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EHS-GBP-02 GBF-02a

PRE-QUALIFICATION FORM – COMMISSIONING/ALLIED SPECIALIST

PART A

IntroductionThe purpose of this document is to provide the applicant with necessary information required to complete the form and the application submission process. This also provides details of supporting documents that are required as part of this submission.

New Construction projects within PCFC/Dubai World Jurisdiction may require the services of independent Commissioning specialist (also referred to as Commissioning agent or commissioning contractor or CxA) to carry out the green building facilitation during design and construction. EHS-Trakhees hereby provides the necessary information required for seeking Pre-Qualification within EHS as a “Commissioning / allied Specialist”

Evaluation ProcessThe Pre qualification of the applicant will be based upon a comprehensive review using some or all of the specific evaluation criteria listed below.

1.0 Experience in one or more of the following areas as described under1.1 Experience in successful commissioning of projects of various sizes and scope

including specific activities such as 1.1.1 Design review and other pre-construction activities1.1.2 Construction activities1.1.3 Post construction warranty phase activities.

1.2 Experience that is limited to “start-up” phase commissioning alone will NOT be acceptable.

1.3 Recent extensive experience with sustainable design and construction projects, specifically LEED / BREEAM/EHS projects.

1.4 Extensive experience in the design / design review of HVAC systems and energy management control systems.

1.5 Extensive experience in the field of operation and troubleshooting of HVAC, lighting, Renewable and energy management control systems.

1.6 Direct experience in monitoring and analyzing system operation using energy management control system trending or stand-alone measuring and data logging equipment.

1.7 Knowledge in Indoor Air Quality (IAQ) issues related to HVAC design and operations, including familiarity with proven solutions.

1.8 Knowledge in building operation and maintenance and O&M.

Revision: 04 Jan 2013 of 20

Note: Please refer to www.ehss.ae to ensure that this document is current and applicable

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EHS-GBP-02 GBF-02a

1.9 Knowledge in testing and balancing of both air and water systems. Familiarity with relevant codes / equivalent standard procedures and methods is required.

1.10 Excellent verbal and written communication skills, highly organized and able to work with both management and trade contractors.

1.11 Experience in writing commissioning specifications.1.12 Past experience of the key members of the team

2.0 Operating Resources

2.1 Hardware as applicable2.2 Software

3.0 Human Resources

4.0 Project Experience / Past Performance5.0 Organization and Management6.0 Quality

EHS shall register the Commissioning Authorities after a thorough completion of the pre qualification process. EHS as an Authority reserves the right to approve or reject any application without assigning any reason and no claim of whatsoever nature in this regard shall be entertained.

Documentation to be submittedFor New and Renewal pre-qualification applications, the documentary requirements are the following:

1. A valid trade license copy with office based in Dubai & Location map2. CVs of locally available engineers/consultants3. Evidence of UAE residence – passport copy with valid visa page4. Copies of academic and professional qualifications / certifications5. Project team / organization chart of the core team.6. Quality Certification and/or Quality Manual copy where applicable7. Approval from other relevant authorities if applicable8. Proven track record summary for major Green Building consultancy works undertaken.

Identify certified projects.9. Declaration regarding conflict of interest in the format provided.10. Declaration regarding blacklisting / default / litigation with any local or international

agency in the format provided.11. Proof of payment of Pre-qualification Application Fee12. Location map of your office in dubai.



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EHS-GBP-02 GBF-02a

GENERAL REQUIREMENTS OF COMMISSIONING SPECIALIST

The Commissioning specialist is expected to provide commissioning consultancy services as an independent agent employed by the owner / developer prior to construction and during construction, startup and testing of various systems to verify that the installed equipment and systems operate in conformance with the design intent and specifications and correctly interact with one another as per the design.

They shall be an independent contractor employed directly by the Owner. This company as a direct representative of the Owner/developer will act on the behalf of the Owner, and will have no other business attachments that conflict with the project contract, with the owner. Commissioning Specialist will work with the Contractor, subcontractors, Owner/developer, and the design team to accomplish the commissioning scope

The commissioning specialist shall not- be affiliated in any way with the Design Professional’s team members or the prequalified

Contractors- perform testing directly, but will witness tests performed by the contractor. All necessary

testing equipment shall be supplied by the contractor- be the project Test and Balance (TAB) Contractor; however the specialist may employ the

TAB if requested by the Owner.

Pre-qualified commissioning specialists have the responsibility to act as an independent third party and submit reports directly to EHS in a professional manner consistent with the intent of the prequalification. From time to time, EHS would review and revise the Pre-qualified list of these specialists . Should there be repeated unsatisfactory performance; EHS may remove any specialist’s name from the list consistent with the clause 3.7 “Disqualification/Removal from the list” of the procedure EHS-GBP-02. Procedure for Registration-Renewal of Consultants Contractors and Third Parties for Green Building Commissioning Specialist Services Rev. 03- final

NoteCommissioning specialists whose pre-qualification has expired are not eligible under any circumstances to carry out the services for the clients.

Understood and Agreed by:

Name of Consultant :

Director / GM Name :

Signature :

Date :



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TABLE OF CONTENTS

S.NO List Page

1 General Information 6

2 Range of Specialties & Services 7

3 Operating Resources 8

4 Human Resources 9

5 Resume Format 10

6 Experience/Past Performance 11

7 Organization & Management 13

8 Quality 15

9 Declaration 16

10 Additional Information 18



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PART B

Name and Address of Commissioning Specialist:

Date:



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EHS-GBP-02 GBF-02a

COMPANY NAME :

1.0 General Information Sheet

1 Name of the Company :

Address :

Telephone Numbers :

Fax Number :

E-mail Address :

2 Contact Person Name :

Designation :

3 Courier Address :

4 Location Plan : (Please attach location plan to show existing office)

5 Bank Information

Bank Name :

Address :

Contact Name :

Telephone Number :

6 Year of Establishment :



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COMPANY NAME :

2.0 Range of Specialties & Services

Please mark down on the table the type of services offered with respect to each discipline which best describes your Consultancy services in accordance with your commercial registration license/certificate. Indicate ONLY those services in which you have appropriate experience and expertise, which can be verified by EHS.

Type of Services provided

SL. Discipline A B C D E F G

2.1 Commercial Buildings

2.2 Low Rise Residential developments

2.3 High Rises

2.5 Hotel developments

2.6 Retail developments

2.7 Warehouses and Industrial developments

2.8 Homes / Villas

2.9 Others (Specify)

A Establishing / Reviewing Owners project requirements (OPR)B Developing Basis of Design (BOD)C Setting up the commissioning plan and specificationD Installation & Performance verificationE System manual for commissioned systemsF Summary commissioning reportG Post occupation Audit



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COMPANY NAME :

3.0 Operating Resources

3.1 Hardware

ItemNo. Hardware Number Type Capacity

3.1.1 Workstation / computers

3.1.2 Monitors

3.1.3 Plotters/Color Printers

3.1.4 Commissioning Tools

3.1.5 Measuring devices

3.1.7 Monitoring Equipment

3.1.8 Others *

3.2 Software

No. Discipline Software Version

3.2.1 Energy Modeling

3.2.2 Commissioning software

3.2.3 O & M Tools / software

3.2.4 Facility Management programs

3.2.5 Others (specify)



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COMPANY NAME :

4.0 Human Resources

SL. No.

Professional Discipline AvailabilityYes/No

NumberWork

ExperienceIntl. Gulf UAE

4.1 Commissioning Engineer

4.2 Energy Engineers (CEM Certified)

4.3 HVAC Engineer

4.4 Electrical Engineer

4.5 Technicians

4.6 FM personnel

4.7 Draughtsman/CAD Operator

4.8 Administration Staff

4.9 Accountant

4.10 Others *



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* To be listed out



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COMPANY NAME :

5.0 Resume Format

1. POSITION :

2. NAME :

3. DATE OF BIRTH :

4. NATIONALITY :

5. EDUCATION(State the name of the institution, its location and the year the qualification was obtained)

:

6. OTHER TRAINING :

7. LANGUAGE AND DEGREE OF PROFICIENCY

:

8. MEMBERSHIP OF PROFESSIONAL SOCIETIES

:

9. EXPERIENCE WITH CURRENT COMPANY

:

10. WORKING EXPERIENCE IN THE UAE :

11. WORK EXPERIENCE IN THE GULF :

12. WORK EXPERIENCE IN OTHER COUNTRIES

:

13. CURRENT BASE ADDRESS :

14. Please provide details of involvement in five (5) major projects.

SI NO.

PROJECT NAME LOCATION

CLIENT / CONSULTANT

/ CONTRACTOR

PROJECT VALUE

PROJECT DESCRIPTION

DUTIES PERFORMED



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COMPANY NAME :

6.0 Experience / Past Performance

6.1 Length in Business

InternationalGulfUAE

6.2 DETAILS OF INVOLVEMENT IN MAJOR PROJETS IN LAST 2 YEARS

SI.No Project Name Location Client Project

ValueProject

DescriptionDuties

Performed

1

2

3

4

5

6

7

Additional details of these projects have to be submitted in the below format

PROJECT DATA SHEET FOR PROJECT #1 (One Form per Project)

Project Name



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EHS-GBP-02 GBF-02a

Project Location

Owner’s Name

Address & Phone

Design Consultant

Contact Person contact phone

Main contractor

Contact Person contact phone

Gross Square feet

Project Timetable

Design Start date Construction start date

Construction completion date

Describe the project in brief:

Project under Dubai world jurisdiction? Yes / No

Describe briefly the commissioning services provided on the project

Did you face any challenges during CxA services? If so explain



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COMPANY NAME :

7.0 Organization & Management

7.1 Trade License

Please provide details of UAE Trade License (attach copy)

7.2 Pre-qualifications

Please provide details of pre-qualification with International, Gulf/UAE organization (attach copy of proofs of pre-qualification)

7.3 Organization Chart

Please indicate here or attach organization chart showing the company structure showing the positions of directors and all key personnel.

7.4 Manager in-charge Please indicate here the manager in-charge of the consultancy office and attach CV in the prescribed format.

7.5 Sub-Consultants

Please provide details of all main sub-consultants regularly used

SI NO. SUB-CONSULTANTS DISCIPLINE



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7.6 Joint Venture

Please provide details of joint venture for project/projects, otherwise state “Not Applicable”

7.7 Reference

Please provide details of the companies / personnel from whom reference can be obtained from the company

7.8 Insurance

Please provide details of the possession of PL / PI Insurance as applicable for your company (attach copy of the policy)



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COMPANY NAME :

8.0 Quality

8.1 ISO Accreditation

Please confirm whether your company is ISO accredited; please provide details.

8.2 Quality Statement

Please provide your company’s Quality Statement as relevant

8.3 Quality Assurance Manual

Does your company have Quality Assurance Manual? If so, attach copies of the cover and table of contents pages.



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COMPANY NAME :

9.0 Declaration

DECLARATION – CONFLICT OF INTEREST CLAUSE

Our company

hereby declares the following:

We will not accept any consultancy works to be conducted by our sister company or any company that is related to our firm in any way or where conflict of interest may exist

Our management does not have any direct relation to any Trakhees employee/s up to the fourth degree.

Our management has a direct relation to a Trakhees employee/s with the following information.

Employee Name :

Degree of Relation : First Secon

d Third Fourth




Signature :

Date :



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DECLARATION - BLACKLISTING

(Indicate Declaration regarding blacklisting / default / litigation with any local or international agency)

I hereby declare that our company, __ ___________________________________ has never been blacklisted or litigated by any local or international agency.




Signature :

Date :



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COMPANY NAME :

10.0 Additional Information

1) Do you have any affiliation/joint venture with training institutions / centers /Universities in the UAE?

2) Do you have access to green building(s) for real-time experience for clients?

3) Please list the number of local employees who will be trained?

4) Software proposed to be used to produce the deliverables

5) Have you successfully implemented the measurement and verification plan for your clients? Please explain. Use separate sheets if required for providing the information.

6) Have you ever been associated with a successful LEED project that achieved “Enhanced Commissioning” credit?

7) What, in your view, is the most effective way to train the operations staff of a new building?

8) Are you knowledgeable in building operation and maintenance and O&M training?



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9) How exactly do you carry forward the design commitments into the construction phase of the project? Please explain in detail.

10) Do you have experience in Auditing of existing buildings? If so please narrate with specific reference to the scope of works executed by you i.e. Type of auditing, implementation, monitoring etc



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