practical magic: capturing institutional knowledge
TRANSCRIPT
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E2: Practical Magic:Capturing Institutional Knowledge
July 18, 2016Bess Reynolds
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Incentive• 75th Anniversary of the firm in 2006• Transfer of Archives from the marketing
department to the library• As older partners retire it becomes more difficult
to identify people in unmarked photos
presented by Bess Reynolds
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Why Maintain the Archives?• Admin requests for photos or articles about retiring partners• Admin requests for photos or articles about deceased partners• Firm anniversary events• Access to firm history for new attorneys and staff• Decisions to reform records retention policies mean that the firm
archives may be the only source of a deep and rich history related to major firm clients
• Allows digital access to valuable original correspondence and realia
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What is in the Collection?• Photographs from firm events• Books authored by Debevoise attorneys• Partner correspondence• Firm internal newsletters• Awards• Plaques• Programs from significant events• Realia• Audio & video tapes, DVDs• Staff picture books
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ChallengeInventory the archives and make them accessible firm-wide with no added staff
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SolutionAddarchivesrecordstolibrarycatalogusingboth• MARCforbooksand• KnowledgeBuilder,aproprietarycomponentof
ourILS,thatallowsfree-formrecords
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SampleRecordTemplateforArchives
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SampleKnowledgeBuilderrecordineditmode.Fieldswithmagnifyingglassareunderauthoritycontrol.
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Examples of RecordsTranscripts of interviews with a founding partner on the history of the firmPhotograph of partners negotiating the 1956 public offering of Ford Motor Company stock by the Ford FoundationPhotograph of Francis Plimpton, founding partner, at a meeting of the United Nations Security CouncilOriginal letter by
presented by Bess Reynolds
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SampleTitleListintheOPAC
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Sample Record with Attached Photographs
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IndividualRecordinOPAC
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Photograph of partners negotiating the 1956 public offering of Ford Motor Company stock by the Ford Foundation
presented by Bess Reynolds
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SomeNon-traditionalItemsintheCollection
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SouvenirofanAircraftFinancingDeal:
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MoreRealia:CommemorativeBowl
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UnexpectedDiscovery:LetterfromAlgerHiss
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Project to Identify People in Photos
