The Nation’s Combat Support Logistics Agency

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Pre-Award and Post-Award Tips for

Success

Myra Shelton and Ashley WilkinsSmall Business Analysts

Small Business ProgramsDLA Aviation

16 Aug 2020

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Pre Award

Ashley Wilkins

Small Business Analyst

DLA Aviation

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Subcontracting

3Source: Director’s Office DLA Slide TemplateAs of August 26, 2020

Subcontracting can be a great way for small businesses to get started in federal contracting.

To promote small business participation in larger contracts, Congress enacted Public Law 95-507 requiring all contractors, other than small businesses, receiving federal contract awards over $700,000 ($1,500,000 for construction) to submit acceptable subcontracting plans prior to contract award.

Subcontracting plans must specify goals and demonstrate contractors' best efforts to subcontract to small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned small businesses. The subcontracting program creates real opportunities for small firms.

Explore the Department of Defense (DoD) Prime Contractor Directory that identifies large prime contractors that are required to establish subcontracting plans with goals. The list includes company names, prime contract numbers, contract periods of performance, NAICS codes, company points of contact (POCs), POC phone numbers and POC email addresses. https://business.defense.gov/Acquisition/Subcontracting/Subcontracting-For-Small-Business/

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Aviation Subcontracting Opportunities

Aviation Strategic Subcontracting Opportunities:

//www.dla.mil/SmallBusiness/VendorOpportunities/

– Downloadable, dated, Excel spreadsheet

– For buys over Subcontracting Plan threshold ($700K)

– Aviation POCs

– 17 Original Equipment Manufacturers (OEMs)

– Visit listed OEM website before contacting OEM POC

FOR OFFICIAL USE ONLY

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Prime Contracting Opportunities

Website

• The Prime Strategic Contracting Opportunities spreadsheet details some of our small business solicitations.

• //www.dla.mil/SmallBusiness/VendorOpportunities/

• You can filter by NSN and nomenclature. If interested in a particular solicitation, the DIBBS link can be opened to see the solicitation.

• High dollar value procurements valued over 500K

• List is not all inclusive and is a snapshot of a few small business opportunities. You should still use DIBBS for searches

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Advanced DIBBS Searches

• DIBBS Search: Three new ICONs have been added to the Show Only and Text Filter sections on the RFQ Search page. They are Woman Owned, EDWOSB and Unrestricted.

• DIBBS Quote Form: The Woman-Owned Small Business box located in the Small Business and Other Business Type Representations section has been updated to allow the selection of Woman Owned Small Business OR Economically Disadvantaged Woman Owned Small Business.

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DIBBS Tip

• If you do not log into your DIBBS account within 35 days your DIBBS account will automatically lock.

• If you do not log into DIBBS account within 60 days, your DIBBS account may be terminated

• Log into your DIBBS account every 30 days to avoid your DIBBS account being locked or terminated!

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Pre Award Tips

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Post Award

Myra Shelton

Small Business Analyst

DLA Aviation

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Post Award Debriefing Rights

• When providing a post award debriefing of offerors, contracting officers shall include in the briefing information provided to unsuccessful offerors an opportunity to submit additional questions related to the debriefing within 2 business days after receiving the debriefing.

• Agency will respond in writing to the unsuccessful offeror within 5 business days after receipt of questions.

• Post award debriefing is not concluded until agency delivers its written responses to unsuccessful offeror.

In accordance with FAR

15.506(d)

FOR OFFICIAL USE ONLY

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Post Award Requests

• DLA Aviation is requiring requests for post award action to be submitted through the PAR feature.

• A job aid entitled "Post Award Requests (PAR) in DIBBS -2018" is located at:

– http://www.dla.mil/HQ/InformationOperations/Business/EBSSupplierResources.aspx.

• When the supplier submits a PAR for a post award action, the request is automatically displayed in the contract administrator’s workload, along with any attached documents. The supplier can then use the feature to track the progress of your request. It eliminates having multiple communication avenues, such as email and phone calls, for the contract administrator and the supplier to monitor.

• We are still here to help if needed: dlaavnsmallbus@dla.mil

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COVID and PARs

• DLA has created a new PAR reason code --VR 14 COVID-19 --to highlight any contracts where problems may exist due to coronavirus impacts.

• PAR reason code VR 14 shall only be used if performance is directly impacted/delayed based on an employee’s or employees’ Confirmed cases of COVID-19 and/or local, state, or federal government imposed restrictions.

• Supporting documentation should be submitted with the PAR so an excusable delay determination can be made by a DLA contract administrator. The supporting documentation should be as thorough as possible to support an excusable delay, and should include mitigation efforts to overcome disruptions in the supplier’s supply chain..

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Progress Payments

• The Government will make progress payments to the Contractor when requested as work progresses

• Contract must be over SAT ($250,000) with longer lead times

• Clause must be in contract to enforce

• Advanced Payments are not allowable

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Payment

• As part of the planned PIEE migration from DISA hosting to the Amazon Web Services (AWS) cloud-hosting environment, the PIEE/WAWF URL updated from https://wawf.eb.mil to https://piee.eb.mil effective July 1, 2020.

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Post Award Tips

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