powerpoint basics. powerpoint basics: part 1 an introduction to producing powerpoint presentations...
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PowerPoint Basics
PowerPoint basics: Part 1
An introduction to producing PowerPoint presentations as ONE tool to help you deliver your message
Presented by Dan Dyck,Mennonite Church Canada,for International Workers at Mission Seminar 2004
PowerPoint basics: Part 1Two essentially different ways
to use PowerPoint:1. Interactive, supportive visual aid
in telling a story, teaching, or providing information
– Pros: – Passionate narration, interactive
- Allows opportunities for eye contact between presenter and audience
– Cons:- Requires good prep and rehearsal time
PowerPoint basics: Part 1
Two essentially different ways to use PowerPoint:
2. Stand alone presentation, delivering the story in the way one might present a video
– Pros: Consistent message each time, more friendly to use of music/audio, good intro/icebreaker
– Cons: More technically complex to produce, little interaction with presenter until finished
Before you start…
6 steps• Step 1: The Story• Step 2: Pictures• Step 3: Words• Step 4: Pictures and
Words• Step 5: Delivery• Step 6: Interaction
Step 1: The Story
• Develop Story Outline– How much time?– Who is your audience?– Why have they come?– What are the 2-3 most important points
of your message?– Think in terms of section titles and sub-
titles
Step 2: Pictures
• Collect images– People connect with people
– Aim for quality images
Step 3: Words
• Compose your message; point form, or full narrative – your choice
– Less is MORE: limit animation, fonts, colours
Step 4: Pictures and Words
• Adding images to a slide
• Linking your narrative to the images
• Adding words to images Getting to church in Dubai
Step 5: Delivery
Delivering your presentation
• Practice, practice, practice
• Arrive early • Print notes pages
– Stay on track
– Stay synchronized
Step 6: Interaction
• Engage and enjoy your audience!
Handouts
• Prepare printed handouts for those who ask
When you don’t have an LCD projector…
• Create story pictures
• Highlight the story pictures with narrative
• Pass them around– Tip: One of the secrets to using PowerPoint
effectively is knowing when not to use it!
PowerPoint Basics: Part 2
• Producing Your Presentation– Navigating around PowerPoint– Using a template/master slides– Working with images– Working with text– Layers– Slide transitions– Adding Motion– Moving your presentation to another computer– Dos and Don’ts
Navigating around PowerPoint
Views• Notes pages
– Changing window sizes
– Master pages
– Slide layouts
• Slide sorter• Presentation view
Using a template/master slides
• Branding is important; Use the dove!• Master Slide: Overview• Download template/resources at
www.mennonitechurch.ca/files/witness_resources/
Working with images
• Insert– Picture
• From file
• Sizing images– Click on image to
display
– Adjust screen size using the ‘handles’
Working with text
• Adding text• Sizing text• Changing fonts• Changing text colours• How much text is too
much?• Contrast: What you see
may not be what you get
Layers & Groups
• Ordering items on the slide
• Grouping items
Slide transitions
• Make it smooth• Keep it clean• Keep the focus on the
presentation• How to:
– Select ‘Slide Show’
– Select ‘Slide Transition’• Remember: Less is
MORE
Adding Motion
• Keep it clean• Stay focused • “The medium is the
message.” – Marshall McLuhan, media analyst (1911-1980). Use only effects that contribute to the message!
Basic animation
How to:
• Select item on slide: Text, graphic, or photo
• Click on “Slide Show”, and “Custom Animation”
• Click on “Add Effect” and choose one
• Modify Timing, Speed, Options, etc.
Moving your presentation to another computer
• Compressing images: Making the file smaller
• Using “Pack ‘n Go”
Dos and Don’ts
• Do focus on telling the story
• Do spend adequate time in production and presentation rehearsal
• Do keep it brief
• Do add interesting facts
• Do use text sparingly on slides
Dos and Don’ts
• Don’t overdo the eye candy
• Don’t use EVERY picture you have
• Don’t use sound effects
• Don’t use the slides as your script
PowerPoint Alternatives
• Digital Camera software
• PhotoJam– www.shockwave.com/sw/content/photojam
• IRFANVIEW– www.irfanview.com/main_download_engl.htm
Additional Resources
• http://www.presentersuniversity.com/
Thank You!