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PRE-PROPOSAL CONFERENCE – WEB CONSULTANCY SERVICES
.
3rd November 2
Technical Proposal
By
KRA Web Transformation Project Team
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OUTLINE OF THE PRESENTATION
Evaluation of Proposals
Overall Tender Evaluation Criteria
Tender Responsiveness
Requirements of the Technical Proposal
Comments and Suggestions of Consultants on ToRs
Professional and Academic Qualifications
Experience of consulting firms
Key Areas in the ToRs
Q&A
Contacts
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EVALUATION OF PROPOSALS
Tender Responsiveness
Technical Evaluation
Financial Evaluation
Contract Award
Contract Negotiation
Project Kick-off
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OVERALL TENDER EVALUATION CRITERIA
Criteria Maximum Score
Tender responsiveness Mandatory
Weighted technical specifications
scores
80
Weighted financial and delivery
schedules
20
Total 100
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TENDER RESPONSIVENESS (MANDATORY) 1. Certificate of Registration or Incorporation
2. Duly completed signed and stamped Confidential Business Questionnaire
3. Valid Tax Compliance Certificate
4. Combined Technical and Financial Proposals
NOTE:
All documents should be submitted as follows:
i. One original document (hard)
ii. One copy of the original document (hard)
iii. One soft copy
We recommend that in any part of the documents, where consultants are expected to append their signatures, they should also stamp.
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TECHNICAL PROPOSAL (80 MARKS) 1. Technical Proposal Submission Form (template provided on page 28)
2. Firms References (template provided on page 29)
3. Comments and Suggestions of Consultants on the Terms of Reference and on Data, Services and Facilities to be provided by the procuring entity (guidelines provided on page 30; consultants should make reference to the ToRs on page 42 – 52 and Evaluation matrix on page17 - 24)
4. Description of the Methodology and Work Plan for performing the Assignment
5. Team Composition and Task Assignments (template provided on page 32)
6. Format of curriculum vitae (CV) for Proposed Professional Staff (template provided page 33 - 34)
7. Time Schedule for Professional Personnel (template provided on page 35)
8. Activity (Work) Schedule (template provided on page 36)
(Refer to Page 27 – 36)
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COMMENTS AND SUGGESTIONS OF CONSULTANTS ON TORS
Responses should be based on the Terms of References (Page 42 -52)
The following titles should appear in proposals:
Background Information
Service Requirements
Proposed methodology and Tools
Mobilization Period
Reporting
Duration of the Project
Project Plan
Potential Issues/Risks
Terms of Payment
• The Evaluation Matrix (page 17 -24) provides further information that will be key in scoring proposals
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PROFESSIONAL AND ACADEMIC QUALIFICATIONS
Area Lead Consultant Associate Consultant
Number of pax: 1 2
Professional
Qualifications:
Digital/Web Strategy development
Digital Communication and Branding
Change Management
Project Management with Risk
Management skills
Training and Skills Needs Assessment
(managerial, technical and creative
capabilities related to Website and
CMS management and sustainability)
Stakeholder Identification, Analysis
and Mapping
Communication and User
research
Web design and development
(both front-end and back-end
capabilities)
Content Management
(Strategies, structures and
processes)
Academic
Qualifications
Degree
Over 5 years experience
Diploma
Over 3 years experience
NB: CVs should be provided as per the format provided on page 33 -34
Certificates relevant to the outlined areas of expertise should also be included
Full Score = 30 Cut off Score = 21
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EXPERIENCE OF CONSULTING FIRMS Over 5 years experience in Digital/Web Consultancy
Company profile
Reference letter from the bank
Organizational Experience:
3 Reference sites (clients), their telephone numbers, email addresses and contact person
Brief explanation of what kind of work was undertaken and the results realized within the last 5 years
NOTE:
1. The Firms’ References template is provided on page 29.
2. The explanation of work undertaken for each client should be relevant to the services that KRA seeks.
3. Full score: 25 Cut off score: 18
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EXPERIENCE OF CONSULTING FIRMS Over 5 years experience in Digital/Web Consultancy
Company profile
Reference letter from the bank
Organizational Experience:
3 Reference sites (clients), their telephone numbers, email addresses and contact person
Brief explanation of what kind of work was undertaken and the results realized within the last 5 years
NOTE:
1. The Firms’ References template is provided on page 29.
2. The explanation of work undertaken for each client should be relevant to the services that KRA seeks.
3. Full score: 25 Cut off score: 18
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KEY AREAS IN THE TORS Needs Assessment and Gap Analysis of the internal and external environment of KRA.
Skills assessment of the project team and staff critical to project implementation.
Provide recommendations that will guide implementation of the new solutions.
Identify key internal and external stakeholders relevant to project implementation.
Scope definition and development of technical and functional specifications.
Develop the Business Case and Project Cost Estimates/Budget options.
Recommend an internal staff structure with job descriptions relevant to the management of the new solutions.
Define and document the Information Architecture for the new solutions.
Develop the Content Management Strategy, structure and processes for organization-wide management of the new solutions.
Recommend and advise KRA on the optimal web hosting needs and security set-ups/controls that need to be considered.
Recommend and advise KRA on the software and hardware requirements for the new solutions.
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KEY AREAS IN THE TORS
Advise on the viable approaches that will lead to interfacing of the new Web portal with other business systems.
Identify, profile project risks and map out a Risk Management Strategy.
Provide a detailed Project Implementation Plan (reference to the Project Milestone Matrix on Page 51 – 52)
Training and Knowledge Transfer
NOTE:
1. Full score: 45 Cut off score: 31
2. The maximum score of the Weighted Technical specifications is 80
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Q & A
