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Phone: 512.847.2227

Email: [email protected]

Phone: 512.847.2227

Email: [email protected]

P.O. Box 1832

Wimberley, TX 78676-1832

P.O. Box 1832

Wimberley, TX 78676-1832

MPI Texas Hill Country Chapter

PORTUNITIES

WHY PARTNER WITH MPI TEXAS HILL COUNTRY CHAPTER ............................1

Your Target Audience ............................................................................................................................. 2

MPI Members Buy MPI ............................................................................................................................ 2

Global Market & Buying Power ............................................................................................................ 2

THE STRATEGIC SPONSORSHIP PROGRAM ..............................................................1

Strategic Sponsorship Levels ............................................................................................................... 2

Legacy Level .............................................................................................................................................. 2

Diamond Level ........................................................................................................................................... 2

Platinum Level ........................................................................................................................................... 2

Gold Level ................................................................................................................................................... 2

Silver Level .................................................................................................................................................. 2

Bronze Level ............................................................................................................................................... 2

CONFERENCES .....................................................................................................................1

Global Meetings Industry Day (GMID) .............................................................................................. 2

Texas Education Conference (TEC) ................................................................................................... 2

EDUCATION ............................................................................................................................1

CMP Bootcamp ......................................................................................................................................... 2

CMP Introduction ...................................................................................................................................... 2

Education Events (Austin / San Antonio) ....................................................................................... 2

LEADERSHIP ..........................................................................................................................1

Board of Directors Monthly Meetings ............................................................................................... 2

Board of Directors Annual & Mid-Year Retreat ............................................................................. 2

Leadership Development Bootcamp ................................................................................................. 2

Volunteer Recognition Lunch .............................................................................................................. 2

NETWORKING .......................................................................................................................1

Chapter Celebration ................................................................................................................................ 2

Community Outreach .............................................................................................................................. 2

Networking Events ................................................................................................................................... 2

Why Partner With MPI THCC?MPI THCC IS YOUR TARGET AUDIENCE

Our supplier membership base is comprised of leading hoteliers, event venues, special event companies, major Texas theme parks, destination management compa-nies, production and AV/Technology companies, trans-portation providers, restaurants, event entertainment and décor providers, and industry specialty companies.

The nature of the meetings planned by the planners of this chapter displays the diversity our industry has to offer, with the main types being Annual Conventions, Educational Events, Special Events and Training Ses-sions.

Our members believe in working with companies they know and can trust. Let us help you familiarize the membership with your products and services through a direct connection and relationship that will continue in years to follow.

Tremendous Buying Power

Our Global Market & Buying Power 21%Annual Convention

23%Educational/Training

18%Management

15%Sales Tradeshow

13%Special Events

10%VIP Events/Incentives

MEETINGTYPE

PLANNED

57%of planner members control annual meetingbudgets between $250,000 - $10,000,000

We understand that your marketing dollars need to count and it is important to hit your target audience. Partnering with MPI THCC allows your company to reach industry decision makers. By investing with us, your brand will extend to prequalified buyers who are searching for your products specifically for their business.

We know how important ROI is to your marketing budget and we know your target audience. Let us help you make that connection.

MPI MEMBERS BUY MPIThe meeting, conventions, exhibitions, and incentive travel industrygenerates $263 billion in direct spending.

MPI members buy from MPI advertisers and suppliers because they know that their fellow chapter members understand the value of their organizations.

Our members believe in working with companies they know and can trust. Let us help you familiarize the membership with your products and services though a direct connection and relationship that will continue in years to follow.

The majority of MPI THCC planner members:

- Have an annual meeting budget ranging from $250,000 - $10M. - Collectively, plan more than 685 meetings per year. - Hold meetings all throughout the United States with the Southwest as the primary region followed closely by the Southeast and Northwest.

who’s buying?

TEXAS HILLCOUNTRYCHAPTER

One look and you will be convinced that MPI THCC members are the clients you need to meet.

57%

39%

are involved in the planning ofmeetings, events, or exhibitions

host meetings for 500attendees or more

the amount of effort you willreceive from the MPI THCCPartner Development team to ensure your ROI.

100%

16%

19%

60%

5%

Corporate

Association / Non-Profit

Independent / Consultant / Multi-Mgmt

University / Government / Medical

We are the education resource ofthe Central Texas Meetings Community

BY THE NUMBERS

173 planner members in the MPI Texas Hill Country Chapter

35% of our members are CertifiedMeeting Professionals

83% of meetings are placed at locations otherthan city properties; they are held at suburban, airport, resort or convention centers

BEING AN MPI THCC PARTNER, suppliers will have the opportunity to connect with planners who are moving their organizations forward. Discover how your company can help associations stay on pace with the ever-changing meeting industry landscape.

TEXAS HILLCOUNTRY

CHAPTER

THE STRATEGIC

SPONSORSHIP PROGRAM

MPI THCC offers a broad range of sponsorship opportunities, from in-kind support to venue host options. The Strategic Sponsorship Program benefits are based on a 12 month “rolling window” from initial donation and must be redeemed within those 12 months in order to be valid. Five sponsorship levels are offered, beginning with Pearl Level valued at $500 to our more exclusive Legacy Level valued at $15,000+. The venue host sponsorship option enables you to host an event and showcase your meeting space or your property’s latest renovation at a reduced rate per person. Based on your company’s or property’s total spend, venue sponsorship enables your company to be eligible for Strategic Sponsorship benefits.

Strategic Sponsorship Levels

*Policy for In-Kind Sponsorship Donations: The chapter will give 100% sponsorship credit for the retail value of the in-kind donation if the sponsorship is provided in full (no money required)

Event Sponsor Contributions Less than $1,000: Sponsor items or contributions will be recognized in monthly programs, lectern acknowledgements, appropriate signage opportunities as approved and/or any other promotional opportunities that are short term and specifically related to the item/contribution i.e. raffle prizes, etc.

Event Specific Benefits for all sponsors: Company name featured on event signage, if applicable.

Exposure one month prior to the event on MPITHCC’s Calendar of Events.

Exposure one month prior to the event through registration.

Company name displayed on the Strategic Sponsorship page of mpithcc.org with

hyperlink to website for one year.

Venue invited to host property tours immediately following program.

LEGACY LEVEL $15,000 CASH / $120,000+ IN-KIND

Benefits Two (2) - One Year Meeting Professionals International (MPI) Preferred Memberships - New/Renew (value $359 to $479 per member)

Logo included on educational session and/or networking event reminders

Logo displayed at educational sessions and/or networking events (via PowerPoint or on signage)

Name badge sponsor recognition for all educational session and/or networking event attendees from your organization Collateral (1 item & 1 piece of literature) given to attendees at educational sessions and/or networking events**

Verbal recognition at each educational session and/or networking event

Podium time at two monthly programs for three minutes

Ten (10) Complimentary registrations to MPI THCC’s Chapter Celebration

Two (2) Complimentary registrations to Volunteer Recognition Lunch

Tier 1 Level Sponsorship at MPI THCC Annual Texas Education Conference (TEC)

Banner advertisement on MPITHCC.ORG for 1 Year***

Link to your organization's website in THCC’s monthly electronic newsletter (12 months)

Two (2) Standalone targeted email blast to all MPI THCC members***

Logo recognition on MPI THCC’s sponsorship webpage with link to your organization's website

Two (2) Current MPI THCC member names and company listing (emails not included)

DIAMOND LEVEL $10,000 CASH / $75,000 - $119,999 IN-KIND

Benefits

One (1) - One Year Meeting Professionals International (MPI) Preferred Memberships - New/Renew (value $359 to $479 per member)



Name badge sponsor recognition for all educational session and/or networking event attendees from your organization Collateral (1 item & 1 piece of literature) given to attendees at educational sessions and/or networking events**


Podium time at two monthly programs for two minutes

Five (5) Complimentary registrations to MPI THCC’s Chapter Celebration

Two (2) Complimentary registrations to Volunteer Recognition Lunch


Banner advertisement on MPITHCC.ORG for 9 Months***


Two (2) Standalone targeted email blast to all MPI THCC members***


Two (2) Current MPI THCC member names and company listing (emails not included)

PLATINUM LEVEL $7,500 CASH / $35,000 - $74,999 IN-KIND

Benefits One (1) - One Year Meeting Professionals International (MPI) Preferred Memberships - New/Renew (value $359 to $479 per member)



Name badge sponsor recognition for all educational session and/or networking event attendees from your organization Collateral (1 piece of literature) given to attendees at educational sessions and/or networking events**


Podium time at two monthly programs for two minutes

Three (3) Complimentary registrations to MPI THCC’s Chapter Celebration

One (1) Complimentary registration to Volunteer Recognition Lunch



Link to your organization's website in THCC’s monthly "Under The Oaks" electronic newsletter

One (1) Standalone targeted email blast to all MPI THCC members***


Current MPI THCC member names and company listing (emails not included)

GOLD LEVEL $5,000 CASH / $15,000 - $34,999 IN-KIND

Benefits



Name badge sponsor recognition for all educational session and/or networking event attendees from your organization Collateral given (1 piece of literature) to attendees at educational sessions and/or networking events**


Podium time at two monthly programs for one minute

Two (2) Complimentary registrations to MPI THCC’s Chapter Celebration

One (1) Complimentary registration to Volunteer Recognition Lunch




One (1) Standalone targeted email blast to all MPI THCC members***


SILVER LEVEL $2,500 CASH / $7,500 – $14,999 IN-KIND

Benefits



Name badge sponsor recognition for all educational session and/or networking event attendees from your organization


One (1) Complimentary registration to MPI THCC’s Chapter Celebration


Link to your organization's website in THCC’s monthly electronic newsletter (1 month)


BRONZE LEVEL $1,000 CASH / $500 - $7,499 IN-KIND


Name badge sponsor recognition for all educational session and/or networking event attendees from your organization




**Your organization is responsible for providing selected item(s) to Director of Monthly Programs 1 week prior to meeting date ***Your organization is responsible for providing content and MPI THCC has final approval on content shared

CONFERENCE SPONSORSHIP

OPPORTUNITIES

Global Meetings Industry Day (GMID) is held annually in April in Austin or San Antonio and has 200+ attendees. GMID brings together leaders from across the meetings and events industry to showcase the real impact that our industry has on people, business and communities.

Texas Education Conference (TEC) is held annually in October or November in Austin or San Antonio and has up to 150 attendees. TEC provides a high-quality, affordable program of education and networking to meeting professionals.

EDUCATION SPONSORSHIP

OPPORTUNITIES

CMP Introduction is held two times per year in Austin or San Antonio and have up to five attendees. The classes are intended to educate CMP candidates on the process of pursuing your CMP.

CMP Bootcamp is held once a year in Austin or San Antonio and has up to twelve attendees. The bootcamp is a comprehensive one day preparatory course for passing the CMP exam led by a professional instructor.

MPITHCC’s Education Programs promote the opportunities for continuing skills enhancement and exposure to the latest meeting industry trends. The programs provide a great opportunity to showcase your organization to Texas Hill Country Chapter Planners and a wide variety of Supplier members. These programs are help up to six times per year in Austin or San Antonio. The programs alternate between breakfast and lunch. Estimated attendance can range from 25-75 people, depending upon the time and location of the event. Attendee composition is a mix of independent, third-party and corporate planners, in addition to hoteliers, DMCs, CVBs, and other suppliers from the meetings industry.

Many companies partner with other properties, attractions or suppliers in their area to lower the cost and increase the value per partner. EDUCATION PROGRAMS

Date ☐ Breakfast ☐ Late Morning ☐ Lunch ☐ Late Afternoon

Date ☐ Breakfast ☐ Late Morning ☐ Lunch ☐ Late Afternoon

ROOM SETS:

MPITHCC BOARD MEETING (prior to or following main meeting)

MEMBER ORIENTATION MEETING (30 minutes prior to the main meeting)

-15 people REGISTRATION / RECEPTION: (1/2 - 1 hour prior to main meeting) Needs to be in separate room/area from the main meeting room and able to accommodate a Registration area, Networking Reception, and Tabletop Displays (perimeter of room or outside if appropriate)

2) 6’ skirted tables for Registration

) chairs

) Easels

(1) High Cocktail table for MPI advertising committee use

(1) 6’ skirted table for hospitality / Member Orientation MEETING ROOM SET:

Meeting Room set will depend on each program’s needs , typically in crescent rounds of 8

A/V:

ne, House Sound System, Riser (12’ x 16’ min.), Screen, LCD Projector, & minimal Stage Lighting

DÉCOR:

Décor is at the discretion of the venue, and it gives your preferred vendors a chance to showcase their work to meeting industry pros. They can be eligible for a sponsorship package, which gives them recognition at the event and the possibility of a tabletop display. FOOD & BEVERAGE:

– 9:00 am Full Breakfast

– 11:00 am Snacks, such as: Croissants and coffee

unch meeting 11:00 am – 1:00 pm Full Lunch

– 5:00 pm Snacks, such as: hors d'oeuvres and cocktails

Note: If your venue does not serve food and beverage but you are interested in hosting a meeting, you will not be excluded, providing you are able to arrange for outside food & beverage service, and rental items (tables, chairs, etc) at the budget allowances below. GUEST ROOMS: Complimentary speaker accommodations MAY be needed.

PARKING: Complimentary for attendees

FINANCIAL BUDGET: Breakfast: $8.00 per person inclusive Lunch: requesting full sponsorship Late Morning & Afternoon: $8.00 per person inclusive

LEADERSHIP SPONSORSHIP

OPPORTUNITIES

THCC Leadership has created an opportunity for a venue to host all the Board of Directors Meetings. This is a fantastic opportunity for a small venue to showcase to the most involved and influential members of THCC – the Board of Directors. Board meetings are to be held the third Wednesday or Thursday of each month with an assortment of morning and afternoon times.

DATES: LIST TIME PREFERENCE

Date ☐ 9:00 – 11:00 am ☐ 2:00 – 4:00 pm

FOOD & BEVERAGE:

Venue can provide water and snacks, if preferred. No Food and Beverage required.

ROOM SET/AV/GUEST ROOMS/PARKING:

up to 20 attendees

-Fi

FINANCIAL BUDGET:

Requesting Full Sponsorship. In addition, you will receive Silver Level Sponsorship for the 2019-2020 year.

Annual Board Retreat Date The Board of Directors (BOD) is the governing body of MPI THCC and is made up of corporate planners, independent planners, hoteliers, third-party planning companies and industry supplier partners. Hosting the MPITHCC BOD, you have an opportunity to reach approximately 15-20 well connected buyers or buyer referrals in the meeting industry. IMPORTANT: Group is requesting hotel and/or partnering suppliers (restaurants, unique venues,

DMCs, activity companies, etc.) to host sleeping rooms, meeting space, and all food and beverage events outlined below.

DAY 1

Comp Sleeping Rooms Requested: Up to 18 Rooms (includes presidential suite or junior suite) Function Space: Schedule / Room Set to be included. Hosted Reception DAY 2 Comp Sleeping Rooms Requested: Up to 18 Rooms (includes presidential suite or junior suite) Function Space: Schedule / Room Set to be included. A/V NEEDS: Data projector, wireless lavaliere, screen, flip charts (1-6) and markers

DÉCOR: Décor is at the discretion of the venue, and it gives your preferred vendors a chance to showcase their work to meeting industry pros. *REQUEST FULL SPONSORSHIP*

Mid-Year Board Retreat

Date The Board of Directors (BOD) is the governing body of MPI THCC and is made up of corporate planners, independent planners, hoteliers, third-party planning companies and industry supplier partners. Hosting the MPITHCC BOD, you have an opportunity to reach approximately 15-20 well connected buyers or buyer referrals in the meeting industry. IMPORTANT: Group is requesting hotel and/or partnering suppliers (restaurants, unique venues,

DMCs, activity companies, etc.) to host sleeping rooms, meeting space, and all food and beverage events outlined below. DAY 1

Comp Sleeping Rooms Requested: Up to 18 Rooms (includes presidential suite or junior suite) Function Space: Schedule / Room Set to be included. Hosted Reception DAY 2 Comp Sleeping Rooms Requested: Up to 18 Rooms (includes presidential suite or junior suite) Function Space: Schedule / Room Set to be included. A/V NEEDS: TBD

DÉCOR: Décor is at the discretion of the venue, and it gives your preferred vendors a chance to showcase their work to meeting industry pros. FINANCIAL BUDGET: Request full sponsorship

The hosting venue has the opportunity to showcase their venue to the MPITHCC Board of Directors and all Committee Teams. The purpose of this program is to develop leadership skills, grow individually and as a team. Members are also provided with chapter specific training related to the committees they serve on.

Full Sponsorship Requested

GUESTS: 70 PROPOSED SCHEDULE:

List schedule ROOM SET:

A/V:

DÉCOR:

Décor is at the discretion of the venue, and it gives your preferred vendors a chance to showcase their work to meeting industry pros.

FOOD & BEVERAGE:

Breakfast- continental or hot with coffee, juice and water

(2) Refreshment breaks with soda, juice, water and assorted snacks

Lunch – buffet or plated

Reception- light hors D’ oeuvres, beer, wine and soda bar (typically the venues hosts 2 drink tickets for beer and wine service)

GUEST ROOMS: None required

PARKING: Complimentary for attendees

Verbiage to come.

NETWORKING SPONSORSHIP

OPPORTUNITIES

Chapter Celebration occurs once a year in Austin or San Antonio in early Summer.

Community Outreach Benefitting the Refuge. The Refuge, is a local organization that benefits the recovery of survivors of domestic sex trafficking. This event occurs once a year in either Austin or San Antonio and has up to seventy-five attendees. An engaging and creative event newly redesigned based on member input to contribute to a local cause that impacts our industry.

1. Sponsorships Sought: Supplier crafting table purchase (includes 5 crafting participants), Exclusive Event Sponsor (1 Available) - $5,000, Event Food and Beverage Sponsorship (1 Available) - $2,500 or In-Kind, Contributing Sponsor (5 Available) - $500 or More, Raffle Items and/or Gift Baskets - Value of $150 or more

Networking Events are held quarterly. These events can be held in Austin or San Antonio and have up to thirty attendees. Networking events have been developed to meet the needs of our membership with a mission to:

Support one of MPI’s missions to make our members successful by building connections both personally and professionally through relationships.

Provide an opportunity for our members to feel connected and involved with one another.

Create a dedicated time and place for supplier members to build relationships with their clients.

Create an environment to socialize with libations in a casual, unique, and memorable setting.

NEXT STEPS

Once you have reviewed this information and decided you are interested in participating in the sponsorship program: Complete the application online (link) and contact Tari Ka Foltz, Director of Strategic Alliances at [email protected] If you have any questions, please do not hesitate to call us. Our team is happy to assist you with creating the optimum opportunity for exposure to over 320+ MPITHCC members. Upon receipt of your application, we will assist you with launching your sponsorship. Your Strategic Alliance Chair, ______________, will work with you throughout the program to ensure you are utilizing all of your sponsorship benefits.

Terms & Conditions Your sponsorship benefits will begin upon receipt of your in-kind donation. You will have one year from that date to take advantage of those benefits. Benefits cannot be extended beyond one year.

MPITHCC Director of Strategic Alliances Tari Ka Foltz Contact Info

MPITHCC Strategic Alliances Chair Chair name & contact informatoin [email protected]

mailto:[email protected]

portunities - mpiweb...silver level $2,500 cash / $7,500 – $14,999 in-kind benefits logo included...

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