pre-qualification of electrical contractors for

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State Bank of India

LOCAL HEAD OFFICE, DISPUR, GUWAHATI – 781 006.

PRE-QUALIFICATION OF ELECTRICAL CONTRACTORS FOR CONSTRUCTION OF OFFICERS QUARTERS AND BRANCH BUILDING AT POLOBAZAR, SHILLONG, MEGHALAYA

State Bank of India invites applications from bona fide, resourceful and well experienced

Electrical Contractors having valid Electrical Contractor’s license and registered with

PWD/CPWD/MES/RLY/PSUs for pre-qualifying eligible Electrical Contractors to conduct e-

Reverse Auction for carrying out Electrical Installation work related to the project for

Construction of 34 Nos. Officers Quarters and Polobazar Branch Building at Polobazar, Shillong,

Meghalaya. The total area of the building proposed to be constructed is about 6350 square

metres. The buildings (Five Blocks) are G+3 RCC framed building with brick in-fill walls. The

electrical works shall consist of internal electrical installation work like provision of electric wiring

for light/fan/power points with copper conductors in recessed/concealed system in MS

conduits and external electrical installation work like laying of cables, Power

Receiving/Distribution electric panel, Solar lights including supply & installation of Electric fittings

etc. all as more particularly will be described in the Tender Document while conducting e-

Reverse Auction among the qualified shortlisted contractors. Interested contractors may

obtain the Technical Document-cum- Application format from the Asstt. General

Manager(Premises & Estate), State Bank of India, Local Head Office, Guwahati, Premises and

Estate Department, 3rd Floor, “A” Block, Dispur, Guwahati – 781006 or from the office of the

Project Architects, M/S. Designers Guild, House No. 3, Ward Street, Bye Lane-1, Guwahati – 781

001, at free of cost, during the office hours on working days from 17.07.2017 to 05.08.2017.

Technical Document-cum- Application format may also be downloaded from the Bank’s

website www.sbi.co.in under ‘Procurement News’. The completed applications along with all

the supporting documents in sealed covers containing the name and complete address of the

applicant on the cover super-scribed as “Application for Pre-qualification of Electrical

Contractors for Construction of 34 Nos. Officers Quarters and Polobazar Branch building, State

Bank of India at Polobazar, Shillong, Meghalaya.” should be submitted to the undersigned on

or before 08.08.2017 up to 2.00P.M. Applicants having or can be acquired valid Digital

Certificate for participating in e-Reverse Auction only need to apply. The Bank will not be

responsible for late receipt of applications due to postal delay or any other reason. Incomplete

applications may liable to be rejected summarily. The Bank reserves the right to accept or

reject any or all applications without assigning any reason therefor.

Guwahati Assistant General Manager

Date : 16.07.2017 (Premises & Estate)

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STATE BANK OF INDIA PREMISES & ESTATE DEPARTMENT

3RD FLOOR, LOCAL HEAD OFFICE DISPUR, GUWAHATI – 781 006

(0361) 2237535, 2237596

TECHNICAL DOCUMENT-CUM-APPLICATION FORMAT FOR PRE-QUALIFICATION OF ELECTRICAL CONTRACTORS FOR

CARRYING OUT ELECTRICAL INSTALLATION WORK RELATED TO CONSTRUCTION OF 34 NOS. OFFICERS QUARTERS AND POLOBAZAR BRANCH BUILDING OF STATE BANK OF INDIA AT POLOBAZAR, SHILLONG,

MEGHALAYA.

1. GENERAL State Bank of India, Local Head Office, Guwahati invites applications for Pre-qualifications of Electrical Contractors for participation in the e-Reverse Auction for the captioned work to be carried out for State Bank of India at Polobazar, Shillong, Meghalaya. The purpose of this prequalification is to empanel /shortlist suitable & interested Contractors for issue of Tender Documents to enable such contractors to participate in e-Reverse Auction for the captioned project through the Bank’s approved Service Provider. 2. DETAILS OF THE PROJECT/WORK i) Name of work : Electrical installation work for construction of 34 Nos. Staff and Officers Quarters and Polobazar Branch building at Polobazar, Shillong, Meghalaya. ii) Site Address: State Bank of India, Polobazar, Shillong, Meghalaya. iii) Completion period: 12 months reckoned from the date of issue of Work Order. iv) Scope of work in brief: Electrical installation work, which shall be more particularly described in the Tender

Document for the works. 3. ELIGIBILITY CRITERIA FOR PRE-QUALFICATION Contractors applying for pre-qualification must fulfill each of the following criteria individually as construction contractor/contracting firm. The applications of the firms/contractors not fulfilling the following criteria shall not be considered for shortlisting /pre-qualification.

a) The applicant should be Electrical contractors having valid electrical contractor’s license issued by the appropriate Govt. authority executing similar internal electrical installation works for last 7 years as on 31.03.2017.

b) The applicant should have a valid PAN of Income Tax Department. c) The applicant’s average annual financial turnover (for executing electrical installation work only) during

the last 3 (three) years ending 31st March, 2017 should be at least INR 50 lakh. d) The applicant shall have experience of having successfully completed electrical works for similar

construction of building project during last 7 years ending day of March - 2017 should be either of the following :

i) Three similar completed works costing not less than INR 66 lakh each,

Or ii) Two similar completed works costing not less than INR 83 lakh each,

Or iii) One similar completed work costing not less than INR 133 lakh.

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Definition of similar works: Electrical work in Residential Buildings, Offices, Commercial Complexes, Hospitals, Banks, Institutional Buildings etc., with internal & external electrification works for reputed clients. General

a) The Applicant must be registered in appropriate class/category with CPWD/MES/PSU/Nationalised Banks/PWD/Railways/Other Govt & Semi Govt Organisations/Construction Firms of National or International repute.

b) The applicant must have at least 02 Electrical Engineers with at least 03 years (for Electrical Engineering Degree holder) /05 years (for Electrical Engg. Diploma holders) with relevant experience, currently employed (including proprietor/partners/directors, if any with requisite engineering qualification) with them for at least last 02 years.

c) The applicant shall with his application submit the latest Bank Solvency Certificate (from Nationalized or Scheduled Bank) for at least INR 100 lakh.

4. PREQUALIFICATION DOCUMENTS :- i) Availability: Copy of Press Advertisement, Pre-Qualification Notice,

Application Form –cum-Technical Document along with Annexes 1 to 4 can be downloaded from the Bank’s website http://www.sbi.co.in under section “Procurement News’ from 17.07.2017 to 05.08.2017 or can be collected in person during office hours on all working days from 17.07.2017 to 05.08.2017 from the address given below and from the office of the Project Architect at free of cost.

ii) Place of submission: The Assistant General Manager (P&E) State Bank of India Premises & Estate Department Local Head Office, Guwahati,

3rd Floor, “A” Block, Dispur, Guwahati -781 006. iii) Submission Time & date: Upto 02.00 PM on 08.08.2017. 5. INSTRUCTION TO APPLICANTS i) Duly completed application Form with Annexes I, II, III, & IV along with enclosures/documentary proof as prescribed in the said application form signed on each page by the authorised signatory should be collectively kept in a sealed envelope and must reach the undersigned as aforesaid in Para-4 above. Please super-scribe /write on the top of the envelope as “Application for Pre-qualification of Electrical Contractors for Construction of 34 Nos. Officers Quarters and Polobazar Branch Building (Electrical Work), State Bank of India at Polobazar, Shillong, Meghalaya.” ii) Any & all cost /expenditure incurred by the applicants in relation to making the application shall be borne by the applicant and nothing shall be paid by the Bank towards such expenditure incurred by the Applicant/s. iii) The applicants should strictly furnish all the information only on the formats furnished /provided/made available herein as per Para-4 above. The applications not complying with this requirement are liable to be rejected outright without assigning any reason as the sole discretion of the Bank. iv) All corrections and overwriting should be attested & countersigned by the authorised signatory of the applicant. v) If an applicant intends to give additional information for which specified space is not sufficient, he may furnish such information by adding extra sheets by specifying/indicating the same in the appropriate column/s. vi) Applications received after the stipulated date & time, incomplete/partly filled/unsigned applications, applications not accompanied with relevant annexed documents, enclosures, etc. are liable to be rejected outright without assigning any reason therefor at the sole discretion of the Bank.

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vii) Please ensure that the applications, annexed documents, enclosures etc are signed by the applicant’s «Authorised Signatory» only and proof of mode of authorisation (such as Power of Attorney, Partnership Deed indicating such authorisation, resolution, authorisation letter etc as applicable) is enclosed as prescribed in the Application Form. viii) Delay in submission of any part arising due to postal or any other irregularities at any stage will not be considered. The Bank will not be responsible for any damage in transit in case of postal delivery. ix) Price bids will be finalized by conducting e-reverse auction amongst the technically qualified firms having valid digital certificate.

ASSISTANT GENERAL MANAGER (P&E) STATE BANK OF INDIA

PREMISES & ESTATE DEPARTMENT 3 RD FLOOR, LOCAL HEAD OFFICE

DISPUR, GUWAHATI - 781 006

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APPLICATION FORM PRE QUALIFICATION OF ELECTRICAL CONTRACTORS FOR CARRYING OUT ELECTRICAL INSTALLATION WORK

RELATED TO CONSTRUCTION OF 34 NOS. OFFICERS QUARTERS AND POLOBAZAR BRANCH BUILDING FOR STATE BANK OF INDIA AT POLOBAZAR, SHILLONG, MEGHALAYA

Please strike-off which is not applicable.

1 a) Name of the applicant/organization

b) Full Postal Address of Firm

c) Contact Details (i) Phone No. (ii) Mobile No. iii) E-Mail ID (iv)Fax No.

2 Year of establishment Please enclose documentary evidence

3 Constitution of Firm (Enclose certified copies of documents as evidence).

Sole proprietorship/ Partnership /Private Ltd. / Ltd. Co. / Any other (Please specify)

4 Name of the Proprietor/Partners/Directors of the organization/firm Enclose certified copies of document as evidence.

5 Name/s of authorized signatory with designation

6 Valid Electrical Contractor’s License No. Please attach the License copy.

7 Valid Electrical Supervising License No. Please attach the License copy.

8 Mode of Authorization Enclose certified copies of document as evidence

Resolution / Partnership Deed / Registered Power of Attorney / Proprietor / Any Other ( Please specify)

9 Details of registration-whether partnership firm, company, etc. Name of registering authority, date and registration number (Note: partnership firms not registered with the appropriate authority need not apply) Enclose certified copies of document as evidence.

10 Whether registered with Govt./Semi Govt/Banks/CPWD/Municipal Authorities or any other Public Organization and if so, in which class and since when ? (Enclose certified copies of document as evidence). Name of Organization Category No. & Date of Registration Name of Organization Category No. & Date of Registration Name of Organization Category No. & Date of Registration

YES / NO

11 No. of years of experience in the field and details of work in any other field.

12 Average / Yearly turnover of the organization during last 3 years (year wise) and furnish audited balance sheet and Profit & Loss A/c. (Audited) for the last 3 years.

2014-15 2015-16 2016-17 Average :

13 Banker’s Details (i) Banker’s Name (ii) Full Postal Address

(iii) Telephone No. (iv) Account No. (v) Type of Account

14 Bank Solvency Limit ( Please enclose latest Solvency certificate from the Banker )

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15 PAN No. (Income tax) Enclose certified copies of document as evidence

16 Whether registered with sales tax department, if yes, CST No. State ST No. VAT / TAN No. Please enclose documentary evidence

17 Service Tax No. Please enclose documentary evidence

18 Goods and Service Tax(GST) No. Please enclose documentary evidence

19 Whether last three years IT returns filed (Pl. enclose certified copies of the I T return of the last three years.

20 Details of similar works executed & completed (ANNEXURE-1)

Please fill up enclosed Annex- I & enclose copies of work completion certificates

21 Details of similar works on hand (ANNEXURE-II). Please fill up enclosed Annex- II & enclose copies of LOI /work order / agreement

22 Details of Key Personnel Permanently employed (ANNEXURE-III).

Please fill up enclosed Annex- III

23 Other infrastructural information to be used/referred for this project (ANNEXURE-IV).

Please fill up enclosed Annex- IV

24 Furnish the names of -3- responsible persons along with their designation, address, telephone no., etc., for whose organization, you have completed the above mentioned jobs and who will be in a position to certify about the performance of your organization.

1 2 3

25 Whether any Civil Suit/litigation arisen in contracts executed during the last 10 years. If yes, please furnish the name of the project, employer, nature of work, contract value, work order and brief details of litigation. Give name of the Court, place, status of pending litigation.

Attach a separate sheet if required.

26 Information relating to whether any litigation is pending before any Arbitrator for adjudication of any litigation or else any litigation was disposed off during the last ten years by an arbitrator. If so, the details of such litigation are required to be submitted.

27 Please mentioned whether your any relative(s) is (are) working in the State Bank of India with the name, relationship, address etc.

28 Registration details for EPF/ESI and the Labour License details under the Labour Contract Act.

I/We have read and understood the Press notice, Pre-qualification Notice & this Application form along with Annexes and my/our firm full fills the ELIGIBILITY CRITERIA FOR PRE-QUALIFICATION described in the Pre-qualification Notice. I/We hereby confirm and certify that the information given above is correct and true and the enclosures annexed herewith are genuine to the best of my / our knowledge. I/We are authorized to sign and submit these documents for pre-qualification. I /We understand that if any stage it is found / noticed by the Bank that any information thus provided by us is untrue / incorrect partly or fully and in case of receipt of adverse / unsatisfactory report from other clients / Bankers, the Bank may not consider our application and / or may de-list us and / or may take any appropriate action against us.

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I /We also understand that partly / wrongly filled application and / or applications not on prescribed pro-forma and / or applications not accompanying relevant documents / enclosures / annexed documents are liable to be summarily rejected by the Bank. I / We understand that this is merely an application & does not entitles me /us to be necessarily pre-qualified by the Bank and Bank reserves the right to reject all and / or any application without assigning any reason whatsoever. SEAL OF THE FIRM (SIGNATURE OF AUTHORIZED SIGNATORY) PLACE : NAME : Note : Please enclose all the Annexure with relevant supporting documents.

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ANNEXURE – 1

LIST OF SIMILAR PROJECTS EXECUTED BY THE APPLICANT DURING THE LAST 5

(FIVE) YEARS

Notes:

1. Information has to be filled up specifically in this format. Please do not write remark “As indicated in

Brochure”.

2. Date shall be reckoned as on 31.03.2017.

3. For certificates, the issuing authority shall not be less than an Executive Engineer in charge.

Name of Authorized signatory Sign & seal of the applicant

Sr. No

Name of work/project with address

Name & full postal address of the owner. Specify whether Govt. Under taking along with name, address and contact Nos. of -2-persons (Executive Engineers or top officials of the organization).

Contract amount (Rs.) with copy o f work order & completion certificate from project in-charge

Stipulated time of completion (months) Enclose clients certificate for satisfactory completion

Actual time of completion (Months)

Actual amount of the project cost, if increased, give reasons

Name & Address of Architect/Consultant

Remarks

1 2 3 4 5 6 7 8 9

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ANNEXURE - II

LIST OF SIMILAR WORKS: ON HAND

Sr.

No.

Name of

work/project

with address

Name & full postal

address of the owner.

Specify whether Govt.

under taking along with

name, address and

contact Nos. of -2-

persons (Engineers or top

officials of the

organization)

Contract

amount

(Rs.) with

copy of

Work

Order

from

project

in-charge

Stipulated

time of

completion

(Months)

Present status

of the project Name &

Address of

Architect/c

onsultant

Any other

relevant

information

Notes:

1. Information has to be filled up specifically in this format. Please do not write remark “As

indicated in Brochure”.

Name of Authorized Signatory Sign & seal of the applicant

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ANNEXURE- III

DETAILS OF KEY PERSONNEL, GIVING DETAILS ABOUT THEIR TECHNICAL

QUALIFICATION & EXPERIENCE INCLUDING THEIR IN HOUSE ESTABLISHMENT

Sr.

No.

Name of

Prop.,

Partners,

Directors,

Employees

having

Technical

Qualificatio

n

Design

ation

Age Qua

lific

atio

n

Experi

ence

Nature of works

handled

Name of the

projects handled

along with

amounts

Date from

which

employed in

your

organization

Indicate

details of

experience

for similar

projects

1 2 3 4 5 6 7 8 9 10

Notes:

1. Information has to be filled up specifically in this format. Please do not write remarks “As indicated In

Brochure”.

2. Indicate other points, if any, to show your technical competence to indicate any important point in your

favour.


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ANNEXURE – IV

OTHER INFORMATION

Sr. No. Particulars

i) OFFICE INFRASTRUCTURE …

ii) WORKSHOP FACILITIES

a) Location

b) Land Area

c) Type of structure

d) Type of facilities

iii) LIST OF MAJOR EQUIPMENT /INSTRUMENTS IN POSSESSION OF THE FIRM

Note : Please furnish information in this pro forma only. Do not write ‘as per enclosed sheet/brochure’.


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ELEGIBILITY CRITERIA AND GENERAL CONDITIONS OF EMPANELMENT

a) Requirement of solvency, value of work executed and Annual Turnover is as under:

Classification of work

Minimum

Amount of

Solvency

certificate/

Net Means

proof

Minimum

Single Value

of One work

Completed

(Or) Minimum

Single value

of each two

works

Completed

(Or) Minimum

Single value

of each three

works

Completed

Minimum

Average

Annual

Turnover of

last 3 years

Works Completed in all respect during the Last 3 Years

Criteria

a) For Electrical

Work INR 100 lakh INR 133 lakh INR 83 lakh INR 66 lakh INR 50 lakh

b) For Electrical Work the respective firm must possess valid Electrical Contractor’s license valid in the State of

Meghalaya and Electrical Supervising License.

c) Applicants should be equipped with necessary infrastructure like building electric equipment, machinery and

tools, labour strength etc. for executing electrical installation work.

d) Applicants shall furnish their PAN No, VAT/Sales Tax No. Registration details of firm with PIN No, TIN No,

Service Tax No, GST etc. The applicant is to furnish the registration details for the EPF/ESI and the Labour

License details under the Labour Contract Act.

e) Relevant work orders and completion certificates for the same issued by the concerned department are to be

required to be furnished to fulfill the eligibility criteria.

f) Applicants shall furnish the address of their local Office at Guwahati / Shillong with name & cell phone no./e-

mail ID of the contact person.

g) Applicants shall submit valid E-mail ID & cell phone numbers.

h) For enabling assessment of an Applicant’s ‘Annual Turnover’ of the last 3 years, the Applicant must submit the

valid documents, namely: copy of Income Tax Returns, Profit & Loss Accounts and Balance Sheets for the last

3 years.

i) Applicants will authorize the Bank to obtain confidential reports from the clients of the applicants, to obtain

credit opinion from the Bankers, and to verify the work executed by the applicant.

j) The Bank is not responsible for the late receipt due to postal delay, strikes or any other reasons. Incomplete

applications are liable to be rejected summarily and the Bank reserves the right to accept or reject any or all

applications without assigning any reasons.

Assistant General Manager, (Premises & Estate), State Bank of India,

Local Head Office, Dispur, Guwahati-781006

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CHECK LIST

Name of the Applicant

Name of Work

Category

1) Application form.

2) Annex –I

3) Annex –II

4) Annex –III

5) Annex –IV

Enclosures:

Sl. No.

Particulars Submitted Checked Verified

For office use only

1 Copy of Registration of Company/ Memorandum of Articles/Association of Articles/ Partnership Dead

2 Solvency/ Net Means Certificate

3 Bank Credit sanction letter

4 I.T. Registration and Assessment order

5 Sales Tax Registration and Assessment Order

6 Service Tax Registration

7 Goods & Service Tax (GST) Registration

8 Copies of Mandatory Registration Certificate with EPF/ESI and Labour Commissioner

9 Balance Sheet and Profit & Loss Account for the last 3 years

10 Copies of Empanelment and registration details with other Dep’t/Organization

11 Work Completion Certificates, category wise

12 Copy of the Electrical Contractors License

13 Copy of the Electrical Supervisory License

14 Photographs of completed works

15 Signature in Applications and Annexure I & II

16 One cancelled Cheque of Bank’s A/c in the name of

the applicant

Tick √ in the column under the head ‘submitted’.