pre-bid query for rfp icds/25030/8-2012/: web based mis...

Sl.No.Name of the

Company

Clause of

RFP/PG.NO.

Description/ Scope of

workClarification required? Remarks

1HCL Info systems

Limited

5.5 System

Deployment/pg.no.2

6

After the user

acceptance testing and

incorporating the

required changes, the

vendor shall roll out

the system for all

locations across Bihar.

Please specify that for the

proposed application, is there a

requirement of a web based

online application accessed

over the internet or a web

enabled client server based

application which needs to be

deployed at all the 91677

centres mentioned?

The Bidder has to provide the solution based

on their preferred architecture

2HCL Info systems

Limited

5.1.1 Anganwadi

Centre Level/pg.no.

21

In the existing

Management

Information System,

records and registers

are prescribed at the

Anganwadi level i.e. at

village level. The

monthly and half-

yearly Progress Reports

of Anganwadi Worker

have also been

prescribed.

Are there any existing systems

at ICDS which need to be

integrated with the proposed

application?

No

Pre-Bid Query for RFP ICDS/25030/8-2012/: Web based MIS System for ICDS, Bihar

3HCL Info systems

Limited

5.1.1 Anganwadi

Centre Level/

pg.no.21

In the existing

Management

Information System,

records and registers

are prescribed at the

Anganwadi level i.e. at

village level. The

monthly and half-

yearly Progress Reports

of Anganwadi Worker

have also been

prescribed.

Is there a requirement for data

migration at ICDS? If yes, what

is the amount of data that

needs to be migrated to the

p[proposed application?

NO

4HCL Info systems

Limited

5.10.6 General

Reporting/pg.no. 30

All modules of the

solution comprises of

comprehensive

reporting facilities

standard reports

There is a requirement for a

MIS system to be developed.

How many management users

will use this system to view the

reports?

The system should have a facility to create new

users and to provide the access as per the need

5HCL Info systems

Limited

5.2 requirement/ pg.

no. 22

Recording of structural

and physical details of

each and every

Anganwadi centre.

The RFP states a requirement

"Recording of structural and

physical details of each and

every Anganwadi center? What

does this refer to?

This refers to recording of Physical

Infrastructure

6HCL Info systems

Limited

5.5 System

deployment/ pg. no.

26

After the user


incorporating the



the system for all


IS there an existing IT

infrastructure at all the 91677

AWC mentioned in the RFP? If

yes, how many users at an

AWC will use the MIS

application?

No

7HCL Info systems

Limited

5.5 System

deployment/ pg. no.

26

The RFP states thet the

application should be a

web based application

and also states that the

solution application

needs to be rolled out

across all locations in

Bihar.

Is there a requirement to setup

a central data centre at which

all the data from the AWCs will

be reported?

No. The Directorate has already a Data Centre.

The Bidder has to deploy and maintain the

application Software.

8HCL Info systems

Limited

5.5 System

deployment/ pg. no.

26

The vendor is expected

to provide training and

hand holding of

resources at each

location.

Does a bidder need to provide

the training to the users at

91677 locations or training can

be provided centrally or at

regional centers?

The Bidder has to provide traing at regional

centres.

9HCL Info systems

Limited

5.2.4 Training

Services/ pg.no. 25

Service provider would

conduct following

minimum training

Sessions

.One 6 day Training

sessions at ICDS HO for

the various operators

of ICDS on the

application software

and specifically related

to feeding of

CDPO/DPO MIS Data

Transactions and view/

print all level reports.

Each of the training

session would have

approximately 10-20

operators. .One 3

day training session for

the officers of ICDS

with specific focus on

using the Application

Software and its

features with special

focus on the various

MIS reports available

How many users from each

user group will get training?

Please provide details of user

types and number of users per

location which need to be

trained on the proposed MIS?

This will be based on the solution provided by

the Bidder`s plan of action.

10HCL Info systems

Limited7.7 page no. 36

Annexure-T6: Not

availablePlz provide

The bidder has to design their own architecture

.

11Core education and

Technologies LimitedSection 5.5/pg. no. 26

After the user


incorporating the



the system for all


As required system is

web based system

hosted in centrally

located data center.

We request Authority to clarify

that the scope of rolling out the

system for all location

mentioned in Section 5.5. We

assume once we host the

application authorized user can

access the system through

internet from anywhere.


Technologies Limited

Point 5.10.8

Administrative tools

/pg. no. 31

Administrative tools-

Includes administrative

tools to monitor

utilization, trace

database access chains,

optimize schema and

sub-schema definitions,

and optimize file

placement and layout

optimize schema and

sub-schema definitions- We assume Schema

optimization and sub-

schema definition is

point to the RDBMS

schema. Vendor is

expected to provide

the best optimized

schema before the final

delivery with tools (SQL

Server Management

Studio, DB profile etc.)

shipped along with the

RDBMS. Further

authorize database

administrator can

perform the mentioned

operation through

We also request authority

clarify the requirement in detail

of optimize file placement and

layout,.

The solution provided by the bidder will cover

this.

We request Authority to clarify

on our following assumptions:-



Page 22 under 5.2

Requirement

The scope of service

shall include the

installation, operation,

implementation, and

support of an

integrated information

system for monitoring

o9f the development

schemes of the ICDS

across the various

CDPO Offices by the

biddert with its block

level associates.

The bidder has to host and Maintain the

Application Software for an Year in the Data

Centre of ICDS Directorate.

. Vendor is expected to host

the developed application in

secured data centre.

.Operation cost associated in

hosting the application should

be absorbed by the vendor.

.Vendor is expected to procure

the required hardware

(servers) and system software

licences (Database and

Windows server licences) for

same in the name of the

department.

.After 1 year (or engagement

period) it should be handed

over to department.



Page 10: Format &

Signing

The tender shall be

submitted in three

parts:-

. Part A- Technical Bid

.Part B- Financial Bid

We request Authority to

change it to," The Tender shall

be submitted in two parts."

The tender has to be submitted in two parts



Page 22 under 5.2

Requirement

The scope of service

shall include the

installation, operation,

implementation, and

support of an

integrated information

system for monitoring

o9f the development

schemes of the ICDS

across the various

CDPO Offices by the

biddert with its block

level associates.

The bidder has to host and Maintain the

Application Software for an Year in the Data

Centre of ICDS Directorate.

We request Authority as CMMi

Level 5 is much more stringent

and more accurate quality

process than ISO and hence we

request department to

consider higher marks for

CMMi Level 5 certification than

ISO certification.

Suggested score is:-

CMMi Level 5: 5 marks

ISO : 2 Marks



Page 20: Technical

Evaluation Point (d) &

(e)

Technical Evaluation

Point (d) & (e)

We request you to consider the

similar ongoing project also for

the evaluation.

No Change

17Nelito Systems

Limited3.3 Format & Signing

The Tender shall be

submitted in three

parts

Part A- Technical Bid

Part B- Financial Bid

As par the clause it is

mentioned to submit in three

parts, but the details are

provided for only 2 parts (part

A and part B) which will be the

third part?

The Bid will be submitted in only Two parts.

18Nelito Systems

Limited

3.4 submission of bid-

packing, sealing and

marking

The bidder shall

prepare one original &

one copy of each part

of the bid i.e. Technical

Bid (part-A) and

Financial Bid (part-B).

Please provide the details of

Third part.

The bidder has to provide only Original Copy of

Technical as well as Financial Bid.



Page 19: Technical

Evaluation under (b)

Quality Certification.

Technical Evaluation

under (b) Quality

Certification

No Change

19Nelito Systems

Limited

4.2 Technical

Evaluation Point No.D

Bidder should have

successfully

implemented on

similar project for any

Government

departments in India

Request you to please relax the

clause as "Bidder should have

successfully implemented

similar project for any

Government departments /

PSU in India"

No Change

20Nelito Systems

Limited

4.2 Technical

Evaluation Point No.E

Bidder should have

successfully

implemented Web

based MIS system

(without hardware) for

any Government

Department in India

costing

Request you to please relax the

clause for "Bidder should have

successfully implemented /

implemented Web based MIS

system gor any Government

department / PSU in India"

No Change

21Nelito Systems

Limited

5.6 Maintenance &

Handholdin

The vender is expacted

to provide skilled

resources onsite at

software

implementation

location during the

maintenance period.

Kindly provide the location

names for software

implementation

The location will be Directorate of ICDS

22Nelito Systems

Limited6.2

Interest free Earnest

Money Deposit (EMD)

of 1,00,000.00 (One Lac

Only) in shape of Bank

Draft from any

Scheduled bank drawn

in favour of Directorate

of ICDS, Government of

Bihar payable at Patna

Request you to allow EMD to

be submitted in the form of

Bank Guarantee also. If

allowed, please specify the

validity period for Bank

Guarantee.

No change

23Nelito Systems

Limited

Will data for upload be

available in pre format (e.g.

Microsoft Excel) or the data has

to be manually uploaded.

The data has to be Manually uploaded

24Nelito Systems

Limited

If yes, then kindly share the

following

25Nelito Systems

LimitedNumber of types of forms

26Nelito Systems

LimitedNumber of fields per form

27Nelito Systems

Limited

Centralised or Distributed Data

Entry

28Nelito Systems

Limited

Total volume of all types of

forms for Data entry

29Nelito Systems

Limited9.15 Penalty

The delivery of project

is scheduled within 6

months (as per the

schedule mentioned in

the table below)

The table indicating the

schedule is missing in the RFP.

Please provide the project

schedule

The Bidder has to provide the Project Schedule

based on the solution architecture provided by

them

5.12 ImplementationData upload with due

validity and checklist

30Nelito Systems

Limited

5.2.4 Training

Services

Service Provider will

provide the computers

with screen etc

required for each

Training Session. ICDS

shall provide the space

required for this

purpose and, Internet

Connectivity.

Request you to clarify on the

provision of required

computers for training session.

Service provider should provide

computers for all the Training

participants or should we

arrange computer for the

trainer.

The Bidder has to provide all the necessary

infrastructures needed .

31Nelito Systems

Limited

5.7 capacity Building

Training

The vendor shall

organize capacity

building trainings

programmes to create

skilled manpower to

handle and make use

of the system. The

capacity building

programmers also aims

to create awareness

among all the

stakeholders for

effective utilization of

the integrated

inventory management

solution

Please define for the scope of

"integrated inventory

management solution"

32Nelito Systems

LimitedGeneral Query

Forms which are used for day

to day transactions. This will

help us in quantifying the tasks

and make proper estimate.

The bidder has to do a visit and can see the

available forms

33Nelito Systems


Request you to share the

formats of registers / Forms

and reports which are used on

daily basis. This will help us in

quantifying the tasks and make

proper estimate.

Forms are attached with the Corrigendum

34Nelito Systems


Are there other functionalities

in the scope such as

Accounting/Payroll/Inventory

etc.

No

35Nelito Systems


Request you to allow the

submission of hardware

specifications after the SRS in

order to size the hardware

requirement in accurate

manner to optimize the

hardware costing. Before the

SRS providing the hardware

specifications would be

indicative only.

Accepted

36Nelito Systems


Our solution team wish to visit

ICDS for complete

understanding of the scope,

which will help in optimised

effort estimation. And the

other challenges are the public

holidays in month of August.

Hence request you to extend

the submission date by 10

working days.

No change

37HCL Info systems

Limited9.1

9.10 Legal Jurisdiction

All legal disputes

between the parties

shall be subject to the

jurisdiction of the

Patna, Bihar. In case of

any dispute or

difference arising out

of or in relation to this

agreement, same will

be referred to

arbitration of an

Arbitrator (other than

the employee of the

Directorate of ICDS,

government of Bihar)

to be appointed by the


Government of Bihar

and whose decision

shall be final and

binding upon the

bidder. The arbitration

will be governed by

Arbitration &

Conci;iation Act,,1996.

9.10 Legal Jurisdiction

All legal disputes between the

parties shall be subject to the

jurisdiction of the Patna, Bihar.

In case of any dispute or

difference arising out of or in

relation to this agreement,

same will be referred to

arbitration of an Arbitrator to

be mutually agreed upon and in

the event of no consensus, the

arbitration shall be done by

three arbitrators, one to be

nominated by the customer,

one to be nominated by the

bidder and the third arbitrator

shall be nominated by the two

arbitrators nominated as

above. The arbitration will be

governed by Arbitration &

Conciliation Act ,,1996.

No change

38HCL Info systems

Limited9.15

9.15 Penalty

The delivery of project

is scheduled within 6

months (as per the

schedule mentioned in

the table below)from

the date of award and

removal of any glitches

within the warranty

period of 12 months

from the date of final

implementation of

"Web based MIS

System". The warranty

period will be of 12

months, which will

start from the date of

final implementation of

Web based MIS

System. If the project

final implementation

gets delayed i.e. not

completed within 6

months from the date

of award due to lapses

on the part of the

bidder, then bidder will

be liable for the

9.15 Penalty

The delivery of project is

scheduled within 6 months (as

per the schedule mentioned in

the table below)from the date

of award and removal of any

glitches within the warranty

period of 12 months from the

date of final implementation of

"Web based MIS System". The

warranty period will be of 12

months, which will start from

the date of final

implementation of Web based

MIS System. If the project final

implementation gets delayed

i.e. not completed within 6

months from the date of award

due to lapses on the part of the

bidder, then bidder will be

liable for the penalty as under:

Deduction of 0.50% of total

value of the delayed service for

per week delay. Subject to

maximum deduction of 5% of

the total value of the contract.

No Change.

39HCL Info systems

Limited

New Proposed Clause -

Force Majeure

The bidder shall have no

liability for any failure to

perform, or delay in

performance of its obligations

due to Governmental decision,

war (including acts of terrorism

and warlike acts, even if no

formal state of war has been

declared), civil or military

uprising, sabotage, fire, flood,

droughts, monsoon, natural

calamities, epidemics,

quarantine restrictions,

disturbance in supplies from

normally reliable sources

(including, but not limited to

electricity, water, fuel and the

like), strike and lockout or any

other event which is beyond its

control. The bidder shall

promptly notify the Directorate

of ICDS, Government of Bihar

of any delay caused by Foce

Majeure. If the delay resulting

from Force Majeure exceeds

three (3) months, either party

may cancel the unperformed

part. Payment shall remain due

No Change

40HCL Info systems

Limited


Infringement Claims

Notwithstanding anything

contrary contained herein, the

liability of the Bidder in respect

of Equipment/Software not

owned by the bidder shall be

restricted to the extend of

amount received by the bidder

towards the infringement

claims made against the

concerned Licensor or Owner

of the intellectual property

rights in the Equipment /

Software.

No change

41HCL Info systems

Limited


Change of Tax

In case any national or state

statute or any local law or

regulation or by-law of any duly

constituted authority is

changed or comes into force

which results in extra costs/tax

in relation to the provision of

the Equipment/ Software/

Services, the consequential

effect shall be to the account of

the Directorate of ICDS,

Government of Bihar.

No Change

42HCL Info systems

Limited


Consequence of

Termination

Notwithstanding anything

contrary contained herein, the


Government of Bihar shall

make payment for the

Deliverable(s)/Equipment(s)/So

ftware(s)/Product(s) duly

supplied and/or service(s)

performed, including also the

work in progress, up to the

date of termination. The term

"work in progress" shall include

but not limited to the value of

goods meant for delivery to the


Government of Bihar (i)for

which manufacturing/ service

delivery process was initiated

by HCL or its vendor prior to

the date of notice of

termination of contract; or

(ii)order was placed by HCL on

its vendors, prior to the date of

notice of termination.

No Change

43HCL Info systems

Limited


Site Readiness

In order to enable the Bidder to

commence work and meet its

obligations under the contract,

the Directorate of ICDS,

Government of Bihar shall be

responsible for acquiring and

providing physical possession

of the site and access thereto,

and also all other areas

reasonably required for the

proper execution of the

contract and making the site

ready complete in all respect in

accordance with the Bidder's

specifications for site

readiness. The Directorate of

ICDS, Government of Bihar

agrees that the Bidder shall not

in any manner be liable for any

delay in supply of

Hardware/Software and

provisioning of services under

the terms of this contract, if

such delay is attributable to


Government of Bihar's failure

to make the site ready within

seven (7) days of Bidder's

No Change

44HCL Info systems

Limited


Interest on Delayed

Payment

The Directorate of ICDS,

Government of Bihar shall

release the payment due to the

Bidder on or before the due

date. Late payments shall

automatically bear interest at

an annual rate equal to 18%

per annum for the relevant

delayed period, calculated from

the date due until date of full

payment.

In the event the Directorate of

ICDS, Government of Biharfails

to pay any amount to the


Government of Bihar on the

due date, then and without

prejudice to the exercise of any

other rights or remedies which

may be available to it and

without incurring any penalties

or liabilities, the Bidder shall be

entitled to suspend

performance of its obligations

under the contract, following

written notification to the


Government of Bihar, until

No Change

45HCL Info systems

Limited


Deemed acceptance

The Deliverable(s)/ Software(s)

which requires acceptance test

shall be deemed to be accepted

for the purpose of release of

payment and for start of the

warranty period and otherwise

if Directorate of ICDS,

Government of Bihar fails to

conduct or attend the

acceptance test or does not

provide a written notice of any

rejection/confirmation of

acceptance test, within

seven(7) days from the date of

delivery of Deliverables/'

Services.

No Change

46 CSM Technologies Page 34 / Point 6.7

The Bidder should be in

IT Services for last Ten

years in India. Copy of

lease agreement or

own building document

shall be submitted as a

proof

Copy of MOA or ROC should be asked for the certification. Accepted.

Revised/March 2012

INTEGRATED CHILD DEVELOPMENT SERVICES (ICDS)

AWC Annual Status Report (AASR)

MINISTRY OF WOMEN AND CHILD DEVELOPMENT

GOVERNMENT OF INDIA

1

AWC Annual Status Report (AASR)

For the period: 1.4.20…… to 31.3.20…..

PART A

1. Identification and Background Information

Sl.

No.

Identification & Background

Information

Name Code

i. State

ii. District

iii. Project

iv. Sector

v. Village (Census code)

vi. AWC……./Ward…… (please )

vii. Is there a health Sub-Centre located in this village?

YES NO

viii. Health Sub-Centre linked to this AWC (Code to be obtained from the PHC)

ix. Anganwadi Worker (AWW)

x. Anganwadi Helper (AWH)

xi. Location of AWC: a. Centre of the village; b. Periphery of the village; c. Distant tola/hamlet

xii. AWC run by: a. State Govt. b. Panchayat c.NGO

xiii. Whether AWW resides in the same village/town: YES/NO

xiv. Distance between AWW’s home and the AWC (in km):

xv. How many AWC’s are there in this village excluding this one: ____________________

(e.g. write “0” if no other AWC in this village)

2. Details of Annual Family Survey

Total population covered by the AWC:__________ Total number of families _______________

Date of the last survey:_________________

Category

Pre

gn

an

t

Lacta

tin

g

Children

AGs

0-5 months

6-11 months

1y to 2 y 11m

3 y to 4 y 11m

5 y to 5 y 11 m

All children 0-71

months

Boys

Girls Boy

s Girls

Boys

Girls Boy

s Girls

Boys

Girls Boy

s Girls

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

ST

SC

Other

Total

Minority

Disabled

2

3. Identification of disabled children [out of the surveyed children]

Movement Mental Seeing Hearing Speaking

No. of children 0-3 yrs


Total

4. Infrastructure Status

Code

A Where is the AWC housed?

(Own Building -1; Rented – 2; Neither own nor rented -3)

B If housed in own building, who has provided the same?

(Panchayat – 1; Community – 2; Urban Municipality/ Corporation –3; Rural Development/ DRDA-4; ICDS – 5; Any other -6, specify ________)

C If not in own/rented building, whether AWC is housed in:

(AWW’s house – 1; AW Helper’s house - 2; In Panchayat building - 3; In primary school - 4; Any religious place - 5; Any other community building – 6; Open space – 7)

D Status of the AWC structure?

(Pucca – 1; Semi pucca – 2; Kutcha – 3; Partial covered space-4)

E Whether the AWC has barrier free access for the physically

challenged children? (Yes-1; No-0)

F

Whether the AWC has any toilet facility for the children?

(Yes-1 ; No-2)

If yes, type of toilet:

Pit type (Latrine) – 1; Only urinal – 2; Flush system – 3; others –4

G Source of safe drinking water at the AWC?

(No provision-0; Hand pump/Tube well – 1; Tap water – 2; Well –3; others – 5 (specify _____________)

H Whether the AWC has a kitchen/separate covered space for cooking

supplementary food? (Yes – 1; No – 0)

I Whether the AWC has space for storing food commodities, health supplies

and equipment? (Yes – 1; No – 0)

J Whether the AWC has adequate space for PSE activities?

(Yes-1 ; No-2)

If yes,

Adequate indoor space – 1; Adequate outdoor space – 2; Adequate indoor and Outdoor space – 3

5. Staff Profile Profile Characteristics AWW

AWH

Age (in completed years as on 31st March of the reporting year)

Educational Qualifications (Illiterate – 1; Below V standard – 2; Up to VIII -3, Matriculation/X – 4; Higher Secondary/ Intermediate–5; Graduate & above –6)

Training Status

a. Whether received Job Training of the department (Yes – 1; No - 2) [If yes, please indicate year in which training was received]

Code:

Code:

Yr: Yr:

3

Profile Characteristics AWW

AWH

b. Whether received Refresher Training of the department during the last 2 years (Yes – 1; No- 2) (If yes, please indicate year of the last refresher training)

Code: Code:

Yr. Yr.

c. If refresher training received by AWWs, please outline the topics discussed during the training: d. Whether participated in any joint training with health staff (Yes – 1; No 2) (If yes, please indicate the date of the last joint training)

Code:

Code:

Date: Date:

6. Supply position (Please put in boxes as applicable)

A. Items at AWC Available Usable

Yes No Yes No

1 Medicine Kit

2 Pre-School Kit

3 Baby weighing scale

4 Flat weighing scale

5 Adult weighing scale

6 Cooking utensils

7 IEC/BCC Materials

8 NHED Kit

9 Referral Slip

10 Plates

11 Tumblers

12 Measuring cups

13 Food storage bins

14 Water storage container

15 Chair

16 Table

17 Dari/Mats

18 Others (Specify….)

B. Records and Registers Yes No

Mandatory Registers as prescribed by GOI

1 Family Details Register

2 Supplementary Food Utilization and Stock Register

3 Supplementary Food Distribution Register

4 Pre-School Education Register

5 Pregnancy Register

6 Immunization Register

7 Vitamin A Bi-Annual Records

8 Home Visit Planning Register

9 Referral Register

10 Summary Register

4

Other records

1 New WHO Growth Monitoring Charts

2 Stock register for items other than food commodities

3 Visitors’ Logbook

5 New Mother and Child Protection (MCP) Card 6 Any other records/register maintained by AWWs?

If Yes, please list them: i. ii. iii

5

PART B

7. My Space (This space is for the AWW and AWH to write detailed comments, suggestions, concerns etc)

(i) Constraints (for example, issues with food commodities supply and quality, fuel wood,

payment of bills, convergence with health, community mobilization, records maintenance, growth promotion, organizing NHDs, conducting Nutrition & Health Education, etc.)

……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………. (ii) Achievements during the year

……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………. (iii) Learnings during the year

……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………. Name of AWW (Signature of AWW)

8. Supervisor’s Comments:

……………………………………………………………………………………………………………...

(Signature of Supervisor)

Name:……………………………….

9. Seen by CDPO

..………………………. (Signature of CDPO)

Name:………………………………..

Date…………..

1. AWW will submit this report to Child Development Project Officer (CDPO) through Supervisor by the first week of April of every year

2. CDPO is required to take necessary action on the suggestions given by the AWW/AWH and Supervisor 3. After being seen by CDPO, and after collation of data, the original AWC ASR will be retained by the Supervisor

Revised/March 2012


AWC Monthly Progress Report (AMPR)


GOVERNMENT OF INDIA

1

AWC Monthly Progress Report (AMPR)

Report for: Month ……….. Year…………

PART A

1. Identification and Background Information

Sl. No.

Identification & Background Information Name Code

i. State

ii. District

iii. Project/Block

iv. Sector

v. Village / Town (use census code)

vi. AWC ___/Ward____(please )

vii. Health Sub-Centre (SC) linked to this AWC (Code to be obtained from the PHC)

viii. Anganwadi Worker (AWW)

ix. Auxiliary Nurse & Midwife (ANM)

x. Anganwadi Helper (AWH)

xi. Total population of AWC as of last April

2(a) Details of Births and Deaths during the month

Sl. No.

Categories

Among residents of

AWC area

Among temporary

residents of AWC area1

Girls/Women Boys Girls/Women Boys

A No. of live births

B No. of babies born dead

C No. of babies weighed within 3 days of birth

D Out of the above, no. of low birth weight babies (< 2500 gm)

E No. of neonatal deaths (within 28 days of birth)

F No. of post neonatal deaths (between 29 days and 12 months of birth)

G Total infant deaths (E+F)

H Total child deaths (1- 5 years)

I No. of deaths of women

a. during pregnancy

b. during delivery

c. within 42 days of delivery

1 Temporary residents in the area are those who are not recorded in the reported AWC catchment area population, for

example, daughters who have come to their paternal home during delivery or the migrated laborers etc.

2

2(b) Deaths of women and children during the reporting month (counted in table above in rows E, F, H and I)

(i) Deaths of Women during pregnancy or up to 42 days after delivery:

Sl. No.

of

family

Sl. No.

of woman

Name of the woman Age When death occurred Resident?

Y/N

Date of

death

Dur

ing

Pre

gnan

cy

Dur

ing

deliv

ery

With

in 4

2 da

ys

afte

r de

liver

y

(ii) Deaths of Children under five years old

Sl. No.

of

family

Sl. No.

of child

Name of the child Age Sex Nutritional

Status

Resident?

Y/N

Date of

death

2(c) Details of previously unreported births and deaths of women and children

I. Unreported Births (Births during previous reporting months that were not reported earlier for any reason)

Sl. No.

of

family

Sl. No.

of child

Name of the child Sex Date of Birth

Birth weight

(in gm)

Resident?

Y/N

II. Unreported Deaths of Women and Children (Deaths that happened during previous reporting months but were not reported earlier for any reason)

(a) Deaths of Women during pregnancy or up to 42 days after delivery Sl. No.

of

family

Sl. No.

of woman

Name of the woman Age When death occurred Resident?

Y/N

Date of

death

Dur

ing

Pre

gnan

cy

Dur

ing

deliv

ery

With

in 4

2

days

afte

r

deliv

ery

(b) Deaths of Children under five years old Sl. No.

of

family

Sl. No. of

child

Name of the child Age Sex Nutritional

status

Resident?

Y/N

Date of

death

3

3. Details of New Registrations at AWC during the month

Category

Among permanent residents of

AWC area

Among temporary residents of

AWC area

Women/ Girls Boys Women/Girls Boys

a. Pregnant women

b. Live births

c. 0-3 years children (excluding live births)

d. 3-6 years children

4a. Delivery of Supplementary Nutrition and Pre-School Education (PSE)

No. of days AWC was opened during the month: Morning snacks /

breakfast

Hot cooked meals /

RTE

Take home ration

(THR)

PSE

Number of days provided at the AWC

4b. Whether iodized salt is used at the AWC? YES NO

5. Programme Coverage

a. Supplementary Nutrition Beneficiaries (number of those among residents of AWC Area who were given supplementary food for 21+ days during the reporting month)

Category 6-35 months 3 -71 months

All Children

(6–71 months) Pregnant

women

Lactating

mothers Girls Boys Girls Boys Girls Boys

ST

SC

Others

All categories

(Total)

Disabled

Minority

Total person-feeding

days (TPFD)2

b. Usual Absentees during the month (residents)

6-35 months 36-71 months

All Children

(6-71 months) Pregnant

women

Lactating


Number absent throughout the month

Number present on at least one day of the month

2

Total person feeding days is calculated as the sum total of no. of days that the enrolled children, P & L

women have individually actually received supplementary nutrition during the month

4

c. Temporary Residents who received supplementary food during the month

6-35 months 36-71 months

Total Children

(6-71 months) Pregnant

women

Lactating


Number of temporary residents who received supplementary food

6. Pre-school Education for children 3–6 years

a. Attendance of children for 16 or more days in the reporting month by different categories

Category Girls Boys Total

ST

SC

Others

All categories (Total)

Disabled

Minority

b. Total daily attendance during the month by age category

Age category Girls Boys Total

3 – 4 yrs

4 – 5 yrs

5 – 6 yrs

All Children

c. Usual Absentees

Girls Boys Total

Number of children absent throughout the month

d. Number of days on which at least four PSE activities were conducted:

e. Number of days on which any PSE activity was conducted:

5

7. Growth Monitoring and Nutritional Status of Children (as per growth chart based on the WHO Child Growth Standards)

[Residents only]

0 m to 1 yr 1 yr to 3 yrs 3 yrs to 5 yrs TOTAL

Girls Boys Girls Boys Girls Boys Girls Boys

I. Total number of children weighed

II. Out of the above, no. of children found:

a. Normal (Green)

b. Moderately underweight (Yellow)

c. Severely underweight (Orange)

8. Immunization coverage

(i) Number of children completing 12 months during the month: (ii) Of this, number of children who have received all vaccinations:

(BCG, DPT3, OPV3, Measles1)

9. Village Health and Nutrition Day (VHND) activity summary

Activities Yes (√) No (X)

a) Was VHND conducted on planned date?

b) AWW present during VHND?

c) ICDS Supervisor present during VHND?

d) ASHA present during VHND?

e) ANM / MPW present during VHND?

f) Group health & nutrition education conducted?

g) Demonstration conducted?

h) Take-home rations (THR) distributed?

i) Any children immunized?

j) Vitamin A supplements administered?

k) Any antenatal check-ups conducted?

l) Did village leaders/VHSNC members participate?

m) Was a due list prepared before the VHND for:

Immunization

Vitamin A

Antenatal check-ups

10. Referral Services

Type of problems Number referred to health facility

Number reached health facility

Children

a. Premature

b. Sepsis

c. Diarrhea

d. Pneumonia

e. Fever

f. Severely underweight

g. Other (specify)……………………

6

h. Other (specify)_______________

Pregnant and lactating women

a. Bleeding

b. Convulsion

c. Prolonged Labour

d. Abortion complications

e. Fever/offensive discharge after delivery

f. Other (specify)_______________

11. Monitoring and Supervision during the month

Sl.

No.

Visit (s) made to AWC by the following:

Yes (√) or No (X)

A ICDS Supervisor

B ANM

C Health Supervisor

D CDPO/ACDPO

E Medical Officer

F ICDS Dist Programme Officer (DPO)

G State level officials

H Officials from Central Government

I Any other (Specify………………………..)

12. Details of engagement in non-ICDS work during the reporting month (if any)

(Please list activities that you have been engaged beyond your normal ICDS work and provide approximate usage of time for each)

Sl. No.

Activities Time used

No. of days Hours/day

(i)

(ii)

(iii)

(iv)

(v)

7

13. Analysis of Important Behaviors and Services

Please answer the following questions:

NOTE: This analysis is meant only for discussions between the Supervisor and the AWW. Not to be

compiled into Block MPR.

I. .Number of pregnancies registered during the month

1. Among them, how many were registered after four completed months?

II. Number of Pregnant women due to deliver next month

1. Among them, how many are not prepared for maternal emergencies?

2. Among them, how many are not prepared for immediate newborn care?

III. Number of Live Births during this month

1. Among live births, how many are home deliveries?

2. Among home deliveries, how many could you not visit on the day of birth?

3. Among institutional deliveries, how many could you not visit within a day of returning home?

4. Among live births, how many were not breastfed immediately after birth?

5. Among live births, how many were premature births (or babies born more than one month early)?

6. Among live births, how many weighed less than 2 kg in the first week?

IV. Number of children completing 6 months next month (currently sixth month)

1. Among them, how many are being given anything other than breast milk?

2. Among them, how many have not yet received DPT3?

V. Number of children who completed 9 months this month (currently tenth month)

1. Among them, how many are eating less than 2 katoris of rice/khichdi/roti a day?

VI. Number of children who completed 12 months this month (currently thirteenth month)

2. Among them, how many have not yet received all vaccines?

3. Among them, how many have not yet received vitamin A first dose?

4. Among them, how many are eating less than 3 katoris of rice/khichdi/roti a day?

VII. Number of children 0-3 years old who are severely malnourished

1. Among them, how many did not gain adequate weight during the month?

VIII. Number of children who completed 4 years this month

1. Among them, how many do not attend PSE activities at the AWC?

2. Among them, how many do not indicate toilet needs?

3. Among them, how many do not play with other children?

8

PART B

14. My Space

(This space is for the AWW* to give her comments, suggestions, concerns etc for programme improvement)

……………………………………………………………………………………………...

……………………………………………………………………………………………...

……………………………………………………………………………………………...

……………………………………………………………………………………………...

* AWW may also seek suggestions/comments from AWH

……………………………………….. (Signature of AWW)

15. Comments of Supervisor and follow-up actions (if any)

……………………………………………………………………………………………...

……………………………………………………………………………………………...

……………………………………………………………………………………………...

……………………………………………………………………………………………...

…………………………………………. (Signature of Supervisor)

Name:………………………………..

Date…………..

16. Seen by CDPO

…………………………………………. (Signature of CDPO)

Name:………………………………..

Date…………..

i. AWW will submit this report to the Child Development Project Officer (CDPO) through Supervisor by the scheduled date of reporting

ii. CDPO is required to take necessary action on the suggestions given by the AWW/AWH and Supervisor iii. Issues not resolved at the CDPO level may be taken up at the DPO level. iv. After being seen by CDPO, and after collation of data, the original AWC MPR will be retained by the

Supervisor based on audit requirements.

9

17. Supplementary Food Stock details of the reporting month

Name of commodity

Opening Balance

Total receipts

Total loan taken / taken back

Total availability

Total Utilization

Total loss/ damage

Total loan given / given back

Closing balance

Commodity 1

Commodity 2

Commodity 3

Commodity 4

Commodity 5

Commodity 6

Commodity 7

Commodity 8

Commodity 9

Commodity 10

Commodity 11

Commodity 12

Commodity 13

Commodity 14

Commodity 15

Commodity 16

Commodity 17

Commodity 18

Revised/March 2012


Block Annual Status Report (BASR)


GOVERNMENT OF INDIA

1

Block Annual Status Report (BASR)

For the period: 1.4.20…… to 31.3.20…..

PART A

1. Identification and Background information

a. State ______________________________________ Code _______________

b. District _____________________________________ Code _______________

c. Project ______________________________________ Code _______________

d. Type of Project: Rural/Tribal/Urban

e. Year of sanction by State Government/UT Administration:

f. Year operationalized:

g. No. of Sectors:

h. Details of health facilities in the project area:

Community

Health Centers/

hospitals

Primary Health Centres

(PHCs)/Sub-Centres/

Dispensaries

Urban health

centers

Number

2. Operationalization of AWCs:

Sanctioned Functioning

Number of AWCs

No. of Mini-AWCs

No. of AWCs run by: a. State Government: ____ b. PRIs ____ c. NGOs_____

3. Details of Annual Family Survey

a. Total population covered by the project:_______ b. Date of the last survey:_______

c. No. of villages/habitations/hamlets not covered under ICDS: _______

2

d. Annual Population Summary

Category PW LM Children AG

0-5 months

6-11 months

12-35 months

36-59 months

60-71 months

All children 0-71

months

B G B G B G B G B G B G

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

ST

SC

Others

Total

Minority

PW -Pregnant Women; LM- Lactating mothers; AGs- Adolescent Girls; B – Boys; G-Girls

4. Identification of disabled children [out of surveyed children] Movement Mental Seeing Hearing Speaking Total



Total

5. Human Resources

i) Age profile of ICDS Officials and functionaries

Functionaries 18-30 years 31-45 years 46-60 years Above 60 years

CDPO

No. of ACDPOs

No. of Supervisors

No. of AWWs

No. of Helpers

ii) Educational Qualifications of ICDS officials and functionaries

Functionaries Illiterate Below 5

th

standard

Up to VIII Standard

Matriculate/ 10

th

Standard

Higher Secondary/ Intermediate

Graduate & above

CDPO

No. of ACDPOs

No of Supervisors

No. of AWWs

No. of Helpers

iii) Training Status (conducted by the Department)

Functionaries In position as on 31

st

March

Received Job Training

Received Refresher Training during the last 2 yrs

Received Joint Training with health staff during last 2 yrs

CDPO

No. of ACDPOs

No of Supervisors

No. of AWWs

No. of Helpers

3

6. Infrastructure Status

a. Status of AWC buildings

Own

Building

Rented

building

Neither own nor

rented

No. of AWCs running in

b. If NOT in own building, number of AWCs housed in:

1 AWW’s House

2 AWH’s House

3 Community Building

4 Primary School

5 Any religious place

6 Open Space

c. Type of AWC building

Pucca Semi pucca Kutcha

No. of AWCs

d. Toilet facilities at the AWC

Pit type (Latrine)

Only urinal Flush system

Others No facility

No. of AWCs

e. Source of potable water at the AWC

Hand pump/ Tube well Tap water Open Well Others

No. of AWCs

f. Facilities available at the AWC

Having Facilities No. of AWCs

i kitchen/separately covered space for cooking:

ii proper storage facility

iii adequate indoor space for PSE activities

iv adequate outdoor space for PSE activities

v adequate indoor and outdoor space for PSE activities

7. Equipment and Materials

(i) No. of AWCs supplied with medicine kit during the year: (ii) No. of AWCs supplied with PSE kit during the year:

4

(iii) No. of AWCs where the following equipment and materials are available/usable:

Sl..No.

Equipment and Materials

No. of AWCs No. of AWCs

requiring

replacement Available Usable Not

available

A Medicine Kit

B PSE kit

C Baby weighing scale

D Flat weighing scale

E Adult weighing scale

F Cooking utensils

G WHO Growth Monitoring Charts

H New joint MCP Cards

I IEC/BCC Materials

J NHED Kit

K Referral Slips

L Plates

M Tumblers

N Measuring cups

O Food storage bins

P Water storage container

Q Chair

R Table

S Dari/Mats

T Others (specify….)

5

PART B 8. My Space

(i) Achievements during the year (list any three major achievements):

…………………………………………………………………………………………………………

………………………………………………………………………………………………………

………………………………………………………………………………………………………

(ii) Problems identified: …………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

(iii) Steps taken towards problem solving:

………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

(iv) Support needed from DPO/Directorate …………………………………………………………………………………………………………

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

……………………………….

(Signature of CDPO) Name: Date: Stamp of CDPO office

9. Seen by DPO

………………………………..

(Signature of the DPO)

Name: Date: Stamp of DPO office

i. CDPO will submit this report to the State Directorate through the District Programme Officer (DPO) by the scheduled

date of reporting ii. DPO is required to take necessary action on the suggestions given by the CDPO iii. Issues not resolved at the DPO level may be taken up at the State Directorate level iv. After being seen by DPO, and after collation of data (at the district level), the original Block ASR will be retained by

the CDPO on audit requirements.

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