preparation is key: steps to take for a smooth implementation of the new colleague student planning...
TRANSCRIPT
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Preparation is Key: Steps to Take for a Smooth Implementation of the New Colleague Student Planning Module
Elizabeth WhiteRegistrar
SACRAO 2015
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New Student Planning: WebAdvisor Transformation
A Sneak Peek ...Welcome to Student Planning: the next generation of
online registration and advising
Beta Rollout to FYS students and 76 advisors in 2014/FA for 2015/SP online registration ...
Going live campuswide for2015 Summer and Fall online registration!
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How Do Advisor and Student Views Compare?In the new Student Planning module, the advisor and the student see similar views with basically the same features.
Student Menu Bar
AdvisorMenu Bar
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WebAdvisor provides course list and grades; Student Planning provides Unofficial Transcript
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TRWP Transcript Web Parameter must match transcript groupings in PROG
For unofficial transcript viewing and printing Ellucian still modifying unofficial transcript functions Currently works for advisor access but not student
view In current release only active programs appear on
unofficial transcript Upcoming release will allow all programs and
historical data to be incorporated as well as student viewing/printing
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Now that your interest is piquedWhat steps can be taken to implement Student
Planning efficiently and effectively?
1) Must have implemented Degree Audit
2) Get buy-in from Deans and Directors
3) Maintain a great relationship with School Administrative Assistants
4) Plan ahead and allow plenty of time
5) Stagger data requests so faculty and admin assistants aren’t overwhelmed
6) The more that can be completed in advance, the more utility and benefits for students and advisors
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COFF Session & Yearly Cycles
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CUTK: Curriculum Track
• Academic Program and Catalog must be populated here
• Verify that APRS and CUTK match … This ties the curriculum track to the program so that when a student loads a sample plan, the correct catalog year and courses populate
• Some programs lend themselves to detailed program tracking
• Better to input some guidance than no planning at all … Are some gen ed requirements appropriate to schedule?
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SECY & YRCY Session & Yearly Cycles
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Session & Yearly Cycles – Student Planning
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PROG Desc - Description
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Student Planning Description Indicating “More …”
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Student Planning:Complete Description
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SUBJ Filter for Student Planning (Similar to WSRP for WebAdvisor)
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CRSE: Course Type as Filter
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MCOM Classes Unfiltered
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MCOM Filtered Gen Ed EC
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VAL Table – DU Course Type Exclusion from Degree Audit
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Course Catalog Filter: Online or Not
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MCOM Filtered for Gen Ed
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FADV & FADT Advisor/Advisee
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RYAT: Fall & Spring Default Terms
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RYAT: Summer Automatic Exclusion
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CTLG: Start & End Dates & Programs
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SACP : Anticipated Completion Date must be in the future
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CPWP:Define Default Catalog Year Policy
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Preparation is Key:Steps to Take for a Smooth Implementation of the New Colleague Student Planning Module
Elizabeth B. White Registrar Shenandoah University 540-665-4914 [email protected]