post doctoral fellowship program user manual

POST DOCTORAL FELLOWSHIP PROGRAM USER MANUAL

Post-Doctoral Fellowship Program User Manual

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Contents Eligibility Criteria .......................................................................................................................................... 3

Sign Up .......................................................................................................................................................... 4

Login .............................................................................................................................................................. 7

Login to RGMS Portal ............................................................................................................................... 7

Forgot Password ....................................................................................................................................... 8

Dashboard .................................................................................................................................................... 9

Post-Doctoral Fellowship Program Application ........................................................................................ 11

Instructions ............................................................................................................................................. 11

Personal Details ...................................................................................................................................... 12

Education ................................................................................................................................................ 14

Add Education ..................................................................................................................................... 15

View Education ................................................................................................................................... 16

Edit Education ..................................................................................................................................... 17

Delete Education ................................................................................................................................. 18

Employment Details ............................................................................................................................... 19

Add Employment ................................................................................................................................ 19

View Employment ............................................................................................................................... 22

Edit Employment ................................................................................................................................. 22

Delete Employment ............................................................................................................................ 24

Publication Details ................................................................................................................................. 25

Add Publication ................................................................................................................................... 25

View Publication ................................................................................................................................. 28

Edit Publication ................................................................................................................................... 28

Delete Publication ............................................................................................................................... 29

Fellowship Details .................................................................................................................................. 30

Undertaking ............................................................................................................................................ 32

My Profile ................................................................................................................................................... 33

Change Password ................................................................................................................................... 33

Change Email .......................................................................................................................................... 34

Change Phone Number .......................................................................................................................... 35

General FAQS:............................................................................................................................................. 36

1. Modus Operandi for raising a query .............................................................................................. 36

2. If you are getting Service Maintenance Page error....................................................................... 36


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3. If you are getting error 500 or unauthorized access error message............................................. 36

4. If you have forgotten the password or don’t have access to your primary email on which the 36

5. I am unable to download the review/evaluation reports. What should I do? ............................ 36

6. My online account is locked/block. How can I proceed further? ................................................. 36

7. I have erroneously entered incorrect CNIC number. How can I correct it? ................................. 36

8. I do not remember my login ID and Password both? How can I access/reset my account? ....... 36


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Eligibility Criteria PhD degree holder from HEC recognized local or international university.

Not more than 45 years of age (i.e 45 years 00 months 00 days)

05 years' work experience in Pakistan after obtaining foreign PhD degree (Local PhD degree

holders can apply immediately after PhD)

Must be an employee of public/private sector HEC recognized university/DAI or public sector

R&D organization.

Must not have availed any post doc fellowship before.

Must have acquired requisite academic qualification on or before closing date.

Must have a placement/acceptance letter from top 200 QS World Ranking universities/research

Institutes from a relevant supervisor along with detailed CV of the host supervisor


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Sign Up 1. Access the Research portal through research.hec.gov.pk

2. If you ’re not registered on the portal with your CNIC/Passport, click Sign Up Now to register

yourself

3. In case you’re already registered on EPortal, please enter your CNIC/Passport and click Sign In

button to sign in to the portal

Click Sign Up Now


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4. Register an account with your CNIC OR POC. Enter your mobile number and email and

click Submit button

a. Enter valid details according to the instructions given on the sign up form and click Submit

button after all fields have been filled

i. First Name

ii. Last Name

iii. Nationality - Overseas and dual national Pakistanis must select "Pakistan" as their

Country of Nationality, otherwise select any other country.

iv. Passport Number - For those users only who entered country other than Pakistan as

their Nationality.

v. CNIC Type: CNIC/POC - Users who have entered Pakistan as their Nationality, must

enter this.

vi. Password - Enter password of your choice but it should be at least 8 characters long,

alphanumeric and contain at least one capital.

vii. Confirm Password – Same as password entered

viii. Cell Phone Number - Carefully enter this, as you will receive all updates and alerts

regarding your application on this number.

ix. Primary Email - Carefully enter this, as you will receive all updates and alerts

regarding your application on this email.


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b. Verify your email by pressing send code.

1. If you don’t get a message on your cell number, please do the following in the exact order.

a. Please make sure that promotional messages are not blocked for your cell carrier

b. Please wait for 5-7 minutes

c. If you are using an international number, please try to use a local number (only if you

face an issue on international number)

d. If, after following all the above mentioned steps, you are still not getting the verification

message, please register a complaint at https://onlinehelp.hec.gov.pk/

2. If you don’t get a verification email on your provided email address, please do the following in

the exact order.

a. Please make sure you are connected to the internet.

b. Please wait for 5-7 minutes.

c. If, after following all the above mentioned steps, you are still not getting the verification

message, please register a complaint at https://onlinehelp.hec.gov.pk/


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Login

Login to RGMS Portal 1. Login your account with your credentials.

2. Enter your CNIC OR Passport or User Name you registered with

3. Enter your Password

4. Click Sign In button


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Forgot Password 1. If you lost your password, click on forgot password and enter your CNIC or Email and click

on Send Verification Code button.

2. Code will be sent to you on email you used for registration and by using that code you can

reset your password.


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Dashboard 1. On successful login attempt, you will land on the dashboard.

a. My Applications: From here you can view and edit your application. Also, you can check

the status of your applications and download the documents of your submitted

application

Edit an application: To edit the saved application, click on the Edit button in the My

Applications section on dashboard.


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View an application: To view the submitted application, click on the View button in

the My Applications section on dashboard.

Download an Application: To print the submitted application, click on the

Download button in the My Applications section on dashboard.


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Post-Doctoral Fellowship Program Application To access the Post-Doctoral Fellowship Program application, click on the Post-Doctoral

Fellowships Application card

Instructions On opening the Post-Doctoral Fellowship Program application form, you will see the set of

instructions by HEC.

Read the instruction carefully,

Check on I Agree below and click on the Next Step button.

If you have availed any post-doctoral fellowship before, you will not be eligible to apply again


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Personal Details This section includes mandatory personal information required to build up your profile to access the

Post-Doctoral Fellowship application. Carefully enter the valid data in the following mandatory fields in

the Personal Info and Contact Info section.

Enter data for the following fields in Personal Info section

a. Profile Picture - Upload any formal picture if yours. It should not exceed the size limit of

15MB. Also, only PNG, JPG are allowed picture formats.

b. Title - Select the appropriate title from the given dropdown values.

c. First Name - As per your CNIC/POC/Passport Number

d. Last Name - As per your CNIC/POC/Passport Number

e. Gender

f. Marital Status

g. Date of Birth - As per your CNIC/POC/Passport Number

h. Father Name

Contact Info

a. Enter relevant data for Mailing Address

i. Address

ii. Country

iii. City

iv. District

v. Postal Code

Nationality Info

a. If you have registered yourself with CNIC/Passport, then your CNIC/Passport will be

displayed here already in read-only form

Click Next Step button to proceed to Education tab


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Education

1. In order to add education to your profile, click on Add Education button (you can add your

Doctorate Degree only if you wish to)

2. Education details section will open up to add your education details

3. The Education Details is divided in 3 sections:

a. Qualification Details

b. Degree/Certificate Awarding Institute Details

4. Please start process of attestation/equivalence of your PhD Degree at once as it will be

required at a later stage. Visit eservices.hec.gov.pk to submit your Attestation Application


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Add Education a. Qualification Details

i. Select the Qualification Level of your Degree

ii. Choose whether it’s Incomplete Education or if you are Currently Enrolled

iii. Select the Start Date and End Date of your degree

iv. Enter your Name on Degree that will be printed by your University

v. After adding all the data, click Next button to move to Degree/Certificate Awarding

Institute Details section


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b. Degree/Certificate Awarding Institute Details

i. In case of Pakistani Education, select the Country and Degree Awarding Institute

from the list

ii. Select your degree’s Program Title and University Name on Degree from the list

iii. Select the Campus and Department of your university

iv. Select the Degree Type and Session Type from the list

v. Enter Area of Research in case of Masters or PhD qualification

vi. After adding all the data, click Add Education button to successfully add your

education details

View Education 1. To view your education details, click on 3 dots icon besides each of your education

2. A list menu will open giving your 3 options

3. Click on View button to view your education in read-only form


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Edit Education 1. To change any of your education details, click on 3 dots icon besides each of your education


3. Click on Edit button to open you education in editable mode and change details


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Delete Education 1. To delete any of your education, click on 3 dots icon besides each of your education


3. Click on Delete button to delete the education.


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Employment Details 1. Click on Add Employment to open Add Employment screen

2. After adding your employment details, click on Next Step button to move to Publication tab

Add Employment a. Employer Details

i. Select the Organization Type of your Employer

ii. Select Country, Sector, Category and Employer Name

iii. After adding all the data, click Next button to move Employment Address Details

section


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b. Employment Address Details

i. Select your City if your employer country is Pakistan

ii. In case of foreign employer, enter your Country and City

iii. Enter Address, Contact Number, Office Email and Website of your employer if

there is any

iv. After adding all the data, click Next button to move to Job Details section


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c. Job Details

i. Select your Job Type and Experience Type

ii. Enter your Job Title/Designation

iii. Select your Career Level

iv. Enter Start Date of your job

v. If this is your current job, then check Currently Working here?

vi. If this is not your current job, then enter the End Date of your job

vii. Enter the Job Description if you wish to

viii. Click Add Employment button to successfully add your employment details in your

Profile


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View Employment 1. To view your employment details, click on 3 dots icon besides each of your employment


3. Click on View button to view your employment in read-only form

Edit Employment 1. To change any of your employment details, click on 3 dots icon besides each of your

employment


3. Click on Edit button to open your employment in editable mode and change details


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4. After making the required changes, click on Update Employment to save the changes and

update the data


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Delete Employment 1. To delete any of your education, click on 3 dots icon besides each of your education


3. Click on Delete button to delete the education.


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Publication Details 1. Click on Add Publication to open Add Publication screen

2. After adding your publication details, click on Next Step button to move to Fellowship Details

tab

Add Publication a. Publication Details

i. Select the Type of publication from dropdown ( in this case, Research Paper)

ii. Select Level and Research Category

iii. Enter Date of Publication

iv. If you wish to search in HEC Database for the journal, click the Search in HEC

Database switch. You will be given two options to choose from (ISSN No and

Journal Name)

Select ISSN No or Journal Name by which you wish to search

Enter the respective search parameter in the search box and click Search

icon

Select the desired Journal Name from the list of journals

Indexing Agency, Impact Factor and ISSN No will be entered by default in

read-only form

v. If you have the journal details and do not wish to search in HEC Database, then

enter Journal Name, Indexing Agency, Impact Factor and ISSN No

vi. Enter Paper Title, Research Area, Page From, Page To, Issue Edition and Volume

No

vii. Select if its Patent or not


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viii. After adding all the data, click Next button to move Author Details section


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b. Author Details

i. Select Author Type

ii. In case of Primary Author, enter Co Author Name

iii. In case of Co Author, enter Primary Author Name

iv. Select No of Authors from the list

v. Enter Publisher Name, Publisher Organization Name, Publisher Address and

Details

vi. Click Add button to add author

c. Publication Documents

i. If you wish to upload any publication documents, drag and drop your file here or

browse your file (uploading documents is optional and you can add as many

relevant documents as you want)

ii. Click Upload button to add your file

iii. Click Save and Close button to add your publication


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View Publication 1. To view your publication details, click on 3 dots icon besides each of your publication

2. A list menu will open giving you 3 options

3. Click on View button to view your publication in read-only form

Edit Publication 1. To change any of your publication details, click on 3 dots icon besides each of your publication


3. Click on Edit button to open your publication in editable mode and change details

4. After making the required changes, click on Save and Close button on Publication Documents

section to save the changes and update the data


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Delete Publication 1. To delete any of your publication, click on 3 dots icon besides each of your publication


3. Click on Delete button to delete the publication.


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Fellowship Details 1. Applicant should enter the Title of Proposed Research

2. Select the Host Country and Host University/Institute from the list

3. Enrolled University QS Ranking will be displayed in read-only form based on the university selected

before

4. Please read the information/ warning note before entering any information in this section.

5. Enter the Host Department, Name of Supervisor, Designation of Supervisor, Supervisor Email and

Supervisor Contact Number

a. Supervisor Email should be absolutely correct and official email should be the first

preference because an email will be sent to the supervisor for his approval. Only after

supervisor’s approval, you will be able to submit your application

6. Select Subject from the list, enter your Minor Specialization, Prospective Start Date and

Prospective End Date

7. Enter your Lab Experiment Cost (if any)


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8. Answer the following questions and click Save and Close or Next Step button

9. An email will be sent to your supervisor on the Supervisor Email Address you have mentioned

10. After approval from supervisor, you will be able to submit your application


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Undertaking 1. Before submission of application, upload the mandatory documents

2. Check the declaration

3. Enter the correct processing fee details which include Bank Name, Branch, Deposit Date and

Challan Number

4. Click Submit button to submit your application form


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My Profile

Change Password 1. If you wish to change your password, select the Change Password option

2. Enter your Current Password and the New Password you wish to change to

3. Click on Change Password button to update your password


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Change Email 1. If you wish to change your current email address to a different one, select the Change Email

option

2. Enter the new email address and click Change Email button (the new email address should not

be registered previously on Scholarship Portal)

3. A verification code will be sent to your entered email address

4. Enter the verification code and click on Verify Code button to change your email address


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Change Phone Number 1. If you wish to change your mobile number to a different one, select the Change Phone Number

option.

2. Enter the new phone number and click Change Phone button (the new phone number should

not be registered previously on Scholarship Portal)

3. A verification code will be sent to your entered phone number

4. Enter the verification code and click on Verify Code button to change your phone number


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General FAQS:

1. Modus Operandi for raising a query a. Please go to the link https://onlinehelp.hec.gov.pk/

b. Click on the “Add Complaint Ticket”

c. Enter the required details

d. Please share your CNIC and screenshot of the error in your email.

e. We will get back to you in 24 hours’ time, if not than please send us a reminder over the

same thread.

f. Please don’t reply on computer generated emails.

2. If you are getting Service Maintenance Page error This happens when we are doing some deployment, normally we place a maintenance

page; but if you are already logged in you may experience an error. Deployment takes

around 1 hour and is done in non-working hours. If you are continuously getting the

maintenance page message for an hour, please clear your browser cache or change your

browser.

3. If you are getting error 500 or unauthorized access error message Please use the link research.hec.gov.pk. The extra part after .pk/... is creating the issue

for you. If the issue persists, please clear your browser cache or change your browser.

4. If you have forgotten the password or don’t have access to your primary email on

which the verification code is being sent Please register a complaint at https://onlinehelp.hec.gov.pk/ with the copy of your

original CNIC and we will reset your email.

5. I am unable to download the review/evaluation reports. What should I do? Please ensure that the pop-up blocker of your browser is disabled.

6. My online account is locked/block. How can I proceed further? Please register a complaint at https://onlinehelp.hec.gov.pk/ with the copy of your


7. I have erroneously entered incorrect CNIC number. How can I correct it? Please register a complaint at https://onlinehelp.hec.gov.pk/ with the copy of your


8. I do not remember my login ID and Password both? How can I access/reset my

account? Please register a complaint at https://onlinehelp.hec.gov.pk/ with the copy of your


https://onlinehelp.hec.gov.pk/



