pre- deployment/commencing assignment documents to be reviewed with employees by hr
TRANSCRIPT
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Pre-deployment/commencing assignment documents to be reviewed
with employees by HR
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Local staff should present a fit-for-work certificate
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International employees should have a briefing
with Staff Health by phone or face-to-face to identify
and arrange for any vaccinations required, and
obtain a fit-for-work certificate before travel
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Incoming staff members must have a meeting with
their supervisor to document brief, specific, time-limited objectives
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All staff must have an induction to ABC-Aid and
the field programme, either in person or by
phone
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Managers must meet individually with each of
their staff to hear feedback, monitor progress against
objectives, and discuss well-being. Document any
concerns raised
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Identify/deploy HR staff
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Begin the sourcing of people from a variety of
sources/locations concurrently
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A list or organogram of people/role requirements will be communicated to management and to HR
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HR is responsible for developing, distributing and updating a people
capacity planning spreadsheet
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An organogram must be in place and maintained
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HR will set policies on R&R, leave, food,
transport and accommodation
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Responsibilities for the office and staff housing
must be clarified and documented
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ABC-Aid must take steps to regularise our legal
position with the relevant government departments
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HR should register ABC-Aid with the national
authorities for employment; pay tax and
social security for all national staff; and explore the requirements for non-
national staff
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Core HR data to be entered on HR database
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Reconciliations are required between the HR database employee list
(and their pay details) and the employee list being used by Finance/Payroll
for pay purposes
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The senior manager should confirm whether
operation meets full legal requirements, and if not
what exceptions there are, and what action is being taken to address them
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Work with HR to establish market rates or obtain
country salary tables for national staff
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Work with HR to establish: working hours, Rest &
Recuperation (R&R), arrangements for annual leave, public holidays,
expenses, per diems, food, transport and accommodation, consider whether Hard To Work
Allowance is needed; and whether posts to be accompanied or
unaccompanied
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Pay all staff by the end of the first full month of
employment, with pay slip
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Establish ways of working with existing country team
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End of contract dates
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Rapid inductions
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Code of Conduct briefing
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Plan debrief / exit interview, end of
deployment appraisal and end of contract clearance
forms
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Establish who has existing programme
knowledge/resources