powerpoint etiquette
DESCRIPTION
PowerPoint Etiquette. What works in the world of presentations…color, fonts, transitions and animations. Adapted for St. Francis College by Sue Mulderrig Created by Kathy Schrock Administrator for Technology Nauset Public Schools Orleans, MA. Based on research in the area of visual design. - PowerPoint PPT PresentationTRANSCRIPT
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PowerPoint Etiquette
What works in the world of presentations…color, fonts, transitions and animations
![Page 2: PowerPoint Etiquette](https://reader035.vdocuments.site/reader035/viewer/2022070402/5681384e550346895d9ffb6e/html5/thumbnails/2.jpg)
Adapted for St. Francis College by Sue Mulderrig
Created by Kathy SchrockAdministrator for Technology
Nauset Public Schools
Orleans, MA
Based on research in
the area of visual design
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Introduction to color…
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c2003. Kathy Schrock. [email protected]
Colors per slide
• No more than four colors per slide
• Too busy if use more
• Viewers don’t know why you are using color
• The viewers don’t know what is important and highlighted if you use lots of colors
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c2003. Kathy Schrock. [email protected]
Colors per slide
• No more than four colors per slide
• Too busy if use more
• Viewers don’t know why you are using color
• The viewers don’t know what is important and highlighted if you use lots of colors
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Colors for type and background…
You will automatically continue to see examples of color types and background. If you wish to bypass these slides, click here.
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c2003. Kathy Schrock. [email protected]
Colors to use
• Light yellow on a blue background
• White on a black background
• Black on a light yellow background
• Black on a white background may be too bright
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c2003. Kathy Schrock. [email protected]
Colors to use
•Light yellow on a blue background
•White on a black background
•Black on a light yellow background
•Black on a white background may be
too bright
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c2003. Kathy Schrock. [email protected]
Colors to use
•Light yellow on a blue background
•White on a black background
•Black on a light yellow background
•Black on a white background may be
too bright
![Page 10: PowerPoint Etiquette](https://reader035.vdocuments.site/reader035/viewer/2022070402/5681384e550346895d9ffb6e/html5/thumbnails/10.jpg)
c2003. Kathy Schrock. [email protected]
Colors to use
•Light yellow on a blue background
•White on a black background
•Black on a light yellow background
•Black on a white background may be
too bright
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Other color information…
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c2003. Kathy Schrock. [email protected]
Other color information…
• Don’t use red for text
• It is hard to see and read
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c2003. Kathy Schrock. [email protected]
Other color information…
• Avoid red on a green background
• Colorblind viewers will have difficulty
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c2003. Kathy Schrock. [email protected]
Other color information…
• For gradients, think “earth to sky”
• Darker colors on bottom and lighter on top
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c2003. Kathy Schrock. [email protected]
Other color information…
• Red backgrounds stimulate emotion
• Use burgundy instead
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c2003. Kathy Schrock. [email protected]
Other color information…
• Red backgrounds stimulate emotion
• Use burgundy instead
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c2003. Kathy Schrock. [email protected]
Other color information…
• Green backgrounds make the viewer feel involvement with the topic
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c2003. Kathy Schrock. [email protected]
Other color information…
• Gray backgrounds make the viewer feel that the information shows a lack of commitment or neutrality
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c2003. Kathy Schrock. [email protected]
Other color information…
• Blue backgrounds indicate a calm, conservative message
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c2003. Kathy Schrock. [email protected]
Other color information…
• Yellow backgrounds indicate hope for the future and cheerfulness
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c2003. Kathy Schrock. [email protected]
Other color information…
• Purple backgrounds give the feeling of fantasy or are perceived as child-like
• Save purple for the “lighter” topics
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c2003. Kathy Schrock. [email protected]
Other color information…
• Brown backgrounds are perceived as the presentation of passive information
• Viewers feel that information on brown backgrounds is less stable
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c2003. Kathy Schrock. [email protected]
Other color information…
• Black backgrounds indicate power and sophistication
• Ideal for presenting information that the audience has no choice but to accept – fixed budget figures– student enrollment
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Information about fonts…
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c2003. Kathy Schrock. [email protected]
Information about fonts
• Type can express moods and emotions as well as images can
• Type can be serious and business-like• Type can be relaxed and open• Don’t let the typeface contradict your
message• No more than 3 fonts in no more than
4 sizes during a presentation
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c2003. Kathy Schrock. [email protected]
Font details: Serif fonts
• Serif fonts– tiny horizontal or vertical lines at the
ends of longer line strokes• The serifs help the eye move across the
text• Good for large blocks of text• Examples of serif fonts:
– Bookman– Garamond– Times New Roman
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c2003. Kathy Schrock. [email protected]
Font details: Sans-serif fonts
• Sans-serif fonts– NO tiny horizontal or vertical lines at the
ends of longer line strokes• Simple strokes of equal weight and
thickness• Good for headlines but not lots of text• Examples of serif fonts:
– Arial– Comic Sans– Eras Medium
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c2003. Kathy Schrock. [email protected]
Fonts can express a mood
• Comic sans is a gentle font
• BettysHand is very relaxed
• Diner makes you think of the 1950’s
• Tinkertoy is a good elementary font
• Schools often use the Kids font• Century Schoolbook is a formal font• Don’t let the font become distracting!
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c2003. Kathy Schrock. [email protected]
Fonts can be congruent with the theme
• A scary font such as Creepy
• Lucinda Calligraphy is pretty
• Old English is good for Shakespeare
• Team is good for sports notes!
• Teachers will recognize this font• Wingdings: • When would you use plump?
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c2003. Kathy Schrock. [email protected]
How much text
• Use the general 6x6 rule– No more than six words across– No more than six bullet points
• Words are considered markers• Text needs to include keywords only
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c2003. Kathy Schrock. [email protected]
HOW ABOUT CAPITAL LETTERS?
• Make limited use of all capital letters
• Our eyes need to capture the shapes of the letters above and below the line
• Words in all capital letters have nearly the same visual shape
• What does this say….
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c2003. Kathy Schrock. [email protected]
Information about transitions
• Good transitions can…– Help tie your presentation together
– Make it flow smoothly between ideas
– Signal important ideas to get the audience’s attention
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c2003. Kathy Schrock. [email protected]
Technical aspects of transitions
• Transition effects can be used with images, tables, charts, and graphs
• Can add movement to
– slices of a pie chart
– bars in a bar chart
– rows in a table
– levels in an organization chart
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c2003. Kathy Schrock. [email protected]
Transitions
General rule of thumb?Keep it consistent.
Inconsistencies should only be planned to draw attention.
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c2003. Kathy Schrock. [email protected]
Blinds
• The new slide is unveiled in a series of horizontal or vertical rows, similar to the effect of opening the blinds of a window
Once you’ve selected a transition, Preview it to see how it will look in your presentation. ** for more assistance with this feature, contact Sue Mulderrig – ext. 5319
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Information on transitions…
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c2003. Kathy Schrock. [email protected]
Information about transitions
• Good transitions can…– Help tie your presentation together
– Make it flow smoothly between ideas
– Signal important ideas to get the audience’s attention
![Page 40: PowerPoint Etiquette](https://reader035.vdocuments.site/reader035/viewer/2022070402/5681384e550346895d9ffb6e/html5/thumbnails/40.jpg)
c2003. Kathy Schrock. [email protected]
Choosing the right transition
• Should be based on
– your message
– your audience
– the computer hardware
– the length of the presentation
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c2003. Kathy Schrock. [email protected]
Tips for transitions
• It may be annoying when the same transitions are used over and over
• It may be annoying when too many different types of transitions are used
• Use transitions to chunk your information
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Background on animation…
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c2003. Kathy Schrock. [email protected]
Rules for animation
• Animations should serve to emphasize a speaker’s point
• Too much animation weakens the points you’re trying to make
• It can also serve as a distraction
• Use animations sparingly – there’s such a thing as “sensory overload”
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c2003. Kathy Schrock. [email protected]
Technical aspects of animations
• Animation effects can be used with images, tables, charts, and graphs
• Can add movement to – slices of a pie chart
– bars in a bar chart
– rows in a table
– levels in an organization chart
![Page 46: PowerPoint Etiquette](https://reader035.vdocuments.site/reader035/viewer/2022070402/5681384e550346895d9ffb6e/html5/thumbnails/46.jpg)
c2003. Kathy Schrock. [email protected]
Fade in and dim
• Points in a text chart are highlighted one point at a time
• This prevents your audience from reading ahead of you
• Focuses their attention on the point you're discussing
• Dims previously introduced points
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c2003. Kathy Schrock. [email protected]
Tips for transitions and animations
• Your transitions/animations should reflect the basic feeling of your presentation
• Consider the formality of your presentation and the expectations of your audience
• Remember that it takes a more powerful computer to use both animations and transitions.
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These rules serve as guideline for creating PowerPoint
presentations.However, PowerPoint is a
subjective tool and should reflect the speaker’s personality and
creativity.