/Open

Punctuation

Software

Connections1551 Riverwalk Pensacola, FL 32507 (904) 555-4422

November 3, 2009

Mrs. Edith Neal

Pensacola High School719 Vista BoulevardPensacola, FL 32501

Dear Mrs. Neal

Are you and your business students in a midyear slump? Do your classes need energizing?

Software Connection has the solution to your problem.

On Friday, November 20, Software Connection is sponsoring a Soft-A-Wareness seminar forlocal schools. Students will have an opportunity for hands-on experience with the latest business

software. Professional programmers will be available to answer technical and career questions.Drawings for free software will be held every hourand a free lunch will be served to all

seminar guests.

Make plans now to attend. Simply indicate on the enclosed postage-free card how many students

you will be bringing, and mail it by November 6. We will do the rest!

Sincerely

Erin HigginsPresident

slsEnclosure


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Letterhead

Software

Connections

1551 Riverwalk Pensacola, FL 32507 (904) 555-4422


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TYPES OF BUSINESS LETTER

There are different kinds of business letter, used

for different purposes. They are divided into two

types: the business type and the business to

client type. These business letters have the

same outline as a profesional letter.


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BUSINESS TO BUSINESS TYPE

Business to business types are intended for company to companycommunication.

Appreciation Letter

Thank you

Congratulations

Letter of Recognition

Letter of Reference

Recommendation

Invitation Letter

Letter of Credit

Letter of Interest

Business Memorandum

Business Letter

Donation Letter

Termination Letter


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BUSINESS TO CLIENT LETTER

Welcome Letter

Letter of Appreciation

Apology Letter

Collection Letter

Invoice Letter Template

Letter of Invitation

Marketing Letter

Rejection Letter

Business letters are more formal in writing.
http://www.google.com.pk/url?sa=i&rct=j&q=activity+word&source=images&cd=&cad=rja&docid=ypUBLAVUHZvSdM&tbnid=47K62xPnOItzBM:&ved=0CAUQjRw&url=http://www.dreamstime.com/royalty-free-stock-images-hand-word-activity-image7517659&ei=Sw6nUY-rA8XxOqytgPgN&bvm=bv.47244034,d.Yms&psig=AFQjCNE6InaNiEvtA145DaVvp0c3znGTjg&ust=1369989058014530http://www.google.com.pk/url?sa=i&rct=j&q=activity+word&source=images&cd=&cad=rja&docid=ypUBLAVUHZvSdM&tbnid=47K62xPnOItzBM:&ved=0CAUQjRw&url=http://www.dreamstime.com/royalty-free-stock-images-hand-word-activity-image7517659&ei=Sw6nUY-rA8XxOqytgPgN&bvm=bv.47244034,d.Yms&psig=AFQjCNE6InaNiEvtA145DaVvp0c3znGTjg&ust=1369989058014530http://www.google.com.pk/url?sa=i&rct=j&q=activity+word&source=images&cd=&cad=rja&docid=ypUBLAVUHZvSdM&tbnid=47K62xPnOItzBM:&ved=0CAUQjRw&url=http://www.dreamstime.com/royalty-free-stock-images-hand-word-activity-image7517659&ei=Sw6nUY-rA8XxOqytgPgN&bvm=bv.47244034,d.Yms&psig=AFQjCNE6InaNiEvtA145DaVvp0c3znGTjg&ust=1369989058014530


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Which Letter is best for Business?
http://www.google.com.pk/url?sa=i&rct=j&q=activity+word&source=images&cd=&cad=rja&docid=ypUBLAVUHZvSdM&tbnid=47K62xPnOItzBM:&ved=0CAUQjRw&url=http://www.dreamstime.com/royalty-free-stock-images-hand-word-activity-image7517659&ei=Sw6nUY-rA8XxOqytgPgN&bvm=bv.47244034,d.Yms&psig=AFQjCNE6InaNiEvtA145DaVvp0c3znGTjg&ust=1369989058014530


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