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Michigan Merit Examination

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M I C H I G A N D E PA R T M E N T O F E D U C AT I O N

D I V I S I O N O F A C C O U N TA B I L I T Y S E R V I C E S

O F F I C E O F S TA N D A R D S A N D A S S E S S M E N T

Michigan Merit Exam (MME)Spring 2016 Briefing


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Welcome

Please email questions to:

[email protected]

Questions will be answered at the end of the day, if time permits, and posted in the RAQ section of the Spotlight one week after broadcast.


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Morning Agenda

Welcome 8:30 - 8:35

What is MME 8:35 -8:50

M-STEP – Overview 8:50 – 9:20

BREAK 9:20 – 9:30

SAT with Essay 9:30 – 11:00

BREAK 11:00 – 11:10

PSAT 8/9 and PSAT 10 11:10 -11:40

Lunch 11:40 – 12:30


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Afternoon Agenda

WorkKeys 12:30 – 2:00

BREAK 2:00 – 2:10

MDE Secure Site 2:10 - 2:40

Accommodations 2:40 – 3:10

BREAK 3:10 – 3:15

Conclusion 3:15 - 3:30


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Initial Testing Dates

SAT with Essay - April 12, 2016

WorkKeys - April 13, 2016

PSAT 8/9 & PSAT 10 – April 12, or April 13, 2016

M-STEP (p/p) – April 14, 2016

Michigan science and social studies

M-STEP online – April 11, - April 29, 2016

Michigan science and social studies Schools can elect to administer PSAT to 9th graders on one day, 10th graders on the other day, or test both grades on the same day. As long as all students in the same grade are tested on the same day, schools can choose which date works best for them for both the initial test dates and the makeup test dates.


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Make-up Testing Dates

SAT with Essay- April 26, 2016



M-STEP (p/p) – April 15, 2016 – April 29, 2016




mailto:[email protected]

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Accommodated Testing Dates

SAT with Essay - April 12, 2015



M-STEP (p/p) – April 13, 2015





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What is MME?

The Michigan Merit Exam includes three components: 1) the SAT with Essay college readiness assessment, 2) ACT WorkKeys work skills assessment and, 3) the Michigan Student Test of Educational Performance (M-STEP). These three components provide a measure of student performance based on Michigan’s high school content standards as well as college and career readiness.


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SAT with Essay

The SAT with Essay is a college entrance exam that reflects what students are already learning in their classrooms, including the best of instruction in math, English language arts, science, history, and social studies. It is accepted at all Michigan universities and nearly all four-year colleges and universities in the United States.


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ACT WorkKeys

ACT WorkKeys is a job skills assessment system measuring real-world skills. The ACT WorkKeys assesses Reading for Information, Applied Mathematics, and Locating Information. Students who receive qualifying scores on the ACT WorkKeys assessment are eligible for the National Career Readiness Certificate (NCRC) and in some cases college credit.


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M-STEP

M-STEP assessments measure what students know are able to do in science and social studies based on the Michigan high school content standards.


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Student Eligibility

11th Graders

First time 11th graders are required take the complete Spring 2016 MME (all three components)

SAT with Essay (the 2016 MME ELA and mathematics scores will be derived from the SAT)

ACT WorkKeys

M-STEP Science and Social Studies

Grade 11 foreign exchange students are required take the complete Spring 2016 MME (all three components).

Repeating 11th grader: If the student is missing one or more valid MME component scores (ELA, mathematics, science, social studies, college entrance, or work skills), then the student is eligible, but not required to take the Spring 2016 MME. Note: If the student chooses to take the Spring 2016 MME, then the student must take the complete Spring 2016 MME (all three components).

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Student Eligibility

Repeating 11th grader: If the student has valid scores in all MME components, then the student is NOT eligible to take any portion of the Spring 2016 MME – see explanation below based on the year the student previously took the MME:

For an MME administration prior to Spring 2015, if the student has valid MME scores in reading, writing, mathematics, science, and social studies; AND a valid ACT Plus Writing score, AND valid WorkKeys scores, then the student is NOT eligible to take any portion of the Spring 2016 MME.

For the Spring 2015 MME administration, if the student has valid M-STEP scores in ELA, mathematics, science, and social studies; AND a valid ACT Plus Writing score, AND valid WorkKeys scores, then the student is NOT eligible to take any portion of the Spring 2016 MME.


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Student Eligibility

12th Graders 12th graders who were NOT previously included in high school accountability in grade 11 or 12 are

required to take the complete Spring 2016 MME (all three components). For exceptions and additional information, please see the High School Grade Assignment for Accountability Calculations Frequently Asked Questions document https://www.michigan.gov/documents/mde/FAQ_HS_Grade_Assignment_for_Accountability_346186_7.pdf

Other 12th graders: If the student is missing one or more valid MME component scores (ELA, mathematics, science, social studies, college entrance, or work skills), then the student is eligible, but not required to take the Spring 2016 MME. Note: If the student chooses to take the Spring 2016 MME, then the student must take the complete Spring 2016 MME (all three components).

Other 12th graders: If the student has valid scores in all MME components, then the student is NOT eligible to take any portion of the Spring 2016 MME – see explanation below based on the year the student previously took the MME:


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Student Eligibility

For an MME administration prior to Spring 2015, if the student has valid MME scores in reading, writing, mathematics, science, and social studies; AND a valid ACT Plus Writing score, AND valid WorkKeys scores, then the student is NOT eligible to take any portion of the Spring 2016 MME.

For the Spring 2015 MME administration, if the student has valid M-STEP scores in ELA, mathematics, science, and social studies; AND a valid ACT Plus Writing score, AND valid WorkKeys scores, then the student is NOT eligible to take any portion of the Spring 2016 MME.


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Student Eligibility

Students taking MI-Access Functional Independence (FI)

Can an 11th grade student take MI-Access Functional Independence (FI) for all content areas and take SAT and/or WorkKeys also?

Students taking the Grade 11 MI-Access FI assessments are eligible, but not required to take the WorkKeys assessment.

If the SAT with Essay component of the MME is an appropriate assessment for the student as determined by the Individualized Education Program (IEP) team, then the ELA and mathematics scores will be derived from the SAT with Essay and the student will NOT take the MI-Access FI ELA and mathematics tests. If the student’s IEP team determines the MI-Access FI ELA and/or mathematics assessment is the most appropriate for the student, then the student is NOT eligible to take the SAT with Essay.


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Student Eligibility

The student will take the appropriate level science and social studies tests (M-STEP or MI-Access) based on his or her IEP.

If a student participated as an 11th grader in a previous MI-Access administration, then the student is NOT eligible to take any component of the Spring 2016 MME.


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MME Contractors- College Board – SAT with Essay

College Board contact information SAT General Questions

(866) 870-3127

[email protected]

SAT Test Day Support (administration issues)

800-257-5123 or [email protected]

PSAT 8/9 and PSAT 10 General Questions & Test Day Support

888-477-7728

[email protected]

Accommodations Support

844-255-7728

[email protected]

https://www.michigan.gov/documents/mde/FAQ_HS_Grade_Assignment_for_Accountability_346186_7.pdf





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MME Contractors

ACT WorkKeys

Expect email communications from:

[email protected]

ACT WorkKeys contact info:

Call 800.553.6244.

standard time ext. 2800

accommodations ext. 1788

Email accommodations questions to [email protected]


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MME Contractors DRC – M-STEP Online

Data Recognition Corporation (DRC) Customer Support Contact Information

Call 877-560-8378, Option #2


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MME Contractors MME Paper/Pencil

Measurement Incorporated

Contact Information:

1.877.560.8378 Option 4, then Option 1

By email: [email protected]


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Offsite Requests

An offsite request has to be submitted for each component of the MME and each of the windows is provided below:

SAT- November 1, 2015 – January 15, 2016

ACT WorkKeys – October 12, 2015 – January 15, 2016

M-STEP – November 9, 2015 – January 15, 2016


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M-STEP Online Waiver

In Spring 2016, The MME M-STEP components, science and social studies will be administered online. A paper/pencil version of the assessments will be available for schools that are not yet ready to make the transition to online assessments.

Districts must submit the online waiver request for each school requesting by November 20, 2015.

Please note that requests for EACH school and EACH assessment must be submitted separately.


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M-STEP - Webcast Information

The M-STEP webcast will be pre-recorded and available before Christmas



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Break

If you have questions you would like to ask during today’s webcast, email MDE-

[email protected]


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SAT School Day Implementation Overview

Michigan Merit Exam Spring 2016 Administration

MME Day, November 4, 2015


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Introductions

Adrienne KupperSenior Director, Assessment Programs

Ted GardellaExecutive Director, Midwest Regional Office/Michigan

Sarah ThalerDirector, Midwest Regional Office/K-12

Sharon CowleySenior Project Manager, Michigan Implementation

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Session Goals

Provide a detailed overview of the steps in the implementation process for the MME SAT School Day administration.

Respond to questions from participants.

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Agenda

• Topics we will cover:• Administration date details (Primary and Make-up)• Important Dates and Deadlines• Roles and Responsibilities• Attending Institution & Test Center Set-up Process• Pre-ID Labels & Test Materials• Services for Students with Disabilities (SSD) Accommodations Requests• Planning Schedules, Rooms, and Staff• Test Center Supervisor and Test Center Staff Training• Test Materials Delivery and Return

• Appendix• Accommodations Matrix• Disability Mapping

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SAT School Day Spring Test Administration

• SAT will be the first day of the Michigan Merit Exam.

• The SAT administration is: April 12, 2016All students testing in the standard room are required to test on this date. This includes students without accommodations and any students with accommodations that don’t impact timing where the students test in the standard room and those testing with 50% extended time for math or essay only. For example, large-print only test book.

• The window for students testing with “school-based” accommodations: April 12-15, 2016• These accommodations include braille, reader script, assistive technology compatible, MP3 audio, and

students testing over 2 days (50% reading extended time and 100% extended time).

• The SAT Make-up administration is: April 26, 2016

• The Make-up administration window for students testing with “school-based” accommodations is: April 26-27, 2016

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Spring 2016 Milestones and Deadlines

Activities DateNon Public School Intent to Test Deadline 11/6/15

Identify key staff and update Secure Site with contact information 11/13/15

All schools attending institution (AI) codes established. Mid-December

Pre-ID Window in MDE Secure Site Opens 1/11/16

Deadline to submit offsite test plans 1/15/16

Test Center Supervisor training materials mailed 2/5/16

Test Center Supervisor and Test Day staff online training available (SAT) 2/18/16

Pre-ID Window closes in MDE Secure Site 2/16/16

SSD Deadline 2/16/16

Materials ship to test centers 3/19/16

SSD Roster Check deadline 3/29/16

Test Center Supervisor Training completion deadline 3/30/16

Affix Pre-ID Labels and have students complete the Student Data Questionnaire

3/29-4/11/16

Test Administration 4/12/16

Accommodated Testing Window for School Based Accommodations 4/12-4/15/16

Return of Test Materials 4/12/16

Makeup Test Date 4/26/16

Score Reports Mid/Late-May

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Roles and Responsibilities at Participating Schools

• Principal is our main instructional contact at the school and is responsible for:

• Receiving and distributing general information about the Official SAT Practice through Khan Academy.

• Receiving the school’s allotment of School Day Fee Waivers for distribution to eligible students.

• Enlisting the aid of other staff, but s/he will be the College Board’s main contact.

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SSD Coordinator is responsible for:

Being the school’s liaison with the College Board’s Services for Students with Disabilities office.

Submitting accommodation requests for all students who request them at his/her school.

Administering the test to students who have a non-standard administration of the test and appear on the Non-standard Administration Roster (NAR).

Reviewing your contact information in the Education Entity Master (EEM) and providing updated information to the District authorized EEM user to update.


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• Test Center Supervisor (TCS) is responsible for:• All aspects of the School Day administration at a school, including:

• Pre-admin activities like test center set-up, planning rooms and staff for test day, and receiving and securing test materials.

• Everything on test day, including distribution of materials, monitoring of all test day activities and staff, packaging and returning test materials, and completing Supervisor Irregularity Reports.

• TCS may choose to enlist the aid of others at the school to help him/her with student data questionnaire completion and test day planning and set-up.

• The TCS will remain the main contact and receive all communications from the College Board and ETS.

• Identifying staff to serve as Associate Supervisors, Proctors and Hall Monitors for test day staff support

• Reviewing your contact information in the Education Entity Master (EEM) and provide updated information to the District authorized EEM user to update.

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Associate Supervisor(s) are accountable for everyone in the testing room and everything that takes place in that room including management of all testing materials, conduct the testing and monitor test-takers to ensure a fair administration

We recommend using current or retired teachers, counselors, administrators, or other educators who are familiar with test administration and/or classroom management.

Each room requires one Associate Supervisor.

One Associate Supervisor must be designated as the back-up for the Test Center Supervisor


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• Proctor(s) and Hall Monitors are responsible for assisting the Test Center and Associate Supervisors.

• Proctors do not administer the test, but they do help set up the testing area and monitor testing. Hall Monitors patrol the hallways during testing to make sure the testing area remains quiet and secure.

• Proctors and Hall Monitors may be members of the school staff or other adults who have been trained to help Test Center Supervisors and Associate Supervisors.

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Required Roles in EEM for SAT School Day

SAT Test Coordinator (Building)

SAT Backup Test Coordinator (Building)

SAT Services for Students with Disabilities Coordinator (Building)

Please review your contact information in EEM for accuracy ASAP.

The contact information is required to allow College Board to send communications and materials to the appropriate school personnel.

If updates are needed, please contact your authorized district EEM user to make these updates, no later than 11/13/15.


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Attending Institution (AI) & Test Center Establishment

College Board creates two identifiers for schools administering the SAT

An Attending Institution (AI) code that represents the unique identifier for the school.

A Test Center code which represents the location where testing will take place.

Establishment is a two step process:

College Board will use the school entity data provided by MDE from the Secure Site to verify and/or assign Attending Institution (AI) codes to all schools

All schools will be notified and provided their AI code by 12/7/15.

A test center code will be setup at the same time for the school location..

Schools that will be testing in off-site locations, must submit a request and complete a test plan by 1/15/16. Details will be posted to the Michigan website (www.collegeboard.org/Michigan) and shared via Spotlight in early November.

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Non-public schools should have received an email communication requesting confirmation of their intent to participate in SAT and MME testing.

Confirmation of testing intent is required by 11/6/15

To confirm call (866) 870-3127 (select Option 1) or email [email protected]

Provide your state assigned District and Building codes, the name of your school, and the names of the assessments you wish to administer.

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Pre-ID Labels & Test Materials – Initial Administration

• College Board will determine your material order based on

• The students Pre-ID’d in the Secure Site.

• The students approved for accommodations via College Board’s online system.

• Labels will be shipped to each school for all students who were Pre-ID’d so they may be affixed to student answer sheet and Student Data Questionnaire in advance of test day.

• College Board will ship a small overage of test materials to account for standby test takers, typically students who are last minute transfers into the school, etc.

• These students must be Pre-ID’d in the Secure Site before testing and schools must generate a Pre-ID label onsite to affix to the answer sheet.

• College Board will ship a supply of blank labels so schools can generate labels on site for standby test takers.

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Pre-ID Labels & Test Materials – Makeup Administration

• Students who miss the initial test administration, will be required to take the SAT on the makeup date.

• Test Center Supervisors and SSD Coordinators will receive an email reminding them of the makeup date with a link to request the necessary makeup materials.

• Test materials will be sent based on the counts provided in the online form, Early Reporting Form- Absentees & Irregularities.

• Schools will need to generate labels for all students participating in the makeup administration.

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Student Data Questionnaires

• Each school will receive a shipment of Student Data Questionnaires (SDQ), instruction booklets, and pre-ID labels to be completed in advance of the test date.

• While completing the SDQ, students can choose to participate in the Student Search Service.

• Student Search Service helps connect students with colleges, universities, and scholarship opportunities that match up with students’ interests and needs.

• Participating in Student Search Service is entirely optional.

• Instruction booklets must be distributed to each student• Contains instructions for completing the SDQ.• Contains important information about the SAT, such as Terms and Conditions.

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http://www.collegeboard.org/Michigan


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Student Data Questionnaire

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Requesting Accommodations for Students with Disabilities

• Accommodations are requested through the College Board’s Services for Students with Disabilities (SSD) office using the SSD Online System.

• We encourage everyone to start early!

• Requests for accommodations should be submitted by the school’s designated SSD Coordinator(s) by February 16, 2016.

• Any student that participated in other College Board assessments and received approved accommodations will not need to reapply unless their accommodation needs change.

• This includes PSAT/NMSQT and Advanced Placement tests

For students that have a temporary condition caused by injury or accident, do NOT submit via SSD Online. Instead, complete the Temporary Conditions Form available on our website.

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Requesting Accommodations

• If your school has not designated an SSD Coordinator, complete the SSD Coordinator Form to request access to SSD Online at https://www.collegeboard.org/students-with-disabilities/ssd-online/get-access

• Schools may have more than one SSD Coordinator

• One SSD Coordinator is designated as Primary and receives all communications from the College Board.

• Other SSD Coordinators may access SSD Online to input accommodations requests.

• Any schools with an attending institution (AI) code may begin requesting accommodations at anytime.

• Schools who do not yet have an AI code from College Board will need to wait until you receive your AI Code from College Board in December.

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• Provide your Primary SSD Coordinator information to the District authorized EEM user so that College Board has your contact information and the information is consistent with the information provided by MDE.

• Detailed webinars about College Board SSD and requesting accommodations for students are posted at www.collegeboard.org/michigan

• An additional SSD webinar will be offered on January 13, 2016.

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Requesting Accommodations – State Allowed

Schools should request College Board accommodations for all students with the exception of the following accommodations types:

Reading content and test questions in the student’s native language.

Use of a bilingual word-for-word, non-electronic translation glossary for English language learners.

Signing of the content and test questions in American Sign Language (ASL).

Student responds in American Sign Language (ASL).

Students who test with one of the above accommodations will NOT receive a college reportable score.

Requests for State Allowed Accommodations are also submitted via SSD Online by the school’s designated SSD Coordinator(s) by February 16, 2016.

These are considered State Allowed Accommodations. More information will be available in Spotlight and included in the accommodations webinar on January 13, 2016.


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Accommodations – Late Requests

All requests for accommodations should be submitted by the school’s designated SSD Coordinator(s) by February 16, 2016.

College Board will support accommodation requests after the deadline for the following types of requests:

Students who recently changed schools

Students who have recently changed school districts

Students who are newly enrolled in the state

Students who have been newly classified in a grade 11

Students with a new IEP

College Board will make all efforts to expedite the review of the submission and, if necessary, coordinate the delivery of testing materials needed for the student prior to the initial test date.

https://www.collegeboard.org/students-with-disabilities/ssd-online

https://www.collegeboard.org/students-with-disabilities/ssd-online/get-access

http://www.collegeboard.org/michigan

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Should the need for a late accommodation request surface, the SSD Coordinator should:

1. Submit the accommodation request immediately through the SSD Online system including documentation if applicable.

2. Contact the College Board Educator Call Center at 866-870-3127 and select option #1. Advise the agent of the newly submitted accommodation request, along with the following:

the reason for the late request

student’s information (full name, DOB, AI code)

SSD Coordinator’s full name and contact information.

If upon entering the request in the SSD Online system the SSD Coordinator identifies an existing approved accommodation for the student that matches the intended request, no further action is required.


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Accommodations and Testing Rosters

• Schools will use Secure Site to create a roster of all students testing.

• The SSD Coordinator should do the following by March 29, 2016:

• Confirm that all students requiring accommodations that were submitted by the February 16, 2016 deadline have been approved for accommodations via SSD Online.

• Confirm the number of students who will be testing outside of the standard room to finalize room needs, staffing, and scheduling.

• Review the Non-Standard Accommodations Roster (NAR) within the SSD Online system to verify accommodations. If a student does not have the appropriate accommodations listed on the roster or the NAR contact SSD Support.

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Planning for Schedule on Test Days

• Testing time, with administrative tasks included:• SAT School Day: 4 hours, 22 minutes

• School schedules will require some adjustments • Lunch periods

• Testing cannot be interrupted for lunch, so lunches must take place after testing is complete

• Students may eat snacks during breaks• Bell schedules

• Bells must be silenced during test administration

• Other College Board Assessments that are part of MME (PSAT 8/9 and PSAT 10) have different testing times

• Consider the testing times for all tests being given on April 12th as you plan your school building’s schedule

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Planning for Schedule on Test Day

SAT Sections Time

(in minutes)

Reading 65

Break 10

Writing and Language 35

Math (no calculator) 25

Break 5

Math (with calculator) 55

Break 2

Variable section with Reading, Writing, or Math

Questions

N/A

Book collection/ Essay distribution 15

Essay 50

Total (hours, minutes) 4h, 22m

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**Does not include pre-administration time.


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Planning for Testing Rooms

• Size of cohort testing and size of rooms used for testing determine number of rooms needed.

• Options for rooms include:• Larger spaces, such as auditoriums and gymnasiums• Smaller spaces, such as classrooms

• Seating diagrams for different room types are available in Test Center Supervisor’s Manual

• Spacing requirements and furniture requirements

• Location of testing rooms within the building• Separated from other classes/tests on different schedules or taking different assessments

• Minimize noise and other disruptions when classes or other assessments break • Area where there will be minimal noise/distractions from outside the building• Access to restrooms

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Seating and Furniture Requirements

Use chairs with backs.

Face seats in the same direction.

Place chairs directly behind those in the preceding row.

Separate each student by a minimum of four feet from right to left (measure from center of desk).

Ensure unimpeded access to every student by staff.

Seat only one student at a table measuring six feet in length or less.

Seat students at least four feet apart and facing the same direction if tables longer than six feet are used.

Provide a large, smooth writing surface, preferably desks or tables.

Tablet-arm chairs must have a minimum writing surface of 12 x 15 inches.

Study carrels, lapboards, language laboratory booths, and tables with partitions or dividers are not acceptable.

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Sample Seating Plans

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Planning for Staffing Needs

• The size of cohort testing, number of testing rooms and number of students in each room determine number of staff needed.

• Formulas available in Test Center Supervisor Manual

• Test Day staff requirements• Not employed by an outside test-prep company.• Have not taken the SAT within 180 days of the administration date.• Does not have to be comprised of only teachers.

• Check with your school/district for their own policies about this.• Some schools utilize aides, paras, substitutes, coaches.

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Staff with Household Members who will be Testing

Staff with children or those who have students residing in the same household cannot have access to any test materials for the same assessment(s) the child is taking before, during, or after test day. For example:

If a staff member’s child will be taking the SAT, he/she cannot serve as testing staff for the SAT, however he/she may serve as testing staff for PSAT 10 or PSAT 8/9.

If an SSD Coordinator has a child who will be taking the SAT, he/she can serve as testing staff in the non-standard room, provided their child is testing in the standard room.

It is possible for test day staff to serve multiple roles in a small test center. We recommend the Test Center Supervisor remain in the test room and have the additional test day staff serve the Hall Monitor. However, for large test centers we recommend the Associate Supervisors be in the testing rooms, with appropriate number(s) of Proctors and Hall Monitors. The Test Center Coordinator then can float around the test center, assisting with questions and resolving any issues that may arise.

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• Unless your school tests only a few students, you will need additional staff to assist the Test Center Supervisor.

• There should be a minimum of one Associate Supervisor (head proctor) for every 34 students.

• For rooms with more than 34 students, assign additional proctors to help.

• At least one Hall Proctor is needed, but more could be needed depending on the number of testing rooms in use.

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• How can different room configurations change staffing needs?• Example:

• Your school is testing 100 juniors for SAT School Day

• Room configuration option #1• Using 4 classrooms of 25 students each• 5 staff members needed

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Test Center Supervisor

Associate Supervisor for

Room #1


Room #2


Room #3


Room #4


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• Room configuration option #2• Using the gym to test all 100 students together• 4 staff members needed

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Associate Supervisor

Proctor Proctor


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Training for Test Center Supervisors

• Test Center Supervisor Training

• Online Training• Access available through College Board Professional Account• Mandatory • Approximately 45 minutes to 1 hour to complete, broken up into modules• Must be completed by each individual supervisor once.

• Training Kit• Hard copies of manuals, test day forms and publications• Shipped to schools on February 5, 2016, will arrive approximately a week later.

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Training for Other Test Day Staff

Associate Supervisor Training

Online Training, similar to Test Center Supervisor Training

Available through College Board Professional Account

Approximately 25 minutes to complete

Proctor and Hall Monitor Training

Printed materials available, distributed by Test Center Supervisor

Webinar, approx. 15 minutes to view, will be available on www.collegeboard.org/michigan


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The SAT School Day Testing Manual

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https://account.collegeboard.org/professional/viewCreateAccountAction?appId=120&DURL=https://account.collegeboard.org/professional/dashboard


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Test Materials Delivery

• Expect three shipments 1)student data questionnaires, 2)Pre-ID labels and answer sheets, and 3)test materials.

• Standard Test materials will be addressed to the Test Center Supervisor at the attending institution address and will arrive 2-3 weeks before testing.

• Let office staff know to expect the delivery. Use the Secure Site to look up shipment tracking information.

• Must be stored securely, in school safe, once delivered.• Check contents of boxes within 24 hours of delivery using packing lists.

• Contact Test Administration Services (TAS) immediately if there is a problem with your shipment – see Supervisor’s Manual for specific instructions.

• Check materials daily until test day.• Contact TAS immediately if materials show evidence of tampering.

• Non-Standard test materials for students on the NAR will be addressed to the SSD Coordinator.• Procedures for keeping materials secure are consistent with those for standard materials.

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Test Day

• Test day processes are covered in depth in online training/webinars as well as in printed Testing Manuals.

• Make sure you have the printed manuals with you on test day for quick and easy reference.

• The manuals and online trainings/webinars cover:• Check-in• Materials distribution• Active monitoring• Addressing challenges and testing irregularities• Materials packaging and return

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Test Materials Return - SAT

• On April 11th the Test Center Supervisor will receive an email from TAS with information about custom courier test materials pick-up

• The email may include a confirmation number along with the date and time of the pick-up.

• If this service is not available in your area, Supervisors will receive an email with alternate directions for returning their materials.

• Once testing is complete, package all materials for shipment

• Detailed instructions are included in test materials boxes and in the Test Center Supervisor’s Manual.

• Prepaid shipping labels, with the correct addresses for each box, are included with the test materials.

• Follow packing and addressing instructions exactly

• Test books, answer sheets, and test day forms are sent to different locations and explicit shipping instructions are in in the manual

• Errors in packing or shipping will lead to score delays for students.

• If you have any questions, contact TAS for assistance.

• Schools will need to return test materials separately for each assessment. Refer to each test’s Supervisor’s Manual to ensure that your materials are returned correctly.

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Test Materials Return - SAT

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SAT School Day Customer Support Contacts

• Support for Michigan School Day participants available at:

• College Board Customer Care for any Test Center Supervisor/teacher/administrator• (866) 870-3127• [email protected]

• ETS Test Administrative Services for Test Center Supervisors (primarily for test-day concerns) • 800-257-5123 or [email protected]

• SSD Support for SSD Coordinators (help with submitting approvals or checking approval status)• 844-255-7728 or [email protected]

• Counselor Hotline for School Counselors• 888-SAT-HELP (728-4357)

• SAT Helpline for Students and Parents• 866-756-7346

• SSD Support for Students and Parents• 212-713-8333


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Appendix: Accommodations Matrix

TimingMDE Accommodation CB Accommodation College Reportable

1. Administration of the assessment at a time most beneficial to the student, with appropriate supervision

Late Start Yes

2. Extended assessment time Extended time (50%, 100%, more than 100%)

Yes

3. Frequent supervised breaks Extra breaks, Extended Breaks or Breaks as Needed

Yes

4 Limited time per day testing/multiple day testing

Limited timed testing Yes


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SettingMDE Accommodation CB Accommodation College Reportable

5. Administration of the assessment in an alternate education setting (in school) with appropriate supervision (e.g., bilingual/English setting, special education setting, distraction free space)

Small group, One-to-One, or Other Modified Setting

Yes - Student must have a disability.

6. Administration of the assessment in an alternate education setting (out of school) with appropriate supervision (e.g., Homebound, medical care facility)

Home/Hospital Setting Yes

7. Administration of the assessment in an interim alternative education setting (out of school) with appropriate supervision (e.g., juvenile facility)

Home/Hospital Setting; Other Modified Setting

Yes - Whether/which accommodation is needed may depend on test setting. Separate CB process to handle testing in alternative schools/juvenile facilities.

8. Administration of the assessment individually or in a small group

Small group or One-to-One Yes

9. Placement of student where he/she is most comfortable (e.g., front of room)

Preferential Seating Yes

10. Use of accommodated seating, special lighting, or furniture

Other modified setting Yes - Type of seating should be specified in request

11. Able to move, stand or pace during assessment in a manner where others’ work cannot be seen and is not distracting to others

Other modified setting Yes

12. Use of concentration aids (e.g., stress balls, T-stools, background music or noise buffers)

Other Yes - Requested aid should be specified in request

13. Placement of teacher/proctor near student Preferential Seating Yes14. Placement of student near door Preferential Seating Yes


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Appendix: Accommodations MatrixPresentation

MDE Accommodation CB Accommodation College Reportable

15. Teacher provides visual, auditory or physical cues to student to begin, maintain, or finish task. However, student cannot be cued to move to next question.

Other Yes - Student cannot be cued to move on to next question. Student may be advised of amount of time remaining.

16. Reading aloud the Reading, Writing, and Mathematics assessments using a reader script to an individual student or in small groups of no more than 5 students

Reader Yes - Must be read in a 1:1 setting

17. Use of audio versions of assessment in English MP 3 Audio Test Form, Assistive Technology Compatible Test Form

Yes

18. Use of audio versions of assessment in English for English learners who are also Students with Disabilities or have 504 plans addressing the need for audio support options

MP 3 Audio Test Form, Assistive Technology Compatible Test Form


19. Directions provided using sign language –American Sign Language (ASL) or Exact English Signing (EES)

Sign Language Interpreter for Oral Instructions Yes

20. Sign the Mathematics American Sign Language (ASL)

Other Yes

21. Use of calculator/talking calculator (four-function calculator) on non-calculator sections of the mathematics assessment.

Four-Function Calculator Yes - Four-function calculators only for non-calculator sections. Talking calculators for calculator-permitted sections can be requested under Assistive Technology

22. Use of arithmetic tables Other Yes - Tables for addition, subtraction, multiplication and division (no formulas) are reportable.

23. Use of an abacus Other Yes


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PresentationMDE Accommodation CB Accommodation College Reportable

24. Use of auditory amplification devices or special sound systems

Auditory Amplification / FM System Yes

25. Use of visual aids (e.g., closed circuit television, magnification devices)

Magnifying machine Yes - Devices cannot be connected to internet or be able to record images

26. Use of Braille and enlarged print versions of assessment

Braille Large Print (14 point, 20 point or greater than 20 point)

Yes

27. Use of a page turner Other (or scribe) Yes - If student is approved for a scribe, scribe may turn pages. Otherwise, can be approved under “Other”.

28. Use of non-skid surface that will not damage the answer document or scanning equipment

Other Yes

29. Use of acetate colored shield, highlighters, highlighter tape, page flags, and reading guides on test booklets

Other Reading/Seeing Yes

30. Use of screen reader/text-to-speech on Reading assessment

Assistive technology and Assistive Technology Compatible Format

Yes

31. Student points to answers or writes directly in assessment booklet (transferred to document by teacher) or large block (non-bubble) answer sheet

Record answers in test book (if writing answers). Writer/Scribe (if pointing)

Yes

32. Student responds orally (e.g., student tells assessment administrator which answer they are selecting)

Writer/Scribe Yes

33. Use of a scribe for constructed response items for writing

Writer/Scribe Yes



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34. Use of augmentative/alternative communication devices, e.g., picture/symbol communication boards, speech generating devices

Assistive technology Yes - Requests considered individually based on documentation submitted. Reportability dependent on nature of device required.

35. Use of speech to text word processor for responses to Reading and writing

Assistive technology Yes

36. Use of special adaptive writing tools such as pencil grip or larger pencil

Other record answers Yes

37. Use of additional paper, for recording answers Other record answers Yes - No lined or graph paper for reportable scores

38. Use of alternative writing position (e.g., desk easel, student standing up)


39. Use of computer or word processor for Reading, writing with the following features disabled: spell check, thesaurus, grammar check

Computer Yes

40. Use of Braillewriter or electronic Braillewriter for Reading and writing with the following features disabled: spell check, thesaurus, grammar check

Braille writer Yes

41. Use of computers with alternative access for an alternative response mode, e.g., switches, alternative keyboards, eye-gaze motion sensors, voice recognition software, head or mouth pointer, specialized trackballs or mice




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State Allowed – Non College ReportableMDE Accommodation CB Accommodation College Reportable

42. Reading all assessment directions in student’s native language

State Allowed Accommodation State Allowed - non-college reportable

43. Reading content and questions in the student’s native language.


44. Use of bilingual word-for-word-non-electronic translation glossary for English language learners


45. Sign the Reading, Writing, and Mathematics Assessments - Exact English Signing (EES)

Other State Allowed – non-college reportable if ASL is used for signing test questions (oral directions only are reportable).

EES may be approved for signing test, with reportable scores, if student has both a reading and hearing impairment.

46. Sign the Reading and Writing Assessments - ASL State Allowed Accommodation State Allowed - non-college reportable

47. Student responds in ASL for Reading and Writing State Allowed Accommodation State Allowed - non-college reportable

48. Student responds in sign language for Reading and Writing (Exact English Only)

Other recording answers American Sign Language is not.

Exact English Signing is reportable.

49. Student responds in ASL for Mathematics - State Allowed - non-college reportable


50. Student responds in Signed Exact English for Mathematics,

Other recording answers Exact English Signing is reportable.

American Sign Language is not.51. Clarification/Paraphrasing assessment directions Accommodation not needed State Allowed - non-college reportable

Repeating directions verbatim is allowed for all students and does not require an accommodation request and results in college reportable.



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Appendix: Disability MappingMichigan Classification

Specific Learning Disability

Other Health Impairment (if health impairment is Attention-Deficit/Hyperactivity Disorder)

Autism Spectrum Disorder

Hearing Impairment

Visual Impairment

College Board Disability

Learning Disability- Reading Disorder- Learning Disorder not Otherwise Specified- Disorder of Written Expression- Mathematics Disorder

Attention-Deficit/ Hyperactivity Disorder- AD/HD Combined Type- AD/HD Predominantly Inattentive Type (ADD)- AD/HD Predominately Impulsive/Hyperactive

Autism Spectrum Disorders- Autistic Disorder- Asperger’s Disorder- Pervasive Development Disorder (PDD)

Hearing- Deaf- Hard of Hearing- Central Auditory Processing- Other Hearing Impairment

Visual- Blind- Legally Blind- Low Vision/Visually Impaired- Convergence Insufficiency (Documentation required)- Other Visual Disorder (Documentation required

Note: This is a general comparison. Specific questions should be addressed to the Michigan Department of Education Office of Special Education or Office of Standards and Assessment. 78

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Michigan Classification

Physical Impairment

Otherwise Health Impaired

Traumatic Brain Injury

Speech and Language Impairment

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Physical/Medical- Cerebral Palsy- Diabetes- Hydrocephalus- Spina Bifida- Sickle Cell Disease- Neurofibromatosis- Juvenile Rheumatoid Arthritis/Arthritis - Lyme Disease - Muscular Dystrophy - Guillain-Barre Syndrome - Crohn's Disease - Chronic Fatigue Syndrome - Cancer - Epstein Barr - Narcolepsy/Sleep Disorder - Epilepsy/Seizure Disorder - Traumatic Brain Injury - Other Physical/Medical Disorder

Communication Disorder/Speech and Language- Expressive Language Disorder/Speech Sound

Disorder/Fluency Disorder - Language Disorder/Mixed Receptive-Expressive Language

Disorder - Phonological Disorder (Documentation required) - Other Communication/Speech and Language Disorder

(Documentation required)

Note: This is a general comparison. Specific questions should be addressed to the Michigan Department of Education Office of Special Education or Office of Standards and Assessment.

Appendix: Disability Mapping


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Cognitive Impairment

Emotional Impairment

Some of the College Board disabilities may also be conditions teams used to find the student eligible under Other Health Impairment under the Michigan Administrative Rules for Special Education.

Severe Multiple Impairment


Intellectual Disability- Intellectual Disability

Psychiatric- Generalized Anxiety Disorder - Panic Disorder - Post-Traumatic Stress Disorder - Depression/Depressive Disorder - Bipolar Disorder - Obsessive-Compulsive Disorder - Schizophrenia Spectrum Disorder - Oppositional Defiant Disorder - Tourette's Syndrome/Tic Disorder - Other Psychiatric Disorder

Other- MultiplyHandicapped- Other (Documentation Required)- Dysgraphia

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If you have questions you would like to ask during today’s webcast, email

[email protected]


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PSAT 8/9 and PSAT 10 Implementation Overview

Michigan Merit Exam Spring 2016 Administration

MME Day, November 4, 2015


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Session Goals

Provide an overview of the steps in the implementation process for PSAT 8/9 and PSAT 10.

Respond to questions from participants.

Please note: there is significant alignment in policies and between the PSAT 8/9, PSAT 10, and SAT School Day administrations. This presentation will cover just the policies and procedures for PSAT 8/9 and PSAT 10 that are different from SAT School Day. The appendix provides the information that is consistent with SAT for reference.

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Agenda

• Topics we will cover:

• Spring 2016 Milestones & Deadlines• Roles and Responsibilities• Pre-ID Process• Accommodations Requests• Planning Schedules, Rooms, and Staff• Test Center Supervisor and Test Center Staff Training• Test Materials Delivery & Returns• Key Contacts

• Questions and Answers

• Appendix of Reference Materials

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Spring Test Administration

• All Michigan 9th and 10th graders testing in a standard room are required to test on either April 12, 2016 or April 13, 2016.

• Schools can elect to administer the test to 9th graders on one day, 10th graders on the other day, or test both grades on the same day.

• All students in the same grade must be tested on the same day. Schools can choose which date –

April 12 or April 13 – works best for them.

• Students with “school-based” accommodations that require separate rooms, can test April 12, 2016 – April 27, 2016.

• These accommodations include braille, reader script, assistive technology compatible, MP3 audio, and students testing over 2 days (100% extended time).

• There is no makeup date for these students because they can test anytime within the testing window.

• The Make-up administration is: April 26, 2016 or April 27, 2016 for students testing in standard rooms.

• All student testing must be complete by April 27, 2016.

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Spring 2016 Milestones and Deadlines

Activities DateNon Public School Intent to Test Deadline 11/6/15

Identify key staff and update Secure Site with contact information 11/13/15

All schools attending institution (AI) codes established. Mid-Dec

Pre-ID Window in MDE Secure Site Opens 1/11/16

Deadline to submit offsite test plans 1/15/16

Pre-ID Window closes in MDE Secure Site 2/16/16

SSD Deadline 2/16/16

Materials ship to test centers 3/19/16

SSD Roster Check deadline 3/29/16

Test Center Supervisor Training completion deadline 3/30/16

Affix Pre-ID Labels and have students complete the Student Data Questionnaire

3/29-4/11/16

Test Administration 4/12/16 or 4/13/16

Accommodated Testing Window for School Based Accommodations 4/12/16 – 4/27/17

Return of Test Materials 4/12/16

Makeup Test Date 4/26/16 or 4/27/16

Score Reports Mid/Late-May

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• Similar to SAT, each School will identify staff for these key roles (see appendix for more details:

• Principal – the main instructional contact responsible for distributing general information.

• SSD Coordinator – responsible for accommodation requests and administering the non-standard administration.

• Test Center Supervisor – responsible for all aspects of administration at the school.

• Associate Supervisor – accountable for everyone in the testing room.

• Proctors and Hall Monitors – assist the test center and associate supervisors.

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Required Roles in EEM for PSAT 8/9 and PSAT 10

• Review the contact information in the Education Entity Master (EEM) and provide updated information to the District authorized EEM user to update.

• PSAT 10 Test Coordinator (Building)

• PSAT 8/9 Test Coordinator (Building)

• PSAT Backup Coordinator

• For spring, state-sponsored testing, College Board will pull all information from the Secure Site. Therefore, even if you participated in fall 2015 you MUST update your information in EEM so that it is available in Secure Site.

• Note: The person identified as SAT Services for Students with Disabilities Coordinator (Building) will also be the contact for PSAT 8/9 and PSAT 10


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Pre-ID Labels & Test Materials – Initial Administration

• College Board will determine your material order based on

• The students Pre-ID’d in the Secure Site.

• The students approved for accommodations via College Board’s online system.

• Labels will be shipped to each school for all students who were Pre-ID’d so they may be affixed to student answer sheet and Student Data Questionnaire in advance of test day.

• College Board will ship a small overage of test materials to account for standby test takers, typically students who are last minute transfers into the school, etc.

• These students must be Pre-ID’d in the Secure Site before testing and schools must generate a Pre-ID label onsite to affix to the answer sheet.

• College Board will ship a supply of blank labels so schools can generate labels on site for standby test takers.

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Pre-ID Labels & Test Materials – Makeup Administration

• Students who miss the initial test administration are eligible to participate in the makeup administration.

• Unused and/or test material overages from the primary admin will remain onsite to be used during the makeup administration.

• Test Center Supervisors and SSD Coordinators will receive an email reminding them of the makeup date as well as instructions for requesting additional materials if needed.

• Schools will need to generate labels for all students participating in the makeup administration.

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• Accommodations are requested through the College Board’s Services for Students with Disabilities (SSD) office using the SSD Online System and must be requested by February 16, 2016.

• New for spring -- PSAT 8/9 requests for 9th grade state supported testing in the spring will be submitted via the SSD Online System.. This is new and different than what you may have done for fall or heard previously.

• Requests for State Allowed Accommodations are also submitted via SSD Online by the school’s designated SSD Coordinator(s) by February 16, 2016.

• Any student that participated in the October 2015 PSAT/NMSQT and received approved accommodations, will not need to reapply unless their accommodation needs change.

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• Provide your Primary SSD Coordinator information to the District authorized EEM user so that College Board has your contact information and the information is consistent with the information provided by MDE.

• Detailed webinars about College Board SSD and requesting accommodations for students are posted at www.collegeboard.org/michigan

• An additional SSD webinar will be offered on January 13, 2016.

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All requests for accommodations should be submitted by the school’s designated SSD Coordinator(s) by February 16, 2016.

College Board will support accommodation requests after the deadline for the following types of requests:

Students who recently changed schools

Students who have recently changed school districts

Students who are newly enrolled in the state

Students who have been newly classified in a grade 11

Students with a new IEP

College Board will make all efforts to expedite the review of the submission and, if necessary, coordinate the delivery of testing materials needed for the student prior to the initial test date.


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Should the need for a late accommodation request surface, the SSD Coordinator should:

1. Submit the accommodation request immediately through the SSD Online system including documentation if applicable.

2. Contact the College Board Educator Call Center at 866-870-3127 and select option #1. Advise the agent of the newly submitted accommodation request, along with the following:

the reason for the late request

student’s information (full name, DOB, AI code)

SSD Coordinator’s full name and contact information.

If upon entering the request in the SSD Online system the SSD Coordinator identifies an existing approved accommodation for the student that matches the intended request, no further action is required.


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Accommodations and Testing Rosters

• Schools will use Secure Site to create a roster of all students testing.

• The SSD Coordinator should do the following March 29, 2016:

• Confirm that all students requiring accommodations that were submitted by the February 16, 2016 deadline have been approved for accommodations via SSD Online.

• Confirm the number of students who will be testing outside of the standard room to finalize room needs, staffing, and scheduling.

• Review the Non-Standard Accommodations Roster (NAR) within the SSD Online system to verify accommodations. If a student does not have the appropriate accommodations listed on the roster or the NAR contact SSD Support.

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Planning for Schedule on Test Days

• Testing time, with administrative tasks included, for each assessment:• PSAT 10: 3 hours• PSAT 8/9: 3 hours, 5 minutes

• School schedules will require some adjustments • Lunch periods

• Testing cannot be interrupted for lunch, so lunches must take place after testing is complete

• Students may eat snacks during breaks• Bell schedules

• Bells must be silenced during test administration

• The testing room requirements, seating plans, and staff planning are consistent with SAT, please see the Appendix for more information.

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Planning for Schedule on Test Day Schedule

PSAT 10

(in minutes)

PSAT 8/9

(in minutes)

Reading 60 55

Break 5 5

Writing and Language 35 30

Math (no calculator) 25 20

Break 5 5

Math (with calculator) 45 40

Break N/A 5

Variable section with

Reading, Writing, or Math

Questions

N/A 20

Book collection 5 5

Total (hours, minutes) 3h 3h, 5m

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**Does not include pre-administration time.


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Training for Test Center Supervisors and Staff

• Test Center Supervisors are required to read all Supervisor manuals in advance of test day.

• College Board will provide a webinar March 23, 2016 to assist in preparing Test Center Supervisors for test day. See Spotlight for more information.

• The Test Center Supervisor is responsible for training other testing staff. We depend on you and your staff to administer the test according to this manual so that all students have the same opportunity to do their best.

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Testing Manuals

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Test Materials Delivery

• Standard Test materials will be addressed to the Test Center Supervisor at the attending institution address and will arrive 2-3 weeks before testing.

• Let office staff, etc. know to expect the delivery.

• Must be stored securely, in school safe, once delivered.

• Check contents of boxes within 24 hours of delivery using packing lists.

• Contact Customer Service if there is a problem with your shipment – see Supervisor’s Manual for specific instructions.

• Check materials daily until test day.

• Contact Customer Service immediately if materials show evidence of tampering.

• Non-Standard test materials for students on the NAR will be addressed to the SSD Coordinator.• Procedures for keeping materials secure are consistent with those for standard materials.

• Estimated boxes

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Test Materials Return – PSAT 10

• Follow the instructions in the PSAT 10 Supervisor’s Manual regarding the order in which to pack answer sheets and related materials in the pre-labeled courier box(es)

• Note: Test books for PSAT 10 do not need to be returned. Follow the instructions in the Supervisor’s Manual to store any used test books securely for use in review with students when score reports are returned.


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Test Materials Return – PSAT 8/9

• Follow the instructions in the PSAT 8/9 Supervisor’s Manual regarding the order in which to pack answer sheets and related materials in the pre-labeled courier box(es)

• A pre-paid UPS label will be included in your test materials shipment to be used to return all used and unused test books.


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Customer Support Contacts

• Support for Michigan School Day participants available at• Customer Care

• 888-477-7728• [email protected]

• SSD Support for SSD Coordinators (help with submitting approvals or checking approval status)

• 844-255-7728 • [email protected]

• SSD Support for Students and Parents• 212-713-8333


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Appendix – Reference Materials

Roles & Responsibilities

Attending Institution Setup




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• Principal is our main instructional contact at the school and is responsible for:

• Receiving and distributing general information about the Official SAT Practice through Khan Academy.

• Receiving the school’s allotment of School Day Fee Waivers for distribution to eligible students.

• Enlisting the aid of other staff, but s/he will be the College Board’s main contact.

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SSD Coordinator is responsible for: Being the school’s liaison with the College Board’s Services for Students with

Disabilities office.

Submitting accommodation requests for all students who request them at his/her school.

Administering the test to students who have a non-standard administration of the test and appear on the Non-standard Administration Roster (NAR).

Reviewing your contact information in the Education Entity Master (EEM) and providing updated information to the District authorized EEM user to update.


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• Test Center Supervisor (TCS) is responsible for:

• All aspects of the School Day administration at a school, including:

• Pre-admin activities like test center set-up, planning rooms and staff for test day, and receiving and securing test materials.

• Everything on test day, including distribution of materials, monitoring of all test day activities and staff, packaging and returning test materials, and completing Supervisor Irregularity Reports.

• TCS may choose to enlist the aid of others at the school to help him/her with student data questionnaire completion and test day planning and set-up.

• The TCS will remain the main contact and receive all communications from the College Board and ETS.

• Identifying staff to serve as Associate Supervisors, Proctors and Hall Monitors for test day staff support

• Reviewing your contact information in the Education Entity Master (EEM) and provide updated information to the District authorized EEM user to update.

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Associate Supervisor(s) are accountable for everyone in the testing room and everything that takes place in that room including management of all testing materials, conduct the testing and monitor test-takers to ensure a fair administration

We recommend using current or retired teachers, counselors, administrators, or other educators who are familiar with test administration and/or classroom management.

Each room requires one Associate Supervisor.

One Associate Supervisor must be designated as the back-up for the Test Center Supervisor


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• Proctor(s) and Hall Monitors are responsible for assisting the Test Center and Associate Supervisors.

• Proctors do not administer the test, but they do help set up the testing area and monitor testing. Hall Monitors patrol the hallways during testing to make sure the testing area remains quiet and secure.

• Proctors and Hall Monitors may be members of the school staff or other adults who have been trained to help Test Center Supervisors and Associate Supervisors.

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College Board creates two identifiers for schools administering the SAT

An Attending Institution (AI) code that represents the unique identifier for the school.

A Test Center code which represents the location where testing will take place.

Establishment is a two step process:

College Board will use the school entity data provided by MDE from the Secure Site to verify and/or assign Attending Institution (AI) codes to all schools

All schools will be notified and provided their AI code by 12/7/15.

A test center code will be setup at the same time for the school location..

Schools that will be testing in off-site locations, must submit a request and complete a test plan by 1/15/16. Details will be posted to the Michigan website (www.collegeboard.org/Michigan) and shared via Spotlight in early November.

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Non-public schools should have received an email communication requesting confirmation of their intent to participate in SAT and MME testing.

Confirmation of testing intent is required by 11/6/15

To confirm call (866) 870-3127 (select Option 1) or email [email protected]

Provide your state assigned District and Building codes, the name of your school, and the names of the assessments you wish to administer.

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• If your school has not designated an SSD Coordinator, complete the SSD Coordinator Form to request access to SSD Online at https://www.collegeboard.org/students-with-disabilities/ssd-online/get-access

• Schools may have more than one SSD Coordinator• One SSD Coordinator is designated as Primary and receives all communications from the College

Board.• Other SSD Coordinators may access SSD Online to input accommodations requests.

• Any schools with an attending institution (AI) code may begin requesting accommodations at anytime.

• Schools who do not yet have an AI code from College Board will need to wait until you receive your AI Code from College Board in December.

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Requesting Accommodations – State Allowed

Schools should request College Board accommodations for all students with the exception of the following accommodations types:

Reading content and test questions in the student’s native language.

Use of a bilingual word-for-word, non-electronic translation glossary for English language learners.

Signing of the content and test questions in American Sign Language (ASL).

Student responds in American Sign Language (ASL).

Students who test with one of the above accommodations will NOT receive a college reportable score.

Requests for State Allowed Accommodations are also submitted via SSD Online by the school’s designated SSD Coordinator(s) by February 16, 2016.

These are considered State Allowed Accommodations. More information will be available in Spotlight and included in the accommodations webinar on January 13, 2016.


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• Size of cohort testing and size of rooms used for testing determine number of rooms needed.

• Options for rooms include:

• Larger spaces, such as auditoriums and gymnasiums

• Smaller spaces, such as classrooms

• Seating diagrams for different room types are available in Test Center Supervisor’s Manual

• Spacing requirements and furniture requirements

• Location of testing rooms within the building

• Separated from other classes/tests on different schedules or taking different assessments

• Minimize noise and other disruptions when classes or other assessments break

• Area where there will be minimal noise/distractions from outside the building

• Access to restrooms

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http://www.collegeboard.org/Michigan


https://www.collegeboard.org/students-with-disabilities/ssd-online/get-access

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Seating and Furniture Requirements

Use chairs with backs.

Face seats in the same direction.

Place chairs directly behind those in the preceding row.

Separate each student by a minimum of four feet from right to left (measure from center of desk).

Ensure unimpeded access to every student by staff.

Seat only one student at a table measuring six feet in length or less.

Seat students at least four feet apart and facing the same direction if tables longer than six feet are used.

Provide a large, smooth writing surface, preferably desks or tables.

Tablet-arm chairs must have a minimum writing surface of 12 x 15 inches.

Study carrels, lapboards, language laboratory booths, and tables with partitions or dividers are not acceptable.


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• The size of cohort testing, number of testing rooms and number of students in each room determine number of staff needed.

• Formulas available in Test Center Supervisor Manual

• Test Day staff requirements

• Not employed by an outside test-prep company.

• Have not taken the SAT within 180 days of the administration date.

• Does not have to be comprised of only teachers.

• Check with your school/district for their own policies about this.

• Some schools utilize aides, paras, substitutes, coaches.

• Does not have a member of their household taking the test at any site on the same date.

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Staff with Household Members who will be Testing

Staff with children or those who have students residing in the same household cannot have access to any test materials for the same assessment(s) the child is taking before, during, or after test day. For example:

If a staff member’s child will be taking the SAT, he/she cannot serve as testing staff for the SAT, however he/she may serve as testing staff for PSAT 10 or PSAT 8/9.

If an SSD Coordinator has a child who will be taking the SAT, he/she can serve as testing staff in the non-standard room, provided their child is testing in the standard room.

It is possible for test day staff to serve multiple roles in a small test center. We recommend the Test Center Supervisor remain in the test room and have the additional test day staff serve the Hall Monitor. However, for large test centers we recommend the Associate Supervisors be in the testing rooms, with appropriate number(s) of Proctors and Hall Monitors. The Test Center Coordinator then can float around the test center, assisting with questions and resolving any issues that may arise.


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• Unless your school tests only a few students, you will need additional staff to assist the Test Center Supervisor.

• There should be a minimum of one Associate Supervisor (head proctor) for every 34 students.

• For rooms with more than 34 students, assign additional proctors to help.

• At least one Hall Proctor is needed, but more could be needed depending on the number of testing rooms in use.

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• Room configuration option #1• Using 4 classrooms of 25 students each• 5 staff members needed

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Room #1


Room #2


Room #3


Room #4


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• Room configuration option #2• Using the gym to test all 100 students together• 4 staff members needed

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Associate Supervisor

Proctor Proctor


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TimingMDE Accommodation CB Accommodation College Reportable

1. Administration of the assessment at a time most beneficial to the student, with appropriate supervision

Late Start Yes

2. Extended assessment time Extended time (50%, 100%, more than 100%)

Yes

3. Frequent supervised breaks Extra breaks, Extended Breaks or Breaks as Needed

Yes

4 Limited time per day testing/multiple day testing

Limited timed testing Yes


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SettingMDE Accommodation CB Accommodation College Reportable

5. Administration of the assessment in an alternate education setting (in school) with appropriate supervision (e.g., bilingual/English setting, special education setting, distraction free space)

Small group, One-to-One, or Other Modified Setting


6. Administration of the assessment in an alternate education setting (out of school) with appropriate supervision (e.g., Homebound, medical care facility)

Home/Hospital Setting Yes

7. Administration of the assessment in an interim alternative education setting (out of school) with appropriate supervision (e.g., juvenile facility)

Home/Hospital Setting; Other Modified Setting

Yes - Whether/which accommodation is needed may depend on test setting. Separate CB process to handle testing in alternative schools/juvenile facilities.

8. Administration of the assessment individually or in a small group

Small group or One-to-One Yes

9. Placement of student where he/she is most comfortable (e.g., front of room)

Preferential Seating Yes

10. Use of accommodated seating, special lighting, or furniture

Other modified setting Yes - Type of seating should be specified in request

11. Able to move, stand or pace during assessment in a manner where others’ work cannot be seen and is not distracting to others


12. Use of concentration aids (e.g., stress balls, T-stools, background music or noise buffers)

Other Yes - Requested aid should be specified in request

13. Placement of teacher/proctor near student Preferential Seating Yes14. Placement of student near door Preferential Seating Yes

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15. Teacher provides visual, auditory or physical cues to student to begin, maintain, or finish task. However, student cannot be cued to move to next question.

Other Yes - Student cannot be cued to move on to next question. Student may be advised of amount of time remaining.

16. Reading aloud the Reading, Writing, and Mathematics assessments using a reader script to an individual student or in small groups of no more than 5 students

Reader Yes - Must be read in a 1:1 setting

17. Use of audio versions of assessment in English MP 3 Audio Test Form, Assistive Technology Compatible Test Form

Yes

18. Use of audio versions of assessment in English for English learners who are also Students with Disabilities or have 504 plans addressing the need for audio support options

MP 3 Audio Test Form, Assistive Technology Compatible Test Form


19. Directions provided using sign language –American Sign Language (ASL) or Exact English Signing (EES)

Sign Language Interpreter for Oral Instructions Yes

20. Sign the Mathematics American Sign Language (ASL)

Other Yes

21. Use of calculator/talking calculator (four-function calculator) on non-calculator sections of the mathematics assessment.

Four-Function Calculator Yes - Four-function calculators only for non-calculator sections. Talking calculators for calculator-permitted sections can be requested under Assistive Technology

22. Use of arithmetic tables Other Yes - Tables for addition, subtraction, multiplication and division (no formulas) are reportable.

23. Use of an abacus Other Yes


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PresentationMDE Accommodation CB Accommodation College Reportable

24. Use of auditory amplification devices or special sound systems

Auditory Amplification / FM System Yes

25. Use of visual aids (e.g., closed circuit television, magnification devices)

Magnifying machine Yes - Devices cannot be connected to internet or be able to record images

26. Use of Braille and enlarged print versions of assessment

Braille Large Print (14 point, 20 point or greater than 20 point)

Yes

27. Use of a page turner Other (or scribe) Yes - If student is approved for a scribe, scribe may turn pages. Otherwise, can be approved under “Other”.

28. Use of non-skid surface that will not damage the answer document or scanning equipment

Other Yes

29. Use of acetate colored shield, highlighters, highlighter tape, page flags, and reading guides on test booklets

Other Reading/Seeing Yes

30. Use of screen reader/text-to-speech on Reading assessment

Assistive technology and Assistive Technology Compatible Format

Yes

31. Student points to answers or writes directly in assessment booklet (transferred to document by teacher) or large block (non-bubble) answer sheet

Record answers in test book (if writing answers). Writer/Scribe (if pointing)

Yes

32. Student responds orally (e.g., student tells assessment administrator which answer they are selecting)

Writer/Scribe Yes

33. Use of a scribe for constructed response items for writing

Writer/Scribe Yes


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34. Use of augmentative/alternative communication devices, e.g., picture/symbol communication boards, speech generating devices

Assistive technology Yes - Requests considered individually based on documentation submitted. Reportability dependent on nature of device required.

35. Use of speech to text word processor for responses to Reading and writing


36. Use of special adaptive writing tools such as pencil grip or larger pencil

Other record answers Yes

37. Use of additional paper, for recording answers Other record answers Yes - No lined or graph paper for reportable scores

38. Use of alternative writing position (e.g., desk easel, student standing up)


39. Use of computer or word processor for Reading, writing with the following features disabled: spell check, thesaurus, grammar check

Computer Yes

40. Use of Braillewriter or electronic Braillewriter for Reading and writing with the following features disabled: spell check, thesaurus, grammar check

Braille writer Yes

41. Use of computers with alternative access for an alternative response mode, e.g., switches, alternative keyboards, eye-gaze motion sensors, voice recognition software, head or mouth pointer, specialized trackballs or mice



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Appendix: Accommodations MatrixState Allowed – Non College Reportable


42. Reading all assessment directions in student’s native language


43. Reading content and questions in the student’s native language.


44. Use of bilingual word-for-word-non-electronic translation glossary for English language learners


45. Sign the Reading, Writing, and Mathematics Assessments - Exact English Signing (EES)

Other State Allowed – non-college reportable if ASL is used for signing test questions (oral directions only are reportable).

EES may be approved for signing test, with reportable scores, if student has both a reading and hearing impairment.

46. Sign the Reading and Writing Assessments - ASL State Allowed Accommodation State Allowed - non-college reportable

47. Student responds in ASL for Reading and Writing State Allowed Accommodation State Allowed - non-college reportable

48. Student responds in sign language for Reading and Writing (Exact English Only)

Other recording answers American Sign Language is not.

Exact English Signing is reportable.

49. Student responds in ASL for Mathematics - State Allowed - non-college reportable


50. Student responds in Signed Exact English for Mathematics,

Other recording answers Exact English Signing is reportable.

American Sign Language is not.51. Clarification/Paraphrasing assessment directions Accommodation not needed State Allowed - non-college reportable

Repeating directions verbatim is allowed for all students and does not require an accommodation request and results in college reportable.


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Specific Learning Disability

Other Health Impairment (if health impairment is Attention-Deficit/HyperactivityDisorder)

Autism Spectrum Disorder

Hearing Impairment

Visual Impairment


Learning Disability- Reading Disorder- Learning Disorder not Otherwise Specified- Disorder of Written Expression- Mathematics Disorder

Attention-Deficit/ Hyperactivity Disorder- AD/HD Combined Type- AD/HD Predominantly Inattentive Type (ADD)- AD/HD Predominately Impulsive/Hyperactive

Autism Spectrum Disorders- Autistic Disorder- Asperger’s Disorder- Pervasive Development Disorder (PDD)

Hearing- Deaf- Hard of Hearing- Central Auditory Processing- Other Hearing Impairment

Visual- Blind- Legally Blind- Low Vision/Visually Impaired- Convergence Insufficiency (Documentation required)- Other Visual Disorder (Documentation required

Note: This is a general comparison. Specific questions should be addressed to the Michigan Department of Education Office of Special Education or Office of Standards and Assessment. 131


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Physical Impairment

Otherwise Health Impaired

Traumatic Brain Injury

Speech and Language Impairment

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Physical/Medical- Cerebral Palsy- Diabetes- Hydrocephalus- Spina Bifida- Sickle Cell Disease- Neurofibromatosis- Juvenile Rheumatoid Arthritis/Arthritis - Lyme Disease - Muscular Dystrophy - Guillain-Barre Syndrome - Crohn's Disease - Chronic Fatigue Syndrome - Cancer - Epstein Barr - Narcolepsy/Sleep Disorder - Epilepsy/Seizure Disorder - Traumatic Brain Injury - Other Physical/Medical Disorder

Communication Disorder/Speech and Language- Expressive Language Disorder/Speech Sound

Disorder/Fluency Disorder - Language Disorder/Mixed Receptive-Expressive Language

Disorder - Phonological Disorder (Documentation required) - Other Communication/Speech and Language Disorder

(Documentation required)

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Cognitive Impairment

Emotional Impairment

Some of the College Board disabilities may also be conditions teams used to find the student eligible under Other Health Impairment under the Michigan Administrative Rules for Special Education.

Severe Multiple Impairment


Intellectual Disability- Intellectual Disability

Psychiatric- Generalized Anxiety Disorder - Panic Disorder - Post-Traumatic Stress Disorder - Depression/Depressive Disorder - Bipolar Disorder - Obsessive-Compulsive Disorder - Schizophrenia Spectrum Disorder - Oppositional Defiant Disorder - Tourette's Syndrome/Tic Disorder - Other Psychiatric Disorder

Other- MultiplyHandicapped- Other (Documentation Required)- Dysgraphia

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[email protected]


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ACT WorkKeys Test

Administration Training

Paper Testing

2015-16

Michigan Department of Education


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Topics

1. Overview of ACT WorkKeys

2. What’s New

3. Testing Facilities

4. Testing Staff Requirements

5. Planning for Test Administration

6. Test Day Activities

7. Post-Test Activities

8. Success for You and Your Students

9. Resources


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Chapter 1

Overview on ACT

WorkKeys


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Applied Mathematics

Locating Information

Reading for Information

Assessments


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Level Scores for Foundational Skills Assessments

Applied Mathematics <3 3 4 5 6 7

Locating Information <3 3 4 5 6

Reading for Information <3 3 4 5 6 7

Assessments


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• Research-based

• Industry-

recognized

• Portable

• Measures and

certifies essential

work skills

Certification


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• Applied

Mathematics

• Locating

Information

• Reading for

Information

Certification


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Minimum Score of 6 on each of three tests




Certification


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Test Security

#1 priority

ACT WorkKeys tests are high-stakes

Tests can be used to get a job, keep a job, or earn a

promotion

Integrity of the system is critical

Read and understand the ACT WorkKeys Administration

Manual for Paper Testing


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Test Security

Constant human monitoring is required

Discussion of test items is not allowed

Consequences of poor test security are high

Fairness

Expense

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Authorized Dates for Testing

Initial Test Day: Wednesday, April 13, 2016

Makeup Test Day: Wednesday, April 27, 2016

Accommodations Test Window: April 13-27, 2016


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Chapter 2

What’s new?


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What’s New for 2015-16

Administration

April

Introduction of PearsonAccess Next

PA Next is a web application; it was used for

completing establishment

Reporting

Schools will receive reports in July 2016


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Chapter 3

Testing Facility

Requirements


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Testing Facility Requirements


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Type and Size of Rooms

Recommended = 15-30 students per room

Maximum Capacity = 100

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Type and Size of Rooms

XMichigan Merit Examination

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Room Setup and Seating Arrangements


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Room Setup and Seating Arrangements

3 ft.

3 ft.


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Distractions

Quiet,

Please!

Testing in

Progress!


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Writing Surfaces

Test Booklet

Answers


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Bulletin Boards

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Timepieces

9:00


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Room Conditions


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Administration Manual


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Chapter 4

Testing Staff

Requirements


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Testing Staff Requirements

Test Coordinator

Responsible for all assessment activities

Maintains continuity and administrative uniformity

Back-up Test Coordinator

Assists test coordinator with all assessment activities

Serves as test coordinator on test day if the test

coordinator is unable to serve


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Test Coordinator

Each individual’s name must be on file with ACT

Responsible for selecting and training staff to assist

during testing (e.g., room supervisors and proctors)

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Room Supervisor

One room supervisor must be present in each room

Responsible for the following:

Testing conditions

Admission and seating of students

Monitoring students

Completing required documentation


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Proctor Assist room supervisor

Responsible for:

Admission and seating of students

Monitoring students

Reporting irregularities

Accompanying students to the restroom


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Students Staff

1-25 Room Supervisor

26-50

Room Supervisor

+

1 Proctor

51-100

Room Supervisor

+

2 Proctors


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Who May Act as Staff?

Current or retired faculty members

School employees

Substitute teachers

Student teachers

Teachers’ aides


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Who May Not Act as Staff?

High school students

Volunteers

Lower-division undergraduates

Relatives or wards

Anyone who will take ACT WorkKeys

within next 12 months

Individuals involved in ACT WorkKeys

test preparation for commercial gain


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Avoiding Conflicts of Interest

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Following Standardized Procedures


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Local Training

Discuss before test day Policies and requirements

Security of test materials

Preparation

Test administration activities

Attentiveness during testing

Review forms and required documentation

Resources ACT WorkKeys Administration Manual

Test administration training www.act.org/aap/michgan/


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Chapter 5

Planning for

Test

Administration


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Pre-planning

Order test materials Ordering window for initial testing:

January 11 – February 16, 2016

Ordering window for makeup testing: April 13-14, 2016

You will use the DAS Secure Site to order materials

Order the number of test booklets and manuals needed


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Pre-planning

Train and assign testing staff

Follow required staffing ratios

Provide ACT WorkKeys Administration Manual to

all staff


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Pre-planning

Select and prepare rooms

Students testing with standard time

Students testing with accommodations

Follow requirements under “Testing Facility

Requirements” section

http://www.act.org/aap/northcarolina/

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Pre-planning


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Pre-planning

Provide information to students

Bring #2 pencils

Bring permitted calculator

Bring required ID

Don’t bring a cell phone

When and where to report


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Pre-planning


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Permitted Calculators


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Testing Accommodations

Reader / DVD

Large-print testing materials

Sign Language Interpreter

Braille

Extended Time

Word-to-word foreign

language glossary


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Ineligible Accommodations

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Testing Accommodations

Local Arrangements

Standard time limits with normal breaks

Regular type

No special test format

Examples:

Wheelchair access

Front of room

Separate room


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Documentation Needed

Must be written by the diagnosing professional

Must meet the following guidelines: States the specific disability

Is current (no older than 3 years)

Describes the present problem(s) and developmental history

Describes the comprehensive assessments

Describes the functional limitations or impairment

Describes specific recommended accommodations

Establishes the professional credentials of the evaluator

Collect, review, and keep on file for 1 year


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Administration Codes


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Receipt and Check-in of Materials

Shipped to Test

Coordinator Test booklets

Answer documents

ACT WorkKeys Administration

Manual

Supporting materials


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Receipt and Check-in of Materials

Check content within 24 hours Check against packing list

Count test booklets individually

Follow instructions in the Administration

Manual

Lock up cartons in a secure

place

24 hours


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Missing Materials

IMMEDIATELY report shortages or

evidence of tampering

Contact ACT

Phone: 800.553.6244 ext. 1788

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Security of Materials


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Chapter 6

Test Day

Activities


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ACT Test Security Principles


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Briefing Session

Arrival of proctors At least 30 minutes prior to

check-in

Review procedures Test security

Checking in students

Make last-minute

adjustments


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Observers

Authorized observers ACT ID

ACT Authorization Letter

Unauthorized

observers Media

Test prep companies

Parents

Employers


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Identifying Students

Personal recognition by staff

Current official photo ID

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Admitting Students

Check students in at the

door

Mark students’ names on

roster

Direct students to seats


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Admitting Students

No late admittance

No cell phones


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ACT WorkKeys Schedule

The ACT WorkKeys System is designed to be a flexible

system of assessments administered on a schedule

determined by the test coordinator

Applied Mathematics 45 minutes

Locating Information 45 minutes

Reading for Information 45 minutes

Must give full time for testing


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15 minutesReading for

InformationApplied

Mathematics

Locating

Information

ACT WorkKeys Schedule


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Start

absent

350222

350223

350226

350225

350224

absent

350228

End

350227

Distributing Test Booklets

After students are seated

Only when prompted in verbal

instructions

Individually, one to each

student

Unbroken, sequential order


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Exact Timing of Tests

Use more than one timepiece

Do NOT use a cell phone

An accurate wall clock is allowable

Time each room separately

Record times in the ACT WorkKeys Administration Manual

Remember to give 5-minute warning

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Staff Attentiveness


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Staff Attentiveness


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Group Irregularities

Document and call ACT if:

Missing test materials

Mistiming

Inclement weather

Emergency evacuations

Power failure

Disturbances/distractions

Phone: 800.553.6244 ext. 2800

File an Irregularity Report


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Individual Irregularities

Include, but are not limited to:

Defective test materials

Duplicating test materials

Student illness

Irrational or prohibited behavior

Document everything


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Prohibited Behavior

Prohibited behaviors include:

Creating a disturbance

Giving/receiving help

Possessing a cell phone

Violating calculator rules

File an Irregularity Report

If there’s been a security breach, call ACT at

800.553.6244 ext 2800

Document everything


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Anonymous Security Hotline

(877)777-7296

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Chapter 7

Post-Test

Activities


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Before Dismissing Staff

Account for all test booklets and answer documents

Documented on Test Tracking Log

All signatures present

Verify rosters are marked

No blanks – mark if absent

“R” with staff initials

Notarized Letter collected for every “L”

Review Irregularity Reports

Attach voided answer documents


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Documentation

Retain documentation for 1 year

Rosters: Include students absent from testing

Record of students dismissed for prohibited behavior

Irregularity Reports

“ACT WorkKeys Report of Accommodated Tests”

“Test Site Staff WorkKeys Manual Verification” form


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Return to ACT Scoring Services


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Return to ACT Distribution Center


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Score Reports

Standard ACT WorkKeys Reports

All reports are sent to testing site – July

Memo to Examinee

Summary Report for examinee

Examinee Roster Report

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Chapter 8

Success for You

and Your

Students


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Success for You and Your Students

Avoiding the Pitfalls

No cell phones or other electronic devices

Administer tests in proper sequence

No extra breaks or extended breaks

Do NOT throw away shipping cartons; you need to use these

to return test materials

Be ready for the arranged pickup of testing materials


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Success for You and Your Students

Avoiding the Pitfalls

Answer documents will not be scored:

Late return

Improper return packaging – no guarantee of scoring


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Chapter 9

Resources


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For Information…

ACT hosted Michigan Website:

www.act.org/aap/michigan/

ACT WorkKeys Website:

www.act.org/workkeys/


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For Help…

ACT Customer Service:

Standard time:

800.553.6244 ext. 2800

Accommodations:

800.553.6244 ext. 1788

http://www.act.org/aap/northcarolina/

http://www.act.org/workkeys/

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Break

If you have questions you would like to ask during today’s webcast, email MDE-

[email protected]


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TINA FOOTE

SECURE SITE ANALYST

Secure Site


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Educational Entity Master (EEM)

EEM is a state application used to capture district and school entity information in Michigan.

Center for Educational Performance and Information (CEPI) application, it is not a Department of Education application.

Districts were asked to update the WorkKeys, SAT, and PSAT contact types in the EEM.

The contact types can and should continue be updated in the EEM to ensure future communications, materials, etc. are sent to the correct person in the school.


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Testing materials will be shipped to the address of the coordinator in the EEM. If none, will ship to the principal.

No P.O. Boxes!

How do you know if you have been added to the EEM as a contact type?


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View district/school contact information in the EEM at www.Michigan.gov/eem by clicking on Quick under the Search menu



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• Enter the full or partial name of school or district in the Entity Name Contains field.

• Click on the name of the school or district listed from the search results.


http://www.michigan.gov/eem

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Educational Entity Master (EEM)• Scroll down to the Admin/Contacts at the bottom of the page.


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All updates and changes to the EEM can only be made by the authorized district EEM user. Coordinators should not contact CEPI requesting access to the EEM.

To determine who the district authorized EEM user is, check with your local district office or contact CEPI at [email protected] or 517-335-0505.


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Secure Site

The Secure Site will be used for:

Pre-identification of students

Material orders

Printing barcode labels (SAT, WorkKeys and Paper/Pencil M-STEP)

Creating online sessions (online M-STEP only)

Verification of Accountable Students & Test Verification

Viewing reports


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Secure Site Access

If you do not have access to the Secure Site, use your MEIS login and password to log in.

If you do not have a MEIS account or do not remember your MEIS account go to www.Michigan.gov/meis and click on the MEIS logo at the top of the page.

Complete the Request Access screen and click on Request BAA Access button to the far right.

The district or school administrator level user of the site will review and approve or deny access.

User will receive an email confirmation from the Secure Site once it has been reviewed

Make sure your MEIS account is current with your email address


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Pre-Identification

On January 4, DAS will pre-identify all grade 11 and required grade 12 students for the P-SAT, SAT, WorkKeys and M-STEP science and social studies. DAS will use the fall Michigan Student Data System (MSDS) General Collection (student

count day data) and Student Record Maintenance (SRM) files from MSDS. Schools will have access to the Pre-ID Student Report on January 11. Schools are responsible for pre-identifying all additional students.

For SAT, WorkKeys and M-STEP, all grade 11 students enrolled during the testing are required to test.

Grade 12 students not previously included in accountability calculations as grade 11 or 12 will be required to test. These are usually but not always grade skippers.

Some students may be eligible to retest or test for the first time but not required.


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Pre-Identification

Can use a Pre-ID File Upload to pre-identify additional students. Can use the Student Search and pre-identify students one at a time. All students, including nonpublic and home school students must have a

Unique Identifier Code (UIC) in order to be pre-identified. Schools will receive printed barcode labels for students testing paper/pencil

and pre-ID on the Secure Site by 5:00 p.m. on February 16. Schools will be required to print barcode labels to be placed on answer documents for students pre-ID after February 16.

All paper/pencil answer documents must have a barcode label on them when returned for scoring.

The quantity of materials received by the school will be based on pre-identification.


http://www.michigan.gov/meis

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Pre-Identification/Material Orders

The quantity of materials received will be based on the number of student’s pre-identified.

IMPORTANT – Ensure all students testing are pre-identified by February 16 at 5:00 p.m. to ensure the accurate amount of materials are received.

Students must be pre-identified to all three MME components – SAT, ACT Workkeys and M-STEP.

This is new this year.


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Pre-ID Student Report

Select Pre-ID Student Report from the Assessment Registration/Pre-ID menu.

Select ISD, District, School (if you are a district user you can do the report by district)

Select Test Period or Test Cycle Some Test periods will include multiple test cycles

Spring 2016 WorkKeys test period will include WorkKeys only. Spring 2016 test period will include SAT, M-STEP grades 3-8, 11 and required 12

and MI-Access grades 3-8 and 11. Spring 2016 PSAT will include PSAT 9 and PSAT 10.

Test Cycle will only display students pre-ID to the select test cycle such as Spring 2016 SAT, Spring 2016 WorkKeys, etc.


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Pre-ID Student Report


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Pre-ID Student Report If a UIC is unresolved in the Secure Site, meaning student data does not

match in MSDS, the student’s data line will be highlighted and identified as unresolved in the UIC column.

Ensure all students testing are listed on the Pre-ID Student Report for all three MME components.

Ensure home schooled students are identified as home schooled students in the Home School column.

You can select a student by placing a check mark in the box to the far left of the student and click the Unassign button at the bottom right of the student list. This can only be done when you searched by Test Cycle and not Test Period. This will unassign the student from the testing cycle. IMPORTANT: unassigning a student from testing does NOT remove a student from

accountability calculations. If the student has left the school, an exit date must be entered in MSDS to remove the student from accountability calculations.


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Pre-ID File Upload

Pre-ID File Layout located on login page of Secure Site

A .csv or .txt file can be created using our format with data from the student information system and loaded to the Secure Site

Pre-ID File Template located on login page of Secure Site

Must use Pre-ID File Layout document to identify required fields and format of each field

File must be saved as a .csv file prior to uploading it to the Secure Site

Loaded directly to the Secure Site


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Pre-ID File Layout and Template

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Pre-ID File Template

• Many more fields to the right of the Template.• Only fields that are bold are required.• Need to use the Pre-ID File Format document to ensure you are

entering the data in the correct format.• Must be saved as a .csv file before loading to the Secure Site.


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Pre-ID File Layout

• Small sample of the pre-ID File Layout to be used with the Pre-ID Template or creating your own file.


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Pre-Identification/Student Search

Click on Student Search under the Student Assessments menu

Search by UIC number or student name All students MUST have a UIC number before you pre-identify a student.

Students can be search by full name or partial name search.

All students should come up, whether previously tested or not. The system will search not only assessment records but all records in MSDS.

If a student does not come up, try a partial name search to increase the returned results.

Always make sure you selecting the correct student or assessments records can be combined with other students.


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• Click on the correct students name.


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Click on the Add Test Cycle button.


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Pre-Identification/Student Search• Select the Test Cycle, ISD, District, School and Grade.• Only the fields in red are required.• If the student is a home schooled student, make sure to click the HS field to

the bottom left.• Click the Save button at the bottom right.

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Pre-Identification/Student Search• After saving the Test Cycle to the student, a new section, Assessment Information, will open on

the screen.• Class Group Code and Research Codes for each content area can be entered if the school or

district will be using.• For M-STEP, if a school is testing online but a student will not be for any reason, The Online

Testing indicator needs to be deselected by clicking on the check mark of the content area(s).• If changes are made in this section, don’t forget to click the Save button at the bottom right.


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Pre-Identification of Students

IMPORTANT:

Students must be pre-identified to all three MME assessments

SAT, WorkKeys and M-STEP separately. This is important for barcode labels and also for accurate initial material orders.


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Barcode Labels

All paper/pencil answer documents require a student barcode label on it for scoring.

Missing barcodes can delay or prevent student scoring. Schools will incur a barcode label fee for each missing barcode

label. Barcode labels for students pre-identified on the Secure Site by

5:00 p.m., February 16 will be printed and shipped from the contractor.

New students pre-identified, missing barcode label or damaged barcode label must be printed by the school from the Secure Site.


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Barcode Labels

SAT, WorkKeys, M-STEP, PSAT 9 and PSAT 10 barcode labels must be used on the correct answer document.

The assessment name (Spring 2016 SAT, Spring 2016 WorkKeys, etc.) will print on the barcode label based on the Test Cycle you select, ensure it is placed on the correct answer document.


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Barcode Labels


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Barcode Labels

Pre-ID After Date field – use this to filter students that barcode labels were not printed by the contractor. The cut off date will be February XX so when printing barcode labels enter February XX in the field and only bring up students that barcode labels will be needed for.

Starting Position field – when using a partial sheet of labels, enter the position the labels should start printing on. This will prevent you from using a new sheet of labels every time.

Number of Copies field – this does not need to be used with SAT or WorkKeys since there is only one answer document. When printing M-STEP you can change the field to 2 to get labels for both science and social studies.

Print barcode labels on Avery 5161 or 5961 labels. They are 1”x4”, 2 columns and 20 to a page.

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Barcode Labels

After selecting students and clicking the Print Barcodes button, printing instructions will display….please read before clicking OK.


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Barcode Labels

Labels will come up in Adobe….if it does not make sure pop up blockers are disabled.

Click the Printer Icon in adobe to print and follow the previous printing instructions that displayed.

Do not click on File and print, this is part of the web browser and will not print the labels.


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Initial Material Order

SAT standard materials will be sent based on the number of students pre-identified minus the approved accommodation applications.

WorkKeys standard and accommodated materials will be ordered from the Initial Material Order screen on the Secure Site. This is different than previous years.

M-STEP standard and accommodated materials will be ordered from the Initial Material Order screen on the Secure Site.

PSAT 9 and 10 materials will be sent based on the number of students pre-identified minus the approved accommodation applications.


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Initial Material Order

Initial Material Orders must be finalized by 5:00 p.m., February 16. Remember – pre-identified students will determine the number of standard

materials received. Accommodated versions for Workkeys and M-STEP will need to be keyed in by the

school.

Each assessment will be ordered separately….so make sure you view all five test cycles (SAT, PSAT9, PSAT 10, WorkKeys, M-STEP) on the Initial Material Order page. Even though standard materials will be based on the pre-identification of students,

make sure to view the Initial Material Order page to verify the shipping address and quantities.

If the shipping address is incorrect, it must be updated in the EEM by the authorized district user prior to 5:00 p.m., February 16.


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Additional Material Orders

SAT makeup materials will be order through the College Board. PSAT for 9 and 10 – instructions will be sent out regarding ordering of

additional materials. WorkKeys makeup materials will be ordered through the Secure Site on

the Additional Material Order page. Standard test booklets April 13 – April 14.

M-STEP additional materials will be ordered through the Secure Site on the Additional Material Order page.

Each assessment will be ordered separately….so make sure you order from College Board AND use the Secure Site for both WorkKeys and M-STEP if needed.


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Accountable Students & Test Verification

Last opportunity to fix or submit issues that affect assessment and accountability reporting.

Used to verify student enrollment and demographics for accountability purposes. Opportunity to update MSDS with student enrollment, exit and demographics

for accountability and assessment reporting. Need to involve the district student pupil accounting person. This will not be available for PSAT 9 and 10.

Used to verify paper/pencil and electronic answer documents have been received by the contractor. Opportunity to submit missing test issues

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Used to log a reason a student did not take one of the required assessments. This is not used for PSAT 9 and 10.

Possible accountability exemption.

Meet federal reporting requirements.

Start watching for communications regarding the process in May.


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Things you can do ahead of time:

Warn your student pupil accounting person that we will be pulling student enrollment, exits and demographics for accountability and assessment reporting using an “as of date” on or before May 27, 2016. This will not be needed for grades 9 and 10.

DAS will not use the MSDS End of Year Collection, so Student Maintenance Files (SRM) will need to be submitted to update student information. Watch for additional communications regarding the deadline date which may be early June. This will not be needed for grades 9 and 10.

Remember, districts do NOT have to wait to update MSDS until our review period, this can be done prior to and through our review period.


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Give a copy of the Best Practices, MSDS Reporting Guide for Trouble-free Accountability Data located at www.Michigan.gov/securesitetraining to the district student pupil account person.

Ask teachers to keep track of students that did not test with the reason why and turn that information in to a centralized person.

This will not be needed for grades 9 and 10.

You will need this to identify if a test is missing or was not taken.

You will need this to select a reason a student did not test.


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Secure Site Support

www.michigan.gov/Securesitetraining

Email [email protected]

Call 877-560-8378, select option 3


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MME Webcast: Supports and Accommodations

Division of Accountability Services

Jennifer Paul EL & Accessibility Assessment [email protected]

John JaquithAssessment Consultant for Students with [email protected]

http://www.michigan.gov/securesitetraining

http://www.michigan.gov/Securesitetraining




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Support and Accommodations – all programs

Primarily the same with some exceptions being worked on currently (we will touch on these further during this presentation):

Additional flexibility in Text-to-Speech

Closed Captioning for listening items

New possibilities being tested: Speech-to-text (M-STEP), closed captioning, assistive technology (JAWS, Zoom Text, Projection for use on Smartboard technology – with guidelines)

Possible pilot for refreshable Braille

Multiple day testing pause rather than unlock

Watch Spotlight for updated tables when enhancements are completed.


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SAT Accommodations

Standard Accommodations: Accommodations are requested using the SSD online

system


Approved accommodations are considered “standard” and students will receive a “college reportable” score and will count as tested in the state accountability system


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SAT Accommodations

Standard Accommodations (Examples):

Timing: Extended time (50%, 100%, more than 100%)

Extra Breaks/breaks as needed

Setting Small group, 1:1 or other modified setting

Preferential Seating


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SAT Accommodations

Standard Accommodations (Examples):

Presentation Reader (1:1 setting)

Four function calculator on non-calculator section

Audio versions (MP3)

Magnification devices (not connected to internet)

Directions in ASL or SEE

Response Scribe

Assistive technology/communication devices

Word processor or Braille Writer


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SAT Supports and Accommodations

State Allowable: Accommodations are requested using the SSD online

system

Selecting “State Allowable-Non College Reportable” supports and accommodations:

Will result in a score, but it may not be used for college entrance purposes (will be marked Non-College Reportable)

Will result in the student being counted as “tested” in the state accountability system


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SAT Supports and Accommodations

State Allowable-Non College Reportable Reading assessment directions in student’s native language

Reading content and questions in the student’s native language for Mathematics

Use of bilingual word-for-word-non-electronic translation glossary for English Language Learners

Sign the Reading, Writing and Mathematics assessment (SEE may be allowable if student has both a hearing and reading impairment)

Student responds using ASL for Mathematics (not allowable in Writing and ELA as it is considered a translation – no listening items on SAT)

Clarifying/paraphrasing directions (exact repeating of directions is allowable/college reportable)


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Tips for Applying for Accommodations

Start early

Provide additional documentation when requested

Working with the College Board (back and forth to provide information) is expected and helpful to the process.

Send what you have

New evaluations are not required for the purposes of requesting accommodations

The Review of Existing Evaluation Data documentation is helpful when you are asked to provide documentation

Understanding the process CB uses is helpful. When asked for documentation, they are seeking to understand by asking for the:

What – disability

How – impact on function and access to the assessment

Why – why is the accommodation necessary Michigan Merit Examination

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IEP Designations for SAT Supports and Accommodations

PSAT/ SAT

The following accommodations will be requested from the College Board as standard accommodations that, if approved, will result in a college reportable score.

<<The IEP team will then indicate the accommodations that the school will request for the student>>

The following state approved supports and accommodations will be available to the student. These are Michigan allowable supports and accommodations only, and will not result in a college reportable score. The student and school will receive a letter indicating the student’s performance rather than a College Board report.

<<The IEP team will then indicate the accommodations that the school will request for the student>>


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Multi-Day Testing

For SAT, Accommodated students who test with school-based accommodations will have April 12, 2016 through April 15, 2016 to complete their testing. These accommodations include Braille, reader script, assistive technology compatible, MP3 audio, and students testing over two days (100% extended time). Please note that students who test over multiple days must test on consecutive days.

For PSAT, accommodated students requiring the same type of accommodations will have the entire two week window to complete the test.


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ACT WorkKeys

ACT WorkKeys is a required component of MME, however the score will not be included as part of the student’s overall ELA score

• No application process for accommodated versions, just order what is needed

• Students will need to take the assessment to be considered “tested” for MME

• Students assessed using the alternate assessment (MI-Access) are not required to take WorkKeys, but may do so if the IEP team deems it appropriate.

• Accommodated students have the entire two week window to complete WorkKeys


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M-STEP Supports and Accommodations

• Universal Tools • Available to all students

• Designated Supports• Available to students with or without disabilities with a

documented need (i.e. students needing audio support based on interventions used within a multi-tiered system of support)

• Accommodations• Available to students with a documented need stemming

from a disability as outlined on an IEP or section 504 plan.


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Supports and Accommodations table is primarily the same as in S2015 with some enhancement possibilities in progress:

• Additional flexibility in Text-to-Speech

• Text-to-speech should be an option for students in grades 6-8 and 11:• Students requiring both passages and ELA items read

aloud using text-to-speechAND• Students requiring only ELA items (but not passages)

read aloud using text-to-speech

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Supports and Accommodations Table is primarily the same as in S2015 with some enhancement possibilities in progress:

Closed Captioning for listening items• M-STEP only• MI-Access allows direct signing of the listening items to

students who do not access spoken language through the auditory channel.


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• Speech-to-text (M-STEP)• Some non-embedded speech-to-text programs have

been approved in S15, requests can still be made• Assistive technology (JAWS, Zoom Text, Projection for use

on Smartboard technology – with guidelines


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New possibilities being tested:

• Possible pilot for refreshable Braille• M-STEP ELA and Mathematics only

• Multiple day testing • Working on steps to allow multiple day testers to test

online without compromising test security


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BREAK


[email protected]


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Wrap Up

High School Dates Matrix

Spotlight


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MDE

Contact Information

[email protected]

Call 1.877.560.8378 - Option # 4

If you have questions and are viewing this webcast as a recording please email questions to [email protected]



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Questions


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Thank You

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