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AMHS – ROI AMHS – ROI 2009 Update2009 Update
Automated Materials Handling SystemsReturn on Investment Study in Massachusetts
Presented at American Library Association - 2009 – Chicago
Greg Pronevitz, Northeast Massachusetts Regional Library System
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Copy of Presentation and Copy of Presentation and Related InformationRelated Information
www.nmrls.org/greg/ala2009
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Special ThanksSpecial ThanksMassachusetts Regional Administrators
Lori Ayer, Galecia GroupMelissa Stockton, QuipuGroup
These consultants did statewide analysis of delivery workflow and sorting and they contributed many suggestions regarding options for automation.
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Why We Looked at Why We Looked at AutomationAutomationVolume Increase
◦Patron-Placed HoldsDissatisfaction with service
◦High costs◦Delays◦Missorts
Impressed with tours◦King County Library System◦ http://www.youtube.com/watch?v=4fq3CWsyde4
◦Seattle Public Library
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Our Second LookOur Second LookLabor Savings at Libraries
◦Efficiency◦Ergonomics
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Specifications - Specifications - UnchangedUnchanged2008 & 2009Hybrid – Barcode + RFIDOvernight TurnaroundCompatible Containers
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Specification ChangesSpecification Changes
2008 – 3 Regions
2009 - Statewide
Sort Site Proximity
One Statewide Sort Site
285 Libraries 646 Libraries and Branches
6 ILS’s 9 ILS’s31,000 items per day
50,000 items per day
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Benefits of AutomationBenefits of AutomationLabor Savings at Libraries
◦End to Labeling outgoing items Presorting Packaging/Bundling
◦Reduce mis-sorts◦Potential for
Live tracking data Tote level check in Improved containers Gentler treatment Sorted by return/hold/branch
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Benefits of AutomationBenefits of Automation◦Regional System Benefits
Centralized management Lower costs?
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Risks of AutomationRisks of AutomationOwnership
◦Cost◦Maintenance◦Power outages
Need back up process
◦Centralized management All eggs in one basket
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Costs and Requirements of Costs and Requirements of AutomationAutomationSystem costMaintenance costsLabor costsManagement costsExternal barcode/RFIDContainer standardsSystem connections (CIP2)
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Return on Investment - Return on Investment - ROIROISystem cost + Operating cost
compared to optimal Manual sorting operation costs
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Current Costs in Current Costs in MassachusettsMassachusettsAbout $14 per hour for sortersSorting Rate of about 400-500
items/houror 3.5 cents per item.035 x 13 million = $455,000Outsourced to various courier
companiesBundled with
◦ Transportation◦ Facilities◦ Vendor profit
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ROI Case Study for 3 ROI Case Study for 3 RegionsRegionsAMHS with 4,000 and 8,000
items per hour throughput
Manpower RequirementsFacilities RequirementsOther Considerations
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Labor SavingsLabor SavingsOptimal Sorting Costs $285,0008,000 per hour AMHS $226,000Difference $59,000Difference will increase with cost
of laborWhat is the cost of the system,
facilities and other variables?
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System, Facilities, Set Up System, Facilities, Set Up Costs Costs 2008 Estimates – 2008 Estimates – Over $300,000 Over $300,000 per yearper year
Needs Start-Up One Time Costs
Ongoing Year One Year Two
System Costs Purchase/Lease/Loan
Loan $1 million for 5 years at 8% 0 245,000 245,000 245,000Installation, Shipping, Training 7,000 7,000 Maintenance Agreement at 5% 5,000 5,000 ILS Work CIP Licensing or advanced RFID $1,000 x 6 systems 6,000 6,000 6,000Misc. tbd tbd tbd Facilities Costs 10,000 sq ft x $8 Purchase/lease 80,000 80,000 80,000Utilities/Upkeep/Taxes 9,000 9,000 9,500 Facilities Preparation Build Out tbd tbd Power Installation 5,000 5,000 Networking 3,000 3,000 Computer Equipment 4,000 4,000 Furniture tba tbd Totals $359,000 $345,500
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Labor Costs for AMHS at 4,000 and Labor Costs for AMHS at 4,000 and 8,000 items per hour Throughput 8,000 items per hour Throughput (estimate)(estimate)
Items per Hour
Cost per Day
Items per Hour
Cost per Day
Staffing 4,000 8,000
Salary/Benefits Hourly
Operating Hours - 40,000 items/day 10.00 5.00
No. Staff No. Staff
$12Loaders 1,000 per hour per person 4.00 $480 8.00 $480
$12
Staging 40 item totes at 50 per hour per person 2.00 $240 4.00 $240
$30Mangement/Minor Maintenance 1.00 $300 1.00 $150
Labor Cost per Day $1,020 $870
Labor Cost per Year 260 days $265,200 $226,200
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Current Labor Cost Current Labor Cost (estimates)(estimates)
Current Items per Hour
Cost per Day
Optimal Items per Hour
Cost per Day
Staffing 450 550
Salary/Benefits Hourly 6.66
$14
Sorting & Staging at 450 per hour per person 88.88 $1,244 72.72 $1,018
$40Mangement/Minor Maintenance 2.00 $80 2.00 $80
Labor Cost per Day $1,324 $1,098
Labor Cost per Year 260 days $344,323 $285,501
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Other CostsOther CostsBar Codes/RFIDEquipment (Barcode Printers)Supplies Library NeedsRFID readersBar Code PrintersSupplies ContainersVehicle upgrades
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Does this ROI work?Does this ROI work?
Labor $265,000+ System/Facilities $345,000=$610,000 per yearvs.Optimal Labor Costs$265,000 per year and vendor
provides facilitiesHowever, there are other savings
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Per Transaction Savings in Per Transaction Savings in LibrariesLibraries5 seconds X 13 million items per
year = 65 million seconds =1,083,333 minutes =18,055 hours X $16 =$288,888 labor savings in libraries
per year on delivery transactionsDon’t forget non-ILL circ transactionsRFID might save more
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AMHS VariablesAMHS VariablesAMHS benefits increase with cost
of laborVendor facilities costs are buried
and could changeAMHS technology improvements
could require less manpower
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New DirectionNew DirectionDecision to seek long-term
Public/Private Partnership(s)Avoid purchase/lease of AMHSRequest for Information (RFI)
issued July 7, 2009 Responses due August 17, 2009
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Contact:Greg Pronevitz, Northeast
Massachusetts Regional Library System (NMRLS)
978-762-4433 [email protected]
Copy of presentation:
www.nmrls.org/greg/ala2009
Thank youThank you