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110427 JWC11 AH Match Commissioner Manual o f 57

IRB JUNIOR WORLD CHAMPIONSHIP

Match Commissioners Manual


Contents Foreword

1 Introduction Page 4 2 Tournament Information Page 7

3 Tournament Staff Page 16

4 Teams Page 17

5 Key Match Staff Page 20

6 Match Commissioner Job Description Page 22

7 Pre Match, Match and Post Match Responsibilities Page 24


Foreword Welcome to the IRB Junior World Championship 2011. We are delighted that Italy will host this Tournament and we would like to take this opportunity to thank the Federazione Italiana Rugby (FIR) for their hospitality and cooperation in organising this event. Being a Match Commissioner is an important role to undertake at any International Rugby Board tournament. We are delighted that you are joining the IRB Junior World Championship 2011 team to fulfil this critical role and we are sure that your expertise at this level will ensure a professional and smooth match day operation. The role is a unique and undoubtedly challenging one, working directly with the teams and all stakeholders to deliver matches in what is a major international sporting tournament. However, it is also important that you enjoy your IRB Junior World Championship 2011 experience. This manual is designed to provide you with the required level of details and information necessary for you to fulfil your task at the four IRB Junior World Championship 2011 venues. We hope that you will find this manual beneficial to your role. Please read the document in detail and I will be happy to answer any questions that you may have. All that remains is for me to wish you a successful and enjoyable IRB Junior World Championship 2010. I hope that you will find the experience of working at the very heart of the tournament both fulfilling and memorable. Kindest regards,

Philippe Bourdarias Tournament Director


1. Introduction 1.1 IRB The International Rugby Board (IRB) was founded in 1886. With its headquarters in Dublin, the IRB is the world governing and Lawmaking body for the game of Rugby Union. The day to day business of the Board is conducted by a professional staff of over 60, the majority of whom are based in Dublin. There are eight Regional Development Managers working in Europe, Asia, Africa, The Americas and Oceania. Rugby is played by men and women, boys and girls, in more than 120 countries across five continents. The IRB membership currently totals 98 Unions in full membership, 20 Associate members and six Regional Associations. The Executive Council, under the Chairmanship of Dr. Bernard Lapasset, meets twice a year. It consists of the eight foundation Unions each with two seats - Scotland, Ireland, Wales, England, Australia, New Zealand, South Africa and France. Argentina, Canada, Italy and Japan each have one seat on the Council as does each of the Regional Associations, of which there are five. There are a number of tournaments under IRB control, including the Women’s Rugby World Cup, Rugby World Cup Sevens, IRB Sevens World Series, IRB Junior World Championship, IRB Junior World Rugby Trophy, IRB Nations Cup and IRB Pacific Nations Cup. The principal IRB property is, however, Rugby World Cup. 1.2 Tournament Background The annual IRB Age grade Tournaments are part of the rugby calendar and important to the game’s growth and development. They provide a platform for the future stars of world rugby to gain valuable experience of international competition. The first age grade Tournament was organised by FIRA-AER (European Rugby Association) in 1969 in Barcelona and was won by France. Up until 2008, there were two age grade tournaments every year at two age grade levels, one for under 19’s and one for under 21’s. Further to lengthy discussions, it was decided that there would be only one age grade competition level at under 20 level. Subsequently, two new tournament were created to replace the under 19’s and under 21’s, namely the IRB Junior World Championship gathering the 16 best teams in the world and the IRB Junior World Rugby Trophy with 8 teams qualified from Regional Tournaments. In 2009, it was decided that the number of teams would be reduced to 12 for the IRB Junior World Championship, in order to increase the competitiveness of the Tournament but also to lower the organisation costs for the Host Unions and the IRB. The 2010 Tournament was the first one with just 12 teams.


Results from IRB Age Grade Tournaments

IRB U19 Junior World

Championship

IRB U21 Junior World

Championship

2002 Italy Winner: New Zealand

South Africa Winner: South Africa

2003 France Winner: South Africa

England Winner: New Zealand

2004 South Africa Winner: New Zealand

Scotland Winner: New Zealand

2005 South Africa Winner: South Africa

Argentina Winner: South Africa

2006 UAE Winner: Australia

France Winner: France

2007 Ireland Winner: New Zealand

No competition played

Results from IRB Junior Tournaments

IRB Junior World Rugby Trophy

IRB Junior World Championship

2008 Chile Winner: Uruguay

Wales Winner: New Zealand

2009 Kenya Winner: Romania

Japan Winner: New Zealand

2010

Russia Winner: Italy

Argentina Winner: New Zealand


2. Tournament Information 2.1 Promotion and Relegation The 12th placed team of the IRB Junior World Championship 2011 will be relegated to the IRB Junior World Rugby Trophy 2012, while the winner of the IRB Junior World Rugby Trophy 2011 will be promoted. The IRB Junior World Championship was won in 2010 by New Zealand. Samoa were relegated to the IRB Junior World Rugby Trophy and Italy, having taken the title in that competition were promoted to the Championship.

12 teams

8 Teams

Regional Qualification: 6 teamsAsia, Europe, Africa, Oceania, North/Central

America and South America

1 Promoted1 Relegated

Yearly Tournaments

Age group:over 18 / under 20


2.2 Tournament Format

Match Venues

Rovigo: Stadio Mario Battaglini Treviso: Stadio Comunale di Monigo

Padova: Stadio Plebiscito

Pools

Pool A Pool B Pool C 1. New Zealand 2. Australia 3. South Africa 6. Argentina 5. France 4. England 7. Wales 8. Fiji 9. Ireland 12. Italy 11. Tonga 10. Scotland

Match Schedule MATCH DAY 1: FRIDAY, 10, JUNE

No. Kick -off Group Match Venue 1. 18.10 C England v Ireland Treviso 2. 20.10 A Italy v New Zealand Treviso 3. 18.10 A Argentina v Wales Padova 4. 20.10 C South Africa v Scotland Padova 5. 18.10 B Australia v Tonga Rovigo 6. 20.10 B France v Fiji Rovigo

MATCH DAY 2: TUESDAY, 14, JUNE

No. Kick -off Group Match Venue 7. 18.10 C England v Scotland Treviso 8. 20.10 C Ireland v South Africa Treviso 9. 18.10 B Australia v Fiji Padova 10. 20.10 B France v Tonga Padova 11. 18.10 A New Zealand v Wales Rovigo 12. 20.10 A Italy v Argentina Rovigo

MATCH DAY 3: SATURDAY 18, JUNE

No. Kick -off Group Match Venue 13. 18.10 A Italy v Wales Treviso 14. 20.10 B Australia v France Treviso 15. 18.10 A Argentina v New Zealand Padova 16. 20.10 C England v South Africa Padova 17. 18.10 B Fiji v Tonga Rovigo 18. 20.10 C Ireland v Scotland Rovigo


At the end of the pool phase the teams will be seeded based on the position in which they finished in their respective pools.

1st Seed Pool winner with most competition points 2nd Seed Pool winner with 2nd most competition points 3rd Seed Pool winner with 3rd most competition points 4th Seed Pool second place with most competition points 5th Seed Pool second place with 2nd most competition points 6th Seed Pool second place with 3rd most competition points 7th Seed Pool third place with most competition points 8th Seed Pool third place with 2nd most competition points 9th Seed Pool third place with 3rd most competition points 10th Seed Pool fourth place with most competition points 11th Seed Pool fourth place with 2nd most competition points 12th Seed Pool fourth place with 3rd most competition points

Based on the seedings the allocation of 4th round matches will be as follows: MATCH DAY 4: WEDNESDAY, JUNE 22

No Match Venue For Rankings 9 - 12 19. 18.00 10th Seed v 11th Seed Rovigo 20. 20.10 9th Seed v 12th Seed Rovigo For Rankings 5 - 8 21. 18.00 6th Seed v 7th Seed Padova 22. 20.10 5th Seed v 8th Seed Padova Semi Finals 23. 18.00 2nd Seed v 3rd Seed Treviso 24. 20.10 1st Seed v 4th Seed Treviso

MATCH DAY 5: SUNDAY, JUNE, 26

No. Kick -off

Match Venue

25. 12.00 Winner Match 19 v Winner Match 20 Rovigo 26. 14.10 Loser Match 19 v Loser Match 20 Rovigo 27. 12.00 Loser Match 21 v Loser Match 22 Treviso 28. 14.10 Winner Match 21 v Winner Match 22 Treviso 29. 17.00 Loser Match 23 v Loser Match 24 Padova 30. 19.10 Winner Match 23 v Winner Match 24 Padova

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2.3 Tournament Rules

Refer to Section 5 of the Terms of Participation

2.3.1 Laws

The Tournament shall be played according to the current IRB Laws of the Game and the IRB Regulations Relating to the Game, subject to additional specifications contained in these Terms of Participation and subsequent communications of the IRB. These Laws and Regulations can be found on the IRB website: www.irb.com . 2.3.2 Tournament Format 2.3.2.1 Pool Phase (Rounds 1, 2 and 3) The 12 Teams competing in the IRB Junior World Championship 2011 have been seeded into 3 Pools of 4 Teams (see Section 2.3). Match Points System Teams will play each other in each Pool and on a round robin basis and Match points will be awarded on the following basis: 4 points for a win 2 points for a draw 1 point for scoring 4 or more tries 1 point for losing by 7 or less than 7 points 0 points for a loss Points will be awarded at the completion of each Pool Match and no extra time shall be played. Ranking at the Conclusion of the Pool Phase Ranking Within Pools At the conclusion of the Pool phase, the Teams in a Pool are ranked one through four based on their cumulative Match points, and identified respectively as winner, runner up, third and fourth. If, at the completion of the Pool phase, two or more Teams are level on Match points, then the following criteria shall be used in the following order until one of the Teams can be determined as the higher ranked: (i) the winner of the Match in which the two tied Teams have played each other

shall be the higher ranked;

(ii) the Team which has the best difference between points scored for and points scored against in all its Pool Matches shall be the higher ranked;

(iii) the Team which has the best difference between tries scored for and tries scored against in all its Pool Matches shall be the higher ranked;


(iv) the Team which has scored most points in all its Pool Matches shall be the higher ranked;

(v) the Team which has scored most tries in all its Pool Matches shall be the higher ranked; and

(vi) if none of the above produce a result, then it will be resolved with a toss of a coin.

Seeding for Round 4 At the end of the Pool phase, the Teams will be seeded based on the position in which they finished in their respective Pools.

1st Seed Pool winner with most competition points 2nd Seed Pool winner with 2nd most competition points 3rd Seed Pool winner with 3rd most competition points 4th Seed Pool second place with most competition points 5th Seed Pool second place with 2nd most competition points 6th Seed Pool second place with 3rd most competition points 7th Seed Pool third place with most competition points 8th Seed Pool third place with 2nd most competition points 9th Seed Pool third place with 3rd most competition points 10th Seed Pool fourth place with most competition points 11th Seed Pool fourth place with 2nd most competition points 12th Seed Pool fourth place with 3rd most competition points

If two or more Teams are level on Match points, then the same criteria as that used after the Pool rounds (Ranking within Pools) will be used (excluding criteria (i)) - see above (ii) to (vi)). Based on the seedings, the allocation of 4th round Matches will be as follows: MATCH DAY 4: WEDNESDAY JUNE 22ND

No Match Venue For Rankings 9 - 12

19. 10th Seed v 11th Seed 20. 9th Seed v 12th Seed

For Rankings 5 - 8 21. 6th Seed v 7th Seed 22. 5th Seed v 8th Seed

Semi Finals 23. 2nd Seed v 3rd Seed 24. 1st Seed v 4th Seed

2.3.2.2 Finals (Rounds 4 and 5) For the Finals, if Teams are tied at full time, then the winner shall be determined through the following sequential criteria; (i) Sudden Death / Extra Time – following an interval of 5 minutes, extra time of

10 minutes each way (with an interval of 5 minutes) shall be played. During the extra time periods, the first Team to score any points (a try, a successful penalty kick or a drop goal) shall be declared the winner.


(ii) Kicking competition – if, after the extra time periods, no winner can be declared, a kicking competition will be organised between the two Teams. The winner of that competition shall be declared the winner of the Match.

The kicking competition shall take place as follows: (i) All Players and Match Officials will remain on the playing enclosure. The

referee will call the captains of the two Teams to the centre of the pitch and will conduct a coin toss. The winner of the coin toss then may either choose which Team kicks first (in which case the loser chooses the end at which all kicks will be taken) or choose the end at which all kicks will be taken (in which case the loser chooses which Team kicks first).

(ii) Each Team captain must nominate 5 Players to participate in the kicking competition. Only the 5 Players nominated by the captain’s and present on the playing enclosure at the time of the completion of the extra time may take part in the kicking competition. No injured, substituted or dismissed Player may take part at any time. The order in which the Player kick does not have to be pre-determined.

(iii) The Match Officials and Team Members will assemble on the halfway line.

Team Members must remain behind the halfway line in the side of the playing area not used for the kicking competition. No one except the referee, two assistant referee and two ball boys is allowed in the part of the playing area being used for the competition.

(iv) The five Players from each Team will place kick from three different points, all

on the 22 metre line, as follows: First point: directly in front of the posts Second point: on the 15 metre line on the left hand side facing the posts Third point: on the 15 metre line on the right hand side facing the posts

(v) The referee will start the competition by calling the first Player selected from

the Team kicking first to the first kicking point. Once the Player has taken the kick, the referee calls a Player from the opposing Team to kick from the same point.

(vi) The next two Players (one from each Team) will kick from the second point in turn. This will continue until all five Players from each Team have kicked (the next Players kicking respectively from the third point, first area and finally the second point), or until one Team is unable to equal the score of the other Team within the remaining number of kicks.

(vii) If there are an equal number of successful kicks once each Team has

completed its five kicks, the competition continues on a “sudden death” basis, following the same order of kickers used in the first five kicks.

(viii) The competition will continue two kicks at a time (one from each side), going progressively through the three kicking areas stated above (and repeating the process if necessary) until one Player succeeds with a kick and the Player from the other side taking the same kick misses it. Once this occurs, the Team of the Player who succeeded with the kick will be declared the winner. Each of these additional kicks shall be taken by the same 5 Players in rotation.


Throughout the kicking competition:

(i) Once a Player has been handed the ball by the referee on the kicking point, he must take the kick within one minute. Should he take longer, the referee shall declare the kick void and therefore a miss.

(ii) After each kick, the referee records the number of the Player and whether

or not the attempt was successful. The Match Commissioner will record the same details on the official Match report.

(iii) Once a Player has completed his kick, he shall return to stand with his

Team behind the halfway line in the side of the playing area not used.

Please refer to the diagram on the following page w hich demonstrates the operation of the kicking competiti on


Organisation of Penalty Kick Competition

Referee

TJ

TJ

4th Official + 5 kickers Team A

5th Official + 5 kickers Team B

Replacements and Substituted Players

Replacements and Substituted Players

Team A

Team B

1st point (1st and 4 th kick)

2nd point (2nd and 5 th kick)

3rd point (3rd kick)

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2.3.3 Delayed, Postponed, Abandoned and Cancelled M atches

If a Team refuses to play or abandons a Match in progress without the prior consent of the referee, that Team will score no Match points and its opponent will be given four Match points as winner of the Match. The Team declared winner will keep its score for and will have no points scored against. The Team declared loser will keep its points scored against and will have no points scored for. The Tournament Director and/or the Disputes Committee will decide upon the further participation of the Team in the Tournament which has refused to play or abandoned a Match in progress. In the interests of the Teams, the commencement of Matches at the scheduled time shall be the first priority in all instances. However, in circumstances deemed necessary by the IRB, Matches may need to be delayed, postponed, abandoned, or cancelled. All decisions in this regard shall be communicated to Teams by the Match Commissioner. 2.3.4 Match Stopped If a Match is stopped by the referee, the following procedure will apply: (i) Where a Match is stopped either at half time or during the second half, and cannot be

completed the same day, the result will stand.

(ii) Where a Match is stopped in the first half, and cannot be completed the same day:

(a) if the Match can be played the following day, then it will resume with the outstanding scores and time to play,

(b) otherwise the result of the first half will stand,

(c) in the knock-out rounds if the Teams are drawn, the winner shall be determined in

accordance with the following criteria, in the following order:

i. the Team which has scored most tries during the Match is declared the winner;

ii. the Team that has received less red cards during the Match is declared the winner;

iii. the Team that has received less yellow cards during the Match is declared winner;

iv. if none of the above produce a result, then the winner will be determined with a toss of a coin.


3. Tournament Staff 3.1 JWC 2011 IRB Tournament Staff 3.2 Competition Venues Organisation

Tournament Director

Philippe Bourdarias

Tournament Administrator

Tracy O’Callaghan

Match Commissioners

Match Officials Manager

Paddy O’Brien

Media Manager

TBC

Anti Doping Manager

Ilaria Baudo

Tournament s Project Coordinator

Alison Hughes

Journalists, Photographers, MPO’s, Scorers

Match Officials

Performance Reviewers

Match Analyst

Designated Disciplinary Official

Susan Ahern

Venue / Match Management

Security Technology

Sports Presentation

Accreditation Commercial Programme

Match Doctor

Match Press Officer

Match / Stadium Facilities & Logistics

VIP & Hospitality

Ball Boys

Citing Commissioners & Judicial Officers

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4. Teams 4.1 Terms of Participation The Terms of Participation is the document that sets out the rules, regulations and operational information in all areas required by Participating Unions in planning and preparing for, and participating in, the is signed by all the teams and teams’ members 4.2 Number of players and Staff The Teams are composed of 32Liaison Officer is provided by the Tournament. Among the 6 staff members, there must be:

• 1 Team Manager • 1 Team Doctor

4.3 Country Flags

Argentina

Australia

England Fiji

France

Ireland

Italy


of Participation

The Terms of Participation is the document that sets out the rules, regulations and operational information in all areas required by Participating Unions in planning and preparing for, and participating in, the IRB Junior World Championship 2011is signed by all the teams and teams’ members

Number of players and Staff

32 Team Members: 26 players and 6 Team Officialsis provided by the Host Union and is dedicated to the team during the

staff members, there must be:

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The Terms of Participation is the document that sets out the rules, regulations and operational information in all areas required by Participating Unions in planning and

Championship 2011. This document

Team Officials. One and is dedicated to the team during the


New Zealand

Scotland

South Africa

Tonga

Wales

4.4 Liaison Officer The Liaison Officer (LO) and his assistant His/her duties are:

• To accompany the team to which he/she is assigned during the tournament (matches, activities and events), from the time th

• To coordinate all important • To ensure the team is receiving all relevant information from the Tournament

organisers • To assist the team and carry out any other tasks which can be

him/her In order to accomplish these responsibilities,and contact lists required to accomplish his/her tasks and will also make sure that hgiven assistance at every venue. The LO will receive the same accreditation as the team so as to have access to the same zones in the stadiums, the official hotel and the training grounds.


The Liaison Officer (LO) and his assistant are sometimes also called the team attaché.

To accompany the team to which he/she is assigned during the tournament (matches, activities and events), from the time they arrive until their departure

all important team information and distribute it as necessary ensure the team is receiving all relevant information from the Tournament

and carry out any other tasks which can be reasonably expected of

In order to accomplish these responsibilities, the FIR will provide each LO with all documents and contact lists required to accomplish his/her tasks and will also make sure that hgiven assistance at every venue.

The LO will receive the same accreditation as the team so as to have access to the same zones in the stadiums, the official hotel and the training grounds.

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sometimes also called the team attaché.

To accompany the team to which he/she is assigned during the tournament (matches,

team information and distribute it as necessary ensure the team is receiving all relevant information from the Tournament

reasonably expected of

will provide each LO with all documents and contact lists required to accomplish his/her tasks and will also make sure that he/she is

The LO will receive the same accreditation as the team so as to have access to the same


4.5 Liaison Officers’ List

Teams Name email Phone Argentina Australia England Fiji France Ireland Italy New Zealand Scotland South Africa Tonga Wales

4.6 Team Kit Specifications All clothing and equipment used for playing and training by Players participating in the IRB Junior World Championship 2011 must comply with the Team Kit Guidelines set out in the Terms of Participation. These specifications relate to all clothing worn in Training Venues, Match Venues and at official Events, including media interviews. Further, any advertising on the Team Kit shall comply at all times with applicable local laws including in relation to advertising standards with respect to regulated industries, for example, gambling, alcohol and tobacco. Each Participating Union must ensure the Tournament Mark is worn on the right sleeve of the playing jersey. Each Participating Union will receive 80 badges from the IRB for this purpose


5. Key Match Staff

5.1 Match Press Officer (MPO) 5.1.1 Objectives

• Appointed by the Host Union • Responsible for overseeing the media operations at the venue

5.1.2 Official Communications The only official spokesperson for the Tournament is the IRB Tournament Director. 5.2 Anti-Doping Team 5.2.1 Anti-Doping Manager He is the IRB representative at the Tournament regarding the anti-doping programme. He supervises the tests to make sure that they are carried out according to the IRB regulations. In-competition testing will be carried out throughout the competition but all the matches may not be tested. The Match Commissioners will be informed in the morning of the match which matches are tested. This information must be kept confidential and the Host Union staff must not be informed 5.3 Match Officials 5.3.1 Match Official Team

• The referee • The assistant referees (they officiate for the 2 matches played at the venue) • The 4th and 5th official • TV Match Official (TMO) – only for the Final and Bronze Final • Referee Performance Reviewer (1 per venue)

5.3.2 Schedule They are based at the IRB Official hotel and will travel to and from the venue on the same day:

• Arrival: as latest 1 hour before the match • Departure: on the same day after the match

5.3.3 IRB Match Officials Panel The IRB Match Official’s panel for the comprises of:

• 12 Match Officials • 4 Performance Reviewers • 1 Referee Manager • 1 Referee Administrator

1 Game Analyst 4th and 5th officials are provided by the Host Union


5.4 Venue Manager Appointed by the Host Union but generally a permanent member of the Venue staff, the

Venue Manager is responsible for all the logistics connected with the running of the stadium

5.5 Match Doctor Appointed by the Host Union, the Match Doctor is responsible for all Medical matters during

the match. The Match Doctor can be called upon by the Team, the referee or can attend to a player of his/her own volition.

5.6 Security Manager

Appointed by the Host Union the Security Manager is responsible for the security of the venue on a match day.


6. Match Commissioner Job Description 6.1 Objective The IRB Match Commissioner is the senior IRB official at each match. He is responsible for matters relating to the playing enclosure, the conduct of the match, adherence to the Terms of Participation and the elements related to Teams in the organization of each match. The IRB Match Commissioner will also adjudicate on Team Managers disputes where appropriate, including disputes regarding match day run times, team arrivals and warm up times. Match Commissioners will report to the IRB Tournament Director and liaise primarily with Team Managers and Venue Managers. 6.2 Principal Responsibilities Ongoing

Maintain close contact with IRB Tournament staff to maintain knowledge of existing or potential issues, both Tournament-wide and specific to teams or venues. Manage such issues to reduce and eliminate risk and impact.

Build and maintain close relations with the Venue staff, in particular Match Management staff

Pre-Match Day

Match Management Meet with the Venue Management staff to review match-specific planning (run sheet, venue layout, medical, broadcasting and media)

Captains Runs Attend Captains Runs and review match day operations with the Team Manager of each team

Match Day (pre-Match)

Represent IRB Represent IRB in all matters relating to the playing enclosure, the conduct of the Match and the elements related to Teams in the organisation of each Match, through maintaining contact with the Venue Manager and the IRB Match Press Officer

Pre-Match Meeting Conduct the pre-match meeting with all the match stakeholders

Tournament ToP Monitor the implementation of the Tournament Terms of Participation by Teams and Team Members and address any potential breaches

Synchronise timings Ensure all key operational staff have synchronised times to avoid disagreements and misunderstandings

Maintain run-sheet Ensure the Match day run sheet is respected by all parties and resolve any variances and issues


Review venue facilities Review the venue match facilities to ensure that everything is prepared to start the match and address potential concerns and issues with Match officials and/or Venue Management staff. In particular, review the field of play and playing enclosure

Liaise with Managers Meet Team Managers on arrival of teams at the Match venue and act as a liaison for Team Managers on issues of conduct of the Match and compliance with the Tournament Terms of Participation.

Monitor team kit Monitor team kit and clothing to ensure compliance with the Tournament Terms of Participation and address any potential issues with Team Managers

Determine delays Implement the delay and postponement policies as required

Team entry to field Monitor timings to ensure teams leave their dressing rooms at the correct times and address any delays

Match Day (during Match)

Monitor Match Operations Monitor operations on the field of play including technical zones,

substitutes benches and replacements warm-ups.

Team entry to field Monitor timings at half-time to ensure Teams leave their dressing rooms at the correct times and the second half is kicked off at the right time

Match Day (post-Match)

Maintain run-sheet Ensure the post-Match media aspects of the Match day run sheet are respected by all parties and resolve any variances and issues

Contact with media It should also be noted that it is not within the scope of the match Commissioner to make public comments to the media. Comment is made by the Tournament Director and is facilitated through the IRB Match Press Officer.

6.3 Key Skills and Attributes

• High level of experience in managing international Rugby events and tournaments • Excellent verbal communications skills • Good inter-personal skills • Proven ability to operate in pressured situations • Excellent spoken English


7. Pre Match, Match and Post Match Responsibilities

7.1 Pre Captain’s Run Day Two days before match day the Match Commissioner should ensure he has the following documentation: • an up to date list of the Referee appointments • an up to date contact sheet • the checklist for Match Organisation • the match day run sheet

Ensure you have copies of music (anthems, run out) and flags of teams if necessary, along with any text necessary for the PA announcer. 7.1.1 Run Sheet • Match Day run sheets must be prepared by the Match Commissioners and sent to the

Tournament Office as latest 2 days before each round. • Timings in the Match Sheet sample are indicative. The Match Commissioner is in charge

of adapting the Run-sheets for each match. The following factors have to be taken into account: o Distance between the end of the tunnel and the final position of the teams for the

protocol o Duration of the anthems o Cultural rituals

• Match Day run sheets for each specific Match must be provided by the Match Commissioner Team Managers at their Captain’s Run.


DRAFT MATCH DAY RUN SHEET

TIMING (MINUTES)

ACTIVITY LOCATION

Kick Off - 120 Gates open to the public - 90 to - 60

Teams arrive and are escorted to changing rooms. Team Manager signs off Final Team Sheet with MPO Teams can start to warm-up upon arrival

Dressing Room Area

- 50 to - 40 Team clothing / equipment check with Match Officials Match Officials instruction

Changing Rooms

- 40 Coin toss in tunnel with Referee and two Captains. Winning captain must nominate his chosen option: Kick off / Choice of End (if applicable)

In tunnel

- 10 Both Teams to return to changing room. - 8 1 minute call to each Team

Changing Rooms

- 7 Teams leave the dressing rooms and line up in the tunnel as directed by Match Commissioner. Single file – Captain first

- 6 Teams take to the field Teams line up for anthems

- 5.30 Teams positioned for anthems On pitch - 5 Anthem Team A* On pitch - 3.30 Anthem Team B On pitch - 2 Ceremonial Cultural Rituals (e.g. haka if appropriate) - 1 Final preparations On pitch

Kick off 1 st half

Half Time (10 minutes)

Half Time is 10 minutes whistle to whistle. Teams are called with 2 minutes to kick-off DIFFERENT IN OPS SHEET

Kick off 2 nd half

After Final Whistle

Flash interviews on the field or close to the changing rooms (90 seconds) if applicable DIFFERENT IN OPS SHEET

+ 5 Player / Coach interviews – Losing team In Dressing

Room Area

+10 Player / Coach interviews – Winning team In Dressing

Room Area

+ 15 Citing Commissioner liaise with the team managers to check if they want to report any incident

In Dressing Room Area

+60 Teams receive Match DVD In Dressing

Room Area

*Except for matches involving the Host Team where the Host Team anthem is always played second


7.1.2 Checklist for Match Organisation The checklist for Match Organisation summarises the key information regarding the match and will be produced by IRB and available from the Tournament office. The Match Commissioner must ensure that the information contained in the checklist is correct. He also must ensure that all match key stakeholders receive the list before the match. This includes the team managers (at Captain Runs briefing together with the Run Sheet) and the rest of the stakeholders (at the pre-match meeting at the latest).


IRB Junior Wor ld Championship

2011 - I ta ly

Checklist for Match Organisation

Match No

1. Match

Team A Team B

Played in: Date:

Stadium: Time

Deadline for the teams to arrive at the stadium:

2. Teams

2.1. Team A : 2.1. Team B:

2.2. Team Manager 2.2. Team Manager 2.3. Colours Shirts: 2.3. Colours Shirts: Shorts: Shorts: Socks: Socks: Bibs Bibs 2.4. Dressing rooms 2.4. Dressing rooms 2.5 Liaison Officer Name: 2.5. Liaison Officer Name: Mobile No: Mobile No:

2.6. Substitutes’ bench Left (when leave the tunnel) 2.6. Substitutes’ bench Right (leaving the tunnel)

3. Officials in Charge

3.1. Organisation Name Mobile Number Match Commissioner

Host Union Representative

IRB Representative

Venue Manager 3.2. Refereeing Referee

Touch Judge 1

Touch Judge 2

Shirts (colour)

Citing Commissioner 3.3 Health & Safety

Venue Security Manager

Match Doctor 3.4. Media

Match Press Officer

Does either Team have a cultural challenge to perform? Team A _________________ Team B _______________


7.2 Captain’s Run Day 7.2.1 Match Team Sheet The Match Team Sheet is the list of players that have been selected by each team to play in any given match. A maximum of 22 players can participate in a match (15 starters and 7 substitutes). The numbering of players, including replacements, on the Match Team Sheet is to be done according to the IRB Handbook (Regulations 15.1.1). The Match Team Sheet for each Match shall be completed and submitted to the Tournament Office no later than 24 hours prior to the kick-off time of the Match. The Match Commissioner should ensure he/she is in possession of a copy of the Match Team Sheet prior to the Captain’s Run. A sample of the match team sheet is below.


MATCH TEAM SHEET

PLEASE PRINT CLEARLY IN BLOCK LETTERS

MATCH

VS

UNION:

DATE:

CONTACT (E-MAIL / ADDRESS / FAX NO.):

SHIRT NUMBER FIRST NAME SURNAME 1. LOOSE HEAD 2. HOOKER 3. TIGHTHEAD 4. LOCK 5. LOCK 6. BLINDSIDE 7. OPENSIDE 8. NO. 8 9. SCRUM HALF 10. OUTSIDE HALF 11. WING 12. CENTRE 13. CENTRE 14. WING 15. FULLBACK 16. FRONT ROW 17. FRONT ROW 18. 19. 20. 21. 22.

PLEASE INDICATE CAPT AIN WITH A “C” IN FR ONT OF HIS NAME TEAM MANAGER’S SIGNATURE:

TO BE COMPLETED AND SIGNED BY THE TEAM MANAGER AND SENT BY E-MAIL TO:

[email protected] BY NO LATER THAN 24 HOURS PRIOR TO THE KICK-OFF OF THE MATCH


7.2.2 Field of Play It is the responsibility of the Match Commissioner to ensure that the field of play markings comply with the Laws of the Game and that the pitch flags (and post protectors) are in position for the Captain Runs and before the warm-up of the first match of the day.


The flag posts must be in compliance with the following: • there are 14 flag posts with flags, each with a minimum height of 1.2 metres off the

ground • eight flag posts must be positioned at the intersection of touch-in-goal lines and the goal

lines and at the intersection of the touch-in-goal lines and the dead ball lines • these eight flag posts are outside the in-goal area and do not form part of the playing

area • the six other flag posts must be positioned in line with the 22-metre lines and the halfway

line, two metres outside the touchlines and within the playing enclosure • each flag post will have a protective covering

7.2.3 Stadium Branding The Match Commissioner must ensure that the following branding is in place at the match venue. The branding should be checked on Captain’s Run day and re checked on the morning of the Match. • Directional Signage

• Pitch painting: the Tournament logo must be displayed in the middle of the pitch


• Post protectors and pitch flags

• Perimeter Boards

7.2.4 Changing rooms / Tunnel area The changing rooms and tunnel areas comprise the following elements: • the tunnel • four changing rooms and the Match Officials dressing room • Anti-doping station • Match medical room • Multi-flash interview area: in normal circumstances, the flash interviews will take place

on the pitch; the flash interview area will only be used in case of bad weather

PERIMETER BOARDS PLAN

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20IRB.COM IRB IRB IRB.COM

21 33

22 34

23 35

24 36

25 GILBERT IRB.COM 37

26 IRB.COM IRB.COM 38

27 39

28 40

29 41

30 42

31 43

32 44

KRC KRC45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64

Camera Arc Host Union

Blind side IRB

IRB JWC10

Camera


7.2.5 Allocation of side Team A are situated on the left as you leave the tunnel to enter the pitch. Team B are situated on the right as you leave the tunnel to enter the pitch. This applies to technical zones, coaches seating, change room allocation, warm up area pre match, position for anthems, flying of flags and any other decision to be made requiring team positions. 7.2.6 Key groups and seating The following groups will have access to the Competition areas. On Match day, all the seats in the stands must be clearly marked with the appropriate signs which should be in place prior to the captains run. • Match Commissioner has a seat with immediate access to the playing area • Substitutes will sit on pitch side or in the stands with easy access to the playing

enclosure • Team staff on the pitch (warm-up trainer and the 4 technical zone staff) • 4th and 5th official will stand in front of the technical zone • Scorer will be seated between the technical zones between the 4th and 5th • Non playing players/Team staff/Liaison officers. Non-players (who do not appear on the

match sheet) as well as the rest of the staff will have reserved seats in the stands located as close as possible to the players’ entrance tunnel. Under no circumstances may they enter the field during the match.

• Coaches - depending on the venue, two to four seats will be reserved in an area apart from the rest of the Team.

• First aid tam are located either on the pitch or in the stand with immediate access to the playing enclosure

• Match Doctor will have a seat with immediate access to the playing enclosure • Anti-Doping Team. The anti-doping team of four chaperones and two Doping Control

Officers have seats in close view of the substitutes • Match Press Officer and his assistant will have seats in the stands • TV – no seats required as they have access to the media area

o Camera operators o Pitch side reporters o TV crew o IRB TV representatives (for Live matches)

• Photographers are allowed to roam around the pitch but must respect the exclusion zone (technical zone and tunnel area)

• Ball boys and ball boy manager who will require a seat with immediate access to the playing enclosure

7.2.7 Timing Teams will be permitted to carry out familiarisation / walk through at a match venue on the day preceding each match. Each team will have 40 minutes field time only to carry out their Captain’s Run. In order to respect the other participating teams, teams must depart the Captain’s Run venue at 10 minutes to the hour as the next session will start on the hour.


The table below outlines the Captain’s run times and any potential colour clashes.

7.2.8 Field of Play Protection Srummaging and line out drills are not allowed during Captain Runs. All the players are allowed to wear studs during the Captain Run (this differs from previous JWC where only 4 players could wear studs to protect the grounds). In the event of adverse weather, the Tournament Director reserves the right to postpone or cancel Captain’s Runs in order to preserve the playing surface(s) for match day. He also has the possibility to limit the number of players allowed to wear studs. In both cases, the teams must be informed as soon as possible.

7.2.9 Optional For the avoidance of doubt, the Captain’s Run is not mandatory for the teams and may be replaced by an official training at the team training ground. Should the team decides not to attend the Captain’s Run, the team manager, via the Liaison Officer, must inform the IRB of the official training time, 24 hours in advance.


7.2.10 Privacy The Match Commissioner must ensure that nobody except for the Venue Operations staff attends the Captain’s Run. This is to ensure privacy for the team’s training. In particular, TV cameras must be switched off and if possible covered and not pointing toward the pitch. However, each Team must allow accredited press and media personnel to attend on triaing session per day. Where a Team holds a closed training session, the Team must allow accredited members of the media 10 minutes access to the Captain’s Run for vision and 10 minutes for interviews. The time of these 10 min windows must be communicated to the Tournament Media Manager at least 24 hours in advance.

7.2.11 Captain’s run Briefing The Team Manager must make himself available to meet with the Match Commissioner upon arrival at the Captain’s Run. During this meeting, the Match Commissioner will go through all the operational aspects of the match with the team manager. You can find below the Captain’s Run briefing agenda

MATCH COMMISSIONER

CHECKLIST FOR MANAGERS BRIEFING CAPTAIN ’S RUN

Match 1 Match 2 Team A Team B Team A Team B Captain run rules Run-sheet Team sheet Shirt numbers Changing room allocation Broadcast and team filming Seating areas for staff and substitutes Warm up areas before the game Anthem protocol and position Haka process Allocation and rules of the Technical Zone Warm up during the game – no balls or equipment in in-goal

No anti-doping draw (players are targeted) Post match snacks Crisis Management process DVD collection


7.3 Match Day 7.3.1 Timing Upon arrival at the stadium, the Match Commissioner must make sure that he has synchronised his clock with the world clock (www.timeanddate.com ) The Match Commissioner must synchronise his watch with all the stakeholders during the pre-match meeting. Throughout the match, the Match Commissioner must ensure that the run-sheet is respected by all the stakeholders. It is the Match Commissioner (and not the Host Broadcaster) will give the go ahead to the Referee for the match to kick-off. Before the match, the Match Commissioner and the referee will agree on a signal for the match to kick-off. The Match Commissioner will be positioned between the 2 technical zones before the start of the match and will give the signal to the referee to start the match. The Match Commissioner must ensure that the match starts on time. 7.3.2 Pre Match Meeting This meeting is held at the stadium 2 hours 30m minutes before the kick-off of the first match. This is a key meeting for the organisation of the match. It gathers all the stakeholders and is chaired by the Match Commissioner. It’s the Match Commissioner’s duty to ensure that all the stakeholders are informed of the time and location of the meeting, and that copies of all the key documents are available at the meeting which include the Pre-match meeting agenda, Run-sheet, Operations run-sheet, Checklist for Match Organisation and Team Sheet. The meeting must not take more than 30 minutes.


PRE MATCH MEETING AGENDA

KICK-OFF – 2H30

TO BE PRESENT: *IRB Match Commissioner (MC) *IRB Match Commissioners Assistant *Senior Host Union Representative *Senior IRB Representative *Venue Manage *Venue Security Manager *Match Press Officer *Ball-boys Manager *Match Doctor *PA and DJ If a Live Broadcast * TV Production Manager * Host Broadcaster Producer or Floor Manager 1. WELCOME & INTRODUCTION Match Commissioner to confirm all present Synchronise time with all the stakeholders 2. SYSTEM OF WORK Match Commissioner to report on: • Decision making process • IRB Match Day Running Order • Procedure in the Event of a Deviation from the Match Day running Order. • IDENTIFICATION OF KEY STAFF TO MEET IN THE EVENT OF CRISIS SITUATION

(PEOPLE IDENTIFIED ABOVE *).

3. SECURITY / HEALTH & SAFETY Venue Security to report on: • Pre Meeting venue inspection • Numbers and locations of key security personnel • Evacuation protocol and communication to staff and spectators and follow up

meeting with key staff • Each stakeholder to specify which are the persons allowed in the competition

areas

4. MEDICAL Match Doctor to report on: • Provision of medical facilities to teams and spectators to include:

- Identification of medical personnel on duty - Location of medical room - Medical staff arrival at venue - Medical procedure in event of a player, spectator or venue emergency


5. VENUE CATERING AND CLEANING OPERATIONS Venue Manager to report on the following: • Delivery of team water, ice and sports drinks to dressing room • Cleaning of technical zones, replacement seating areas and dressing room areas

(showers etc.) between matches • Location of post match food and drink provision 6. BROADCASTING & MEDIA OPERATIONS If a LIVE Broadcast TV Production / HB to report o n: • “On Air” time • Provision and synchronisation of “Match Time” • Camera positions • Pre and post match interview operations

Match Press Officer to report on: • Numbers of accredited media expected • Presence and rights of non licensed broadcasters • Media Centre set up and facilities (PC, fax, photocopier, power, pens, paper etc.)

Match Commissioner to confirm: • Personnel cleared to make comments to the media • Procedure for any comment to the media in the event of a crisis / emergency

7. BALL BOYS OPERATIONS Venue Ball Boys Manager to confirm: • Receipt of 10 match balls from Match Commissioner • Numbers of ball boys • All ball boys are trained and have required kit, including towels • Process for retaining balls at half time and collecting balls at full time for return to

Match Commissioner Assistant

8. PA, MUSIC AND PROTOCOL PA, DJ and Match Commissioner to confirm: • Individuals involved and communication system • Running order and guidelines • Pre-match protocol 9. FINAL CHECKS Match Commissioner to confirm: • Decision making process • All staff accredited • Staff to share contact details

10. ANY OTHER BUSINESS


7.3.3 Balls and Ball boys The Tournament shall be played with Gilbert balls (Synergie), the official ball of the Tournament. Each Team shall be provided with 20 Match balls upon arrival in the Host Country which will remain in the possession of the Team throughout the Tournament. This supply of balls shall be used for each Team’s training and warm-up requirements. Only official Tournament balls may be used at Match Venues and Training Venues. Before the match The Match Commissioner must ensure that the match balls are inflated before the Match Officials arrival. 10match balls will be given to the Match Officials for inspection and verification of the pressure. The balls will be kept in the referees changing rooms. Five will be given to the Ball Boys after Team warm-ups. Before the start of the match, the Ball Boys will hold onto four balls while one of them places one ball in the centre of the field for kick off. During the match: If one of the balls goes into the stands and is not returned by the public, the Match Commissioner can approve the use of the one of the spare match ball. The BBLO will ensure this is brought from the Referees room to the pitch side. At the end of the match The Match Commissioner will collect the 5 balls and keep them in a safe place. These balls can be used as spare balls for further matches. Ball Boys The Host Union is responsible for the selection, training and Match Day management of Ball Boys (BB) throughout the entire tournament. At least 10 BB must be available for each match. For each match, Ball Boy teams will be supervised by 1 Ball Boys Liaison Officer – (BBLO). Each BB must wear a recognisable official outfit. Kick Off Two of the ball boys will act as flag carriers in t he pre match protocol, when the protocol is complete, the flag carriers must fold t he flags, get the balls from the 2 ball boys who were not involved in the protocol and take position for the kick-off. One BB must stay close to the halfway line to place a ball in the centre of the field for kick-off once the anthems are finished. During the match • 2 BBs will be positioned on each side of the field, • 2 BBs will be positioned behind the dead ball area, • The substitute BBs as well as the Ball Boys Liaison Officer will seat in the stands • If a spectator keeps a match ball, security must be informed immediately. The BBLO will

have brought an extra match ball to the players’ entrance for emergencies. • During the match, the balls must be exchanged directly among the BBs and be placed on

the ground by the BB at each restart (especially at lineouts or 22-metre drop kicks). • BBs must be down on one knee • BBs near the touchlines must not:

� block the view of cameras on the touchlines, � have their hands in their pockets, � throw or kick a ball at any time during the match, � be seated during the match, � talk to one another while the match is being played. � enter the field at any time while the match is being played unless there is a break and

he enters retrieves a ball


Interventions depending on game phases• After a conversion or a penalty kick

• The BB in charge of placing the ball in the centre of the field must immediately do so for the restart.

• No balls should remain behind the in• If the ball goes into touch over the dead ball

• If the team on defence does not retrieve the ball, the spare ball closest to where the ball went out is given to the players. The BB behind the inthe BBs on the side of the BB who has just given

• If the ball goes into touch

• BBs must not touch the ball immediately, guick throw-in.

• If there is no quick throw-in, the spare ball must then be given to the lineout thrower.

• The ball must be wiped with a towel. The towel must be available for any player who wants to wipe his hands (especially the lineout thrower).

7.3.4 Flag Configuration In stadia As for any IRB International matches, country flags of the playing teams must be stadium. The flags should have the same position in all stadiums according to the following policy. Team A/Match 1 Team A/Match 2

RB

RB


depending on game phases After a conversion or a penalty kick

he BB in charge of placing the ball in the centre of the field must immediately do so for

No balls should remain behind the in-goal. If the ball goes into touch over the dead ball line (during the game)

If the team on defence does not retrieve the ball, the spare ball closest to where the ball went out is given to the players. The BB behind the in-goal must return the ball to one of the BBs on the side of the BB who has just given the ball to the players.

the ball immediately, as it would prevent the players from taking a

in, the spare ball must then be given to the lineout thrower.

must be wiped with a towel. The towel must be available for any player who wants to wipe his hands (especially the lineout thrower).

Flag Configuration In stadia

As for any IRB International matches, country flags of the playing teams must be stadium. The flags should have the same position in all stadiums according to the following

Team A/Match 2 Team B/Match 1

RB

RB

Ball Boys must stand more

than 5 metres from the

sideline

5 m RB

22 m

22 m

50 m

RB

of 57

he BB in charge of placing the ball in the centre of the field must immediately do so for

If the team on defence does not retrieve the ball, the spare ball closest to where the ball goal must return the ball to one of

the ball to the players.

would prevent the players from taking a

in, the spare ball must then be given to the lineout thrower.

must be wiped with a towel. The towel must be available for any player who

As for any IRB International matches, country flags of the playing teams must be flown in the stadium. The flags should have the same position in all stadiums according to the following

Team B/Match 1 Team B/Match 2

Ball Boys must stand more

than 5 metres from the

RB


The picture above is an example only 7.3.5 Accreditation

• Only persons with a valid accreditation pass may enter the official Tournament Venues.

• All members of squads (26 players and 6 management) are issued with accreditation valid for the duration of the tournament.

• The accreditation passes will allow access to the following areas: Dressing Rooms/Tunnel/Media Area/Team seating area/General Area.

• Teams can be issued with a maximum of 2 additional accreditations for additional management. They will give access to the same areas.

• When the match is on, only the technical zone staff can remain on the field of play. The Team Manager and the warm-up coach may access the field of play to give the substitution cards to the 4th and 5th Officials and to supervise the substitute’s warm-ups, but must come back to their seat.

• Bibs and armbands may be issued to media, broadcasters, medical staff etc to allow access to the pitch under special circumstances.

• It’s the responsibility of the Venue Security Manager to ensure that all the accredited persons respect the accreditations zones. The Match Commissioner must ensure that the competition areas (in particular the field of play, the tunnel and the dressing rooms area) are clear and liaise with the Venue Security Manager if he identifies any issues.

7.3.6 Referee’s Communication System The referee communication system must allow its users either to communicate between one another or listen into conversations and is intended for the Referee, the two Assistant Referees , 4th and 5th Officials and the TMO.

The referee communication system will be tested with the referees at kick off - 1 hour. 7.3.7 Upon Team Arrival at the Stadium On Match days, the Team Manager shall sign off the final version of the Match Team Sheet with the Match Press Officer, upon arrival of the Team at the Match Venue. He must also identify any changes from the Team previously announced. Any changes made to the Match Team Sheet at this stage must be justified and the Tournament Director reserves the right to reject any changes. Once signed by the Team Manager, the MPO will circulate the definitive Match Team Sheet across all the match stakeholders, including the Match Commissioner. 7.3.8 Bibs 12 bibs will be given to each team on match day. These must be distributed as follows: 7 for substitutes


4 for technical zone staff (2 water carriers and 2 medical staff).

Bibs must be worn at all times at the stadium. The bibs will be made available to the teams in the dressing rooms before the matches and must be returned to the Liaison Officer after each match. The Match Commissioner must ensure the bibs have been returned at the end of each match. 7.3.9 Filming of matches Teams are permitted to film any matches for analytical purposes using one camera. Where possible the camera will be given a gantry position. This will be agreed in advance with the Tournament Media Manager. When this is not possible a suitable elevated position will be agreed. At the end of the match day, the Team Managers will receive a DVD copy of their match from the Match Press Officer. They will also receive a copy of the other match of their pool. Copies of other matches (from other pools) will be available for the teams. 7.3.10 Bench and Technical Zone In accordance with the procedure implemented by the IRB, two technical zones will be set up and delimited from and parallel to the touchline on both sides of the halfway line and outside the playing area. These technical zones, which must not exceed 10mx3m, will be marked off by lines on the ground. They will be at least five metres from the halfway line and at most two metres from the touchline. The following team officials are allowed in each technical zone:

• two medically trained staff • two water carriers


A Head Coach can’t be a water carrier. Only one of the two medical staff is permitted to move about and intervene along the touchline on the other side of the technical zone, while the second is permitted to do so along the touchline on the side of the technical zone. However, both may not be outside the technical zone on the same touchline. The two water carriers must remain inside the technical zone throughout the entire match, except when they bring water to players. The technical zone staff must wear the bibs provided. Water carriers may enter the field of play after a try during the conversion attempt, but not during a penalty attempt. The water carriers and the medical staff are also permitted to enter the field of play when play is stopped for injury. Under no circumstances may the substitutes (or the players leaving the field after being substituted / replaced) take places in the technical zone. 4th and 5th Officials are in charge of ensuring that the rules of the technical zone are respected. In the event these rules are broken, the Match Commissioner may call on the 4th and 5th Officials, who may then refer the incident to the Referee.

7.3.11 Coin Toss The coin toss takes place 40 minutes before kick-off.

The captains of the two Teams, the Main Referee who organises the toss and the two Touch Judges must take part in the coin toss.

The winner of the toss decides whether to choose an end for the first-half or kick-off.


For broadcasted matches, the location where the coin toss will be carried out must be previously agreed with the Host Broadcaster . The MPO must always attend to inform the media and especially the photographers of playing ends. 7.3.12 Delays Postponement or cancellation Refer to page 14 of this document and the Terms of Participation. In any case of delay, postponement or cancellation, all the match stakeholders and in particular the IRB Tournament Director must be consulted. When a decision has been made, the MC must make sure that all the match stakeholders and in particular the teams are informed properly and on time When a delay/postponement/cancellation decision has been made, the MC has to make sure that all the corresponding procedures are applied and properly followed. Guidelines for decision making Factors to take into account to make a decision. • What is the issue reason?

o Police authorities (security issue) – priority on any other consideration o Competition (Teams/Match officials, weather, field of play etc.) o Broadcast

• When and to whom the information is communicated? • Will the delay have an influence on the following match? In particular, is there a risk to

have to postpone the second match to another day? • Will the issue imply a cancellation? • What are the consequences on:

o Broadcasting o Logistics o Crowd o Health and safety o Match staff o Light (for example if there is no floodlighting at the stadium) o Match preparation for the teams


MATCH DAY CRISIS MEETING

Attendees

• Match Commissioner – Chair • Match Commissioner Assistant • Senior Host Union Representative • Venue Security Manager • Match Press Officer • Senior Match Doctor

If Present (if not should be informed immediately)

• Tournament Director • Tournament Medical Officer • IRB Media Manager •

Location to be agreed at Pre Match Meeting 1.

Time check.

2. Match Commissioner to establish exact details of crisis through reports from staff present.

3. Identification of those already aware of the crisis situation.

4. Identification of those who should be immediately informed of the situation (IRB / JRFU).

5. Identification of regular reports and updates required on situation (eg. Emergency Services, Hospitals, Team Management, Team Hotel).

6. Procedure and Prioritisation for communication of crisis situation.

7. Confirmation of communication procedures to be followed internally and publicly.

8. Time to be set for next update meeting.


7.3.13 Warm up Before kick off Before the matches, a dedicated warm-up area outside of the stadium will be assigned to each team.

For the first matches of each match day, the teams can start warm-up on the match pitch upon arrival at the stadium.

For the second matches of the day, the teams will have access to the pitch for warm-up when the previous match is finished and the Match Commissioner authorizes the teams to access the pitch. Each team should warm up on their designated half of the field; however the warm up area may be limited, depending on the weather. For example, if the field is in a poor state or if any other activity is organized in the space between the 10 meters lines. The decision will be made by the Match Commissioner. During the pre-game warm up, the teams will use their own balls. Match balls are to be used solely for the matches themselves.

No warm up equipment will be provided at the match venue. Teams must bring their own equipment. During the match Substitute players are authorised to warm up in the opposing team’s in-goal without balls or tackle bags . During warm-up, they must wear the bibs provided upon arrival of the team at the venue. Players must exercise caution if the game is played in the 22-metre zone and avoid obstructing players in the in-goal. 7.3.14 Pre-Match Protocol The pre-match protocol will be as follows for all the matches of the Tournament. Note the Flag carieres are 2 ball boys.


Cultural rituals Please note that the following protocol will be trialled at the IRB Junior World Championship 2011 with a view to using it at the Rugby World Cup 2011. The team performing the cultural challenge may not cross their own 10m line, while their opponents may approach the half way line but may not cross it. When both competing teams are performing cultural challenges, Team A may go as far as the halfway line while Team B may only go as far as their own 10m line. The rule is in place to protect the unique cultural traditions of Rugby and recognising Rugby’s core value of sportsmanship Any breach of this rule will incur a sanction whether financial or otherwise 7.3.15 Suspensions, Replacement and Substitutions Suspensions A player is temporarily suspended after receiving a yellow card. He must then leave the field for 10 minutes and sit in the sin bin. A player is sent off after receiving a red card directly or a second yellow card, which is equal to a red card. He must then leave the field until full time. In both cases, the referee and/or touch judges must fill out the appropriate forms that must be submitted to the Match Commissioner after the match. Replacements and Substitutions Substitution = temporary replacement of a player who has left the field for bleeding or when a front row player is temporarily suspended.

Replacement = permanent replacement of a player for tactical reasons or for injury. A player who has been replaced may not return to the field for the remainder of the match.

One player may be substituted several times for bleeding, whether due to the same injury or a different injury. Similarly, a front row player may be substituted by another front row player. A maximum of seven permanent replacements may be made with the seven substitutes indicated on the match sheet. 15 Minutes Rule When a player leaves the field for a blood injury, that player must be temporarily substituted. He may return to the match within 15 minutes of leaving the field, with the referee’s permission. These 15 minutes correspond to the actual time elapsed including stoppages and half-time.

If the player leaves the field of play just before half-time and the 15-minute period ends during the half-time, the player will be permitted to re-enter at the start of the second half, but not any later.

For example, if a player leaves 10 minutes before the half-time, he will nevertheless have 10 extra minutes to re-enter the field until the second half begins.


If this player does not return to the field of play within 15 minutes of leaving the field, his replacement will become permanent and he will no longer be able to return to play the match.

The 4th / 5th Official will inform the injured player of the amount of time left before he has to return to the field. 7.3.16 Medical provisions All Match Venues are provided with a fully equipped medical room and a fully staffed medical Team. Match Venue Medical Facilities The following medical facilities will be available at the Venue on match days: • Medical Room

Such a facility will include:

o Resuscitation equipment, IV fluid and essential drugs; o Oxygen and suction; o Stiff Neck Collars; o Standard stretcher, Jordan Frame, Spinal Board or Scoop stretcher; o Readily available telephone with permanent listing of Ambulance, Rescue Helicopter

(where available) and local Hospital; o Adequate lighting including wall light for suturing; o Sink and hand washing facilities; o Facility for disposal of used needles, syringes and contaminated dressings; o Facility for sterilizing instruments

Access to all such medical facilities will be such that there is unobstructed access for a stretcher from the field of play and ready access for an ambulance. • Dressing Rooms

A dressing room for each team participating in the match which will include reasonable access to:

o Sink and hand washing facilities; o A physiotherapist table; o Adequate disposal facilities for the disposal of used needles, syringes and

contaminated dressings. Role of Medical Team in Case of Injury The medical team will only attend to a player who has been referred by the referee or the doctor of either team. The player is then under the responsibility of the match doctor. This responsibility ends when the match doctor considers that the player is in a fit state to rejoin his team which he may do either on the pitch or in the dressing rooms, but only once he has informed the team doctor. • All players with serious injury, head, neck, back or lower limb injuries should be taken off

the field by stretcher. No player should hobble off the field with the help of a physiotherapist.

• Match doctor will examine the player off the pitch and will then decide to manage him in the medical room or transfer him to hospital


Medical Protocol - Match Day Signals The following hand signals are to be used across the whole tournament by all personnel involved with the management of injuries to all competing players. • Call for the RESUSCITATION TEAM or for assistance with any suspected SPINAL

INJURY

• Call for assistance with AIRWAY complications:

• Signal for BLOOD injury or management:


• Call for the STRETCHER: - In the event of Fractures, Dislocations and severe soft tissue injuries (move hands up and down by your side)

7.3.17 Disciplinary Disciplinary Programme Disciplinary hearings are organised in the following cases: • Red card • Yellow card • Accumulation of yellow cards • Citing • Misconduct To follow and administer this programme, the following Tournament Officials will be present during the competition: • Designated Disciplinary Officer : in charge of the appointment of the Citing

Commissioners and the administration of the hearings • Citing Commissioners: in charge of citing players to appear at a hearing if an action was

not sanctioned by the referee. There will be 1 Citing Commissioner per match venue • Judicial Officers: in charge of chairing the Disciplinary hearings. Hearings will take place at the venues during the days after the match and before the following match in the venue. Misconduct In any of the following situations, the Match Commissioner may have to warn a team member that a disciplinary report may be issued: • A team member behaves offensively towards any of the tournament organisation staff • A team / team member that breaches Terms of Participations, for instance:

o A team refuses to leave the dressing room at the time indicated in the run-sheet o A team decides after the Captains’ Run to change the arrival time at the stadium for

the match o Repeated breach of the Technical zone rules o Repeated breach of the Warm-up rules o A team has too many people on pitch side and the extras refuse to leave the pitch o Repeated breach of the Terms of Participations media rules (pre or post match

activities) o A team doesn’t show up at a Captains’ Run or at the team briefing at Captains’ Run

without having informed the Match Commissiner


o A team refuses to wear the kit that has been assigned for the match o A team repeatedly put wrong players numbers on the team sheet

7.3.17 Anti Doping Procedure

• At each match, anti-doping tests may be performed on the players of each Team. Two players from each Team (including one reserve) are targeted for testing.

• If either of the two principal players selected are unable to be tested because he was taken to an external medical facility for example, a reserve will be chosen.

• The Chaperones are seated in close proximity to the players. Chaperones must follow the selected players for the entirety of the match. Once the match has ended, the Chaperones notify the players and escort them to the anti-doping room.

• The Chaperones remain with the selected player without losing sight of him at any time, until testing has been performed. Once the player has been notified by the Chaperone, he has 60 minutes to go to the anti-doping station.

Anti-doping team

• The Doping Control Officer (one per match) are responsible for collecting the samples • The Chaperones (two per team) are responsible for notifying targeted players after the

final whistle 7.4. Broadcasting The IRB Junior World Championship 2010 was broadcast in 150 countries by 19 broadcasters. This year a company called Scialpi will produce the matches with a mixture of single camera and multi camera production. See below for the list of matches and their production output. Italian broadcaster Rai will show the matches in the domestic market and it is hoped that the international interest will increase from 2010. At the end of the match day, the Team Managers will receive a DVD copy of their match from the Match Press Officer. The Match Press Officer will give other copies of the matches to the Match Commissioner to bring back to the Tournament Office. Teams will receive copies of other matches in their pool. Copies of other matches in the Tournament are available upon request.

Pool A Pool B Pool C 1. New Zealand 2. Australia 3. South Africa 6. Argentina 5. France 4. England 7. Wales 8. Fiji 9. Ireland 12. Italy 11. Tonga 10. Scotland

Match Schedule *SC: Single Camera Production FP: Full production MATCH DAY 1: FRIDAY, 10, JUNE

No. Kick -off Group Match Venue Production* 1. 18.10 C England v Ireland Treviso FP 2. 20.10 A Italy v New Zealand Treviso FP


3. 18.10 A Argentina v Wales Padova FP 4. 20.10 B South Africa v Scotland Padova FP 5. 18.10 B Australia v Tonga Rovigo SC 6. 20.10 C France v Fiji Rovigo SC

MATCH DAY 2: TUESDAY, 14, JUNE

No. Kick -off Group Match Venue Production 7. 18.10 A England v Scotland Treviso FP 8. 20.10 C Ireland v South Africa Treviso FP 9. 18.10 B Australia v Fiji Padova SC 10. 20.10 B France v Tonga Padova SC 11. 18.10 A New Zealand v Wales Rovigo FP 12. 20.10 C Italy v Argentina Rovigo FP

MATCH DAY 3: SATURDAY 18, JUNE

No. Kick -off Group Match Venue Production 14. 18.10 A Italy v Wales Treviso FP 15. 20.10 B Australia v France Treviso FP 16. 18.10 A Argentina v New Zealand Padova FP 17. 20.10 C England v South Africa Padova FP 18. 18.10 B Fiji v Tonga Rovigo SC 19. 20.10 C Ireland v Scotland Rovigo SC

MATCH DAY 4: WEDNESDAY, JUNE 22

No Match Venue Production For Rankings 9 – 12 19. 18.00 10th Seed v 11th Seed Rovigo SC 20. 20.10 9th Seed v 12th Seed Rovigo SC For Rankings 5 - 8 21. 18.00 6th Seed v 7th Seed Padova SC 22. 20.10 5th Seed v 8th Seed Padova SC Semi Finals 23. 18.00 2nd Seed v 3rd Seed Treviso FP 24. 20.10 1st Seed v 4th Seed Treviso FP

MATCH DAY 5: SUNDAY, JUNE, 26

No. Kick -off

Match Venue Production

25. 12.00 Winner Match 19 v Winner Match 20 Rovigo SC 26. 14.10 Loser Match 19 v Loser Match 20 Rovigo SC 27. 12.00 Loser Match 21 v Loser Match 22 Treviso SC 28. 14.10 Winner Match 21 v Winner Match 22 Treviso SC 29. 17.00 Loser Match 23 v Loser Match 24 Padova FP 30. 19.10 Winner Match 23 v Winner Match 24 Padova FP

7.5 Operations run sheet The operational run sheet contains all the actions that have to be carried out by the Match Commissioners during pre Captain’s Run, Captain’s Run day and Match day. All the elements contained in the Match Commissioner Manual should be contained in the Operations Run Sheet.


MATCH COMMISSIONER OPERATIONS RUN SHEET

MATCH DAY -2

TIMING ACTIVITY NOTES During the day Match preparation � Ensure all documents are to hand

o Referee appointments o Contact sheet o Checklist for Match Organisation o Match day Run Sheet

� Ensure that the Match day Run Sheet has been sent to the Tournament office

� Ensure you have collected the CD with anthems, run out music along with announcer text and any flags that need to be brought to the stadium.

CAPTAIN ’S RUN DAY

TIMING ACTIVITY NOTES During the day Match preparation � Inform all the pre-match meeting attendees of the time and

venue of the meeting � Ensure a copy of the Match Team Sheet is to hand � Make sure that the Bibs have been cleaned and that there

are enough for the match � Confirm Anti-doping operations if applicable

CR-30mn Site Inspection � Signage � Pitch (lines, posts, boards, protectors, technical zones) � Dressing room (allocation, Ice bin, massage table, cleaning) � Seating area of coaches, subs, etc � Medical Room

CR Welcome the team Meet the Team Manager and go through the Checklist

� Remind the Team Managers of the basic rules � Give the Run-sheet and checklist for Match organization to

the team manager � Confirm there are no colour clashes

During CR 10 minutes window for the media (if needed)

� Make sure that the 10 minutes opening for the media is respected (if applicable) - Media Press Officer should have checked previously with the team

CR+40mn End of Captain Run � Make sure the team leaves the pitch CR+50mn 1st CR Teams leave the venue � Make sure that the 1st team doesn’t remain in the venue to

observe the CR of the 2nd team


MATCH DAY

TIMING ACTIVITY NOTES Upon arrival Ensure all documents are to hand � Match stats from previous rounds

� Match Day Run-sheet for each team, referees and Media Room

� Match Operational Run-sheet � Checklist for Match Organisation � Pre-match meeting agenda � Crisis meeting agenda � Public Announcer Text

Kick -Off – 3h15 Arrival at the venues � Give the 10 balls to the Ball Boy Manager who will put them in the Referees room

� Disperse any communications devises to Assistant Match Commissioner, Venue Operations, Match Press officer

- 3h00 Full site Inspection with the Venue Manager and Media Press Officer

� Signage � Pitch (marking, posts, perimeter boards, technical zone,

pots and flag padding, pitch flags) � Dressing room (allocation, Ice bin, massage table,

cleaning) � Match Officials dressing room (ball pump and gauge) � Medical Room and Ambulance position � Anti-doping facilities � Ensure the enough bibs for teams are on site and clean � Flags (stadium poles and anthem ceremony) � Media Room � TV Gantry � Team seating area � Benches, replacements seats, coaches, Ref Assessors

etc � Sound system � Country flags

- 2h30 Pre-match Meeting See Agenda and attendees Make sure that all attendees have been informed

- 1h30 Match Officials arrive � Introduce yourself to the Match Officials � Agree on the signal to start the match � Make sure that the balls are given to the Match Officials to

check the pressure � Show the Match officials where the coin toss will take

place (this will have to be checked with the HB) - 90mn to - 60mn

Teams arrive and are escorted to changing rooms. Team Manager signs off Final Team Sheet

� Reminders to Team Managers on key issues � MPO will check with TM that there are no changes to the

original Team Declaration provided 24hrs before KO. � MPO will get the sheet copied and give copies to the MC,

Citing Commissioner, Doping Control Officer, PA, TV and 4th/5th officials

� Reinforce the protocol for filming of matches - 60 Medical Team Check-up Make sure that the Match Medical Team is in place - 50 to - 40

Team clothing and equipment check and Match Officials instruction

Carried out by the Match Officials for both teams in the dressing room

- 40 Coin toss in tunnel. Winning captain must nominate his chosen option for Kick off / Choice of End

Attendees: Referee, two captains, Match Commissioner. Choice of end must be communicated to MPO who will distribute to HB, photographers and Media.

- 10 Both Teams to return to changing room.

- 8 1 minute call to each Team


TIMING ACTIVITY NOTES - 7 Teams leave dressing room and

lines up in the tunnel as directed by Match Commissioner. Single file – Captain first

- 6 Teams take to the field Teams line up for anthems

Facing their own replacement bench on 15m line

- 5.30 Teams positioned for anthems - 5 Anthem Team A - 3.30 Anthem Team B - 2 Ceremonial Cultural Rituals (e.g.

haka if appropriate)

- 1 Final preparations

Kick-off 1 st half

Supervise match operations In particular technical zone rules, substitutions, ball boys. If necessary advise 4th/5th officials (not the referee during the match) Make sure that only authorized persons stand in the competition areas

Half Time (10 minutes)

Half Time is 10 minutes whistle to whistle.

Team to return to changing rooms if they wish.

Second Half - 3

Referee to call teams back out to the field

Kick -off 2 nd half Supervise match operations

Final whistle +2 and +3.30

Losing and winning captain host broadcast TV interviews to commence in the tunnel

Managed by the MPO

+ 5 Media Conference Losing Team Time to be managed by MPO

+ 10 Media Conference Winning Team Time to be managed by MPO

+ 10 MC to collect Match Balls from Ball boy manager

+ 60 as latest Make sure MPO has collected and distributed the Master DVD

DVD Distribution: � 1 to each team � 1 to the Performance Reviewer � 1 to the Citing Commissioner � 2 to Tournament Office

pre pre pre

Documents

irb membership

tournament staff page

irb control

key match staff page

irb sevens world series

tournament information

pre match

introduction page