power point unit b

Microsoft Office 2007- Illustrated Introductory, Microsoft Office 2007- Illustrated Introductory, Windows Vista EditionWindows Vista Edition

Modifying A PresentationModifying A Presentation

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• Enter text in the Outline tabEnter text in the Outline tab

• Format textFormat text

• Convert text to SmartArtConvert text to SmartArt

• Insert and modify shapesInsert and modify shapes

ObjectivesObjectives

ObjectivesObjectives

• Edit and duplicate shapesEdit and duplicate shapes

• Align and group objectsAlign and group objects

• Add slide headers and footersAdd slide headers and footers

• Check spelling in a presentationCheck spelling in a presentation


Entering Entering TextText in the Outline Tab in the Outline Tab

• The The Outline tab Outline tab is a great place to is a great place to enter type when you want to focus on enter type when you want to focus on text and not the layouttext and not the layout

• The Outline tab is organized with The Outline tab is organized with slide titles as headings and bulleted slide titles as headings and bulleted text as indented linestext as indented lines


Entering Text in the Outline Entering Text in the Outline TabTab


1st levelbullets

Slide titles

Outline tab

2nd levelbullet


Entering Text in the Outline Entering Text in the Outline TabTab• When you create a new slide in the When you create a new slide in the

Outline tab, a new slide appearsOutline tab, a new slide appears• Flashing cursor indicates you can enter Flashing cursor indicates you can enter

slide titleslide title• Press [Enter], then [Tab] to start a new Press [Enter], then [Tab] to start a new

bulletbullet



Flashing cursor

New slide



• To rearrange the order of slides, To rearrange the order of slides, simply drag a slide title to a new simply drag a slide title to a new location in the Outline tablocation in the Outline tab

• A horizontal indicator line appears to A horizontal indicator line appears to show the new location of the slideshow the new location of the slide

Formatting TextFormatting Text

• Once text is entered, you can format Once text is entered, you can format it with fonts, colors and sizesit with fonts, colors and sizes

• Formatting text allows you to make Formatting text allows you to make specific points stand out and grab the specific points stand out and grab the audience’s attentionaudience’s attention

• To format textTo format text• Select a text box orSelect a text box or• Highlight a word or phraseHighlight a word or phrase

• Use buttons on the Use buttons on the Mini toolbar Mini toolbar to to format selected textformat selected text




Highlighted text

Mini toolbar


• You can also remove bullets from a You can also remove bullets from a bulleted list by selecting the text, then bulleted list by selecting the text, then clicking the Bullets button on the clicking the Bullets button on the Paragraph tabParagraph tab

• Use the Paragraph tab to change the Use the Paragraph tab to change the alignment of textalignment of text


Alignment buttons

Bullets buttons


Formatting Text Formatting Text

• You can replace fonts in a You can replace fonts in a presentationpresentation

• Use the Replace commandUse the Replace command

Enter text to replace

Enter new text

Converting Text to SmartArtConverting Text to SmartArt


• When formatting your text alone When formatting your text alone simply does not work, you can use simply does not work, you can use SmartArtSmartArt

• You can convert existing text into a You can convert existing text into a SmartArt graphic or start from SmartArt graphic or start from scratchscratch



• When formatting your text alone When formatting your text alone simply does not work, you can use simply does not work, you can use SmartArtSmartArt

• A A SmartArt graphic SmartArt graphic is a professional-is a professional-quality diagram that visually quality diagram that visually illustrates textillustrates text



• You can convert existing text into a You can convert existing text into a SmartArt graphic or start from SmartArt graphic or start from scratchscratch

• To convert existing text, select text To convert existing text, select text box, then click Convert to SmartArt box, then click Convert to SmartArt button in Paragraph groupbutton in Paragraph group


• SmartArt graphics SmartArt graphics are grouped by are grouped by categorycategory

• Click More Click More SmartArt Graphics SmartArt Graphics to see additional to see additional categoriescategories


More SmartArt Graphics button

Convert to SmartArt button



Click text placeholders to enter text

Basic Venn SmartArt graphic


• SmartArt graphics can be modified SmartArt graphics can be modified using the SmartArt Tools contextual using the SmartArt Tools contextual tabtab

• A A SmartArt Style SmartArt Style is a pre-set is a pre-set combination of simple and 3-D combination of simple and 3-D formatting options that follows the formatting options that follows the presentation themepresentation theme




Layouts group

SmartArt Stylesgroup

Inserting and Modifying Inserting and Modifying ShapesShapes


• In PowerPoint you can insert many In PowerPoint you can insert many different types of shapes including different types of shapes including lines, geometric figures, arrows, lines, geometric figures, arrows, stars, callouts, and bannersstars, callouts, and banners

• Click the Shapes button in the Click the Shapes button in the Illustrations group on the Insert tabIllustrations group on the Insert tab



Shapes button



• You can create single shapes or You can create single shapes or combine several shapes together to combine several shapes together to make a more complex figuremake a more complex figure

• Use the Shape Fill, Shape Outline Use the Shape Fill, Shape Outline and Shape Effects on the Drawing and Shape Effects on the Drawing group to modify a shapegroup to modify a shape



• To resize a shape, drag a resizing To resize a shape, drag a resizing handle or use the Width and Height handle or use the Width and Height commands in the Size group on the commands in the Size group on the RibbonRibbon• Click Format tab on Ribbon to see Size Click Format tab on Ribbon to see Size

groupgroup

Shape Height

Shape Width



• You can also apply a You can also apply a Quick StyleQuick Style

• A Quick StyleA Quick Style is a set of formatting is a set of formatting options, including line style, fill color, options, including line style, fill color, and effectand effect



Quick Styles button

Editing and Duplicating Editing and Duplicating ShapesShapes


• With PowerPoint, you can edit adjust With PowerPoint, you can edit adjust various aspects of shapes to help various aspects of shapes to help change the look of themchange the look of them

• You use the You use the adjustment handleadjustment handle—a—a small yellow diamond—to change the small yellow diamond—to change the appearance of an objectappearance of an object


• The adjustment The adjustment handle appears handle appears next to the most next to the most prominent feature prominent feature of the objectof the object

• Drag handle to Drag handle to change change appearance of appearance of shapeshape


Adjustment handle


• The rotate handle The rotate handle is used to rotate is used to rotate an object in the an object in the direction and the direction and the amount that you amount that you drag the handledrag the handle


Rotate handle

Editing and Duplicating Editing and Duplicating ShapesShapes• As you drag a handle, a As you drag a handle, a

semitransparent copy shows the semitransparent copy shows the updated image before you release updated image before you release the handlethe handle


Semitransparent copy

Editing and Duplicating Editing and Duplicating ShapesShapes• You can also edit shapes by copy You can also edit shapes by copy

and pasting them, adding text to and pasting them, adding text to them, and moving themthem, and moving them

• PowerPoint aligns objects to a PowerPoint aligns objects to a hidden grid on the slide as you hidden grid on the slide as you manipulate themmanipulate them


Aligning and Grouping ObjectsAligning and Grouping Objects

• You can position objects accurately You can position objects accurately on the slide using Align commands in on the slide using Align commands in the Arrange groupthe Arrange group

• You can align objects relative to each You can align objects relative to each other by snapping them to a grid of other by snapping them to a grid of evenly spaced vertical and horizontal evenly spaced vertical and horizontal lineslines




Select the objects to be aligned

Align options

Arrange button



Result of aligning objects by their left edges



• You can group objects to secure their You can group objects to secure their relative position to each other relative position to each other

• Grouping objects makes it easy to edit and Grouping objects makes it easy to edit and move themmove them

• Click the Arrange button, then click GroupClick the Arrange button, then click Group



Result of groupingobjects



• To distribute objects is to evenly space To distribute objects is to evenly space them horizontally or vertically relative to them horizontally or vertically relative to each other or the slideeach other or the slide

• The Distribute commands are beneath The Distribute commands are beneath the Align commandsthe Align commands



Result of vertically distributing objects

Space between objects is equal

Adding Slide Headers and Adding Slide Headers and FootersFooters• Headers and footers are information Headers and footers are information

that you can add to each slide, such that you can add to each slide, such as a company name or the dateas a company name or the date

• To insert headers and/or footers, To insert headers and/or footers, click the Insert tab, then click Header click the Insert tab, then click Header & Footer& Footer


Adding Slide Headers and Adding Slide Headers and FootersFooters


Click options to determine how you want header and footer information to appear

Adding Slide Headers and Adding Slide Headers and FootersFooters• The placement of the footer text The placement of the footer text

objects on the slide is dependent objects on the slide is dependent upon the presentation themeupon the presentation theme


Typical footer in left corner of slide

Adding Slide Headers and Adding Slide Headers and FootersFooters• To apply headers and footers to To apply headers and footers to

notes and handouts, click the Notes notes and handouts, click the Notes and Handouts tab in the Header and and Handouts tab in the Header and Footer dialog boxFooter dialog box


Checking Spelling in a Checking Spelling in a PresentationPresentation• To check spelling in a presentation, To check spelling in a presentation,

click the Review tab, then click click the Review tab, then click SpellingSpelling

• The Spelling dialog box appears and The Spelling dialog box appears and identifies the first misspelled wordidentifies the first misspelled word• The misspelled word may be a proper The misspelled word may be a proper

name that the electronic dictionary does name that the electronic dictionary does not recognizenot recognize


Checking Spelling in a Checking Spelling in a PresentationPresentation


Spelling dialog box

This word is notin the dictionary

Checking Spelling in a Checking Spelling in a PresentationPresentation• Click Change or Change All to Click Change or Change All to

correct a misspelled wordcorrect a misspelled word• Use the correctly spelled suggested Use the correctly spelled suggested

wordword

• For proper names you can click For proper names you can click Ignore All Ignore All • The spellchecker will not question any The spellchecker will not question any

more occurrences of the wordmore occurrences of the word


Checking Spelling in a Checking Spelling in a PresentationPresentation• You should always proofread your You should always proofread your

work even after you spell check itwork even after you spell check it• The spellchecker will not correct words The spellchecker will not correct words

that are spelled correctly but used that are spelled correctly but used incorrectlyincorrectly

• The spellchecker does not check the The spellchecker does not check the text in inserted pictures or objectstext in inserted pictures or objects


SummarySummary

• You can format text by changing its You can format text by changing its color, font, font size, or alignmentcolor, font, font size, or alignment

• You can add or remove bullets from You can add or remove bullets from texttext

• Use the Mini toolbar to format text or Use the Mini toolbar to format text or options on the Format taboptions on the Format tab


SummarySummary

• Use the Find and Replace Use the Find and Replace commands to replace text in a commands to replace text in a presentationpresentation

• You can convert text to SmartArt You can convert text to SmartArt graphics which add emphasis to the graphics which add emphasis to the points you want to makepoints you want to make

• Click the text, then click Convert to Click the text, then click Convert to SmartArt in the Paragraph groupSmartArt in the Paragraph group


SummarySummary

• SmartArt graphics are grouped by SmartArt graphics are grouped by category and are easily modified category and are easily modified using the SmartArt Tools tab on the using the SmartArt Tools tab on the RibbonRibbon

• You can create your own shapes You can create your own shapes using the Shapes button in the using the Shapes button in the Illustrations groupIllustrations group


SummarySummary

• Use the Shape Fill, Shape Outline Use the Shape Fill, Shape Outline and Shape Effects on the Drawing and Shape Effects on the Drawing group to modify a shapegroup to modify a shape

• You can also apply a Quick Style to a You can also apply a Quick Style to a shapeshape

• You can rotate objects and adjust You can rotate objects and adjust them using the Rotate handle and them using the Rotate handle and the adjustment handlethe adjustment handle


SummarySummary

• You can duplicate shapes by copy You can duplicate shapes by copy and pasting themand pasting them

• Objects can be aligned and grouped Objects can be aligned and grouped to ensure precise placement on the to ensure precise placement on the slideslide

• Headers and footers are added to Headers and footers are added to slides to provide information on each slides to provide information on each slide (such as the date)slide (such as the date)


SummarySummary

• Finally, be sure to spell check and Finally, be sure to spell check and proofread your presentation when proofread your presentation when you are finished creating ityou are finished creating it


power point unit b

Documents

new text

smartart microsoft office

existing text

bulleted text

text box

text placeholders

shapes microsoft office

outline tab microsoft