portishead church of england annual report - 2019 · 2020. 9. 24. · portishead church of england...

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Portishead Church of England

Annual Report - 2019

Administrative Information

St Peter’s Church is situated between Church Road North (BS20 6PS) and Church Road South (BS20 6PU), Portishead, and St Nicholas’ Church (BS20 8EN) is situated on Nore Road, Portishead. The Parish is part of the Diocese of Bath & Wells within the Church of England. The correspondence address is The Church Office, St Barnabas Centre, West Hill, Portishead, Bristol, BS20 6LN.

Aim and Purposes

The aims, purposes of Portishead Church of England sit within our place within the Church of England, the Diocese of Bath and Wells and Portishead Deanery.

Within the Church of England:

‘The primary aim of all PCCs will be the promotion of the gospel of our Lord Jesus Christ according to the doctrine and practices of the Church of England.’

Portishead Church of England Vision Statement

Our vision is ‘Growing and Going in God’s Love’ (Appendix 1)

Out of a conviction that God’s love is the beating heart of all that we do we recognise that this will impact our relationship with God, with one another and with others. We respond by seeking to

- go deeper in our experience of God’s love for us and our love for him - be generous in showing God’s love for and hospitality to one another - be courageous in reaching out with God’s love

Fundamentally the church in Portishead exists for the common good and flourishing – of those who are part of the worshipping community and those who are not.

Diocesan and Deanery Vision statements

We are part of Bath and Wells Diocese and sit within the Deanery of Portishead (Portishead, Nailsea, Clevedon, Long Ashton, Backwell, Yatton and the surrounding villages).

The Bath and Wells Diocesan Vision is: ‘In response to God’s immense love for us we seek to be God’s people living and telling the story of Jesus’. There are three priorities for action that sit alongside this

- to place mission and evangelism at the heart of everything that we do - to align our resources towards mission - to identify, develop and release the gifts of all our people

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Portishead Deanery Vision Statement is Because we work better together

This is explained in more detail as: ‘we see ourselves as part of the mission of God. The expression of this will be both seeking the lost and feeding the hungry, whilst expecting God to be at work here We recognise the need to be both a Christian presence in every community and to preach the Gospel afresh in each generation.’ This has three priorities:

• Work on new housing developments. • Work with children, young people and young families, church-based and community

focused. • Telling our stories.

Objectives and Activities

Portishead Church of England is deliberately a diverse, inclusive and busy church, with many people involved in a range of different congregations, activities and acts of mission and service. More information about these activities can be found in ‘Portishead Chronicles’ for 2019 (Appendix 6). In this last year we have tried to encourage members of these groups to reflect on how their group reflects the parish vision of ‘Growing and Going in God’s love.’

Over the course of 2019 we had the following priorities:

Partnership for Missional Church.

We are part of a small group of benefices within the Diocese working with the Church Mission Society and a Diocesan Core Team to explore how we can deepen our involvement in God’s Mission and to explore new ways of sharing God’s love. Through and period of listening to God in scripture, one another and the community this we have discerned a particular call to work among the lonely and isolated. This will unfold and develop further into 2020 and beyond.

Storyboat 700+

2020 is the 700th Anniversary of St Peter’s Church. During 2019 we sought to explore ways to take advantage of this anniversary to celebrate, reach out and do necessary repairs to St Peter’s. An exciting and adventurous programme of events was planned under the title of Storyboat 700+, including a community arts project, a spoken word festival and an oral history project. This resulted in a successful application to the Heritage Lottery Fund and a grant for £99,000. Sadly, the Coronavirus pandemic in 2020 has meant that much of our celebration will need to be delayed until 2021

Communication

Communication is a key element of any organisation, and a disparate group of 370 people worshiping (more or less regularly) in 7 different congregations and favouring different forms of communication is a particular challenge. We were delighted that Kathryn Phillips

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agreed to become a deputy Churchwarden with a brief for communication. She has begun to oversee this area of our life. As a result, we have redesigned our website which is clearer, easier to navigate, less cluttered, more accessible on a range of devices and more fit for purpose in 2020. We also have a plan for developing the AV system in St Peter’s to make this aspect of our communication more effective.

Children and Families

We want to see Children and Families at the heart of who we are and have developed a plan to grow the church younger, not to the detriment of the older members of the church, but because we recognise that children are the church of today as well as the church of tomorrow. They are a gift to the church which needs to be cherished and have gifts which can bless the rest of the church family. The generosity of the church family resulted in giving which enabled us to secure funding for a Children and Families Worker for a further 2 years and the reappointment of Fran Smettem to that post until July 2021. Her role specification has been revised to give her a more outward looking focus. There is still a huge need to see more people with a calling to work with children and young people coming forward to secure this work for the future.

2019 saw the launch of The Gathering, a monthly event taking place on a Sunday afternoon at St Peter’s Church, approximately following a model similar to the popular Messy Church of gathering and worship with craft, other activities and shared food. It rose up from Pitstop which seemed to have come to the end of its life in its existing form. The Gathering has proved popular with both core church families and those who we would not normally see on a Sunday morning, attracting an average attendance of 27 adults and 29 children in 2019.

Review Financial Base

Portishead Church of England is a large organisation with an annual budget of more than £250,000. The generosity of our church family means that we are financially health in many ways, we struggle year on year to stay in surplus. This is something that we are seeking to address to secure the financial security of the church in the long term, while also giving generously to the partners working locally and globally in who share in our vision for the Kingdom. The PCC has established a fundraising group and we are looking to see how we can establish a cycle of encouraging our supporters to review their planned giving annually.

As we entered 2020 we drew up a revised Mission Action Plan for the year ahead. Please see Appendix 2 for this MAP as it stood in January 2020.

Achievements and Performance

Our annual Parish Chronicles sets out many of our activities for 2019. Behind these descriptions lie many, many hours of generous giving of time and expertise. We recognise that healthy finances are one way in which as a church we are able to deliver our objectives, most of the work is achieved through the generous gift of expertise and time. The value of this is hard to measure, but a calculation of the value of contributed time and expertise for

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our HLF Storyboat 700+ application suggested that, even in this limited project, the anticipated monetary value of volunteer contributions amounted to £53,560!

There are a huge number of people. We have singled some out here, not because they are in any way mor important than the many other people involved.

We are blessed with a large, gifted and hardworking ministry team. It was wonderful to welcome Laura Downs to the clergy team of Rob Eastwood Dewing, Chris Judson and Mark Fuller as Assistant Curate when she was ordained Deacon in Wells Cathedral in June. She has strengthened an already strong team. It has been a huge gift to be able to continue to work with Fran Smettem as our Children and Families Worker. Her contract has been extended until July 2021. We were sad to see both Jenny Sully and Hugh Capon retire as Lay Readers in 2019. Ken Wyatt will continue until the end of 2020, when he too will retire. Rodney Wheeler, Simon Stevens and Mary Duncan continue to lead worship, preach and offer pastoral care with huge commitment, wisdom and sensitivity.

Graham Finch has been selected for training as a Lay Reader. His training began in autumn 2019 and we have already benefited from his growing gifts as a preacher. Lindsay Smith has been recommended for training as Pioneer Deacon. She will begin training at Trinity College in September 2020 and will continue to be placed with us in Portishead.

We are blest with an excellent team of Churchwardens. In 2019 Pearl Walker stepped down as Churchwarden for St Nicholas’ and was replaced by Peter Duncan, who joined Christine Tipping and Steph McGilvary as Churchwardens for St Peter’s. They are ably supported by Chris Harries and Paul Jeffery who were joined by Kathryn Phillips (with a brief for communication) and Pearl Walker. Together they do a wonderful job in helping to support and oversee the life of the church family and its buildings.

Juliet Bracken continues to offer faithful and hardworking service as our Administrator. Andrew Curtis, Roy Jukes and Cathy Jackson provide excellent leadership sharing of their musical gifts in playing music and leading the choirs and music group.

Brenda Greenham continues to serve faithfully and head up our team of vergers for Weddings and Funerals.

So many other people contribute so much to the life of the church in many, varied and sacrificial ways. Thanks are due to them all.

Attendance at Worship

Portishead Church of England has at least 7 regular congregations, along with a number of other occasional opportunities for corporate worship, some of which bring in significant numbers of local residents (Remembrance Sunday, All Souls, Pet Service, Carol and Crib and Toy Services etc). The following present a snap shot of some indices of attendance and vitality (2018 figures in parenthesis)

Number on Electoral Roll at APCM 2029 – 369 (434)

Usual Sunday Attendance - 190 Adults and 21 Children (185 & 20)

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Easter Attendance – 343 (348)

Attendance on Christmas Eve and Christmas Day - 1327 (967)

Worshipping Community at end of 2019 – 253 adults and 56 Children (240 & 57)

The Clergy Team, alongside Rev Nick Moxon the Methodist Minister, continue to lead weekly worship at St Peter’s and Trinity Schools as well as welcoming them into St Peter’s Church on four occasions each year (St Peter’s) and approximately twice a year (Trinity) for acts of worship

We continue to be privileged to be involved in the lives of many in the community through the Occasional Offices (Baptisms, Weddings and Funerals). In a changing context fewer people seek church involvement in this area of their lives, but we continue to work hard to serve as best as we are able in this way.

In 2019 we conducted the following (2018 figures in parenthesis):

Baptisms - 35 (39)

Weddings – 6 (11)

Funerals – 58 (55)

For more details of attendance at worship please see Appendix 3

Our Pastoral Team (Clergy, Readers and Pastoral Assistants) also regularly take people communion and lead worship in private homes, residential complexes and care and nursing homes:

On average in 2019 those having monthly communion....

in private homes 13

in residential complexes (Pegasus & Waverley) 16

in care homes / nursing homes (Petersfield & Cambrian) 12

On average in 2019 those attending non-eucharistic ecumenical worship at dementia home (Harbour) 8

For further information on Performance and Achievements please see 2019 Parish Chronicles (Appendix 6)

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Structure, Governance and Management

The PCC is a corporate body established by the Church of England. The appointment of PCC members is governed by and set out in the Church Representation Rules (Church House Publishing, revised 2020).

PCC members serve on Action Groups specific to particular areas of the church’s life (Finance, Welcome and Witness, Mission, Worship, Nurture, Buildings, Children and Families) answerable to the PCC with delegated responsibility to advise the PCC and act on its behalf within its Terms of Reference.

All PCC Members are Trustees. PCC members who have served from 1st January 2019 until the date this report was approved are:

Team Rector Revd Rob Eastwood Dewing

Team Pastor Revd Christine Judson

Team Pilgrim Revd Mark Fuller

Curate Revd Laura Downs From 30th June 2019

Reader Representative Simon Stevens

Churchwardens Christine Tipping Pearl Walker Until 4th April 2019 Steph McGilvary Peter Duncan

Deputy Wardens Chris Harries Paul Jeffery Kathryn Phillips From 4th April 2019 Pearl Walker From 4th April 2019

Representatives on Deanery Synod

Paul Jeffery Graham Fiddler Sue Giles John Bridgwater Until 24th June 2020 Betty Jeffery Andy Sparks Until 24th January 2019

Elected Members Jenny Adams Bob Brooks Marion Brooks Hilary Finch Ruth Foss Until 4th April 2019

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Mary Gilbert Until 4th April 2019 Chris Harries Stephen Head Carolyne Howe James Lung Until 26th April 2019 David Moore From 4th April 2019 Gill Ogden Kathryn Phillips Lottie Sparks Until 24th January 2019 David Tyers Until 4th April 2019 Pearl Walker From 4th April 2019

Co-opted Gill Colston Secretary Tony Stubbs Treasurer

Invited Rosie Weekes -URC Rep. From 4th April 2019

Safeguarding Officer Andy Sparks Until 31st August 2020 Claire Short From 1st September 2020

Financial Review

For Financial Information for 2019 please see Appendix 2

Reserves Policy

For our Reserves Policy please see Appendix 4

Future Plans

For plans for 2020 please see Mission Action Plan (Appendix 1)

Risk Management

For our parish Risk Management Chart please see Appendix 5

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Appendices

1. Parish Vision Document and MAP

2. Financial Data

3. Attendance Charts

4. Reserves Policy

5. Risk Management

6. Parish Chronicles

Primary Sphere of Connection

Explanation Area of Focus Goal

Rule of Life Provide opportunity for people to explore and adopt a rule of life

Prayer Dwelling in the Word Prayer

Discipleship Groups Put on termly discipleship groups on a range of topics

Home Groups Home Groups to be increasingly fundamental to the life of the church

Speaking of God See God spoken of more easily wihtin the life fo the church

Storyboat 700+ Increase impact on local community

Familes with pre-school and rising secondary school children

Establish improved Sunday morning provision for pre-schoolers and 11+

BaptismsEstablish ongoing connection with baptism familes and see them

engaged with church life

Developing our Buildings Ensuring our buildings are fit for purpose

Dwelling in the Word Continue to establish Dwelling in the Word

Dwelling in the World Establish Dwelling in the World in the life of the Church

The most vulnerable in our communities To partner with other agencies and to enable people to flourish

Partnership for Missional

ChurchWith Others

PMC enables us to think creatively about what it truly means for us to be a missional community, secure in who we are before God and partnering with

others to share the good news of Jesus in practical, demonstrative ways in this community

Extend our culture of hospitality

Pioneering New steps in mission

Growing Younger

With Others

Taking seriously the call to be a multingenerational community we need to seek ways of being actively hospitable to the least represented demographic: those under 40, while not neglecting our core ministry to older people. This will often

take place through ministry with families and children

Multi-generational Community Allowing space for all in our worship.

Improving our Finances and

BuildingsWith one Another

In order to allow us to respond to God's call and to have a secure future we need to have a clearer processes for our finances

Financial Strategy To be able to budget for the future with increased confidence

Overview

Growing Deeper

With GodGod calls us to have a secure knowledge of who we are in him in order that we can be perceptive in seeing what he is doing in us, among us and in the world

around us and be faithful in responding to his call

Growing a Culture of Mission

With Others

God has blessed us with a significant presence within the community as a Church and as individuals - we have gret opportunity to be both salt and light. How can

we envision and equip church members to have eyes open to see the kingdom of God around them and to be more intentional about about their part in God's

mission?

Wrestling with Mission Broaden missonal thinking within the church

Culture of Invitation and Welcome

Weston-Super-MareBS23 2QZ

PortisheadBS99 5AN

Independent ExaminerBrooking, Ruse & Co

For the year ended

High Street

2 Stafford Place

BankersNational Westminster Bank PLC

31 December 2019

the Parochial Church Council of the

of PortisheadEcclesiastical Parish

Charity Registration No. 1145151Portishead Church of England

Annual Report and

ofFinancial Statements

Unrestricted Unrestricted Restricted RestrictedFunds Funds Funds Funds Total Total2019 2018 2019 2018 2019 2018

£ £ £ £ £ £

NoteDonations and legacies 2a 241,440 267,269 55,942 2,495 297,382 269,764 Charitable activities 2b 17,932 17,391 0 0 17,932 17,391

Charitable and ancillary trading 2c 7,068 5,506 0 0 7,068 5,506 Investments 2d 998 539 0 0 998 539 Total Income 267,438 290,705 55,942 2,495 323,380 293,200

Expenditure onRaising Funds 3a 8,903 3,186 0 0 8,903 3,186 Charitable Activities 3b 260,755 246,797 18,300 2,163 279,055 248,960 Other 3c 3,954 17,580 5,076 54 9,030 17,634 Total Resources Expended 273,612 267,563 23,376 2,217 296,988 269,780

Net (Expenditure)/ Income (6,174) 23,142 32,566 278 26,392 23,420

0 0 0 0 0 0

(6,174) 23,142 32,566 278 26,392 23,420

Transfers between funds (200) 2,000 200 (2,000) 0 0

Net Movement in Funds (6,374) 25,142 32,766 (1,722) 26,392 23,420

Reconciliation of Funds

Total funds brought forward 9 117,846 92,705 27,194 28,916 145,040 121,621

Total funds carried forward 9 111,472 117,847 59,960 27,194 171,432 145,041

(Losses) on Revaluation of Fixed Assets

Net Incoming/(Outgoing) Resources before transfers

St Peter's Church & St Nicholas' ChurchCharity Registration No. 1145151

Statement of Financial Activities for the year ended 31 December 2019

Income and endowments from:

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2) Income fromUnrestricted Unrestricted Restricted Restricted

Funds Funds Funds Funds Total Total2019 2018 2019 2018 2019 2018

£ £ £ £ £ £

a) Donations and legacies Collections 23,400 23,080 0 813 23,400 23,893 Planned Giving 166,975 168,287 3,280 25 170,255 168,312 Tax Repayment 41,253 38,172 8,578 0 49,831 38,172 Grants 0 9,926 0 0 0 9,926 Legacies 0 17,000 200 0 200 17,000 Donations and Appeals 9,812 10,804 43,884 1,657 53,696 12,461

241,440 267,269 55,942 2,495 297,382 269,764b) Income from Charitable Activities Fees from weddings and funerals etc. 11,634 12,207 0 0 11,634 12,207Grants 0 0 0 0 0 0Income from Parish Activities 6,298 5,183 0 0 6,298 5,183

17,932 17,391 0 0 17,932 17,391c) Income from charitable and ancillary trading Parish Magazine 4,175 4,111 0 0 4,175 4,111 Church hall lettings & property rents 1,276 507 0 0 1,276 507 Fetes and other fund raising events 1,617 888 0 0 1,617 888

7,068 5,506 0 0 7,068 5,506

d) Income from investments Dividends and interest 998 539 0 0 998 539

998 539 0 0 998 539

The Parochial Church Council of the Ecclesiastical Parish of PortisheadSt Peter's Church & St Nicholas' Church

Notes To The Financial StatementsFor the Year ended 31 December 2019

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3) Expenditure Unrestricted Unrestricted Restricted Restricted Total TotalFunds Funds Funds Funds2019 2018 2019 2018 2019 2018

£ £ £ £ £ £

a) Expenditure on raising fundsCost of fetes and other fund raising events 5,890 3,186 0 0 5,890 3,186

Stewardship 0 0 0 0 0 0Donations and Appeals 3,013 0 0 0 3,013 0

8,903 3,186 0 0 8,903 3,186

b) Expenditure on charitable activitiesDiocesan Share 185,070 169,863 0 0 185,070 169,863Partnership Giving 21,866 11,165 0 1,500 21,866 12,665Clergy expenses, 5,612 4,978 0 0 5,612 4,978Assistant clergy expenses (incl. Curate) 0 0 0 0 0 0Heating, lighting, water rates and cleaning 5,080 2,803 0 0 5,080 2,803Insurance 2,413 2,370 0 0 2,413 2,370

Minor repairs 2,801 (544) 629 663 3,430 119Upkeep of services 2,546 3,269 0 0 2,546 3,269

Outreach 1,834 2,164 0 0 1,834 2,164Vestments 0 0 0 0 0 0Choir and organists including organ tuning 14,096 12,456 0 0 14,096 12,456Youth work 443 18,137 17,671 0 18,114 18,137

Other parish activities 0 350 0 0 0 350

18,994 19,787 0 0 18,994 19,787

260,755 246,797 18,300 2,163 279,055 248,961

c) Other expenditureRepairs to listed buildings 0 12,898 4,574 0 4,574 12,898Millennium garden costs 0 0 502 54 502 54Parish Magazine costs 3,954 4,682 0 0 3,954 4,682

3,954 17,580 5,076 54 9,030 17,634

Total Resources Used 273,612 267,563 23,376 2,217 296,988 269,781

Church management Secretarial and Administration 13,569 14,276 0 0 13,569 14,276 Printing and stationery 699 526 0 0 699 526 Photocopying costs 287 461 0 0 287 461 Independent Examination 1,200 1,200 0 0 1,200 1,200 Parish office costs 648 1,023 0 0 648 1,023 Other miscellaneous Parish costs 1,346 976 0 0 1,346 976 Depreciation 1,245 1,325 0 0 1,245 1,325

18,994 19,787 0 0 18,994 19,787

St Peter's Church & St Nicholas' Church

Notes To The Financial StatementsFor the Year Ended 31 December 2019

The Parochial Church Council of the Ecclesiastical Parish of Portishead

Church Management (see analysis below)

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4) Tangible Assets

AV & Sound System St Peters Photocopier Computer Website Total

AV, Photocopiers and Computers£ £ £ £ £

CostAt 1st January 2019 970 4,170 330 0 5,470 Additions 1,607 1,607 Disposals 0 At 31 December 2019 970 4,170 330 1,607 7,077

DepreciationAt 1st January 2019 422 1,773 303 0 2,497 Provided in year 346 872 27 0 1,245 Amount written off re disposals 0 At 31 December 2019 768 2,644 330 0 3,742

Net Book ValueAt 31 December 2019 202 1,526 0 1,607 3,335

At 31 December 2018 548 2,397 27 0 2,973

5) Debtors and Prepayments 2019 2018£ £

Income tax recoverable 15,031 13,906Prepayments 837 725Other debtors 1,097 398

16,965 15,029

6) Liabilities: Amounts falling due within one year 2019 2018£ £

Accruals 9,587 8,454Other creditors 25,866 4,275

35,453 12,729


Notes To The Financial StatementsFor the year ended 31 December 2019

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7) Analysis of Net Assets Between FundsUnrestricted Restricted Total Unrestricted Restricted Total

Funds Funds Funds Funds2019 2019 2019 2018 2018 2018

£ £ £ £ £ £

PCC Property Interests 0 0 0 0 0 0Tangible Assets 3,335 0 3,335 2,973 0 2,973Net Current Assets 108,137 59,960 168,097 114,873 27,194 142,067

111,472 59,960 171,432 117,846 27,194 145,040

8) Movement of Funds a) Unrestricted FundsMovements in 2019

Balance Balance1 January Incoming Transfers Outgoing 31 December

2019 2019£ £ £ £ £

General 64,955 262,612 (200) 273,472 53,895

Communications Fund 1,773 3,970 0 140 5,603

Repair Fund 21,118 856 0 0 21,974

Minimum Recommended Reserve Fund 30,000 0 0 0 30,000

117,846 267,438 (200) 273,612 111,472

Movements in 2018Balance Balance

1 January Incoming Transfers Outgoing 31 December2018 2018

£ £ £ £ £

General 33,615 284,155 1,850 254,665 64,955

Repair Fund 29,090 4,926 0 12,898 21,118

Minimum Recommended Reserve Fund 30,000 0 0 0 30,000

AV Upgrade Fund 0 1,623 150 0 1,773

92,705 290,705 2,000 267,564 117,846

Movement in Resources:




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8) Movement of Funds b) Restricted Funds Balance BalanceMovements in 2019 1 January Incoming Transfers Outgoing 31 December

2019 2019£ £ £ £ £

Children & Family Worker Fund 0 44,948 17,671 27,277

Gordano Chaplain Fund 0 4,388 0 0 4,388

St Nicholas' Fund 3,947 223 0 0 4,170

Lee Abbey Bursary 500 0 0 0 500

Millennium Garden 302 0 200 502 0

Phelps Sunday School Trust 799 0 0 0 799

Portishead Counselling Scheme 4,333 0 0 0 4,333

St Peter's Legacy Fund 4,003 0 0 0 4,003

Play with God 1,819 0 0 0 1,819

Embrace The Future - St Peter's 3,626 200 0 0 3,826

Church Clock 7,546 5,567 0 5,203 7,909

Fabric Fund 319 617 0 0 936

27,194 55,942 200 23,376 59,960

Movements in 2018 Balance Balance1 January Incoming Transfers Outgoing 31 December

2018 2018£ £ £ £ £

St Nicholas' Fund 3,932 15 3,947

Lee Abbey Bursary 500 500

Millennium Garden 356 54 302

Phelps Sunday School Trust 799 799

Portishead Counselling Scheme 7,833 (2,000) 1,500 4,333

St Peter's Legacy Fund 4,003 4,003

Play with God 1,819 1,819

Embrace The Future Development Fund 3,626 3,626

Church Clock 6,048 1,498 7,546

Fabric Fund 0 982 663 319

28,916 2,495 (2,000) 2,217 27,194

The Millennium Garden fund has been established to deal specifically with donations and expenditure relating to this project.

c) Our reserves position: Balance Balance1 January 31 December

2019 2019£ £

Unrestricted Funds (Reserves) 117,846 111,472 -5.41%Restricted / Designated Funds: 27,194 59,960 120.49%Total Funds 145,040 171,432 18.20%Ratio of Reserves to Target Level of 30,000£ 393% 372%

The reserves that we have set aside provide financial stability and the means for the development of our principal activity. We aim to maintain our reserves at a level which is at least equivalent which equates to at least:the sum of, four (4) months Staffing Liabilities (4 months salary + 4 months clergy expenses at 50% of budget), one (1) months Parish Share payment, three (3) months unrestricted payments to cover minimal level general running expenses(e.g. insurance, accountancy, heating, lighting, water charges etc.) i.e. around £30,000. This is on the basis that 87% of our regular income comes in via Standing Order

We intend to use the reserves in the following manner in 2020:a. Quinquennial repairs £63,900b. Children & Family Worker £9,200c. Gordano School Chaplain £3,825The PCC reviews annually the amount of reserves that are required to ensure that they are adequate to fulfil our continuing obligations.

% Increase / (Decrease)





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) Wages and Salaries 2019 2018a) Paid by the parish £ £

Secretarial, administration and data management 13,469 13,405Youth Work 16,286 16,208Musicians 3,452 3,393Vergers 165 270

33,372 33,276

Salaries 32,091 32,137National Insurance 0 0Pension contributions 1,281 1,139

33,372 33,276

Average number of people employed during the year 3 3

b) Trustees' Emoluments

Rector

2019 20183 3

2019 2018£ £

Planned Giving 37,913 44,077Tax Repayment 9,478 11,094

47,391 55,171

`The average number of clergy employed in the year was

10) Amounts donated by Trustees



Office Holder Individual

No Trustee received any remuneration for services as Trustee or incurred any expenses in the course of services performed as trustees in respect of PCC duties. Stipends and other benefits received by Trustees in respect of their capacities other than trusteeship, serving as ecclesiastical office holders through the Church Commissioners (at the expense of the Diocesan Board of Finance) were;

Stipendiary Package

Curate L Downs (Commenced 30 June 2019)£12,454 stipend

Defined benefit pension schemeLiving accommodation

Living accommodation

Parochial Minister

Parish Pilgrim Revd M Fuller

Revd R Eastwood-Dewing £26,686 stipend

Defined benefit pension schemeRevd C Judson

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11) Cost of Independent Examination 2019 2018£ £

1,200 1,140

12) PensionsChurch Workers Pension Fund (CWPF)

Pension Builder Scheme

The Church Workers Pension Fund has a section known as the Defined Benefits Scheme, a deferred annuity section known as Pension Builder Classic and a cash balance section known as Pension Builder 2014.



The Parochial Church Council of the Parish of Portishead participates in the Pension Builder Scheme section of CWPF for lay staff. The Scheme is administered by the Church of England Pensions Board, which holds the assets of the schemes separately from those of the Employer and the other participating employers.

The Pension Builder Scheme of the Church Workers Pension Fund is made up of two sections, Pension Builder Classic and Pension Builder 2014, both of which are classed as defined benefit schemes.

Pension Builder Classic provides a pension for members for payment from retirement, accumulated from contributions paid and converted into a deferred annuity during employment based on terms set and reviewed by the Church of England Pensions Board from time to time. Bonuses may also be declared, depending upon the investment returns and other factors.

Pension Builder 2014 is a cash balance scheme that provides a lump sum that members use to provide benefits at retirement. Pension contributions are recorded in an account for each member. This account may have bonuses added by the Board before retirement. The bonuses depend on investment experience and other factors. There is no requirement for the Board to grant any bonuses. The account, plus any bonuses declared, is payable from members’ Normal Pension Age.

There is no sub-division of assets between employers in each section of the Pension Builder Scheme.

The scheme is considered to be a multi-employer scheme as described in Section 28 of FRS 102. This is because it is not possible to attribute the Pension Builder Scheme’s assets and liabilities to specific employers and that contributions are accounted for as if the Scheme were a defined contribution scheme. The pensions costs charged to the SoFA in the year are contributions payable (2019: £1,139, 2018: £1,139)

A valuation of the Pension Builder Scheme is carried out once every three years. The most recent was carried out as at 31 December 2016.

For the Pension Builder Classic section, the valuation revealed a deficit of £14.2m on the ongoing assumptions used. At the most recent annual review, the Board chose not to grant a discretionary bonus, which will have acted to improve the funding position. There is no requirement for deficit payments at the current time.

For the Pension Builder 2014 section, the valuation revealed a surplus of £1.8m on the ongoing assumptions used. There is no requirement for deficit payments at the current time.

The legal structure of the scheme is such that if another employer fails, The Parochial Church Council of the Parish of Portishead could become responsible for paying a share of that employer’s pension liabilities.

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13) Partnership Giving 2019 2018£ £

Global (60%)Mozambique Flood Disaster 427Vula Amehlo Trust (Pasture Valley) 3,709 1,132Cecily's Fund 729 129Red Cross 804Kanamai Trust 3,709 2,349Christian Aid 3,709 297

National (15%)Howard League 76Children's Society 2,016 1,985British Legion 598 960MIND 334Cruse 354 499RNLI 370RETT UK 314CMS 57Crisis at Christmas 291DAWG 220

Local (25%)Christians Against Poverty 2,000 2,000Jessie May 300Portishead Senior Ctizens Supper 100St Peter's School 500Trinity School 500St Peter's Hospice 500Wellspring Counselling 500Bridges for Communities 500Geminin Refuge 500Gordano Music Dept 129Julian Trust 210Southmead Hospital 223

Totals 21,866 11,165



Portishead Parish - St Peter's and St Nicholas Attendance 2016-19

Key points Dates are only approximates.Charts are only based on the data provided - they generally cover 01/05/2016-29/12/2019.The more data that can be provided the more reliable the conclusion from the trendlines.Not every attendance figure from every service between the dates has been provided.

0

20

40

60

80

100

120

140

0 10 20 30 40 50 60

2019 - trends

8am 9.15 9.15-Children 9.15-Total 11.15am

9.30am Evening Thurs Gathering (Adults) Gathering (Children)

Linear (8am) Linear (9.15) Linear (9.15-Children) Linear (9.15-Total) Linear (11.15am)

Linear (9.30am) Linear (Evening) Linear (Gathering (Adults)) Linear (Gathering (Children))

AverageService 2016 2017 2018 20198am 20 22 20 199.15am 69 70 69 729.15-children 14 13 16 189.15-total 83 82 85 9011.15am 46 43 44 509.30am 59 58 54 50Evening 15 12 11 14Thurs 15 16 16 18Gathering Adults 27Gatheruing Children 29

2016 2017 2018 2019 2016 2017 2018 2019 2016 2017 2018 2019 2016 2017 2018 2019 2016 2017 2018 2019 2016 2017 2018 2019 2016 2017 2018 2019 2016 2017 2018 2019 2019 2019Year-Week 8am-2016 8am-2017 8am-2018 8am-2019 9.15-2016 9.15-2017 9.15-2018 9.15-2019 9.15-Children-2016 9.15-Children-2017 9.15-Children-2018 9.15-Children-2019 9.15-Total-2016 9.15-Total-2017 9.15-Total-2018 9.15-Total-2019 11.15am-2016 11.15am-2017 11.15am-2018 11.15am-2019 9.30am-2016 9.30am-2017 9.30am-2018 9.30am-2019 Evening-2016 Evening-2017 Evening-2018 Evening-2019 Thurs-2016 Thurs-2017 Thurs-2018 Thurs-2019 Gathering Adults 2019Gathering Children 2019Year-WeekMAX 29 38 30 22 111 127 141 128 29 41 42 34 126 168 165 162 87 73 67 221 147 144 147 61 19 41 53 37 28 32 29 24 32 38 MAXAVG 20 22 20 19 69 70 69 72 14 13 16 18 83 82 85 90 46 43 44 50 59 58 54 50 15 12 11 14 15 16 16 18 27 29 AVGMIN 13 15 4 16 51 44 41 52 3 0 0 8 56 50 47 65 30 30 19 32 37 41 15 42 12 0 0 0 9 8 7 13 19 21 MINYear-Week 8am-2016 8am-2017 8am-2018 8am-2019 9.15-2016 9.15-2017 9.15-2018 9.15-2019 9.15-Children-2016 9.15-Children-2017 9.15-Children-2018 9.15-Children-2019 9.15-Total-2016 9.15-Total-2017 9.15-Total-2018 9.15-Total-2019 11.15am-2016 11.15am-2017 11.15am-2018 11.15am-2019 9.30am-2016 9.30am-2017 9.30am-2018 9.30am-2019 Evening-2016 Evening-2017 Evening-2018 Evening-2019 Thurs-2016 Thurs-2017 Thurs-2018 Thurs-2019 Gathering Adults 2019Gathering Children 20192016-1 17 17 16 73 54 66 12 12 17 85 66 83 42 19 47 58 52 42 0 0 14 16 14 152016-2 16 19 22 62 65 58 8 21 19 70 86 77 60 40 48 62 51 53 17 0 0 26 20 222016-3 21 17 16 80 70 61 8 14 20 88 84 81 45 63 59 56 48 0 0 0 14 13 152016-4 20 18 19 56 65 52 9 10 15 65 75 67 42 45 55 49 56 18 0 17 16 10 132016-5 17 20 18 55 74 77 6 21 22 61 95 99 37 46 40 61 59 49 40 18 0 15 7 162016-6 19 25 20 60 41 56 18 6 9 78 47 65 48 43 50 53 53 51 15 28 19 25 23 242016-7 20 19 16 89 76 75 12 10 18 101 86 93 49 37 45 48 40 45 17 18 30 16 13 152016-8 22 22 17 84 113 80 12 32 12 96 145 92 36 52 51 59 75 47 0 0 15 14 9 152016-9 23 11 19 67 60 82 10 6 23 77 66 105 49 43 50 63 15 47 14 11 0 15 18 182016-10 18 24 22 71 65 128 14 12 34 85 77 162 48 39 53 52 57 61 41 21 18 27 12 222016-11 22 4 20 71 71 58 8 11 8 79 82 66 73 36 42 66 63 53 13 14 37 17 20 182016-12 20 23 65 79 8 18 73 97 43 37 48 49 54 0 0 11 17 29 312016-13 31 30 127 66 41 14 168 80 47 31 72 57 17 12 17 112016-14 24 23 59 75 13 19 72 94 43 40 67 87 54 31 19 15 152016-15 25 18 80 78 11 22 91 100 42 40 37 53 44 14 20 11 152016-16 38 19 59 61 6 11 65 72 35 48 60 70 17 0 14 142016-17 18 25 17 72 73 55 24 14 9 96 87 64 63 54 37 55 55 53 15 8 17 17 12 18 32 382016-18 17 19 15 65 55 66 8 10 18 73 65 84 35 50 42 44 101 66 50 25 21 28 31 142016-19 24 19 22 73 55 63 17 5 19 90 60 82 44 35 49 40 56 51 62 14 11 19 16 10 252016-20 16 19 23 84 47 141 11 10 24 95 57 165 44 48 42 41 54 56 53 17 14 11 32 18 24 292016-21 23 24 21 79 67 67 12 14 18 91 81 85 47 45 50 42 63 65 62 16 0 0 11 11 102016-22 23 24 19 74 68 66 20 14 6 94 82 72 54 48 45 55 47 49 55 15 15 53 18 20 142016-23 18 20 19 68 100 106 17 9 29 85 109 135 44 42 45 56 52 54 31 26 15 10 192016-24 21 25 19 83 50 56 21 0 8 104 50 64 52 36 44 44 49 54 39 14 0 18 17 13 12 26 212016-25 25 20 17 52 100 59 16 23 6 68 123 65 32 30 42 37 47 54 49 0 0 16 14 162016-26 19 24 18 111 56 63 15 13 12 126 69 75 51 50 34 49 51 49 45 15 16 7 15 12 232016-27 16 25 24 78 61 63 24 4 19 102 65 82 45 43 39 39 61 52 48 20 10 23 18 292016-28 13 21 24 70 48 56 9 2 9 79 50 65 40 44 47 46 54 55 44 13 15 9 14 13 112016-29 22 17 17 66 58 63 11 7 11 77 65 74 38 37 37 49 46 56 0 0 13 12 162016-30 17 20 22 55 75 64 6 20 20 61 95 84 43 38 42 45 55 52 60 15 17 9 13 15 142016-31 23 21 23 51 56 64 5 10 23 56 66 87 52 47 40 53 64 41 55 19 17 18 15 21 132016-32 25 24 17 57 69 62 11 8 12 68 77 74 49 44 56 50 47 56 0 13 12 13 172016-33 16 30 24 60 88 57 12 39 18 72 127 75 46 36 48 52 64 37 18 21 15 13 11 162016-34 29 22 20 64 73 61 13 26 15 77 99 76 87 50 44 46 50 48 0 0 12 16 152016-35 20 22 28 84 74 66 17 18 16 101 92 82 36 32 51 40 48 48 16 18 16 24 10 142016-36 22 16 18 69 65 68 25 14 25 94 79 93 46 45 48 46 42 63 50 0 0 9 21 282016-37 20 19 16 60 67 82 11 11 19 71 78 101 44 30 39 47 58 46 50 12 14 15 13 13 142016-38 20 25 17 59 56 59 11 9 12 70 65 71 56 42 58 37 117 63 51 0 0 13 16 14 19 232016-39 18 21 20 64 71 71 14 9 18 78 80 89 44 44 40 40 40 46 48 17 19 14 10 16 202016-40 22 15 20 63 74 57 19 15 0 82 89 57 43 37 47 50 57 54 69 31 22 18 21 242016-41 14 30 19 53 72 66 12 12 15 65 84 81 40 46 48 45 49 58 96 13 15 15 11 8 182016-42 23 21 21 70 46 52 11 12 20 81 58 72 30 35 40 43 59 55 147 0 12 16 12 17 28 262016-43 23 22 18 67 64 68 3 17 13 70 81 81 49 50 50 32 59 71 50 6 0 15 12 142016-44 22 26 22 68 80 87 24 13 24 92 93 111 42 54 45 48 54 43 46 20 0 23 24 192016-45 20 20 18 72 44 110 26 7 42 98 51 152 41 38 51 221 147 144 57 11 32 14 15 172016-46 16 28 20 58 85 83 11 37 4 69 122 87 49 47 50 51 67 57 32 16 0 0 17 12 13 29 342016-47 24 21 19 72 80 82 9 3 12 81 83 94 47 41 53 61 52 45 0 0 21 15 112016-48 14 25 26 81 92 49 29 7 11 110 99 60 48 42 42 54 44 57 36 14 11 13 14 23 152016-49 22 23 17 82 101 60 6 16 10 88 117 70 54 43 48 45 37 58 39 0 0 17 15 122016-50 19 18 17 57 57 66 9 8 19 66 65 85 41 30 67 46 56 54 48 0 0 9 22 11

35

20

83

46

59

15 15

22

82

43

58

12

16

20

85

44

54

11

1619

90

50 50

14

18

2729

0

10

20

30

40

50

60

70

80

90

100

8am 9.15-total 11.15am 9.30am Evening Thurs Gathering Adults Gatheruing Children

Service Averages Per Year

2016 2017 2018 2019

20 22 20 19

83 82 85 90

46 43 4450

59 58 5450

15 12 1114

15 16 1618

2016 2017 2018 2019

AVERAGE STACKED PER YEAR

8am 9.15-total 11.15am 9.30am Evening Thurs

2022

20 19

69 70 6972

83 8285

90

4643 44

50

59 58

54

50

1512 11

1415 16 16

18

0

10

20

30

40

50

60

70

80

90

100

2016 2017 2018 2019

Averages for each year by service

8am 9.15am 9.15-children 9.15-total 11.15am 9.30am Evening Thurs Gathering Adults Gatheruing Children

1

RESERVES POLICY for the CHURCH of ENGLAND PARISH of PORTISHEAD

The purpose of this document is to set out the reserves policy for PCC members and to enable them to develop, maintain and disclose a reserves policy as recommended by the Charity

Commission. 1. DEFINITION OF RESERVES

The Charity Commission guidance ‘Charity Reserves: building reliance (CC19)’ states: Reserves are; ‘that part of a charity’s unrestricted funds that are freely available to spend on any of the charity’s purposes’. The starting point for calculating the amount of reserves held is therefore the amount of unrestricted funds held by a charity. However, some or all of the unrestricted funds of a charity may not be readily available for spending. This is because spending those funds may adversely impact on the charity’s ability to deliver its aims.

The items that should be excluded from reserves are: • tangible fixed assets used to carry out the charity’s activities, such as land and buildings • programme-related investments those held solely to further the charity’s purposes • designated funds set aside to meet essential future spending, such as funding a project that

could not be met from future income • commitments that have not been provided for as a liability in the accounts

Restricted funds: fall outside the definition of reserves; but, the nature and amount of such funds may impact on a charity’s reserves policy. Where significant amounts are held as restricted funds the nature of the restriction should be considered, as such funds may reduce the need for reserves in particular areas of the charity’s work.

2. WHY A RESERVES POLICY?

All Parochial Church Councils are charities, and PCC members are required to act as Trustees under Charity Law and to comply with the Parochial Church Councils Measure 1956 (as Amended).

Charities should maintain some level of reserves to ensure long-term financial sustainability; the charity should disclose its reserves policy in the annual report.

CC19 also states under key messages for trustees that: “…, the commission expects trustees to decide, publish, implement and monitor their charity’s reserves policy so that they can comply with their legal duties to:

• act in the interests of their charity and its beneficiaries • protect and safeguard the assets of their charity • act with reasonable care and skill • ensure their charity is accountable”

2

The Church of England position on reserves states: the core object of a PCC is to co-operate with the incumbent in fostering the whole mission of the church pastoral, evangelical, social and ecumenical. In the light of this, a Church Council should periodically review its reserves policy and consider whether its assets, or at least a part of them, should be used for positive and practical purposes. There is no mandate for a Church Council to stockpile resources above a level commensurate with its objects, and indeed Jesus’ Parable of the Talents (cf. Matthew 25:14-30) reinforces trustees’ obligations to use funds appropriately.

a) Having a reserves policy helps inform the way in which the church manages its cash, liquid

assets and debt, that is, its treasury management approach. b) A comprehensive reserves policy it is considered, should assist when planning and

explaining our approach to stakeholders. It contributes significantly to the ability to balance the needs of current and future beneficiaries, to provide stakeholders with assurances that the charity is well managed and that it has, where appropriate, a strategy for building up reserves.

c) Without a reserves policy, the PCC cannot be confident that the reserves level matches the

church's needs / liabilities at the time. The church could be holding reserves that are too high or too low for its needs.

3. WHAT DOES A RESERVES POLICY COVER?

A Reserves Policy should cover as a minimum:

The Unrestricted, Restricted, Designated (e.g. Buildings, Education etc.) and Endowment Funds; and include the required reporting of:

a) The amount of reserves as at the specified report date;

b) What reserves level (expressed in the ratio of reserves to annual operating expenditure or

justified asset level) the Board agrees the charity needs, together with the reasons why the charity needs this level;

c) What steps the charity is going to take to establish or maintain reserves at the agreed level;

and d) Arrangements for monitoring and reviewing the policy on a regular basis.

3

4. SETTING RESERVES LEVELS An appropriate level of reserves could be set through:

a) discussion with the Rector, treasurer and or member of the finance committee;

b) analysis of cash flow;

c) analysis of existing funds and reserves;

d) review of future income streams with an assessment of their reliability;

e) review of committed expenditure and how far this is controllable;

f) examination of past trends;

g) examining the likely changes in the main source of income;

h) assessment of how your charity may cope with changes in the main source of income;

i) studying the likely effects on the beneficiaries;

j) assessment of the risks facing the charity, and how likely these are to materialise;

k) forecasting levels of income in future years (taking into account the reliability of each source

of income, and the prospects for opening up new sources); l) forecasting expenditure in future years on the basis of planned activities;

m) analysis of any future needs, opportunities, contingencies or risks; and assessment of the

likelihood of each of those needs arising, and the potential consequences for the church not being able to meet them.

4

CHURCH of ENGLAND PARISH of PORTISHEAD RESERVES POLICY STATEMENT 1 Unrestricted Funds It is PCC policy to maintain a balance on unrestricted funds (if possible), which equates to at least: the sum of, four (4) months Staffing Liabilities (4 months salary + 4 months clergy expenses at 50% of budget), one (1) months Parish Share payment, three (3) months unrestricted payments to cover minimal level general running expenses (e.g. insurance, accountancy, heating, lighting, water charges etc.) equivalent to a total of £27,200, to cover emergency situations that may arise from time to time. This policy approach is based on the income being essentially regular monthly and quarterly standing orders with gift aid recovery that covers approximately 87% of the regular unrestricted annual income. Risk factor on the income is moderate due to high small group dependancy since approximately 12% of the income is from 2 donors while approximately 25% of income from 10 donors (includes the first 2 donors) out of 192 donors (2019 figures).

2 Fabric Fund The balance of £50,000 is to be built over the 5 year period between quinquennial inspections in the Fabric restricted fund and retained towards meeting the cost of the quinquennial repairs as reported to the PCC in the Architects report. It would be anticipated that in the event the report requires greater expenditure additional funding would be subject to additional appeals and grant applications.

3 Restricted Funds The restricted funds are specific to the restricted activity and therefore are generally outside of the reserves requirement; however, since our restricted funds include the employment of people the following requirements will be maintained for these funds.

This section is Confidential when monetary amounts included.

3.1 Children and Families Fund: It is PCC policy to maintain a balance on this restricted fund which equates to at least four (4) months or the amount required to complete the term of the contract, which ever is the lesser amount; equivalent to £X unless in the last 4 months of the contract. 3.2 Gordano School Chaplain Fund: It is PCC policy to maintain a balance on this restricted fund which equates to at least four (4) months or the amount required to complete the term of the contract, which ever is the lesser amount; equivalent to £X unless in the last 4 months of the contract.

4 Endowment Funds There are no endowment funds.

5 Holding of Funds It is our policy to invest our fund balances with the CBF Church of England Deposit Fund.

6 Reserves Policy Reviews This Reserves Policy shall be considered at least annually by the Finance Committee and the required reporting on the status of the financial reserves shall be provided to the PCC. See Annexes A to C.

5

The terms of this Reserves Policy shall be reviewed (and revised if required) by the Standing Committee at least once per year and submitted to the PCC to meet the requirements of acting as Trustees under Charity Law and to comply with the Parochial Church Councils Measure 1956 (as Amended).

6

ANNEX A SAMPLE TEMPLATE OF RESERVES POLICY TO BE DISCLOSED IN ANNUAL REPORT Our reserves position:

Current Year

Previous Year

% Increase / (Decrease)

Unrestricted Funds (Reserves)

Restricted / Designated Funds:

- Building Fund

- Children and Families Fund

- Gordano School Chaplin Fund

Endowment Funds

Total Funds

Ratio of Reserves to Annual Operating Expenditure or the Justified Asset Level

The reserves that we have set aside provide financial stability and the means for the development of our principal activity. We intend to maintain our reserves at a level which is at least equivalent to XXXX (a set range, amount or manner of calculation, with justification/ reasons). We intend to use the reserves in the following manner in XXXX (state timeframe):

a. b. c.

The PCC regularly (state regularity like quarterly, etc) reviews the amount of reserves that are required to ensure that they are adequate to fulfil our continuing obligations.

7

ANNEX B

CHECKLIST TO DISCLOSE RESERVES POLICY IN THE ANNUAL REPORT a) Disclose the amount of reserves as at report date in accordance with the format in Annex A.

b) What reserves level (expressed in the ratio of reserves to annual operating expenditure or

justified asset level) the PCC agrees the charity needs, together with the reasons why the

church needs this level?

c) What steps the church is taking to establish or maintain reserves at the agreed level?

d) What arrangements have been made for monitoring and reviewing the policy on a regular

basis?

8

ANNEX C

POSSIBLE REASONS & IMPLICATIONS FOR RESERVE LEVELS Reserve levels expressed in the ratio of reserves to annual operating expenditure (therefore resulting in number of years of operating expenditure):

Years of Reserves ≤ 1 year

2 – 5 years

6-10 years > 10 years

o A newly set-up charity.

o Prudent hedge

against fluctuations in income.

Possible Reasons for Level of Reserves

o Charity is a self help charity with no staff and therefore wants to use up all its income each year.

o Charity’s income is

volatile in nature, and it has high expenditure commitment.

o Charity is working on

some financial difficulties that it is facing.

o Well endowed charity

with a steady reliable income from donors who believe in its cause and from investments.

o A charity which

responds to costly and unpredictable emergency situations.

o Retention out of

habit or unwarranted caution.

9

Years of Reserves ≤ 1 year

2 – 5 years

6-10 years > 10 years

o May threaten a charity’s

continued existence, presenting a risk of insolvency.

o Conflict with charity’s

implied duty to apply income within a reasonable time to further its objects.

o May deter potential donors from donating if its viability is under threat.

o Charity fails in its

duty to treat current and future beneficiaries fairly.

Implications

o May hamper proper planning of the charity.

o May create insecurity

amongst beneficiaries, supporters and employees.

o Public may be put off

by perceived ‘nest egg’.

o Hoarding at the

expense of obvious immediate needs.

o May cause charity to spend much time and effort dealing with the problems of insufficient working capital rather than getting on with the main purposes of the charity.

1 of 4

KEY:

Remote Possible Probable

Slight Low Risk Low Risk Medium Risk

Significant Low Risk

Medium

Risk High Risk

Major

Medium

Risk High Risk High Risk

Type of

Risk Risk Potential Repercussions Impact Likelihood

Inherent Risk

StatusMitigation Measures

Impact Likelihood

Residual

Risk Status

Failure to comply with charity law

requirements (e.g. not filing annual

report and accounts with Charity

Commission allowing payments to PCC

members, appointing someone to the

PCC who is not eligible.)

Loss of reputation,

possible removal from

Charity Commission

register.

Significant Remote Medium

Advice from diocese, Charity

Commission and parish

resources

Significant Possible Low

Church lacks direction, strategy &

forward planning

Failure to carry out our

mission effectively. Loss of

reputation. Perceived as

irrelevant by local

community

Significant Possible Medium

We are committing ourselves to

the Portishead Deanery Vision

which is: - Placing Mission and

Evangelism at the heart of

everything we do, re-aligning our

ministry resources towards

mission and identifying,

developing and using the gifts of

all our people.

Significant Remote Low

Impact

Portishead Parish Risk Management Table

Likelihood

Go

ve

rna

nc

e

NOTE: Risks are allocated an "inherent" risk status (low, medium or high) based on a combination of the impact were the risk to occur and the likelihood of it happening. If a risk would have a

major impact and the likelihood of it happening is probable, that risk is a high risk. If it would only have a slight impact and the likelihood of it occurring is remote, it is a low risk. Risks are coded

red, yellow and green (high medium and low risk). Then the mitigation measures to minimise the risks are summarised and a new "residual" risk status is allocated, taking into account the

mitigation measures. Effective mitigation measures should mean that high or medium inherent risks become medium or low residual risks (red or yellow become yellow and green). This Risk

St. Peter's Risk Management Table PLJJ v5

2 of 4

Type of


Inherent Risk

StatusMitigation Measures

Impact Likelihood

Residual

Risk StatusO

pe

rati

on

al

Failure to generate sufficient income to

meet costs of church's work including

paying parish share and keeping up with

maintenance work to the building

Failure to meet objectives.

Loss of reputation. Danger

of carrying out activities in

an unsafe building if

repairs not carried out.

Major Possible High

A Finance Committee focuses

on expenditure against budget,

Buildings, Stewardship &

Mission Giving. All church

members are encouraged to

give by standing order with Gift

Aid where possible. We have

engaged help of the Diocesan

Stewardship advisor. Andrew

will meet with a small parish

group to move forward on a

Giving Review. The aim is to

either start or end this at the

time of the APCM. An event to

encourage legacies may be

held.


Employment Issues

Delay of work, bad

publicity, costs of legal

advice diverting us from

our core objectives. Significant Remote

Low

The PCC only employs one part

time secretary and a part time

children's' worker. Two organists

and a music group leader are

paid honoraria. Significant Remote

Low

Child / vulnerable adult welfare issues

Any abuse would have a

terrible impact on our

community and could lead

to prosecution and very

bad publicity but most

importantly damage to the

victim. Major Possible

High

Any adults who work with

children are DBS-checked. We

have a policy that there are

always at least two DBS-

checked adults whenever

children are present. Significant Remote

Medium

Op

era

tio

na

l


3 of 4

Type of


Inherent Risk

Status Mitigation Measures Impact Likelihood LowO

pe

rati

on

al

Health and safety issues with premises

or equipment.

Injury or death and

associated financial

damage and risk of

prosecution.


The buildings are subject to

Quinquennial Inspections by the

church architect; his report

makes prioritised

recommendations to the PCC

and identifies “unsafe

structures”. Routine

inspections/testing are carried

out on portable electrical

equipment , fixed electrical

installations, ladders, lightning

protection, natural gas

installations, escape lights, fire

extinguishers. All socket outlets

have earth leakage protection

further mitigating risk of

electrocution. Large number of

users of kitchen areas are

trained in food hygiene.

Significant Remote Low


4 of 4

Type of


Inherent Risk

Status Mitigation Measures Impact Likelihood Low

Fin

an

cia

l

Budgetary Control & financial reporting

Poor management control

could lead to non optimal

allocation of funding,

financial losses, debt,

failure to meet objectives

and loss of reputation

Significant Remote Medium

Our treasurer is a qualified

accountant and we consider the

budget and financial position at

every PCC meeting. Our major

building repair project will need

careful management by

Buildings Action Group to

ensure we don’t go over budget.

Slight Remote Medium

Fin

an

cia

l

Cash flow problems, reserves,

investment policy and ethical investment

We will record a break

even cashflow for 2017

and the budget for 2018 is

for a deficit of £20k. In

addition proposed building

works this year will reduce

the repair fund to

£29k.Poor cash flow could

mean that we could not

make payments to

suppliers, staff or the

diocese on time.


We are about to start a

campaign for every church

member to review their giving

which, we hope and pray will

restore our day to day finances

to health.


Fin

an

cia

l

Fraud or misappropriation or error by

staff, PCC members or volunteers

Loss of funds, failure to

meet objectives. Loss of

reputation

Significant Possible High

We have a Finance Action

Group, comprising Rector,

Treasurer, Book keeper, Gift Aid

Officer and P.C.C.

representatives.They meet

regularly to oversee all aspects

of the churches finance and their

reports are presented to each

P.C.C. meeting with a summary

of current expenditure against

budget.


Pu

blic

Changes to government / other policies

or regulations.

Reduced income e.g. if Gift

Aid regime changes or

increased expenditure e.g.

if VAT relief on repairs to

listed buildings is

abolished


There is nothing we can do

about e.g. the change to

transitional relief on Gift Aid,

except make sure we keep up

with changes and try to

maximise income in other ways.



Chronicles 2019

A Snapshot of Parish Life

Grant us a vision, Lord,

to see what we can achieve;

to reach beyond ourselves;

to share our lives with others;

to stretch our capability;

to increase our sense of purpose;

to be aware of where we can help;

to be sensitive to your presence;

to give heed to your constant call.

Introduction

I always find it fascinating and inspiring to read the Parish Chronicles. There is so much going on and so many people involved in the life of the parish in so many different ways. The sense of amazement is intensified in that, though almost all of the following accounts were written before the Coronavirus crisis hit, we will be reading them afterwards. That makes the picture of uninhibited freedom that we experienced until very recently and the huge busyness of ‘normal’ parish life all the more striking. As we look to the future and what that will look like, we need to do so with huge gratitude for who we have been, but also in anticipation that the present crisis will enable to see ourselves and our calling with fresh clarity. While we celebrate all that has happened in the last few months, let us now not look simply to the day when ‘normality’ can be restored, but also ask that we may see clearly what new things God is wanting us to see through the enforced inactivity that the current crisis has forced upon us and the new ways that we have begun to find of being the church.

Over the last couple of years, we have developed a new mission statement which we have subsequently been inhabiting. We believe that God is calling us to be Growing and Going in God’s Love. God’s love is at the heart of all that we do. We need to grow in our knowledge and love of him, in our rootedness in Christ, in our passion to reach out with the good news of Jesus and so see people coming to faith in him for themselves. As we come to know this love for ourselves, we will go in response to that. This is at the heart of who we are.

As a result of this you may notice a change in the format of the Chronicles this year. Firstly we have not tried to categorise the different groups into areas of the church’s life. If all that we do is about enabling us to ‘grow and go in God’s love’ then such categories become artificial. We are a missional people, and everything that we do needs to be about mission – whether it is equipping us for mission or doing mission.

Secondly, I have therefore asked those submitting reports for the Chronicles to reflect on how it is that their group is fulfilling our mission statement; how are they Growing and Going in God’s love or helping the rest of us to do so. This is not because I don’t think that all our groups are doing this – I am sure that they are. Rather, reflecting on how we do this sharpens our minds a little and reminds us what we are about. We are the people of God, part of his kingdom who are seeking to live out what this means in Portishead. Not everybody has found that easy, and that is fine. It is something that we need to be continuing to think about however; how does what we do fit into the bigger picture of who we are called to be. How does what we do fit with the bigger story of what God has done, is doing and longs to do in the world and can we better be a part of that?

It is wonderful to see what we are doing in God’s name. I do hope that this year’s Chronicles will inspire, encourage and equip us to pray for one another in the many different activities in which we are involved.

It remains a joy and a privilege to serve God in serving you.

Every blessing in Christ

Baptism Ministry

We are very thankful to God for the families who have asked to have their child Baptised in one of our churches. The Baptism Prep evenings gives the helpers time to talk with families, try to get to know a bit about them and explain what church activities we have that they might wish to get involved in. Then one of the clergy helps to lead a discussion about the meaning of Baptism. There is space for the families to talk about want is important to them about bringing their child to be Baptised. We hope that this is a start point for the child and the family in Growing in Faith and love of God.

We follow up with delivery of a Child’s Bible, Birthday Cards, anniversary invites, emails with family activities in our Parish so this hope this is our going in God’s love.

We are delighted to welcome often large numbers of folks who come to support the families on the day of the Baptism, please continue to pray for all those who we meet though this Baptism Ministry.

Gill Ogden

Bellringers

We are a mixed age group ranging from 10 years to retired people. We welcome many visitors from nearby towers and beyond to our practice each week. We ring at St Peter’s Church for Service on Sundays at 10.30 and practice on Tuesdays at 19.30. We are pleased to show visitors around our ringing room and tower. Over the last year we have had visits from several Youth Groups which has resulted in Cubs and Scouts joining our Team. It is part of The Duke of Edinburgh Award for some of our young members. We welcome new members with or without previous experience. Ringing is good exercise for mind and body. If you are looking for a new hobby come and see what we are doing, you might want to join in.

Jan Wyatt

Book Club

The book club continued to meet after our initial enjoyable discussion of “Take this Bread” by Sara Miles and read “Chosen” by Michele Guinness. We then discussed books that had influenced our Christian journey. The group is currently in hiatus while we see if we can find a night that works for everyone!

For the time it ran, the group was a good place for us to get to know each other better, and to deepen our faith and think about what had influenced us in our faith journey: we also had a lot of discussion about why we do things the way we do. If you would like to join us if / when we restart please speak to Fran.

Women’s & Men’s Breakfasts

We have enjoyed another year of breakfasts at the Lido Café. Sausage, eggs and bacon and excellent speakers draw us together as friends.

Our first speaker, Simon Stevens spoke on ‘An Alternative Pilgrimage to the Holy Land’. The trip he went on in the autumn of 2018 uses Palestinian Guides. He showed us slides which highlighted the plight of the Palestinians in what the world considers their own country.

John Birkinshaw in May related the history of the Lido Open Air Pool. Originally a cold pool, it was then heated by the steam created as a by-product of Albright & Wilson’s manufacturing process and now by a biomass generator. We also enjoyed a tour of the pool.

Pag-pag is the staple diet of the poorest in the Philippines. It is meat collected from rubbish tips which is washed and boiled. This, and the lives of families who live on the streets, was shown and described to us by Darren Stone of Project Pearls. How lucky we are!

The Rev Judith Lee in November had us discussing the highs and lows of our childhood as a way of reminding us we are all different as are the vulnerable children and young people who the Children’s Society supports, be they homeless on the streets, in prison or facing problems in the community.

We thank God for the fellowship and fun we enjoy together at the breakfasts, for the volunteers at the Lido Cafe and our speakers. We pray for another good year in 2020 and that you will come and bring a friend or neighbour.

Pauline Wigmore, on behalf of the Breakfast Committee

Chaplain for Gordano School

Portishead Churches Together were invited to propose a chaplain (going) for our local secondary school. We have now, in partnership with the school, funded and successfully interviewed for the post, with Becky Cox appointed as Chaplain in March.

I am enormously grateful to the steering-team, the leaders of the churches and Mr McGilloway in particular, at the school for getting us so far.

Thank you to all of you who supported the fund-raising drive and, especially, those who have been faithful in prayer (growing) over this. Prayer works! I anticipate the 2021 report with great excitement.

Simon Stevens, Chair of PCT chaplaincy steering-team

Children’s Occasional Events

This year we have run 3 events – an Easter activity day, Toddlers, Tea & Toast over the summer holidays, and the Pumpkin Party during October half term.

The occasional events give us a good opportunity for reaching into the community with God’s love by providing activities that are suitable for a wide range of children and families, showing people that the church offers something that enhances family life.

There has been a lot of interest shown in The Gathering from these events, and they continue to act as our “shop front”. Although Toddlers, Tea & Toast and the Pumpkin Party have very little “active” faith content, the quiet faith of those serving there, and the environment created make a big impact on those who come.

Fran

Christians Against Poverty (CAP)

The Gordano Area CAP Debt Centre has now been in existence for 2 years. It is a fantastic opportunity for us to Go in God’s love. Through CAP we are able to share something at the very heart of the Gospel – a very practical outworking of Jesus’ own vocation to ‘set the captives free’ and his invitation to us as his followers to share in that task. Our hope and prayer is that as people are set free from debt they may encounter the God who loves them.

During this period Joanna Pritchett, the Debt Centre Manager (DCM), has had 39 referrals and 20 people have become debt free or are in the process of becoming so. There has been lots of client contact with befrienders. Christmas hampers have been given to CAP clients due to the generosity of the local churches.

A lot of effort has been put in to reduce the cancellation rate by talking to potential clients before self-referral so that they know what CAP require and we can suggest alternatives if CAP cannot work with them. This has been developed during the CAP season of Time to Breathe this winter, when we were able to see a reduced number of clients.

A very good team of volunteer befrienders have been recruited to support clients for the duration of the journey of becoming debt free. This support makes a significant difference. We are now thinking how we can further strengthen and better serve those living with debt and in financial deprivation locally.

Joanna Pritchett / Rob Eastwood Dewing

Christian Aid

Christian Aid Week in 2019 raised £8519.33. This was made up of house-to-house collections, donations made in individual churches, St Peter’s School Big Brekkie and St Peter’s School Year 4 Cake Sale.

House-to-house collections were made by 70 people from several churches, including 40 from St Peter’s and St Nicholas’.

Christian Aid Week is a great way to work together with other Christians in the town and to invite our neighbours to think about the problems faced by the world’s poorest communities. More volunteers are always welcome.

Anglican Christian Aid Week team leaders are Jane Vian, June Brailsford, Mike Burt, Hugh Capon, Jim Christopherson and Ray and Christine Gullock who would be happy to discuss volunteering.

Jane Vian

Church Tots

Church Tots has families, who attend our 9.15 service regularly and families who have always brought their children to Church Tots. We also have families who are bringing their friends along. Everyone is made welcome and newcomers are absorbed into the group quickly.

We would like other church members to come along any Tuesday afternoon around 2pm to 3.15pm to enjoy the happy time we have together singing action songs, listening to a short story, saying a prayer and then getting to know each other with a drink and a biscuit.

The children play in the large space and partake in a craft, which they take home together with a sticker. We would welcome prayers that we have more people willing to lead the short story session and come along and chat to the families.

Lesley Flanders

Dementia Action Alliance

Portishead Dementia Action Alliance was launched in 2013 alongside similar groups in Weston, Worle and Clevedon. Our group is committed to working towards making Portishead ‘Dementia Friendly’. The Alliance welcomes new members and volunteers to continue the important work of the alliance.

Portishead Dementia Action Alliance is aiming to improve the lives of people living with dementia in Portishead and the surrounding areas by developing Dementia Friendly Communities for those with dementia, their carers and families. We endeavour to raise awareness of dementia across local communities and to work towards necessary improvements to enable people with dementia and their carers to live independently.

So far we have undertaken consultation in and around Portishead listening to the views of people living with dementia and their carers, families and friends on how they feel their community could become more dementia friendly. Coin recognition charts and information sheets have been distributed to retail outlets. Dementia Friends awareness / information sessions run by local Dementia Champions and booklets with information for customer facing staff on How to help people with Dementia have been made available.

In May 2019 a Dementia Friendly Portishead Roadshow was held at The Poacher. People could visit information stalls, speak to advisors and enjoy tea and cake in a relaxed atmosphere.

On the first Friday of every month a ‘Coffee & Chat’ session is held from 12.00 to 14.00 at ‘The Poacher’, 106 High Street, Portishead, BS20 6AJ. All are welcome to come and chat and get information and support.

Portishead Church of England are pleased to be playing an active part in this organisation – both directly and via involvement in other community organisations. For more information or to be part of the Portishead Dementia Action Alliance please contact: Brenda Birkinshaw on: 07990768419 or email: [email protected]

We give thanks for this group. Please pray for its growth and success.

Ecumenical Links

One of the delights of the church scene in Portishead is the way that the churches work well together. Church leaders from across the town meet to pray together each week, share a fellowship breakfast each month and occasionally hold a vision morning to discuss wider issues. We also encourage cross-church support for special events.

Obviously, we have a very close relationship with our URC brothers and sisters, sharing worship space at St Nicholas Church, with occasional shared services, and running The Lighthouse Café together.

As Churches Together in Portishead we hold an annual Unity Service, Sunrise Service, Good Friday Walk of Witness and Pentecost Service of Celebration. Open the Book, Worship at

Harbour, Christians Against Poverty and the Gordano School Chaplaincy have seen us working on a new level.

Pease pray that God would enable us to grow in this relationship, that together we may go out into all of Portishead to share God’s Good News!

Chris Judson

Contemporary Ethics Forum

In planning the twice-yearly meetings of the Ethics Forum we try to address important contemporary ethical issues. We hope that these talks will inform and stimulate discussion.

The meetings are open to all and we endeavour to attract people from the wider community as well as local church members. The meetings this year have drawn in good audiences including many who are not church members and a small number of students from the local sixth form.

In May 2019 Andrew Neilson who is director of campaigns at The Howard League for Penal Reform, spoke on The State of the Prisons. As well addressing the state of the prisons he discussed the place of rehabilitation within the prisons and in the community.

In November 2019 we considered the morality of military force, led by Major General [Retd] James Short, with the title “Kill or be Killed?”. Following a broad and detailed discussion of the use of military force, James responded to many questions and different points of view.

As we are not in a position to offer a fee, we ask our speakers to nominate a charity and we invite the audience to donate to this and to our expenses.

We invite your suggestions for topics and your prayerful support.

June Brailsford

GF8

GF8 is for young people, from year 9 and above who meet on the third Sunday of the month at 14 Woodhill Avenue. The evening starts at 6.30pm and finishes around 8pm.

Topics for discussion may be introduced by Hilary, or any member of the group. The aim is to be able to talk in a safe and confidential environment about anything of interest or of concern to the group. Our conversations can sometimes be quite deep and reflective, with nibbles and soft drinks provided. Every evening finishes with a prayer of reflection, often involving pebbles, water and/or candles.

We thank God for the wonderful group that we have currently, for their enthusiasm and fresh expressions of faith in their world. We pray that the faith of these young people will grow and give them the confidence to be able to discuss this openly with their peers.

If you wish to know more about GF8, the contact telephone number for Hilary and Graham is 844252.

Home Groups

Home Group @ 14 Woodhill Avenue

We try to meet once a month on a Friday evening to discuss a pre-determined topic, normally a bible passage, for about an hour. Quite simply, we read the passage at home and bring to the discussion our findings. We can sometimes feel that a particular aspect of the verses leaps out at us, or we may be worried or confused by the content. Either way we have the opportunity, within our fellowship, in a safe and trusting place, to ask questions, to celebrate a breakthrough or maybe just pray.

We share a meal afterwards and talk over all manner of things. We share each other’s joys and concerns. We pray for each other.

Please pray for all our home groups, that they may continue to draw strength from their meetings and that we can encourage one another to find time for God’s word in this hectic world that we occupy.

Graham Finch

Home Group – The Letters of Peter

We meet on a Thursday each month. In 2019 we have looked at the two letters of Peter, seeking to examine the excellent advice contained in them for the Christian communities of Asia, Bithynia and Pontus and to see how so much is relevant to us today. Peter is a more concise writer that Paul, but the message is equally clear and his letters contain a great deal that is relevant to us today.

We pray that we shall learn from Peter’s efforts and be inspired by his amazing insight.

Michael Wigmore

Monday night is Home Group night

We are one of the newest of Home Groups, with 12 members. We meet every Monday evening which is great and a privilege to explore God’s word together, how we understand it, what it means to us and to enrich and deepen our faith.

The study material we choose usually extends over a term. We are studying ‘James’ this term. The set questions of the study are always quite a challenge and create great discussions!

We celebrate our answers to prayer, we keep a prayer book where we enter our requests to God, for those in need, our church family, local community, world affairs and ourselves.

Friendship, support & laughter is very much at the nucleus of this group; we are grateful to God for putting us together and being able to grow in God’s love and deepen our faith.

Marion Brooks

Home Group – Proverbs group

We meet on a Wednesday evening about once a month, and have found our study of Proverbs with the London Institute for Contemporary Christianity’s (LICC) guide book, both thought provoking and relevant to our lives. With the occasional social event as well, we enjoy our fellowship and would love you to join us as we explore Exodus in 2020 with the LICC. Pauline Wigmore

Home Group Report

Up to ten of us enjoyed the hospitality of Mike and Edna Burt, meeting at their home for prayer and Bible study 16 times in 2019, after which we held a very enjoyable Christmas celebratory lunch at Failand.

During the year we completed a long read of Revelation, noting the prophesies of the second coming of Jesus while not being unduly held up by the more difficult passages. If Revelation can be summarised in one word it would be Victory.

We then turned to Daniel, the second half of which is the OT’s version of Revelation, noting that although Daniel was spared the lions, he was not spared the den.

We then sought calmer waters in Matthew’s Gospel, where there are some great promises for the Christian to claim and live by. This linked up closely with PMC’s Spiritual Practice Dwelling in the Word.

Behold I stand at the door and knock… is the beginning of the promise by Jesus, the Word, of living with the Word, among other promises in Revelation. Daniel

portishead church of england annual report - 2019 · 2020. 9. 24. · portishead church of england...

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