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Welcome.

Oklahoma School Testing Program

Training 2017

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1

Introduction

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Training Topics

OSTP Overview Testing Overview

General Information

Testing All Eligible Students

Test Security

OSTP Roles

OSTP Assessments

Reporting Timelines

OSTP Online System OSTP Portal

OSTP Kiosk

Paper Pencil Materials Alternate Forms

Manuals

Student Labels and Rosters

Additional materials

Packing materials

UPS Pickup

Class ID Sheets

Test Results

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Contact Information Oklahoma State Department of Education (SDE) For questions relating to policy or the OSTP in general: • Craig Walker, Executive Director of State Assessments (405) 521-3341 [email protected] • Angela Bilyeu, Assistant Executive Director of State Assessments (405) 521-3302 [email protected] • Kurt Bernhardt, Executive Director of Instructional Technology (405) 521-3364 [email protected] Measured Progress Oklahoma Service Desk For questions relating to the OSTP online or paper/pencil testing (i.e. iTester software, technical issues, test materials, UPS pickup, etc.) • Monday – Friday, 7AM – 7PM Central during the testing window • Monday – Friday, 7:30 AM – 4:30 PM Central outside the testing window (866) 629-0220 [email protected] DRAFT

mailto:[email protected]




Important Dates

January 23, 2017 Practice test available

Beginning of February Manuals available on the Help and Support Site

March 10, 2017 Manuals arrive in districts

Week of March 20,

2017

Test materials in districts

March 27, 2017 Grades 6-8, 10 and US History tests available for

scheduling

April 3-13, 2017 Recommended Grade 3 ELA administration window

April 14, 2017 Last day for grade 3 reading to be picked up

April 25, 2017 Last day for paper testing material to be picked up DRAFT

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OSTP

Overview DRAFT

Oklahoma School Testing

Program (OSTP)

Test Preparation In-Service

Spring 2017

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Agenda

• Testing Overview

• General Information

• Testing All Eligible Students

• Test Security

• OSTP Roles

• OSTP Assessments

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Testing Overview

• The purpose of the OSTP is to assess students’

mastery of the Oklahoma Academic Standards.

• English Language Arts, Mathematics, and

Science are accountability tests required by the

federal legislation Every Student Succeeds Act

(ESSA).

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Testing Overview

• Every student enrolled in a tested grade level or content area in an Oklahoma public school must participate in testing.

• All students will be administered either:

– An OSTP general assessment with or without accommodations, or

– An Oklahoma Alternate Assessment Program (OAAP) test

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Grades 3 – 8 Testing Overview

• In order to meet federal ESSA requirements,

students must test:

– English Language Arts annually in Grades 3 – 8;

– Mathematics annually in Grades 3 – 8; and

– Science once in the following grade spans: 3-5 and 6-9

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High School Overview

• In order to meet federal ESSA requirements,

students must test once in each of the following

contents in high school:

– English Language Arts (9-12)

– Mathematics (9-12)

– Science (10-12)

• In order to meet state requirements, students

must test in U.S. History once in high school.

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High School Overview

• ACT information

– Accommodations Requests: Due February 17th

– General Q&A Training: February 13th

• SAT information

– General Q & A Training: TBD

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OSTP

General Information

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Testing Contractors

• Measured Progress will serve as Oklahoma’s testing vendor for all 2016 - 2017 testing windows.

– OSTP Grades 3 – 8: • English Language Arts,

• Mathematics, and

• Science

– OSTP High School Assessments • Grade 10 English Language Arts,

• Grade 10 Mathematics,

• Grade 10 Science, and

• U.S. History

• Oklahoma Alternate Assessment Program (OAAP)

– English Language Arts, Mathematics, and Science will be assessed through Dynamic Learning Maps Alternate Assessment System.

– U.S. History will be assessed through Portfolio/PearsonAccess.

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OSTP

WAVE Precode Data Certification

Demographic Overlay File

Demographics Information DRAFT

Precode Updates 2016-2017

• Student labels will be sent to schools with testing

materials.

– 2nd run of student labels for Paper/Pencil testing from

March 13, 2017, SIS information

• 2nd run labels will be provided for new students and students

with a site change from the initial precode.

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• The following fields were uploaded from the

precode information:

– STN

– First, Last Name

– Birthdate

– ELL status

– IEP/504 status (EdPlan)

– Grade

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• ELL 1st year exemptions for the ELA assessment

was populated automatically.

• If a student did not show up as exempt and

he/she should be

– Request an ELL 1st Year Exemption in the SSO,

Testing Status Application

• SDE will review and provide final determination

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Demographic Overlay File & Report

• The demographic overlay report will be

submitted to the vendor soon after the testing

window closes.

– Districts must certify the Demographic Overlay

report by May 2, 2017 @ 11:59 p.m.

– Additional training for the Demographic Overlay

Report will be provided in the future.

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Demographic Overlay File & Report

• Demographic information should be correct in the WAVE at all times: – Gender, IEP/504, ELL, ELL 1st/2nd year proficient, Migrant,

Title X (homeless)

– Economically Disadvantaged

– Ethnicity/Race

– Military

– Foster

– Most Recent Exit Date

– OCAS codes for students assigned to a particular teacher for the class reports.

• This will eliminate the need to do Class Header/Identification sheets in the future. In an abundance of caution this year, we are asking that districts complete the Class Header/Identification sheets for all Paper/Pencil testing.

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Student Identifying Information

• For students not uploaded through the WAVE file, the demographic pages must be hand-bubbled and/or manually uploaded into the online Portal.

• If any student demographic details are incorrect on the student label, still use the label unless there is a mistake in the three main identifiers [student first and last name, date of birth, or state testing number (STN)].

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Demographic Information

• All students must be accounted for at the time of testing.

• Ultimately, all student demographic information will be pulled from the Demographic Overlay Report. Please ensure information in the local SIS is accurate.

• Incorrect or incomplete information will result in inaccurate student data and may have a negative impact on the final reports.

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FAY/NFAY Status

Full Academic Year (FAY)/Not Full Academic Year (NFAY):

OAC 210:10-13-22(d)(1) & 210:10-13-2(e)

“A student shall be considered a FAY student if the student is enrolled within the first twenty (20) instructional days of the school's instructional year through and including the date of the administration of the exam, and has not experienced an enrollment lapse of ten (10) or more consecutive instructional days.”

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Other Placement Students

OAC 210:10-13-2(f)

“Students who have been placed in a state juvenile

facility or a full time residential facility providing

educational services to students by joint agreement

with one or more school districts, including facilities

that have been assigned a separate site code by State

Department of Education, will not be used in the

accountability for the site or district of residence for

the students.”

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OSTP

Testing All Eligible Students

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Absent Students

• If the student is absent during the scheduled

test session, he/she must be administered the

assessment upon their return.

• The make-up session must be scheduled within

the existing testing window.

• The student must take sections in proper order.

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Students Who Receive Instruction Away

from Sites of Official Enrollment Students Testing at Alternative Sites

• This includes: – Special education consortiums;

– Alternative education cooperatives and interlocals;

– Hospital placement;

– Homebound placement; and

– Technology Centers.

• No less than thirty days prior to the testing window, request permission in writing from the Office of Assessment at [email protected] to test certain students at the site of instruction, rather than at the site of enrollment.

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from Sites of Official Enrollment

• Paper/pencil test materials will be ordered by and sent to the district where the students are officially enrolled.

• Online assessments should be set up by the district of official enrollment. The site of enrollment: – Submits the student data through the WAVE or manual upload,

– Places student(s) in a testing session,

– Prints test ticket(s), and

– Delivers the test ticket(s) to the site of instruction.

• When testing students at their sites of instruction, follow the procedures outlined in the Test Preparation Manual.

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from Sites of Official Enrollment Students Testing at Alternative Sites

• The official site of residence district remains accountable for the test scores.

• Score reports will be sent to the districts where the students are officially enrolled.

• The Test Administrator (TA) and the Test Proctor (TP) at the site of instruction sign a Test Security Form.

• TAs must be certified employees of the school district or site of instruction.

• TAs and TPs cannot be related, nor can they be related to any student in the testing session.

• All test books, answer documents, test tickets, and security forms are returned to the site of residence.

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Distance Learners

• Schools must account for all students. This

includes Distance Learners who are taking

classes via the Internet.

• School districts offering online courses or

programs will provide at least one onsite

location for these students to test.

– Note: This is different for Distance Learners in a

Statewide Virtual Charter School.

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Statewide Virtual Charter Schools

• The statewide virtual charter school that is offering the online course or program will provide, and is responsible for the cost of, at a minimum, six alternative testing locations.

– At least one testing site will be located in each quadrant of the state.

– One testing site will be located in each of the two metropolitan areas of the state.

– The alternate location and testing plan must be submitted to the SDE for approval.

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OSTP

IEP & 504 Plan Students

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IEP/504 Accommodations

Accommodations for IEP and Section 504 students

must be:

• Specified in an IEP or Section 504 Plan;

• Selected from the list of state approved

accommodations; and

• Marked on the back of the answer document or

uploaded in the OSTP Portal.

– Choose either with or without accommodations.

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IEP/504 Accommodation Updates

• Form EA (Emergency Accommodations): Added language to document special setting accommodations for regular education students.

• S2: Small Group Testing: Increased to 8-10 maximum

• S4: Added clarification that there is no limit on the number of students for this setting accommodation

• T2: Administer test over several sessions: Added “chunking”

• T3: Frequent Breaks: Reduced time to 10-15 minutes

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Emergency Accommodations (All Students)

• Form EA:

– If prior to or during testing, the school principal or designee

determines that a student requires an emergency

accommodation, Form EA must be completed and submitted

to the DTC for approval.

– Form EA must be retained at the district level for five (5)

years for monitoring purposes.

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IEP/504 Accommodation Updates

• P4: Human Reader: Test Monitor must be employed by school district. – Text-to-Speech will not be available for students needing the

Grades 5, 8, and 10 writing/constructed response section read to them. A Human Reader will be required to provide this specific P4 accommodation.

• P9: Calculator: Removal of Grade 5 Science. All students may use a certain calculator in grades 6-8 and 10 Math & Science.

• NS-1 (ELA Test Read Aloud): A revised/protocol has been published. – http://sde.ok.gov/sde/documents/2014-08-11/ostp-

accommodations-placeholder

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http://sde.ok.gov/sde/documents/2014-08-11/ostp-accommodations-placeholder









IEP/504 Testing Accommodations

All non-standard accommodations require SDE approval.

– The DTC or designee will need access to each site’s Nonstandard Accommodation Application to submit requests through the SDE Single Sign-on.

Non-standard accommodations include: • ELA/Reading test read-aloud accommodation

– The ELA/Reading Test Read Aloud Protocol has been revised.

• Unique accommodations

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http://ok.gov/sde/documents/2015-09-02/elareading-test-read-aloud-protocol

Testing Accommodations

• Reference the Universal Tools & Accommodations Guide for computer-based testing options.

• Built in text-to-speech audio is available for all online tests.

– Headphones must be used for the online testing client.

– Exception: ELA grades 8 and 10; writing sections only.

• The online testing client will allow testing over several sessions, except ELA Section 1 writing/constructed response.

– This is only to be used for students with this accommodation on their IEP.

– Students will not be able to view/answer items viewed in a previous test session.

– In order to get a student back into the test, the BTC will need to contact the SDE for a Proctor Password.

– All other students are expected to complete a section in one testing session.

• Alternate forms for Braille and Large-Print are also available.

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http://oklahoma.onlinehelp.measuredprogress.org/guides/

Online Accommodations Bulk Upload

• DTCs may utilize an Accommodations Bulk Upload file (.csv) to prepopulate online accommodations for students on an IEP/504. – The SDE is working with EdPlan to generate a report that may

be downloaded by each site and then uploaded to the OSTP Portal to prepopulate online accommodations only.

• This process is not required. Individual online accommodations may still be inputted manually. Each school site will need to download the EdPlan report and convert it from .xls to .csv file format.

– This would require districts to ensure state assessment accommodations listed in EdPlan are accurate for each student.

– The next several slides explain how to make this work from your end.

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Accommodations Bulk Upload

Online Accommodations for OSTP

Portal DRAFT

Step 1

• Login to OK EdPlan

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eMetric Accommodation Report

• An eMetric Accommodation Report is available in

OK EdPlan. The following slides will explain the

process to review the report in OK EdPlan and

upload the data to the OSTP Portal.

• This process is optional, but is a method to review

data of online accommodations for IEP and 504.

• Edits can still be made manually in the OSTP

portal. However, the finalized IEP or 504 in OK

EdPlan must match the edits in OSTP portal.

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Administrator: School System: Reports

1. Choose Administrator

2. Choose School System

3. Choose Reports

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Step 2: Run eMetric Report

1. Select file folder “Data”

2. Choose eMetric Report (xls)

*Choose eMetric

Report (‘xls’) to

review data,

(‘txt’) will be used

later to upload

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Selection Needed

1. Choose “Active”

(student still enrolled)

2. Choose IEP or 504

3. Choose “Current”

(NEVER Workspace)

4. Choose 1 School

5. Choose grades

6. “Generate Report”

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Wait 2-3 minutes for report to generate

1. Choose “Reports”

2. Report will

generate under

“Saved System

Reports” when

ready

3. Email access to

report is not

necessary

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Open Report

1. Open Report

2. Choose “Yes” to open file

3. Computer must have Excel DRAFT

Sample report

1. Accommodations are specific to online tools

2. 0= not turned on, 1= turned on

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Why do I see ######?

• Column is too narrow. Expand the column

• Place cursor between two columns E and F

• See plus with arrow icon

• Hold down cursor and move column to the right

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Step 3: Review District Data

1. Run one report for each site (do not a

report for all sites, all students will be

mixed in one report)

2. Other reports per site can be run for each

grade

3. Review with special education personnel

for data accuracy DRAFT

Reviewing data accuracy

• All data comes from finalized IEP meetings

• If data is missing or blank have special

education personnel check the document for

accuracy in the student history of the student’s

file in OK EdPlan

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OK EdPlan Reports: Captures information from

finalized OK EdPlan events.

If data is in question:

1. Go to student file

2. Select “Student History”

3. Go to dark green row

4. Select “OK IEP”

5. Review information in

printed document

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“Draft” data does not appear on reports

• IEP was in “Draft” but not finalized

• Team did not make a decision to have the student have the accommodation (no document in “documents”)

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Correcting Errors

• Meet with Special Education staff to have any

change made.

• Any changes to the existing IEP for

accommodations would require a phone

conference with the parent, an IEP addendum

finalized in OK EdPlan, and a Written Notice. DRAFT

Enrolled student is not appearing in OK EdPlan

• Clear check, but no special education data

– Contact the previous district to make the student

inactive in OK Edplan

– Message the message board to have the student’s

records transferred into the district. Include student

name, DOB, STN and previous district name and

exit date. DRAFT

Enrolled student is not appearing in OK EdPlan

• Student not in OK EdPlan at all

– Contact the district Student Information System (SIS)

representative

– Make sure there are no WAVE validation errors

– Contact OMES at 405-521-2444 to create a HELP

desk ticket for assistance DRAFT

How do I delete students in OK

EdPlan that have left the district?

• Students that are no longer enrolled and did

not transfer into another district will require

someone in the district to provide an exit

reason and exit date for the student in OK

EdPlan.

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Making a student inactive: Exited district

• Student file

• Personal

• Make this student inactive

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Choose appropriate reason, date

• Save and Continue

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We’re Ready to Verify our IEPs

• Run Emetric report as ‘txt’

• Choose ‘Active’

• Choose ‘IEP’

• Do not choose a site or grade

• Do not open file

• Rename file as “Emetric IEP District name 2017.csv”

• Upload file to OSTP Portal

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We’re Ready to Verify our 504s

• Run Emetric report as ‘txt’

• Choose ‘Active’

• Choose ‘504’

• Do not choose a site or grade

• Do not open file

• Rename file as “Emetric 504 District name 2017.csv”

• Upload file to OSTP Portal

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Warning

• Files cannot exceed 1000 entries

• If your district will have more than 1000

students on the report for the district, separate

files will be needed.

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OSDE TA for OK EdPlan Reports

• Oklahoma State Department, Special

Education Services

• Shawna Keene 405-522-3255

• Angela Kwok 405-522-5036

• Erik Friend 405-521-2198

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English Language Learners

• Students who have not passed the English

Proficiency Test

• ELL Exemption – See SDE Approval Required

Section

• Alternate Testing for ELL Students

• ELL Accommodations – Appendix C (TPM)

• ELL 1st or 2nd Year Proficient

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ELL Testing Accommodations

Please review the list of state approved

accommodations for OSTP testing.

ELL accommodations must be:

• Selected from the approved list of state

accommodations; and

• Marked on the back of the answer document or

uploaded in the OSTP Portal.

– Choose either with or without accommodations.

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ELL Accommodation Updates

• Same changes as the ones found in IEP/504 Setting &

Timing Accommodations

• ELL8: Oral Language Translation audio file provided in

(Neutral Latin American) Spanish for test items and

answer choices, excludes ELA tests.

– http://sde.ok.gov/sde/documents/2014-08-

11/ostp-accommodations-placeholder

– Paper/pencil formats will need to be ordered in

“Additional Orders” window for students receiving

this accommodation

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OSTP

SDE Approval Required

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SDE Approval Required

• SDE approval is required for the following:

– ELL 1st Year in the U.S. Exempt (ELA assessments only);

– Emergency Exemptions;

– Non-standard Accommodations;

– Other Placement; and

– Invalidations (Breach).

• Request approvals on the SDE Single Sign-on

– Complete the online Testing Status Application form; or

– Complete the online Non-standard Accommodations Application.

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ELL 1st Year Exemption

• ELA assessments only

• Students may have been previously coded in the Precode file.

• If the student was not listed in the Precode with this exemption and he/she should have been

– Log on to Single Sign On

– Click on the Accountability A-F section

– Click on Create Testing Status Application

– Complete the application

– SDE will review and provide an approval

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Emergency Exemption

• 210:10-13-23. Emergency exemptions from assessments required by the Oklahoma School Testing Program

• All requests for emergency exemptions shall be electronically submitted by the school district or charter school through the State Department of Education testing application no later than 5:00 p.m. of the last day of the testing window.

(A) A brief description of the significant medical emergency for which the exemption is requested;

(B) A brief explanation of why the emergency prevents the student's participation in the assessment;

(C) The date of the onset of the emergency;

(D) The expected or estimated duration/recovery period of the significant medical emergency;

(E) The number of days of instruction the student has missed as a result of the emergency and the number of any additional days of instruction the student is estimated or anticipated to miss after the date of submission of the exemption; and

(F) A copy of the written documentation provided by the student's physician pursuant to (c)(2)(E) of this Section.

• The request shall be supplemented by copies of any documentation subsequently requested by the State Department of Education necessary to document the information required by this paragraph and the definitions of "significant medical emergency" and "immediate family member" set forth in (c) of this Section.

• If a complete request for an emergency exemption is received during the applicable testing window, the State Department of Education will issue an approval or denial of the request and notify the school district or charter school of the determination within five (5) business days. The school district or charter school will receive notification through the Department's electronic testing application system. Incomplete requests will not be processed until all documentation required by (c)(2) of this Section has been submitted to the State Department of Education.

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Other Placement

• A student placed in your district by state law or court order or students placed in a full-time residential facility providing educational services to students.

– Nonresident students will be prepopulated in the post code correction window with entry code OHP(1,2,3,or 4).

– Resident students will not be prepopulated in the post code correction window and will require a testing status application.

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Test Invalidation

• Reasons for possible test invalidations include, but are not limited to:

– Cheating;

– Large-scale security violation;

– Presence of a cell phone in the testing environment;

– Testing outside the test window.

• If the SDE approves the invalidation, the student must be considered as a nonparticipant unless a Breach Assessment is administered.

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Breach Tests

• Breach forms are to be used for large scale and/or instances

of student cheating only.

• In situations when a test must be invalidated, the DTC must

enter the invalidation request on the Testing Status Application.

• Once the invalidation is approved, the SDE will order the

Breach Test. – The Breach Test must be administered to the student within the remainder of the testing

window.

– In the case of a paper/pencil test, all answer documents for Breach Tests, as well as the

invalidated operational tests, must be returned with the scorable answer documents.

– In the case of online tests, Breach Tests may not be scheduled on the same day as the

invalidated operational tests. Please follow the directions carefully and select the Breach

Test form when scheduling the test.

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NEW: Testing Irregularities

• Test Irregularities (ex: sickness, misread script, wrong

accommodation):

– Document testing irregularity

– Re-administer same test form, if possible:

• Student may need a new answer document or booklet depending on

circumstances

• Contact the Office of Assessment for a Proctor Password for

online testing

• Complete the Testing Irregularity Form provided by the Office

of Assessment. This will be on the SDE website.

• Proctor Passwords will automatically expire every 48 hours.

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OSTP

Test Security

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Test Security

Who must be trained on test security and

administration procedures?

• District Test Coordinators (DTCs)

• Building Test Coordinators (BTCs)

• Test Administrators (TAs)

• Test Proctors (TPs)

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Test Security

• Additional important information regarding test security and validity is included throughout the Test Preparation Manual and its appendices.

• Test materials must be kept secure at all times and should not be left in open or unattended areas.

• Test books are not to be opened prior to or after any test sessions. Only the students testing are allowed to view the contents of a test book or an online test and only at the time of testing.

• All secure test materials must be returned to the vendor after the completion of testing.

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Test Security

• Nondisclosure Agreement forms must be signed and dated by each TA who reads or transcribes test items for students as an accommodation and by the Test Proctor. The completed form must be returned to the BTC.

• Note: English Language Arts assessments can only be read aloud as an SDE approved non-standard accommodation.

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Test Security

• Classroom Security Checklists must be completed, signed, and dated by the TA and the BTC. Please retain a copy of the checklist for your records.

• District and School Checklists will provide a list of all material’s bar codes sent and will have blank columns to record information regarding the location (school or classroom) of the test books.

• District and Building Security Forms are pre-slugged with the county, district, and site code (CDS code).

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Test Security

• Security forms will be provided, which includes:

– District Level Test Security Form;

– Building Level Test Security Form; and

– Test Administrator and Test Proctor Security Forms.

• Keep a copy for your district

• Package and send original Test Security Forms to vendor.

• Late materials may result in:

– Fees charged to the district,

– Invalidations, and/or

– Deficiency on the district accreditation report.

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Academic Assessment Monitoring

Program (AAMP)

• To meet federal requirements, Oklahoma’s AAMP evaluates school district implementation of both federal- and state-required academic assessments.

• All public school districts will be monitored at least once during the established five-year cycle.

• An electronic version of the five-year monitoring cycle is updated on an annual basis and posted on the Test Security and Assessment Monitoring page. – The Desk & On-site Monitoring Checklist has been revised;

– All monitoring types require districts/sites to submit information contained in the desk monitoring portion of the checklist.

– Districts will be notified of On-site monitoring at least 10 working days before the opening of a testing window.

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http://ok.gov/sde/test-support-teachers-and-administrators

http://ok.gov/sde/test-support-teachers-and-administrators

OSTP

DTC Instructions and Information

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General Responsibilities:

• Serve as the SDE’s contact for all testing activities.

• Note: E-mail is often the quickest and most efficient way for the SDE or testing vendors to contact DTCs, so please access your account regularly.

• Request permission from the SDE for citing specific demographic designations and/or invalidating assessments.

• Ensure that all personnel assigned to testing are adequately trained in proper test administration and test security.

• Verify that all personnel trained sign in for the training session. The sign-in forms should be kept on file by the DTC or BTC and must indicate the date of training.

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• Ensure WAVE information for your district and schools are current and accurate.

• Inventory materials immediately upon receipt. Confirm all boxes are received for each building and distribute materials accordingly.

• If any discrepancies are found during the inventory, contact the vendor immediately.

• Order additional testing materials through the vendor’s portal.

• Confirm that secure materials are properly returned from BTCs.

• Make certain all test materials are correctly packaged, sealed, and received by vendor by scheduled dates.

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OSTP

BTC Instructions and Information

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• Serve as the site contact for the DTC, direct the entire testing procedure at the specified building site.

• Train the TAs and TPs using the SDE’s Test Administrators and Test Proctors Training PowerPoint and/or Modules, and maintain documentation (sign-in sheets or certificates) of all TAs and TPs trained.

• Identify students who need special accommodations and/or alternate assessments, and make the appropriate testing arrangements for these students.

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• Inventory all test materials upon receipt from the DTC.

• Distribute the PSTGs and Test Administration Manuals.

• Check testing materials out to TAs the day of testing

using the Security Checklist.

• Verify the presence of a TP in every testing session

before testing begins. Ensure that there is a TP present

the entire testing session.

8

9

DRAFT



• Collect all test materials from the TAs upon completion of

testing each day.

• Verify completion of Class Identification Sheets for

paper/pencil tests.

• Collect all signed Test Security Forms, Classroom Security

Checklists, and Nondisclosure Agreement forms. (Keep

copies for your records and give the originals to your DTC.)

• All materials must be accounted for and returned to the DTC.

9

0

DRAFT

OSTP

Test Administrator (TA) Instructions and

Information DRAFT

TA Instructions and Information


• TAs must be a certified employee of the district.

• Attend mandatory training conducted by the DTC/BTC. (In-person training or via module) *Ensure documentation of attendance.

• Review the Test Administration Manual (TAM) for directions several days prior to testing.

• Ensure all visual aids are removed or covered during testing.

• Confirm arrangements for students who require special accommodations or alternate tests.

9

2

DRAFT



• Follow the scripts in the TAMs exactly.

• Make sure students use No. 2 pencils, scratch paper/unmarked grid paper, and appropriate calculator.

• Administer tests with a TP present the entire testing session. Ensure that the TA and TP are not related nor related to any student in the testing session.

• Keep a log of unusual student behavior or circumstances.

9

3

DRAFT



• Report any testing irregularities directly to the BTC.

• Keep records of students who missed the test on the original test date.

• Administer make-up tests within the testing window, if needed.

• TAs must sign the Test Security Form.

• TAs must sign a Nondisclosure Agreement Form, if they have administered a read-aloud or conducted a transcription in the presence of a TP.

9

4

DRAFT

OSTP

Test Proctor (TP) Instructions and

Information DRAFT

TP Instructions and Information


• Must be at least 18 years old and approved by the building principal and cannot be related to the TA or any student in the testing session.

• Must attend training from the DTC/BTC. (In-person or via modules) Ensure documentation of attendance.

• May NOT administer tests.

• May assist the TA with certain duties (e.g., inventory test materials).

• Maintain the security of all test materials.

9

6

DRAFT

TP Instructions and Information


• A monitor must be present for the ENTIRE testing session.

• A TP that monitors a read aloud sessions must be an employee of the school district.

• Monitor the TA’s transcribing of tests, and checking of answer documents or test books for stray marks.

• Must sign the Test Security Form after each test.

• Must sign a Nondisclosure Agreement Form if monitoring a read-aloud administration or a transcription.

9

7

DRAFT

OSTP

English Language Arts, Mathematics,

Science, and U.S. History DRAFT

9

9

DRAFT

Testing Schedules

1

0

0

Mode Grade Mathematics English

Language Arts Science

Paper

Base

d 3rd

Section 1: MC (30)

Section 2: MC (30) Section 1: MC (30)

Section 2: MC (30)

4th Section 1: MC (30)

Section 2: MC (30)

Section 1: MC (30)

Section 2: MC (30)


Section 2: MC (30)

Section 1: Writing Prompt

Section 2: MC (30)

Section 3: MC (30)

Section 1: MC (27)

Section 2: MC (27)

Com

pu

ter

Base

d*

(un

less

allow

able

acc

om

mo

da

tion r

equir

es

pap

er

base

d)


Section 2: MC (30)

Section 1: MC (30)

Section 2: MC (30)


Section 2: MC (30)

Section 1: MC (30)

Section 2: MC (30)


Section 2: MC (30)


Section 2: MC (30)

Section 3: MC (30)

Section 1: MC (27)

Section 2: MC (27)


Section 2: MC (35)


Section 2: MC (35)

Section 3: MC (35)

Section 1: MC (27)

Section 2: MC (27)

HS U.S. History Section 1: MC (35)

Section 2: MC (35)

DRAFT

Testing Schedules

• Estimated testing times for each test include distributing books, filling in student demographic information, and reading directions aloud to students. These can be found in the TPM.

• The tests are not timed. Students should be given additional time if needed as an immediate extension of the current session. A TA and TP are required for the duration of testing. This is not to be construed as unlimited time. – Additional time must be an immediate extension of the testing

session not to exceed double the amount of recommended time per section/session.

1

0

1

DRAFT

Testing Schedules

• Ideally, each content assessment should be

administered on a separate day.

• If more than one content assessment is administered

on the same day, students should be given a rest

break between sessions.

• Under no circumstances should a test be started

unless there is enough time to complete it.

1

0

2

DRAFT

Testing Schedules

• Students may only be given breaks between

sections/sessions.

• Sections must be given in sequential order on

consecutive instructional days.

• ELA Section 1 (writing prompt) may be

administered BEFORE Section 2 or AFTER

Section 3.

1

0

3

DRAFT

Testing Schedules

• Content assessment sections may be administered

on any one day or consecutive instructional days

within the testing window.

• It is highly recommended but not required that all

ELA assessments take priority in scheduling.

• In order to receive preliminary score reports for

Grade 3 ELA, tests must be returned to MP no

later than April 14, 2017. Otherwise, scores will

not be available until October 2017.

1

0

4

DRAFT

Paper/Pencil Testing

• Paper/pencil format is available for students on an

IEP, a 504 Plan, or an ELL accommodation for

• Students unable to access an OSTP computer-based test must

also receive classroom assessments, benchmark assessments, and

district-wide assessments in paper/pencil format.

1

0

5

DRAFT

Online Testing

• Online practice tests are available for students to become familiar with the online tools and formatting of questions. – https://oklahoma.measuredprogress.org/student/login

• Only a basic calculator will be available in the online sample sections for Grade 6-8 Math due to the ability of mixed group test administration.

• The operational portion of the Grade 6-8 online tests will provide: – Grades 6-7: Basic Calculator

– Grade 8: Scientific Calculator

1

0

6

DRAFT

https://oklahoma.measuredprogress.org/student/login

https://oklahoma.measuredprogress.org/student/login

Scratch Paper & Unmarked Grid Paper

• Students are allowed scratch paper for all assessments.

• Ensure students are writing their essays on the lined pages in the test booklet or in the online platform.

• BTCs MUST collect all scratch paper and unmarked grid paper after testing.

• All scratch and unmarked grid paper is to be DESTROYED by the BTC.

1

0

7

DRAFT

OSTP

English Language Arts Assessments

DRAFT

Grades 5, 8, and 10 ELA Assessments

• Aligned to Oklahoma Academic Standards

• Writing sections will be a paired passage-based prompt

• Grade 5 - Students will write on the five (5) lined pages in their test books.

– Planning pages are included.

• Grade 8 & 10 – Students will write their essays in the online platform.

– Planning can be done on the scratch paper.

1

0

9

DRAFT

OSTP

Mathematics and Science

DRAFT

Calculators

• Grades 3 – 5 Math

– IEP or 504 Plan students with a documented accommodation may use a basic four function calculator on math tests only.

• Grades 6 - 7 Math

– Handheld four function calculator with square root and percentage may be used, excluding the +/- key OR

– Online calculator will be provided: TI-108 (disabled +/- key)

111

DRAFT

Calculators

• Grade 8 Math & Science

– Handheld scientific calculator OR

– Online calculator will be provided: TI-30XS

Multiview

• Grade 10 Math & Science

– Handheld graphing calculator OR

– Online calculator will be provided: TI-84 Plus

• Please review the published Calculator Policy.

112

DRAFT

http://sde.ok.gov/sde/sites/ok.gov.sde/files/CalclulatorPolicy16-17ver3.1.pdf

Reference Sheets

• Grades 5, 8, and 10 Science will not have

reference sheets provided since formulas will

be embedded directly in the items.

• Math Reference sheets will be provided in

the tools section for online tests and paper

copies for paper/pencil testers:

– Grades 6-8

– Grade 10

113

DRAFT

Technology Enhanced Items

• Both online Mathematics and Science

assessments will include Technology Enhanced

Items.

– Matching

– Drop-down

– Drag and Drop

– Hotspot

114

DRAFT

OSTP

Grades 3 – 8

DRAFT

Reading Sufficiency Information

1

1

6

RSA Assessment

& Evaluation Options

Scoring at or above the 40th*

percentile on one of the RSA

classroom screener in K-3

Demonstrates mastery of the

Grade 3 OAS for Reading using a student portfolio

IEP/ELL Good Cause Exemptions

Scoring at or above the 45th

percentile on ITBS, SAT 10, or Terra

Nova

* Varies by vendor

DRAFT

Reading Sufficiency Information

• http://sde.ok.gov/sde/reading-sufficiency

– Revised RSA Screeners (9/1/16)

– RSA Quick Guide

– RSA Portfolio Checklist

• Sharon Morgan, Director of Early Childhood

– 405-522-3241

1

1

7

DRAFT

http://sde.ok.gov/sde/sites/ok.gov.sde/files/documents/files/RSA-K-3_FormativeAssessments_1.pdf





http://sde.ok.gov/sde/sites/ok.gov.sde/files/documents/files/RSA Quick Guide 2016-17.pdf

http://sde.ok.gov/sde/sites/ok.gov.sde/files/documents/files/RSA-TeachPortfolioChcklst-2016-2017.pdf

Requirements for Driver’s License

• Persons under 18 applying for a license or permit must demonstrate a Proficient reading ability at the eighth grade level.

• Only students currently enrolled in eighth grade can take the OSTP Grade 8 English Language Arts assessment.

• Public schools must give an approved alternative Reading proficiency test four times per year to students who attend the public schools in the respective districts as well as nonpublic school students.

• The first alternative administration is free to all students but reimbursable to schools as funds are available. Schools may charge students up to $25 for subsequent test administrations.

1

1

8

DRAFT

http://ok.gov/sde/sites/ok.gov.sde/files/Approved Reading Proficiency Tests - 7-14-15.pdf

http://ok.gov/sde/sites/ok.gov.sde/files/Approved Reading Proficiency Tests - 7-14-15.pdf

Contact Information

Website: www.sde.ok.gov

Office of Assessments:

(405)521-3341 Fax: (405)522-6272

Email: [email protected]

Special Education Services: (405)521-3351

1

1

9

DRAFT

http://www.sde.ok.gov/


Office of Assessments

Craig Walker Executive Dir. of State Assessments

Angela Bilyeu Assistant Executive Director of State Assessments

Sarah Owens Mathematics Assessment Specialist

Maria Harris Science Assessment Specialist

Rebecca Logan Executive Director of National and International Assessments (NAEP)

Molly Brown Administrative Assistant

Elise Kauffman Administrative Assistant

Samantha Sheppard Administrative Assistant

1

2

0

DRAFT

3

General

testing

information DRAFT

Testing Window Grade 3 ELA testing (recommended) 4/3/17 – 4/13/17

Paper/Pencil testing 4/3/17 – 4/21/17

Computer based testing 4/3/17 – 4/28/17

Grade 3 Paper based; integrated test booklets

Grade 4 Paper based; separate test booklets, combined answer document

Grade 5 Paper based; separate test booklets, combined answer document, ELA section 1 in a separate integrated test booklet

Grades 6-8 Computer based

Grade 10 Computer based

U.S. History Computer based

DRAFT

4

OSTP

Online System

DRAFT

OSTP Online Testing System

OSTP Portal: Test Administration System

OSTP Kiosk: Student Test Delivery System

DRAFT

OSTP Portal & Kiosk Components

Online System

Portal

User

Management Administration

Site Setup Students Classes Tests Dashboard

Kiosk

Windows, Mac and

Linux

Kiosk

iOS and Chrome

Tablet App

Practice Test

Browser

DRAFT

OSTP Portal Overview

User Management Administration DRAFT

Go to https://oklahoma.measuredprogress.org

Available Now

Browser Specifications ChromeTM 55 or newer

Firefox® 49 or newer

Safari® 9 or newer

Internet Explorer® 11

Microsoft EdgeTM

OSTP Portal

DRAFT

https://oklahoma.measuredprogress.org/

Already have a user account?

Continue to use it!

Don’t have an account yet?

District Test Coordinators must create all other

portal users within the OSTP Portal

Users will receive automated email with

username and temporary password from [email protected]

OSTP Portal Access

DRAFT

OSTP Portal User Roles

Role Responsibilities

District Test Coordinator (DC) • Manage portal users • Verify student data • Create classes • Schedule tests • Manage & monitor student testing • Track paper materials • View online reports • Access Test Monitoring Tools

Building Test Coordinator (BC) • Manage portal users • Verify student data • Create classes • Schedule tests • Manage & monitor student testing • View online reports

DRAFT

OSTP Portal User Roles

Role Responsibilities

Assessment Technology Coordinator (ITC)

• Download and install Kiosk • Perform Site Readiness Testing • Certify Site Ready for Testing

District Level User (DU) • Verify student data • Create classes • Schedule tests • View online reports • Monitor Testing Tools

Building Level User (BU)

• Verify student data • Create classes • Schedule tests • View online reports

Reports Access Only (District or Building)

• View online reports

DRAFT

User Management

Create new users

View users

• DTCs may reactivate deleted user accounts

• DTCs may add or edit multiple user accounts using file upload

DRAFT

Administration

Students Classes Site

Readiness Tests DRAFT

Administration – Student Tab

Student Information, Accommodations, and

Enrollment

Managed by districts and buildings

Available in portal February 20, 2016

• Students List Ordered by Last Name • Accommodations Bulk Upload

• Available until 2 April 2017! • Updated Student Demographic Fields

DRAFT

Administration – Class Tab

Class Creation

Pre-created classes

TBD

Manual Class Creation

• Class Bulk Upload DRAFT

Administration – Test Session Tab

Scheduling Tests

Schedule classes to tests

Print student test logins with student’s

usernames and passwords

Manage & monitor test sessions

• Student date of birth and middle initial on Test Logins

• Test start and end times not displayed • Program selector on Test Sessions page is

defaulted to Operational Program

DRAFT

Scheduling Breach Tests:

• All students to be scheduled for a Breach test

need to be placed into a new class.

• The new class must be scheduled to take the

Breach test.

Notes About Test Scheduling...

DRAFT

Administration - Site Set-up Tab

Site Setup

Download kiosks

Conduct Site Readiness Testing

Certify Site Readiness

• Updated Site Readiness Test

Conducting the site readiness testing and certifying your site is ready for testing is extremely important. Not doing so may pose a risk to your site for online testing. DRAFT

Administration

For DTCs and DUs

District-level dashboard for monitoring testing at

district level

Download list of students with their test

completion status by school/test

DRAFT

Administration

DRAFT

OSTP Kiosk Overview

Desktop/Laptop Kiosk

• Windows®

• Mac®

• Linux®

Tablet App

• Chromebooks™

• iPads®

Browser • Chrome™

• Firefox®

• Safari®

• Explorer®

• Edge™

DRAFT

Student Testing Device Requirements

System Requirements – All Hardware

Connectivity Must be able to connect to the internet via wired or wireless networks

Screen Size 9.7” screen size or larger/ “10-inch class” tablets or larger

Screen Resolution 1024 X 768

Browsers (Practice Test ONLY) Chrome™ 55 or newer **UPDATED** Firefox® 49 or newer Safari® 9 or newer Internet Explorer® 11 Microsoft Edge™

Headphone/Earphone/Ear Buds

Headphones/earphones/ear buds are required for students who have a text-to-speech accommodation

DRAFT


Desktop and Laptop Specific Requirements

CPU 1.2 GHz

Memory 2 GB **UPDATED**

Input Device Keyboard – wired or wireless/Bluetooth® mouse or touchpad

Windows® operating system Windows Vista® Windows 7, 8.1, 10 (32-bit and 64-bit)

Mac OS® operating system 10.9 – 10.12 (64-bit only) **UPDATED**

Linux OS® Ubuntu® 14.04.5 LTS – 16.04.1 LTS (64-bit only) Fedora™ 23, 24 (64-bit only) **UPDATED**

DRAFT


Tablet/Netbook/2-in-1 Specific Requirements

iPad® 10.2 **UPDATED**

Chromebook™ notebook computer Chrome OS™ 53 – 55 **UPDATED**

Windows-based tablets/netbooks/2-in-1 Windows 8.1, 10

Students testing on devices that do not meet the Student Workstation Specifications are likely to encounter performance-related issues during testing.

• Automatic Assessment Configuration on iOS

• Test Administrators Technology Guide

Technology Guidelines may be updated throughout the test administration window as new operating systems are released and tested. Do not update OS until it has been updated. *See Kiosk Installation Guide for disabling Chrome auto updates DRAFT

Internet Connectivity

Beginning of Test: 1. Authenticate login 2. Download test content

End of Test: 1. Submit responses for scoring

DRAFT

Checking Internet Connectivity

Internet Connectivity is ON

Internet Connectivity is OFF

DRAFT

IMPORTANT

Each student should use ONE device Testing on multiple devices can

create stale responses

1 2

3 4 DRAFT

Do not turn off Chromebooks experiencing internet

connectivity issues.

Need to switch a student to a new device or restart a

Chromebook? Call technical support immediately:

(866) 629-0220

Share this information with all IT and building personnel!

IMPORTANT INFORMATION

DRAFT

Test Security

RSA encrypted test

content

128-bit SSL

encrypted student

data

Kiosk-mode on all

devices DRAFT

Testing Environment

Pro

xy S

erv

er

DRAFT

Download new kiosks from OSTP Portal

Download apps from app stores (search for OSTP)

Review installation guide available at oklahoma.onlinehelp.measuredprogress.org

Install Kiosk on all testing devices

Do not un-install previous versions of OSPT Kiosk!

Conduct Site Readiness Testing on all device configurations

Certify site ready for online testing

OSTP Kiosk Installation

DRAFT

http://oklahoma.onlinehelp.measuredprogress.org/

MSI Package

Scripted Installation

Software Distribution using Group Policy

Objects

Review installation guide available at

oklahoma.onlinehelp.measuredprogress.org

Installation Information

DRAFT


Site Readiness Test

DRAFT

Site Readiness

Retrieve username

and password for

each school from

OSTP Portal

Run test on each

device configuration

Review test details

on OSTP Portal

Certify site for

readiness

DRAFT

Launching the Kiosk, Logging In

If the kiosk is out-of-date, an alert will be displayed

DRAFT

Entering a Session

DRAFT

Getting Session Access Codes

DRAFT

Kiosk Testing Interface - Demo

3 1

2 4

DRAFT

Universal Tools are available to all students for

online testing:

Universal Tools & Accommodations

Name Assessment / Content Area

Tool Icon Supported Devices

Guideline All All

Answer Masking All

All

Sketch & Highlight All All

DRAFT

Calculators are available to all students for

specific assessments and content areas:




Basic Calculator

Grades 6-7 Math All

Scientific Calculator

Grade 8 Math and Science

All

Graphing Calculator

Grade 10 Math and Science

All

During operational tests a Texas Instruments™ Texas Instruments™ TI-108 elementary calculator, TI-30XS MultiView™ scientific calculator or TI-84 Plus Silver Edition graphing calculator will be available.

DRAFT

Text-to-Speech Accommodations ordered for specific students:


Name Assessment / Content Area Tool Icon Supported Devices

Text-to-Speech Mathematics

Grades 6-8 and grade 10 Math Not supported on Linux

Text-to-Speech Reading/ELA

Grades 6-8 and grade 10 Reading/ELA

Not supported on Linux

Text-to-Speech Science

Grades 8 & 10 Science

Not supported on Linux

Text-to-Speech Social Studies

Grade 10 U.S. History

Not supported on Linux DRAFT

Accommodations ordered for specific students:




Screen Zoom All All

Reverse Contrast

All

All

Color Contrast All All

General Masking All All

Turn Off All Universal Tools

All Guideline, Answer Masking, Sketch & Highlight not available

All DRAFT

Accommodations Page in Kiosk

DRAFT

Assign all student text-to-speech

accommodations PRIOR to scheduling

tests. If a class is already scheduled, order accommodations and

click Generate Missing Student Tokens.

If a student logs in to the test and the text-to-speech

accommodation has not already been assigned, the

student must continue testing with a human reader.

Assigning Text-to-Speech Accommodations

DRAFT

• OSTP Kiosk uses the default voice set on the

student’s workstation.

• See Kiosk Installation Guide for specific

steps on how to change the default voice.

• Use the practice test to let the students hear

the voice.

• If the student does not like the voice, change

the default voice setting on the workstation or

try a workstation with a different operating

system/voice pack.

Text-to-Speech Voices

DRAFT

Pause Functionality & Proctor Password

DRAFT

Passwords

Type of Password Utilization Entered By

Student Password Used to log the student into the appropriate test Student

Session Access Code Used to log the student into the appropriate session of the test

Student

Proctor Password** Used to log the student into the appropriate session (section) of the test if the student began the session, paused for longer than 20 minutes, and needs to resume the session, or if student is inactive for more than an hour.

Proctor

** Proctor password must be kept confidential.

DRAFT

Closing the Kiosk

Steps Button to Click

On the last item, students click Finish.

On the test review screen, students click Turn In.

Below the confirmation question, students click Turn In.

Student returns to test section selection page and may select the next section or click Exit to exit the kiosk.

DRAFT

Kiosk

DRAFT

URL: oklahoma.measuredprogress.org/student

• Practice Test can be taken with a browser or with the kiosk and

mobile apps.

• If a student will need screen zoom or text-to-speech

accommodations, they must use the kiosk or mobile apps.

• Students should take the practice tests on the devices to be used for

testing.

Online Practice Tests

Grade 10 Practice Test Username: practice Password: oklahoma

Grades 6-8 Practice Test Username: practice Password: testing

DRAFT

http://oklahoma.measuredprogress.org/student

5

Paper/pencil

material DRAFT

Alternate Forms

Large-Print and Braille: initial shipment based on

precode

Kits include Braille/LP materials, standard

materials, administration note and Braille/LP

instructions

LP and Braille responses must be transcribed to

a scannable standard test book or answer

document.

All transcribed answer documents go in the regular

scorable materials envelopes

DRAFT

Manuals

Electronic versions Approved devices: Desktop Computer, Laptop Computer, Tablet, iPad

Not approved devices: Any cell phone device

Reduced number of printed manuals

Test Preparation Manual

Test Administration Manual (3-5; 6-8; 10 and U.S. History)

PSTGs


DRAFT


Student labels and Rosters Student labels will be provided for every student needing paper forms indicated through the Wave

Students with Labels: Verify Student Information

If any student demographic details are incorrect on the student label, still use the label unless there is a mistake

in the main identifiers – first name, last name, DOB, or state testing number (STN).

If one or more of these identifiers is incorrect, do not use the label and bubble the student information on the

demographic page of the answer document.

If a school receives labels for students who are no longer enrolled, adhere the label to a blank student answer

document and mark the reason in box Q.

Students without Labels:

If a student does not have a label for any reason (e.g., label is missing, lost or damaged), bubble the student

information on the student demographic page of the answer document.

If student ID labels for an entire class are missing, students may bubble their own demographic information.

How your labels and Rosters will arrive

Most grades – all in one envelope

Grade 5 and 8

One main envelope – All rosters and labels for combined answer documents

Second envelope – labels for the ELA Book 1 Integrated Book

DRAFT

Tracking shipments The Materials Management link in the Administration menu allows the user to view shipment history.

DRAFT

Ordering additional materials – Packing Slip

DRAFT

Ordering additional materials

DRAFT

Returning Materials

Only one type of label this year.

All materials can go in one box

Most important:

All scoreable materials MUST go

in envelopes. DRAFT

Returning Materials

DRAFT

School Return Shipping Label Return shipping labels are district, school, and testing administration specific. It is very important

that you take care making sure the correct labels are applied to your boxes for the return of all

testing materials to Measured Progress.

DRAFT

District Return Shipping Label

DRAFT

UPS Pickup Option 1 – Self schedule The Materials Management link in the Administration menu will be used to schedule the UPS pick up at the end of testing.

Clicking on UPS Pick UP Request will send users to the Measured Progress UPS pick up site.

DRAFT

UPS Pickup Option 1 – Self schedule

DRAFT

UPS Pickup Option 2 – Automatic Pickup

UPS will pickup from any district that has

not scheduled a pick up.

Grade 3 ELA – 4/14/17

General – 4/25/17

Must have everything ready

If you are self scheduling, alert Measured

Progress DRAFT

Class ID Sheet

DRAFT

Test Results

Grade 3 RSA – reports available online

July 2017

All other reports –October 2017

Why???

DRAFT

Standard setting

Newly developed Oklahoma Academic Standards were implemented in 2016 necessitating the need for standards setting to occur.

For this new assessment performance standards must be set. The primary goal of the standard setting is to determine the knowledge, skills, and abilities (KSAs) that are necessary for students to demonstrate in order to be classified into each of the performance levels.

DRAFT

Standard setting

Standard setting for OSTP Mathematics, ELA and Science will take place in August. A total of 11 panels for the 16 grade/content combinations with 11 members each will be convened.

Upon completion of the standard setting meeting, Measured Progress will submit a report to the SDE that documents all aspects of the standard setting process. Includes: Process information

Cut scores

Reporting data implications

Panelist evaluation information

DRAFT

Questions?

DRAFT

It’s all about

student learning.

Period.

DRAFT

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