Credits: Mr. Azhar Maqsood

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OutlineIntroduction to PowerPointCreating a new presentationApplying a New ThemeSome PowerPoint labelsEditing SlidesAdding a New Slide and Choosing a LayoutInserting Clip Art/Image/Sounds/Movies on a

SlideInserting Header/Footers and Slide NumbersCreating Diagrams and Shapes

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Outline (contd)Inserting Slides from an existing presentationModifying Slide MastersSwitch views and navigate a presentationApplying Special EffectsCreating Custom Slide showsMarking Slides during slide showCreating speaker notesPreviewing and Printing a presentation

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What Is PowerPoint?PowerPoint is a powerful presentation graphics

program that provides everything you need to produce an effective presentation in the form of on-screen slides, a slide presentation on a Web site, or black-and-white or color overheads

Using PowerPoint, you can prepare each component of a presentation: individual slides, speaker notes, an outline, and audience handouts

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Creating a New Presentation From a Theme

Click the Office Button, and then click NewIn the Templates list on the left of the New

Presentation dialog box, click Blank and recent, In the Blank and recent pane in the middle of the

dialog box, click the Blank Presentation icon to create a new presentation with the Office theme

OR in the Templates list on the left of the New

Presentation dialog box, click Installed Themes, In the Installed Themes pane in the middle of the

dialog box, click one of the themesClick the Create button

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Applying a New ThemeClick the Design tabIn the Themes group, click the scroll arrows

to scroll through the themes or click the More button to display all of the themes in the gallery

Click one of the themes in the gallery

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PowerPoint Labels

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Modifying a PresentationA placeholder is a region of a slide, or a

location in an outline, reserved for inserting text or graphics

A text box is an object that contains textAn Active text box appears with dashed lines

and sizing handles around the text Sizing handles are small circles and squares

on the corners and sides of the text box

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Modifying a PresentationA bulleted list is a list of “paragraphs” with a

special character to the left of each paragraphBulleted itemFirst bulletSecond bullet

Sub bulletYou can create sub-bullets using ‘increase indent’

button in the paragraph sectionA numbered list is a list of paragraphs that

are numbered consecutively on the slideIn all your presentations, you should follow

the 6 x 6 rule as much as possible: Keep each bulleted item to no more than six words, and don’t include more than six bulleted items on a slide

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Editing SlidesThe slide title text is a text box at the top of

the slide that gives the title of the information on that slide

The slide content is a large box in which you type a bulleted or numbered list or insert some other kind of object

You also can enter text using the Outline tab in the left pane of the PowerPoint window

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Editing SlidesInside the Home tab, Font and Paragraph

section are used to edit textTheir use is the same as that in Microsoft

Word with some additional optionsIn the Fonts section, explore the ‘Text

Shadow’ button and the ‘Character Spacing’ button

In the Paragraph section, explore the ‘Text Direction’ button, ‘Align Text’ button and ‘Convert to Smart Art’ button.

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Adding a New Slide and Choosing a LayoutA layout is a predetermined way of

organizing the objects on a slide including placeholders for title text and other objects

When you insert a new slide, Home Slides New Slide, it appears after the current slide, with the default layout, Title and Content

Go to Home Slides Layouts to explore different layouts

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Inserting Clip Art on a SlideClick the Insert tab on the Ribbon, and then,

in the Illustrations group, click the Clip Art button

In the Clip Art task pane, type a search term in the Search for text box e.g. ‘Computer’, and then click the Go button

In the task pane, click the clip art that you want to insert into the slide

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Inserting an Image on a SlideClick the Insert tab on the Ribbon, and then,

in the Illustrations group, click the Picture button

Navigate to the folder containing the desired picture file

Double-click the picture file that you want to insert on the slide

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Inserting Sounds into Your PresentationGo to the slide in which you want to insert the

soundClick the Insert tab on the RibbonIn the Media Clips group, click the Sound

button arrow, then click the desired source of the sound file on the menu

Select the sound file from a specified folder and click the OK button

When asked how you want the sound to start in the slide show, click the Automatically or When Clicked button

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Inserting Movies into Your PresentationGo to the slide in which you want to insert the

movieClick the Insert tab on the Ribbon, in the

Media Clips group, and click the Movie button; Insert Movie dialog box opens

Navigate to the folder containing the movie, click the movie filename from a specified folder, then click the OK button

When prompted about how the movie or sound will start in slide show, click the Automatically or When Clicked button

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Inserting Footers and Slide NumbersA header is text that appears at the top of each

slide and, as you might recall, a footer is text that appears at the bottom of each slide.

Click the Insert tab, and then, in the Text group, click the Header & Footer button

Do Insert Text Slide Number to number slides

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Creating a Diagram on a SlideList diagramProcess diagramCycle diagramHierarchy diagram

Organization chartsRelationship diagram

Venn diagramRadial diagramTarget diagram

Matrix diagramPyramid diagram

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Home Paragraph Convert to Smart Art More Smart Art Graphics

Creating and Manipulating a ShapeClick the Insert tab on the Ribbon, and then,

in the Illustrations group, click the Shapes button

Choose the shape you wish to applyClick and hold the mouse to draw the shapeRelease the mouse button

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Inserting Slides from Another PresentationIn your current presentation, navigate to the

slide before where you want to insert the slides from another presentation

In the Slides group on the Home tab, click the New Slide button arrow

Click Reuse Slides to display the Reuse Slides task pane

In the task pane, click the Browse button, then click Browse File to open the Browse dialog box

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Inserting Slides from Another PresentationNavigate to the slides you want to insert into

the presentation in the PowerPoint window, click the file, then click the OK button

In the task pane, select or deselect the Keep source formatting check box to retain or not retain the formatting of the slides you want to import

Click each slide you want inserted into your presentation

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Inserting Slides from Another Presentation

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Slide MasterSlide master is part of a template  that stores

information, including placements of text and objects on a slide, text and object placeholder  sizes, text styles, backgrounds, color themes, effects, and animation.

When you save one or more slide masters as a single template file (.potx), it creates a template that you can use to create new presentations. Each slide master contains one or more standard or custom sets of layout.

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Modifying Slide MastersClick the View tab on the Ribbon, and then, in the

Presentations group, click the Slide Master button, or press and hold the Shift key, and then, on the status bar, click the Normal button

Click the Slide Master or the layout master thumbnail that you want to modify

Make changes to the master, such as changing the background color; modifying the text size, color, font, or alignment; inserting clip art, bitmapped images, or other graphics; changing the size or location of text placeholders; and so forth

In the Close group, click the Close Master View button or, on the status bar, click the Normal button

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Switching Views and Navigating a PresentationAt the lower right of the PowerPoint window,

on the status bar to the left of the Zoom slider, are three buttons you can use to switch viewsNormal viewSlide Sorter viewSlide Show view

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Moving Slides in Slide Sorter ViewIn Slide Sorter view, PowerPoint displays all

the slides as thumbnails, so that several slides can appear on the screen at once

On the status bar, click the Slide Sorter button

Dragging and dropping slides in Slide Sorter view will rearrange them in the presentation

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Applying Special EffectsSpecial effects—such as fading out of one

slide as another appears, animated (moving) text, and sound effects to accompany actions—can liven up your presentation, help hold your audience’s attention, and emphasize key points

Special effects can also distract or even annoy your audience

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Adding Slide TransitionsSwitch to Slide Sorter view, then select the

slide(s) to which you want to add a transitionClick the Animations tab on the RibbonIn the Transition to This Slide group, click

the More button to display the gallery of transition effects

Click the desired transition effect in the gallery

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Adding Slide TransitionsIn the Transition to This Slide group, click

the Transition Sound button arrow to insert a sound effect that accompanies each transition

In the Transition to This Slide group, click the Transition Speed button arrow to modify the speed of the transition

In the Transition to This Slide group, click the Apply To All button to apply the transition to all the slides in the presentation

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Adding Slide Transitions

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Animating Bulleted ListsIn Normal view, select the object to which

you want to add an animation effectClick the Animations tab on the RibbonIn the Animations group, click the Animate

button arrow to display a menu of animations, then click the desired animation

orIn the Animations group, click the

Custom Animation button to open the Custom Animation task pane

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Animating Bulleted ListsClick the Add Effect button, point to a style,

and then click More Effects to open the Add Entrance Effect dialog box

Click the desired effect, then click the OK button

Click the Start arrow to choose when the animation starts

Click the Speed arrow to choose the speed of the animation

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Animating Bulleted Lists

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Setting Up a Self-Running PresentationA self-running presentation includes

Automatic timingTo enable self-running go to Animations tabAt the right most side of the ribbon, select

the timing after which you would like PowerPoint to go to the next slide automatically

Click Apply to all, if you want the same timing for all slides

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Setting Up a Self-Running Presentation

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A Self Running Presentation has Automatic Timing

Creating and Editing a Custom ShowA custom show is a presentation in which selected

slides are left out of the presentation or the order of slides is changed without actually deleting or moving slides within the PowerPoint file

On the Slide Show tab, in the Start Slide Show group, click the Custom Slide Show button, and then click Custom Shows

Click the New buttonSelect the slides that you want to include in the

slide show and click AddGive a name to the custom slide show

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Creating and Editing a Custom Show

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Marking Slides During a Slide ShowRight-click anywhere on the screen, point to

Pointer Options on the shortcut menu, then click Felt Tip Pen

Click the left mouse button, then drag to mark the slide

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Creating Speaker NotesNotes (also called speaker notes) help

the speaker remember what to say when a particular slide appears during the presentation

They appear in the notes pane below the slide pane in Normal view

You can also print notes pages with a picture of and notes about each slide

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Previewing and Printing a PresentationPowerPoint provides several printing options

Color, grayscale, or pure black and whiteHandouts are printouts of the slides

themselves; these can be arranged with several slides printed on a page

Overhead transparency filmPrint Preview allows you to see the slides as

they will appear when they are printed

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Things you should knowHow to Create a new presentationUse Themes/TemplatesUse Different layoutsEdit Slides

Format Text in Slides

Add Diagrams and shapesInsert

Clips ArtsPicturesSoundsMoviesHeader/Footer/Slide NumbersSlides from existing presentation

How toUse Animations to

createSlide TransitionsAnimated Bulleted list

Create Custom Slide Shows

Use a Marker during Slide Shows

Create Speaker NotesPreview and Print a

Presentation

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