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PRESCRIPTION DRUG MONITORING PROGRAM
January 2019
B U R E A U O F J U S T I C E A S S I S T A N C E
Comprehensive Opioid Abuse Program
Learning Objectives
Understand: The reporting requirements for a
Prescription Drug Monitoring Program (PDMP). The quarterly survey questionnaire.
Learn where to find resources.
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PERFORMANCE MANAGEMENT
SECTION 1
BJA Performance Measurement Tool
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PMT Reporting Schedule
Quarterly
You are required to enter data for program performance measures in the Performance Measurement Tool (PMT) every 3 months.
You have 30 days after the end of the reporting period to enter the data. You are encouraged to create a report for your records after each quarter’s data entry.
Semiannually
You are required to answer seven narrative questions for the previous 6 months of activity (January–June and July–December) in the PMT. You must submit a report from the PMT to BJA as an attachment to your progress report through the Grants Management System (GMS).
Closeout
You are required to answer the narrative questions for the previous months of activity since your last PMT report submission to the GMS.
You are required to submit a PMT Final Report to BJA as an attachment to the Final Progress Report through the GMS.
PMT Resources
Comprehensive Opioid Abuse Program (COAP) Measures and Informationhttps://bjapmt.ojp.gov/help/COAPDocs.html
– Common plus category-specific questionnaireslisted individually
Combined Performance Measure Questionnaires for the Comprehensive Opioid Abuse Site-Based Programhttps://www.bja.gov/funding/COAP_Comprehensive_Performance_Measure_Questionnaire_508c.pdf
– All questionnaires in one PDF
PMT Home page https://bjapmt.ojp.gov/
NOTE:
You will receive a PMT system-generated e-mail when your account is created
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COAP Performance Measures:Questionnaire Overview
Link to PDMP Questionnaire:https://bjapmt.ojp.gov/help/COAPDocs/COAP_Category5_PDMP_508c.pdf
PMT Helpdesk Contact Information: 1–888–252–[email protected]
Reporting Tip: You can use the questionnaire as a guide to track relevant data in your files in the time interval that is easiest for you, whether it is weeks or months. Then, when it is time to report in the PMT, you can add those figures together to get your reporting period totals.
PMT Module Schematic
Common Questionnaire
PDMP Implementation and Enhancement (Cat. 5) have their own questionnaire
Statewide Planning,
Coordination, and
Implementation (Cat. 4)
System-Level Diversion and Alternatives to Incarceration
(Cat. 3)
System-Level Diversion and Alternatives to Incarceration
Qs
Technology-Assisted
Treatment (Cat. 2)
Technology-Assisted
Treatment Qs
Data-Driven Responses to
Prescription Drug Misuse (Cat. 6)
Data-Driven Responses to Prescription Drug Misuse
Overdose Outreach (Cat. 1)
Overdose Outreach Qs
• Award admin
• Grant activity
• Site information
• Research Partner and Activity
• Training and TA– course curriculum questions
• Partnerships [except for Category 6]
• Goals and objectives
• Closeout
Subgrantees
Overdose Outreach projects and Statewide Planning, Coordination, and Implementation projects with subgrantees will need to create subawards in the PMT and assign them to a specific project type
Statewide Planning,
Coordination, and
ImplementationQs
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PMT Module Schematic
Common Questionnaire
PDMP Implementation and Enhancement (Cat. 5) have their own questionnaire
Statewide Planning,
Coordination, and
Implementation (Cat. 4)
System-Level Diversion and Alternatives to Incarceration
(Cat. 3)
System-Level Diversion and Alternatives to Incarceration
Qs
Technology-Assisted
Treatment (Cat. 2)
Technology-Assisted
Treatment Qs
Data-Driven Responses to
Prescription Drug Misuse (Cat. 6)
Data-Driven Responses to Prescription Drug Misuse
Overdose Outreach (Cat. 1)
Overdose Outreach Qs
• Award admin
• Grant activity
• Site information
• Research Partner and Activity
• Training and TA– course curriculum questions
• Partnerships [except for Category 6]
• Goals and objectives
• Closeout
Subgrantees
Overdose Outreach projects and Statewide Planning, Coordination, and Implementation projects with subgrantees will need to create subawards in the PMT and assign them to a specific project type
Statewide Planning,
Coordination, and
ImplementationQs
Definitions
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Definitions
Definitions
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PRESCRIPTION DRUG MONITORING PROGRAM QUESTIONNAIRE
SECTION 2
PDMP Questionnaire
• Award Administration and Grant Activity• Prescriber Use Mandates• Licensed Prescribers/Pharmacists/Pharmacies• Authorized Investigators/Regulatory Agencies• Dispensing Information• Solicited/Unsolicited Reports • Goals and Objectives
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Award Administration/Grant Activity
Award Administration/Grant Activity
If spending grant funds, conducting planning activities, or any other activity related to your grant application, select YES.
If approaching end date in this quarter, select YES.
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Award Administration/Grant Activity
A. COAP grant funding should be equal to the federal award amount.
Total project budget includes all funding sources.
PDMP Questionnaire
• Award Administration and Grant Activity• Prescriber Use Mandates• Licensed Prescribers/Pharmacists/Pharmacies• Authorized Investigators/Regulatory Agencies• Dispensing Information• Solicited/Unsolicited Reports • Goals and Objectives
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Prescriber Use Mandates
PDMP Questionnaire
• Award Administration and Grant Activity• Prescriber Use Mandates• Licensed Prescribers/Pharmacists/Pharmacies• Authorized Investigators/Regulatory Agencies• Dispensing Information• Solicited/Unsolicited Reports • Goals and Objectives
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Licensed Prescriber/Pharmacists/ Pharmacies
Licensed Prescriber/Pharmacists/ Pharmacies
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PDMP Questionnaire
• Award Administration and Grant Activity• Prescriber Use Mandates• Licensed Prescribers/Pharmacists/Pharmacies• Authorized Investigators/Regulatory Agencies• Dispensing Information• Solicited/Unsolicited Reports • Goals and Objectives
Authorized Investigators/Regulatory Agencies
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PDMP Questionnaire
Data Entry Tip
As of the last day of the reporting period = The number of XYZ on that day (i,e., a point in time count).
For example:
October–December = number of XYZ on December 31January–March = number of XYZ on March 31April–June = number of XYZ on June 30July–September = number of XYZ on September 30
• Award Administration and Grant Activity• Prescriber Use Mandates• Licensed Prescribers/Pharmacists/Pharmacies• Authorized Investigators/Regulatory Agencies• Dispensing Information• Solicited/Unsolicited Reports • Goals and Objectives
PDMP Questionnaire
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Dispensing Information
Dispensing Information
Drug types that fall into one Schedule
Drug types that fall into more than one Schedule
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• Award Administration and Grant Activity• Prescriber Use Mandates• Licensed Prescribers/Pharmacists/Pharmacies• Authorized Investigators/Regulatory Agencies• Dispensing Information• Solicited/Unsolicited Reports • Goals and Objectives
Category 5 PDMP Questionnaire
Solicited/Unsolicited Reports
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• Award Administration and Grant Activity• Prescriber Use Mandates• Licensed Prescribers/Pharmacists/Pharmacies• Authorized Investigators/Regulatory Agencies• Dispensing Information• Solicited/Unsolicited Reports • Goals and Objectives
PDMP Questionnaire
Goals and Objectives
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Resources
https://bjapmt.ojp.gov/help/COAPDocs.html
Contact Information
Thank you for your hard work and dedication!