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POLICIES,PROCEDURES,AND

GUIDELINESMANUAL

2019-2020____________________________________

THE UNIVERSITY OF SOUTHERN MISSISSIPPI

OFFICE OF LEADERSHIP AND STUDENT INVOLVMENT

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TABLEOFCONTENTSUNIVERSITYWIDEPOLICIES 3

UNIONCOMPLEX 13

LEADERSHIPANDSTUDENTINVOLVEMENT 21DEANOFSTUDENTS 37UNIVERSITYPOLICEDEPARTMENT 41EAGLEDINING&BARNESANDNOBLE 45CAMPUSRECREATION 52 POSTOFFICE 54

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UNIVERSITYPOLICIES

SignPolicy,LastupdatedAugust2016https://www.usm.edu/institutional-policies/policy-stua-una-006.phpStudents,studentorganizations,faculty,staffanddepartmentscommonlypostsignsindesignatedlocationsasameansofinformingtheUniversitycommunityofeventswhichtheyaresponsoring.OutsidegroupsororganizationsalsopostsignswhenutilizingtheUniversity’sdesignated“freespeech”zones.TheUniversityallowsthesepracticeswithinregulationsdesignedtoreasonablygovernthetime,placeandmannerfortheprotectionofthestudents,Universitypropertyandtheappearanceofitscampuses.Allsignsmustincludethenameofthesponsoringstudentorganization,department,grouporperson.OfficialsignageofTheUniversityofSouthernMississippi,buildingdesignations,regulatoryandtrafficcontrol,directionalsignage,etc.,arenotgovernedbythispolicy.Thelocationslistedbelowaretheonlylocationswherenon-officialsignagemaybeposted.A.CONTENT

1.SignsthataredeemedtobeoutsidethescopeofFirstAmendmentprotectionmayberemoved.Thatincludessignscontainingobscenityandspeechincitingindividualstounlawfulactivities.Stateandfederalconstitutionaldecisionswillbeusedasguidelinesfordeterminingspeech,whichisprotectedbytheFirstAmendmenttotheUnitedStatesConstitution.

2.Nostudentorganization,Universitydepartmentoranyothergroupororganizationmaydisplaysigns,printedadvertisementmaterialsorwearablesoncampusthatadvertisealcoholicbeveragecompaniesoralcoholconsumption.

B.ADMINISTRATIONANDENFORCEMENTOFPOLICY

1. ResponsibilityforassigningbuildingandpropertyliaisonslieswiththeVicePresidentforFinanceandAdministration.Buildingliaisonsmaymakethedecisionastotheremovalofinsidesignsandsignspostedoutsidethebuilding’ssurroundingareas.Ifindoubtwhetheranoutsidesignshouldberemoved,thefollowingshouldbecontacted:• DirectorofPhysicalPlant–individualsafetyorpropertydamage• OfficeoftheDeanofStudents–content• GulfPark:DirectorofStudentAffairs-content

Whenthereisadoubtastowhetherasignshouldberemovedbecauseofthecontent,thedecisionwillbemadebyacommitteeconsistingoftwofacultymemberswhohaveanawarenessofFirstAmendmentlawappointedbytheDeanofStudentsandastudentappointedbythePresidentoftheStudentGovernmentAssociation.

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2.PeoplewhofeelthatasignhasbeenerroneouslyremovedshouldimmediatelycontacttheDeanofStudents.Sincetimeisoftenanimportantconsiderationinthesequestions,thepartyinvolvedmayrequesttheStudentJudicialBoardtomeetasquicklyaspossibletodeterminewhetherthesignhasbeenimproperlyremoved.

3. Whileallstudentorganizations,studentsanddepartmentsaresubjecttotherulesandregulationscontainedwithinthispolicy,departmentshavethediscretionofpostingsignsattheirfacilitiesforspecialevents.StudentorganizationsthatviolatethispolicyaresubjecttodisciplinebytheOfficeofLeadershipandStudentInvolvement.Firstoffensewillwarrantaletterofwarning,whilethesecondoffensewillresultinthepresidentofthestudentorganizationbeingcalledbeforetheStudentActivitiesCommittee.Thecommitteehastherighttoimposepenaltiesincluding,butnotlimitedto,finesaswellasactivityrestriction.TheStudentActivitiesCommitteeretainstherighttorecommendthatanorganization'sofficialrecognitionbewithdrawnifseriousorcontinualviolationofthepolicyoccurs.ViolationswillbereferredtotheStudentJudicialBoardforstudentviolationsandtotheappropriatevicepresidentfordepartmentalviolations.

4.DuringSGAelections,halfofthedesignatedspaceswillbeallocatedtotheelectioncommissionerforcandidatedistribution.PleaserefertotheSGAConstitutionforthesignpostingdates.

C.TIME,PLACEANDMANNERREGULATIONSFORSIGNS

1.FREESTANDINGSIGNSa.Signsmaybepostedindesignatedareasbelow;however,no

reservationneedstobemadetoreservespace.b.University-approvedstudentorganizationanddepartmentsmaydisplay

freestandingsignsoncampus.Thedepartmentorstudentorganizationnamemustbeprintedonthesign.SignsareallowedtoremainforamaximumoffivedaysandthenmustberemovedbythesponsoringorganizationunlessaspecificextensionisgrantedbyLeadershipandStudentInvolvement.

c. Outsideornon-campusaffiliatesarenotgenerallypermittedtodisplayfreestandingsignsoncampus.However,incaseswhereanoutsideornon-campusgroupison-campusatoneoftheUniversity’sdesignated“freespeechzone”locationstoexerciseitsrightsasoutlinedinthe“FreeSpeech,DemonstrationandProtestPolicy,”itmaydisplayfreestandingsignsattheimmediatesiteoftheprotestordemonstration.ThesesignsmayonlybeplacedonapavedsurfaceortheunpavedsurfaceimmediatelyadjacenttothefreespeechzoneandmustcomplywithallrequirementsoftheUniversity’sSignPolicy.Signsmustberemovedimmediatelyuponcompletionoftheprotestordemonstration.

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d. Signs(notincludingSGAelections)areallowedtoremainforthemaximumdurationstatedaboveandthenmustberemovedbythesponsoringorganization.

e. FreestandingSignLocations• Hattiesburg:

o EntranceoffW.FourthStreet(acrossfromFerliseCenter)o ShoemakerSquare-east,westandnorthendo LibraryandUnionPlazaso FreshmenQuado ArmstrongBranchPlaza

• GulfPark:

o ShooFlyAreasouthofthetenniscourtso EaglePlaza(excludesLoftReturnstatueandflowerbed)o LibraryLawno FlemingEducationNorthLawno LloydLawno AdministrationBuildingPlaza

f. StudentGovernmentAssociationelectioncandidatesarepermittedtoplacefree-standingsignsoncampusunderthefollowingconditions(neithersubsectioncnordaboveapplytoSGAelections):

• Approvedlocations:o Hattiesburg–UnionandLibraryplaza,ShoemakerSquare,

FreshmenQuad,andArmstrongBranchPlazao GulfPark-EaglePlaza(excludesLoftReturnstatueandflower

bed),LibraryLawn,FlemingEducationNorthLawn,LloydLawn,AdministrationBuildingPlaza

• Onlyonesignmaybedisplayedpercandidateperlocation.Ifrunningonaticketorasagroup,onecandidatesignandonegroup/ticketsignispermittedtobedisplayedineachapprovedlocation.

• SponsoredbySGAmustbeprintedoneverysign• NosignswillbepermittedtobedisplayeduntiltheSGAelection

commissionersubmitstherequestformwiththeOfficeofLeadershipandStudentInvolvement,forallcandidates,atleast48hoursbeforecampaigningistobegin.

• SGAelectioncommissionerisresponsibleforremovingallsignsthedayaftertheelection(SGAconstitutionelectioncodesection1A.6)

• RefertotheSGAelectioncodesection3forsignpostingdatesandotherapplicablepolicies.

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2. INSIDESIGNS

a.Handbills(posters,bulletins,flyersandnotices)shallbepostedoninsidebulletinboardsanddesignatedareasinuniversitybuildingsbystudentorganizationorcampusdepartmentsonly.

b.Eachbuildingmanager,actinginaccordancewiththeseguidelines,maypublishwrittenregulationsconcerningtheplacingofsignsoninteriorbulletinboardsordesignatedareasoftheirbuilding.Onlywhenavailablespaceonthesesurfacesbecomesaproblemmayabuildingmanagerlimitthesizeofthesigns.

c.Studentorganizationsareresponsibleforthenatureandcontentofthehandbillsandinsidesignsbeingposted.TheOfficeofLeadershipandStudentInvolvementandtheDepartmentofUnionandProgramsreservetherighttotakedownanyinappropriatesignsontheHattiesburgCampus. AtGulfPark,theDivisionofStudentAffairswillreservetherighttotakedowninappropriatesigns.

d.TheUniversityofSouthernMississippiprohibitsthepostingordisplayofthesesignsbystudentorganizationsordepartmentsoutsideofdesignatedareas.ThisincludestheexteriorofanyUniversitybuilding,telephone/utilitypole,tree,sidewalk,window,trashcan,oranyotherexteriorsurfacelocatedonthecampus,includingvehicles.TheOfficeofLeadershipandStudentInvolvementreservestherighttotakedisciplinaryactionagainstanystudentorganizationthatdoesnotfollowthispolicy.

e.Non-universityaffiliateswhowishtohangsignsthatadvertisesimilarproductsorservicescurrentlyofferedtheUniversitywillNOTbepermitted(i.e.,apparel,foodservice,lodging,etc.)

3.SUSPENDEDBANNERS

a. BannerswillbehungnohigherthansixfeetinthefollowingHattiesburgCampuslocations:

EntranceoffW.FourthStreetbytheresidencehallEntranceoffW.FourthStreetinfrontofthePayneCenterOtherareasapprovedbytheUnionandProgramsdirector

b.Bannersshouldnotobstructthesidewalkorinterferewithtraffic.c. Bannersmayremainpostedforamaximumoffivedays,atwhich

timethespacemayberenewedifavailable.Allsignsshouldberemovedaftertheeventoccursbythesponsoringorganizations.

d. SuspendedbannersarenotallowedatSouthernMissGulfPark.ThisexcludeslawnbannersforHomecomingapprovedbystudentaffairs.

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4.CHALKINGa.Onlyregisteredstudentorganizationscanchalkoncampus.Any

outsidegroup,non-affiliatedwiththeuniversityisnotpermittedtochalkoncampus.

b. Water-solublechalkonlyisallowedindesignatedareas.Markers,spraychalk,paintsoroil-basedproductsareprohibited.

c. Chalkingmayoccuronlyonhorizontal,designatedspaces.Nochalkingisallowedonbrickareas,buildings,trashreceptacles,steps,fountains,benches,tables,lightposts,columnsandanyotherverticalareas.

d. Theuseofchalkonsidewalkandpavementareasisallowedforeventsonlyindesignatedareas:• Hattiesburg:

o UnionPlazao Weathersbyo FreshmanQuadArea

§ The Freshman Quad area requires approval throughResidenceLife.

• GulfPark:o Fleming Education Center South Deck & Exterior Sidewalks

(excludesBreezeway)o MemorialFlagpoleCircle(southofAdministrationBuildingPlaza)o TheChimneyslabonLibraryLawn

e. OrganizationsusingthesedesignatedareasarethenresponsibleforthecostofhavingPhysicalPlantcleanthechalkedareaifithasnotbeencleanedbytheorganizationwithin24hoursaftertheevent.

5.M.M.ROBERTSSTADIUM

Generally,signsandbannersarepermittedatathleticevents.TheAthleticsdepartmentrecognizesthatbanners/signscanpositivelycontributetoaneventbutmustadheretothefollowingconditions.Bannersandsigns:a.Maynotbeattachedtoposts,standardsorsticksb.Maynotobstructsightlinesofothersinattendancec.Maynotblockordetractfromsponsorsignaged.Mustbeingoodtasteandshowgoodsportsmanshipe.Maynotcontainobjectionablelanguageorinnuendof.Shouldbepositiveinnatureandrelatetotheeventg.Maynothavethepotentialtoinciteothersh.Maynotdetractfromtheeventi. Mustbeusedinasafemannerj. Maynotbeplacedonrailingsorgamegoals

Thesestandardsareatthecompletediscretionofathleticeventmanagementpersonneland/orlawenforcement.TheDepartmentofAthleticsreservestherightstodisallowsignsandbannersatanyevent

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withoutnotice.

6.RESIDENCEHALLSa. AllsignsbelongingtoanyoneotherthanResidenceLifestaff,theResidence

HallorganizationsorHallCouncils therein,musthave theirsignagepre-approvedbytheResidenceHallAssociationbeforehavingitplacedwithintheresidencehalls.

b.Anythingpostedmustbesponsoredbyaregisteredstudentorganizationoftheuniversity.

c. Insidesignagelocations,excludingglassandpaintedsurfaces,willbedeterminedbytheResidenceHallstaff.• Theminimumsizeofallinsidesignsis8.5x11inches.• Tatteredandtornsignsthathavebecome“roughed”totheextentthat

theyarenolongerlegiblewillberemovedbytheResidenceHallstaff.• Signs will be posted by the Residence Hall staff and will be

removedwithin24hoursoftheadvertisedevent.• Studentsandstudentorganizationsmayregisteruptotwoinside

signagerequestsperweekperhall. OncethesignageisapprovedbytheResidenceHallAssociation,theorganizationmaybeginprintingthesignageandmayreturnittotheRHACentertobedispersedtotheResidenceHallStaffforposting.

d. Studentorganizationsmaynotplacesignageontheoutsideofresidencehallsforanyreason.

e. StudentorganizationsthatplacesignageinsidetheresidencehallswithoutpriorconsentfromtheResidenceHallAssociationwillbesubjecttosuspensionofpostingsignageinthefuture,whichwillbedeterminedbytheResidenceHallAssociation.

f. DepartmentsoftheUniversityshouldcontacttheStudentHousingAdministrationclerkintheDepartmentofResidenceLifeinanefforttopostsignageinsidetheresidencehalls.

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SOLICITATIONPOLICY,2018https://www.usm.edu/institutional-policies/policy-stua-una-007.phpA. Solicitationshallbedefinedasanyadvertisementorpromotionaleffortthroughany

meansofcommunicationorsaleoftickets,products,servicesandgiveaways.B. Anystudent,faculty/staffmemberornon-universityaffiliatepromotingabusinessor

sellingitemsisrequiredtoobtainasolicitationpermit.Thisincludes,butisnotlimitedto,businesses,aswellasnonprofitandreligiousorganizations.Anapplicationforthispermitshouldbesubmittedtwoworkingdaysinadvanceofthevisitdate.Acopyofyourpictureidentificationisrequiredwithapplication.Thesolicitormustalsoprovideadetaileddescriptionofitemsbeingsold,advertisedorpassedout.ItemsshouldbesubmittedtotheEventServicesofficelocatedonthesecondflooroftheThadCochranCenter,ormailedto118CollegeDrive#5067,Hattiesburg,MS39406-0001.Thispermitshouldremainwiththesolicitoratalltimes.

C. Thecostforthepermitinregardtoanytypeofsaleshallbe15percentoftherevenuecollectedperdayoraminimumof$75.Inaddition,therewillbesevenpercentsalestaxifthesolicitordoesnotpayhisorherowntax.PleasereturntotheEventServicesofficeby4p.m.attheconclusionofyourpermittopayalloutstandingfeesforyourevent.

D. Solicitorsshallnotbepermittedtopostprintedadvertisementsoncampusexceptoninsidebulletinboardsorreceptionareas,ifapprovalisgrantedbythebuildingmanagers.Solicitorswishingtosell/advertisesimilarproductsorservicescurrentlyofferedbyTheUniversityofSouthernMississippiwillNOTbepermitted(i.e.apparel,foodservice,lodging,etc.)

E. Printedadvertisement,materialsorwearablesshallnotcontainobscenematerialasdefinedbycommunitystandards,advertisethesaleoruseofalcohol,tobaccoorillegaldrugs,orcontainlibelousinformation.Theuniversityassumesnoresponsibilityforthecontent,qualityordeliveryofanyproduct.Theuniversityonlyacknowledgesandrecordsthatthissolicitorwillbeoncampusduringtherequesteddates.

F. Solicitationisnotallowedduring“DeadDays”,whichbeginsninedayspriortograduation,orduringhomefootballgameweekends(unlessanapproved,officialsponsorofUSMAthletics).

G. Storageisnotavailable.H. Ifreservationsforsolicitationarenotcancelledwithin24hoursofthedatereserved,

orifmoniesowedarenotpaidonthereservationdate,a$75feewillbeassessedbeforeanyfuturereservationsareallowed.Threeno-showsinanacademicyearwillresultinrevokedprivilegesforasolicitationpermit.

I. Door-to-doororpedestriansolicitationisnotallowedanywhereoncampus.SolicitationwillbeallowedintheCochranCenter,CookUnion,ShoemakerSquare,theLibraryPlazasandotherareasdesignatedbythedirectoroftheUnionandProgramsdepartment.Equipmentnotprovidedforoutdoorspaces.

J. Solicitordisplaysmaynotextendmorethanthreefeetontoplazaareas.Solicitorsmustremaininassignedareasandnotapproachthepublic.Noamplifiedsoundallowed.Vehiclesarenotpermittedonplazaarea.

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K. Solicitorscannotaskfororreceiveadvanceddepositsonanyproductthatistobemailedtothepurchaser.

L. CreditcardpromotionswillbedeniedwiththeexceptionofprogramsaffiliatedwiththerecognizeduniversitycardsponsoredbytheAlumniAssociation.

M. SolicitorsaresubjecttotherulesandregulationsoftheuniversityandthelawsoftheStateofMississippi.ApermitmaybesuspendedorcanceledbytheUnionandProgramsdirectorforjustcause.Noncompliancewithanyoftheprovisionsoftheseguidelinesshallconstituteaviolation.Appropriatelegalactionmaybetakenagainstindividualsandnon-universityaffiliatesrefusingtocomplywithregulations.

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FreeSpeechandAssemblyPolicy,2018https://www.usm.edu/institutional-policies/policy-stua-una-012.phpA. TheUniversityhasestablishedhighvisibilityareasoncampusinordertofacilitate

robustdebateandthefreeexchangeofideas.These“freespeechzones”maybeusedbyanyperson,includingnon-studentsandothercampusguests:Hattiesburgcampus: ShoemakerSquare(pavedareaimmediatelysurroundingthe fountain)

FreeSpeechAreaNorth(pavedareaonSouthwestcornerofHub, Northofthebollards

FreeSpeechAreaWest(pavedinsetarea,withoutbench,WestoftheFountain,openingtoCentennialGreen

GulfParkcampus: ShooFlyareasouthofthetenniscourts GreenSpaceSouthofLibraryB. AreasdefinedabovemaybeusedwithoutpermissionfromtheUniversityby

students,faculty,orstaffsolongastheyhavenotbeenpreviouslyreservedorscheduledforaparticularfunction,nosoundamplificationisused,nostructureiserected,andtheparticipantsdonotviolateotherUniversitypolicies.Anyspeakermaybedeniedoraskedtoleaveifthespeechconstitutesanimmediateandseriousdangertotheinstitution’sorderlyoperationbythespeaker’sincitementofsuchactionsby:

1.Thewillfuldamageordestructionorseizureandsubversionofthe

institution'sbuildingsorotherproperty;2.Theforcibledisruptionorimpairmentorinterferencewiththeinstitution'sregularlyscheduledclassesorothereducationalfunctions;3.Thephysicalharm,coercion,intimidationorotherinvasionoflawfulrights

oftheinstitution'sofficials,facultymembersorstudents;C. AnyUniversityaffiliatedspeakermaybeaskedbyaUniversityofficialorUniversity

PoliceDepartmentofficertorelocatetooneofthealternatelocationslistedifthedesignated“freespeechzone”hasbeenpreviouslyreservedbyoneofmorestudentorganizationsorUniversitydepartments.

D. Individualstudents,facultyorstaffhavetherightoffreeexpressionanywhereoncampussolongastheexpressiveactivitiesorrelatedconductdoesnotviolateanyotherapplicableUniversitypolicies.

E. Ifastudentorganizationdesirestodemonstrateinanareaofcampusoutsideofthe“freespeechzones”orifthestudentorganizationintendstoadvertiseforaneventoranticipatesaneventthatmaydrawalargecrowdorimpedepedestrianor

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vehiculartrafficorwillinvolveaparade,marchorothersimilaractivity,theUniversityrequiresthestudentorganizationtocompleteaneventformthroughtheOfficeofLeadershipandStudentInvolvementatleastoneweekinadvanceoftheactivity.LSIwillworkwiththeorganizationtomeettherequestorfindasuitabletimeandlocationthatbalancestherightsofthestudentorganizationwiththerightsofothersandtheUniversity’seducationalmission.ThepurposeofthepolicyisnottodesignateUniversitystreetsandcommonareasasapublicforumortoaccommodatedemonstrationsorprotestsbythosewhoarenotpartoftheUniversitycommunity(non-studentsandothercampusguests).Rather,thepurposeofthispolicyistopromoteandfacilitatestudentexpressionwhileallowingtheUniversitytomakeanynecessaryarrangements(suchasarrangingparaderoute,providingsecurity)toassuresuchactivitiesdonotinterferewiththeUniversity’smissionandoperationsorwiththerightsofothers.Shouldanoutsidegrouporindividualstudentwishtoconductanorganizeddemonstrationortodemonstrateinareasotherthanthe“freespeechzones”,thegroupshouldseekthesponsorshipofaregisteredstudentorganizationandfollowtheproceduresoutlinedinthissection.

Non-UniversityAffiliatedF.IndividualsorgroupsnotaffiliatedwiththeUniversityarepermittedaccesstotheFreeSpeechZonessubjecttothefollowingrequirements:

o Non-UniversityindividualsorgroupsmayreserveoneofthedesignatedFreeSpeechZonespacesthroughtheOfficeofEventServicesnosoonerthanthree(3)businessdaysinadvanceandnolaterthanone(1)businessdayinadvance.

o TheOfficeofEventServicesmayreserveoneofthedesignatedFreeSpeechZonesifithasnotpreviouslyreservedbyastudentorganizationorUniversitydepartment.

o Non-Universityaffiliatedindividualsorgroupsmustcomplywithalloftherequirementsoutlinedinpolicy.

G.AnyquestionsconcerningthispolicyshouldbedirectedtotheOfficeoftheVicePresidentforStudentAffairs(R.C.CookUnion,Room210).

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UNIONDEPARTMENTTheUnionComplexLastupdatedJuly2019TheUniversityofSouthernMississippi’sUnionComplexmaybereservedbystudentorganizations,universitydepartmentsandcommunitypatronsthroughtheConference&EventServicesoffice.AllstudentorganizationsmustfirstregistertheireventsthroughtheOfficeofLeadershipandStudentInvolvement.TheStudentInvolvementEventRequestFormisavailableontheLSIwebsite.StudentgroupsfailingtodosowillnotbeprocesseduntilConference&EventServicesreceivestheformfromtheLSIoffice.Departmentsandexternalgroupsmaybookonlinebyvisitingwww.usm.edu/union-event-conference-servicesorcontactusat601.266.4399.PersonswhousethesefacilitiesareexpectedtoabidebytheUnionComplexPolicies,otherUniversityregulations,aswellasstateandfederallaws.TheUnionConference&EventServicesdepartmentreservestherighttoaddorchangethesepolicies.PleaserefertoourwebsiteforcompleteinformationontheUnionComplexfacilitiesincludingpolicies,procedures,feesandservicesatwww.usm.edu/union-event-conference-services. GENERALPOLICIESDepartmentofUnionandPrograms,LastupdatedJuly2018A. Allspaceinthesefacilitieswillbeunderthesupervisionofthedirector.B. Classes,lectures,laboratories,testsoranytypeofclassforcreditornon-credit

willnotbescheduledinthesefacilitiesunlessapprovedbythedirector.C. Rearrangement,removalortheadditionoffurnishingsorequipmenttothese

facilitieswillrequiretheapprovalofthedirector.D. PaintsandmarkersarenotallowedintheUnionComplex,exceptforthose

providedbytheConference&EventServicesOffice(dryerasemarkers)whichareonlyallowedondryeraseboards.

E. NoorganizationorstudentwillremainintheUnionComplexfacilitiesafteritisofficiallyclosedwithoutthepermissionofthedirector.

F. SouthernMissCateringwillhandleallfoodrequestsfortheuniversity.NOOUTSIDECATERERSWILLBEALLOWED.Foron-campusstudentorganizations,pleaserefertotheSnackPolicyformoreinformation.Catering601.266.5552orsouthernmisscatering.com.

G. Forinformationregardingthedisplayofsigns,bannersandpostersintheUnionComplex,pleaserefertothe“SignPolicy”inthisdocument.

H. Nocardplaying,gamblingorprofanityisallowedintheUnionComplexorsurroundingareas.

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Conference&EventServicesGuidelinesLastupdatedJuly2019A. Alleventsaresubjecttoareviewprocesstodetermineifthenatureoftheevent

issuitableforthefacilitypriortoconfirmingtheevent.B. Reservationsoftherooms,atrium,andthelobbywillbedoneonafirst-come,

first-servedbasis.C. Whilereservationsmustbemadeatleastoneweekinadvance,the

earliestpossibledatestomakereservationsareasfollows: StudentOrganizations:

• MustsubmitanEventRequestFormonlinethroughtheLeadershipandStudentInvolvementwebsite(www.usm.edu/lsi)forallmeetingsandeventsinorderfortheeventregistrationprocesstobegin.

• Onlyregisteredstudentorganizationsareallowedtoreservespace.StudentOrganizationsareconsideredregisterediftheyhaveupdatedtheirOrganizationInformationForm(OIF)withtheOfficeofLeadershipandStudentInvolvementattendedaStudentOrganizationOrientation.

• Reservationswillonlybeacceptedbyofficersoftheorganizationwithauniversityemailaddress.

• Largescaleeventsandbanquetsmaybebookeduptoone(1)yearinadvance,fromthecurrentsemester.Exceptionsmaybemadeonacase-by-casebasisthatmayattracttheexternalcommunity.

• Weekly/biweeklymeetings,beginningone(1)monthpriortothestartofeachsemesterandonlyforonesemester.Allowedthree(3)roomsperweek,two(2)hourmaximumperevent,andnomorethansix(6)hoursperweekforregularlyscheduledmeetings.Onlyone(1)roommaybereservedbyanorganizationatatimeforweeklymeetings. Three(3)roomsperweekincludesany/allbranch(es)oftheorganization(executive,specialteams,etc).

• Ifseven(7)ormoreroomsarereservedatonetimeoraregistrationfeeischarged,thereservationwillbebilledatthedepartmentrate.

• Ifattendanceforyoureventisreportedtobedrasticallydifferentfromwhatwasrequested,yourmeetingissubjecttorelocationtoasuitablespacebasedonobservedattendance.

• TheConference&EventServicesOfficereservestherighttochangeroomassignments,ifdeemednecessary.Shouldtheneedarise,eventsmayberelocatedtootherfacilitiesoncampus.Customerswillbenotifiedinadvanceviaphoneand/oremail.

• Outdooreventsarenotguaranteedarainsite.• Forinformationconcerningfees,pleaserefertotheConference&

EventServiceswebsiteformoreinformation:www.usm.edu/union-event-conference-services.

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Departments:

• Largereoccurringeventsincludingbutnotlimitedtoconferences,recruitingevents,camps,andsignatureeventsmaybebookeduptotwo(2)yearsinadvancefromthecurrentsemester.ApprovalforadvancedbookingisatthediscretionoftheConference&EventServicesOffice.

• Weeklymeetings,beginningone(1)monthpriortothestartofthesemestershouldberequestedpriortothestartofeachsemester.

Blockreservationsmaybemade,butConference&EventServicesreservestherighttomakechanges.Blockbookingfordepartmentalusemaynotexceedfiveconsecutivedays,excludingconferencesorothereventsthatrequirerentalfees.Afterfivedays,feeswillbeimplemented.

E. Afacilityrentalfeewillbeassessedforanyorganizationthatshouldchargeanadmissionand/orregistrationfeestoattendees.

F. Universityrecruitingeventsandfunctionstakepriorityoverallothermeetingsandevents.

G. Departmentssponsoringcorporatemeetingswillpayexternalfeesunlessthesponsoringdepartmentdirectlybenefitsfromtheprogram,atwhichtheywillpaydepartmentfees.

H. RequestsmaybesubmittedviatheConference&EventServicesWebsite,www.usm.edu/union-event-conference-servicesbyclickingonReservationRequestorcallingtheConference&EventServicesOfficeat266.4399.Aconfirmationofyourbookingwillbesenttoyouviae-mailwithin3-5businessdays.Otherspacesthatmaybereservedthroughthisofficearelistedonourwebsite.

I. Forallfees,pleasecontacttheConference&EventServicesOfficetogenerateaquoteforyourevent.Additionalfeeswillbechargedforuseofthebuildingafterregularoperatinghours,orduringholidays.Certaineventsmayrequirepoliceofficersattheexpenseoftheorganization.Depositsmayberequired.Finalpaymentisdueoneweekpriortotheevent;iftheeventoccursduringaweekend,finalpaymentisdueonFridayoneweekpriortotheevent.PaymentswillbeacceptedduringregularbusinesshoursMonday-FridayintheConference&EventServicesOffice.

• J.Anyaudiovisual(AV)equipmentneedsmustbediscussedwithyourcontactforConference&EventServicesaminimumof2weeksinadvance.AnyneedsthatcannotbemetbytheConference&EventServicesofficemustberequestedthroughiTechorprovidedbythecustomerthroughanoutsidecontractor.Note:Allmicrophonesareforspokenwordonly,anyeventrequiringmicrophonesforvocalsormusicalamplificationmustprovidetheirownequipmentorcontractwithathird-partyvendor.

K. Tapewillnotbeallowedonanywalls,floorsorcarpetintheUnionComplex.PleaseconsultwithyourcontactwithConference&EventServicesforalternatives.

L. Candlesarepermittedascenterpieceswithproperandapprovedpreventionofdamagetoequipment,incandelabras,orinanenclosedcontainer;suchasavase.Theuseofcandlesinaritualorinductionceremonyisstrictlyprohibited.Battery

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operatedcandlesshouldbeusedforthistypeofevent.Iffoundtobeinappropriatelyusingcandlesinthefacility,yourorganizationwillbeassessedafine($100minimum)andrestrictedfromutilizingtheUnionComplexuntilthefineispaid.Mylarballoons,glitter,confetti,oritemsthatleaveexcessdebrisareprohibited(minimum$100penalty).

M.ForinformationortoreservespaceontheThadCochranCenterEagleVisiontechnologyscreens,pleasecontacttheConference&EventServicesoffice.N.Forinformationonstorage,pleasecontacttheConference&EventServicesoffice

at601.266.4399.O. Ifdisabilityaccommodationsorauxiliaryaidsareneeded,pleasecontactConference

&EventServicesat601.266.4399atleasttwoweekspriortotheevent.P. Eventinsurancecoverageisrequiredforsomeevents,andforallexternalcustomers.Q. Customersarerequiredtocoverexpensesifthereisdamagetothefacility,furnitureor

equipmentand/orexcessivecleanupfollowinganevent.R. Forallcancellationandeventswherecustomersareanoshow:

• Feeswillbeassessedforroomsreservedandutilized.• Failuretoshowfifteen(15)minutesafteryourreservedstarttimewillbedeemeda

NoShowandfeeswillbeassessed.• Cancellationsofweeklymeetingsmustoccuratleasttwo(2)businessdayspriortoa

reservation.(5businessdayspriorforexternalusers).TheonlyexceptionsareUniversityclosings.

• CancellationsofThadCochranCenterBallroom(s),TrentLottNationalCenter,ortheentirefacilitymustoccuratleastone(1)monthinadvanceforallon-campuscustomersoryouwillbechargedaflat$100fee.Forexternalcustomers,cancellationsmustoccurthree(3)monthsinadvanceorlossofthe25%deposit.TheonlyexceptionistheeventoftheUniversityclosing.

• Othercancellationsmustbemadeatleasttwo(2)weeksinadvance.S.Thefacilityshouldbeleftintheoriginalchair/tablearrangementattheconclusionofyour

event.Failuretodosocouldresultincharges.T. NoadvertisingmaterialsbearingthenameofalocationintheUnionComplexmaybe

distributeduntilareservationhasbeenconfirmedandmaterialsapprovedforcontentandsuitability.Conference&EventServicesreservestherighttorefuseanyadvertisingthatdoesnotrepresenttheUniversityorUnionComplexappropriately.Groupsmaynotusethename,seal,orimplyendorsementoftheuniversitywithoutwritten,authorizedapproval.

U. FoodeatingcontestsinsidetheUnionComplexareprohibited.

*TheConference&EventServicesOfficereservestherightstochangeroomassignments,ifdeemednecessary.Shouldtheneedarise,eventsmayberelocatedtootherfacilitiesoncampus.Customerswillbenotifiedinadvanceviaphoneand/oremail.Foranyquestionsorconcerns,pleasecontactConference&EventServicesat601.266.4399,orstopbytheConference&EventServicesofficelocatedonthesecondflooroftheR.C.CookUnion.

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LockerRoom(GameRoom)LastupdatedJuly2019A.ReservationsandFees:

1.TheLockerRoomcanbereservedforprivatepartiesforafee.Pricingisavailablebycalling601.266.4399.2.AllstudentorganizationreservationsmustbemadeinadvanceaccordingtotheOfficeofLeadershipandStudentInvolvementguidelinesandpaidoneweekinadvance.3.Videogamesandbilliardsareallfreeplay.ValidUSMStudentIDrequiredforentry.

B.Rules:1.YoumusthaveavalidSouthernMissstudent,stafforfacultyidentificationcardto

enterthegameroomorbeaccompaniedbysomeonewithsuchacard.Nochildrenundertheageof10areallowedinthegameroomunlessunderthesupervisionofaregisteredcamporprivateparty.

2.Noprofanityorgamblingallowed.3.Nofoodorbeveragesareallowedinthegameroom.

R.C.CookUnionBreezewayBannerPolicyLastupdatedJuly2018Students,studentorganizations,faculty,staffanddepartmentsareallowedtohangprofessionallymadebannerstopromotetheirorganizationandforadvertisementofon-campuseventsalongtherailsofthebreezewayandthenortheastbalconyoftheR.C.CookUniversityUnion.Allbannersmustbearthenameofthesponsoringorganization,departmentorperson.BannersmustberegisteredwiththeInformationDeskclerkpriortobeinghung.Afterasignisregistered,theInformationDeskclerkwillplaceanapprovalstickeronthebanner.Thesponsorisresponsibleforhangingthebannerproperly,accordingtotheguidelineshereinaswellasthoseconcerningcontentsetforthbythe“Policies,ProceduresandGuidelinesManual”availableontheOfficeofLeadershipandStudentInvolvementwebsite.Spotswillbeavailableonafirst-come,first-servedbasis.

SignTypes1. Permanentsign–onethatwillbehungforanextendedperiodoftime(one

monthuptooneyear).Thesesignsmustbeofvinylmaterialandmaynotbelargerthanfourfeetinwidthandsixfeetinlength.Nylonrope/zip-ties/etc.mustbeusedtosecurethesesignstotherailing.Noformofelectricityorelectricequipmentmaybeusedonthesesigns.

2. Temporarysign–onethatwillbehungnoearlierthansevendaysbeforetheevent.Thesesignsmaybeofvinylmaterialandmaynotbelargerthanthreefeetinwidthandfivefeetinlength.Theymustbehungusingnylonrope/zip-ties/etc.Temporarysignsmustberemovednolaterthan24hoursaftertheevent.Noformofelectricityorelectricequipmentmaybeusedonthesesigns.

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DanforthChapelPoliciesLastupdatedJuly2019A. DanforthChapelandChapelPlaceisfrequentlyusedforquietmeditation,religious

services&weddings.B. Thechapelisopenfrom8a.m.–5p.m.,Monday–Friday.Additionalhoursare

availablebyreservationonly(601.266.4399).C. Afeeof$150persemesterwillbechargedforallon-campusorganizations

anddepartments.ThiswillallowtheuserunlimitedreservationsbookedwithConference&EventServicesforthesemester.

D. Afeeof$250willbechargedforallnon-universityreservations,aswellasallweddings.E. PaymentshouldbemadetoConference&EventServiceswithin24hoursofthe

reservation,orthereservationwillbecancelled.F. AkeywillbeissuedattheConference&EventServicesofficebetween8a.m.and

4:30p.m.,Monday-Friday,forallweekendandafter-hoursreservations.A$25keydepositwillbechargedintheformofacheckatthetimethekeyisissued.Thekeyshouldbereturnedwithin24hours,orthedepositwillbeforfeited.

G. Anycandlewaxdamageswillresultinacleaningfeeassessedaccordingtothedamage($100minimum).

H. Eachperson/organizationusingthechapelisresponsiblefordecoratingandcleanupofthefacility.Youarealsoresponsibleforselectionofphotographer,florist,musicandsecuringaministertoperformtheservice.Conference&EventServiceswillonlyprovidethespaceforyourevent.

I. Personsusingthechapelshouldinspectitonedaybeforeusage.Toinspectthechapelpriortoyourevent,contacttheassistantdirectorforConference&EventServicesat601.266.4399.Thiswillavoidapossibleconflictwithreligiousorganizationsthatusethechapelonadailybasis.J.Incaseofemergency,contactcampussecurityat601.266.4986.Youshouldalso

contactcampussecurityifaproblemoccurswithelectricity,heating/cooling,etc.LawnPolicyIncludes:CentennialGreen,SpiritPark,WeathersbyLawn,Kennard-WashingtonLawn,ForrestCountyLawn,BennettLawn,andNPHCPlazaLastupdatedJuly2019Thelawnsareperfectforreflection,recreationallounging,studytimeandcasualgatheringsandhavegrowninpopularity.EacheventrequestisreviewedbyConference&EventServicesstaffandrelevantofficestodetermineiftheeventisappropriateforthespace.InordertopreservethisspaceforthefreeuseofstudentsandothermembersoftheUniversityfamily,organizedprogramsandactivitieswillbelimitedtoofficialuniversityfunctions(functionsandprogramssponsoredbyUniversitydepartmentsandstudentorganizations).UniversitydepartmentsandstudentorganizationsshouldmakereservationsthroughConference&EventServicesandabidebythefollowingguidelines:

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Guidelines• AmplifiedsoundisonlyallowedonthelawnsaccordingtotheUniversitySound

Policyduringthesetimes:o Friday:4pm–10pmo Saturday:10am–10pmo Sunday:1pm–10pm

• Glasscontainersandlitterareprohibited• Studentcodeofconductisenforced• Vehiclesareprohibited;thisincludesuniversityvehicles(golfcarts,automobiles,

etc.)• Nomarkingsordisturbinglandscape• VendingandsolicitationmustbeapprovedthroughConference&EventServices.• Placementoftents,stages,oranyequipmentrequiresapprovalandguidancefrom

PhysicalPlant.• Tents/tablesmaynotobstructorblockthesidewalksorpathways.• Tentsalongthesidewalksarelimitedto10feetx10feetorsmallerinsize.• Accesstofacilitiesisavailableonlyduringnormalhoursofoperation.• Anyfoodrelatedtoyoureventmustbecoordinatedand/orapprovedbyEagle

DininginaccordancewiththeUniversitySnackPolicy.• Youmustprovideyourowntablesforeventsandtabling.NeitherLeadershipand

StudentInvolvementnorConference&EventServiceswillprovidetablesorequipment.

• SpiritParkspecific:o Youcanreservetheentirepark,eastorwestlawn,oraspacefortablingalong

thesidewalk.o Amplifiedsoundmustfollowthesoundpolicy.o Astageispermittedonconcreteonly.o Heavyitems(ex.speakers)mustbeplacedonconcrete.Nothingispermitted

ongrass.o Tentsand/orotheritemsrequiringstakesmayonlybeplacedonthenorth

eastcornerofthelawn(closesttotheAthleticCenter)withthesupervisionofPhysicalPlant.

Inflatables:WeathersbyLawncanbeutilizedforinflatablesunderthesupervisionofthePhysicalPlantandtheConference&EventServicesOfficeforguidanceandTheOfficeofLeadershipandStudentInvolvementforstudentorganizations.TAILGATING:Lawnspaceisavailableforfootballgamedaytailgating.TentsandothertailgatingitemsmaynotbesetuponCentennialGreenuntiltheconclusionof“Fridayatthe

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FountainPepRallies”.AllAthleticDepartmenttailgatingguidelinesapplyandtentsanchoredbystakesarenotallowed.Reservationscanbemadebycontacting:

Conference&EventServices601.266.4399ThadCochranCenter—2ndfloor

LakeByronandtheRoseGardenLastupdatedJuly2019

LakeByronandtheRoseGardenareofgreathistoricalimportancetotheuniversityandserveasoneofthemanybeautifulfeaturesofouruniversity.Inordertopreservetheirbeautyandelegance,certainguidelinesareinplaceforallwishingtoreservethespace.

• Gatheringsmustbelessthan100guests.Thisincludesweddings,reunions,etc.• Rentalofthespacerequiresaminimum$75fee.• Campusapprovedsecurityandcustodialarerequiredforyourevent.Theduration

andnumberofguestsdetermineswhatthatchargewillbe.• Rentaloftables,chairs,andalldécoristhecustomer’sresponsibility.Setupmustbe

approvedbyConference&EventServices.Attheendoftheevent,allitemsmustberemovedonthesamedayastheevent.

• Pickingrosesisprohibitedandyouwillbefinediffoundwitharose.

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OFFICEOFLEADERSHIPANDSTUDENTINVOLVEMENTwww.usm.edu/lsi

GuideforCharteringStudentOrganizationsLastreviewedJuly2019TheprinciplevehiclesforstudentactivitiesatTheUniversityofSouthernMississippiarestudentorganizations.StudentorganizationsatTheUniversityofSouthernMississippiarecharteredbytheuniversityand,whenchartered,becomeofficiallyrecognizedorganizationsthatmayavailthemselvesofallprivilegesrelatingthereto.Anofficiallycharteredstudentorganizationwillnotuseitsofficialstatusforanypurposeotherthanitsownorganization;thisshallinclude,butisnotbelimitedto,financialgainforindividuals,sponsoringactivitiesforanunapprovedgroup,andreservingfacilitiesandconductingbusinessforanunapprovedgroup.Studentorganizationsarecharacterizedbyawrittenconstitution,officers,anon-campusadvisor,andaprogramofprojectsandactivitiesthroughwhichtheyattempttocarryouttheirobjectives.ThefollowingpoliciesapplytoallstudentorganizationsexceptsocialfraternitiesandsororitiesthatarecurrentorpastmembersoftheInterfraternityCouncil,CollegePanhellenicCouncilortheNationalPan-HellenicCouncil,whicharecharteredthroughaprocessoriginatingintheOfficeofFraternityandSororityLife.REQUIREMENTSA.Agroupof10ormorefull-timestudentswishingtoformanorganizationandseek

officialstatusfromtheuniversitybyobtainingachartermaydoso,providedthefollowingrequirementsaremet:1.Thegroupdoesnotduplicateanexistingorganization.2.Thepurposewillensurecontinuityandstabilityoftheorganization.3.Thegroupdoesnotorganizeunderthesponsorshipofanexistingorganization.4. Ifnonstudentsareaffiliatedwiththeorganizationinacapacityotherthanan

advisoryrole,theymayonlybeassociatemembers.Associatemembersmaynotholdofficeorvote.

5. Ifanypersonispaidforinstructionthroughastudentorganization,abudgetmustbeapprovedbyamajorityvoteofthemembers,bytheCommitteeforNewStudentOrganizationsandbytheCampusRecreationdepartmentforsportclubs.

6.Aformalconstitutionissubmittedoutliningthepurposeofthegroupseekingthecharteroftheneworganization.

B.Theapplicationforcharteringanewstudentorganizationiscompletedandfiledwith

theOfficeofLeadershipandStudentInvolvementtogetherwithpropersupportingdocuments.1.Completedapplicationforapprovinganewstudentorganizationbyvisiting

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www.usm.edu/lsiandclickingon“StartaNewOrganization”.2. Itemstobeuploadedwiththeapplication:

a.UploadacopyoftheproposedconstitutiontotheonlineNewStudentOrganizationapplication.

b. Letterofsupportfromtheon-campusadvisoroftheproposedstudentorganizationc. Aletterfromthedepartmentwithwhichtheproposedorganization

willaffiliate(ifnoaffiliationisplanned,noletterisrequired).3.SubmittheOrganizationInformationForm(OIF)atwww.usm.edu/lsi.4.HealthandHumanServicesform,whichstatestheproposedorganization,does

nothaveanystatementinitscharter,bylawsorotherregulationsthatrestrictmembershiponthebasisofage,sex,sexualorientation,disability,pregnancy,genderidentity,geneticinformation,religion,race,color,nationaloriginand/orveteranstatusunlessallowedtodosounderfederalexemption.Thisformisbuiltintotheneworganizationapplicationandwillbesignedandturnedinattheapprovalmeetingfortheproposedneworganization.

5.Theorganizationhasanadvisorwhoisamemberofthefull-timefacultyorstaff.*Requiredofallgroupseachyearinordertoremainactiveoncampus.6.TheorganizationalpresidentandadvisormeetwiththeCommitteeforNew

StudentOrganizationsregardingtheproposedorganization(ortheirdesignatedcontacts;mustbeapprovedbyChairofthecommitteeaheadoftime.)

ORGANIZATIONALMEETINGSThreemeetingsmaybeheldpriortotheofficialapprovingofanewstudentorganization.Businessduringthesemeetingsshouldbelimitedtoconstitutiondraftingandformingthestructureoftheorganization.AmemberoftheLeadershipandStudentInvolvementstaffwillmeetwiththegroupforaidandcounselingintheformingoftheneworganization,ifnecessary.*Absolutelynoeventswillberegistereduntilthegroupisanofficialorganization.

CONSTITUTIONOnceaconstitutionhasbeenapprovedbytheCommitteeforNewStudentOrganizations,saidconstitutionisfiledandbecomestheofficialreferencecopy.Nochangeswillberecognizedwithoutcommitteeapproval,andintheeventofanycontroversywithinthegroup,theofficialofficecopywillbeusedtodeterminepointsinquestion.ORGANIZATIONSTEPSA. LSIwillpresenttherequesttotheCommitteeforNewStudentOrganizationsatits

nextmeeting;theywillrequestthepresidentandadvisoroftheproposedgrouptobepresenttoansweranyquestionsthatmightarise.*Failuretoshowuptoyourassignedmeetingcouldresultinyourorganizationnotbeingapproved.

B. Therecommendationofthecommitteeisforwardedtotheassistantvicepresidentfor

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StudentLifeforfinalaction.C.LSIwilladvisethepresidentandadvisoroftheorganizationoffinalaction.D.TheorganizationalpresidentisresponsibleformeetingwithLeadershipandStudentInvolvementonceapprovedtoreviewcampuspoliciesandprocedures.

CodeofConductforStudentOrganizationsLastupdatedJuly2019RelationshipofStudentOrganizationstotheUniversity:Recognitionof,orregistrationofanorganizationdoesnotmeanthattheuniversitysupportsoradherestotheviewsheldorpositiontakenbyregisteredorrecognizedstudentgroups.Responsibilityforanyactionthatviolatesfederal,stateorlocallawsoruniversityregulationsisassumedbytheindividualgroupanditsadvisor,officersandmembers.StudentorganizationsaretoabidebytheUniversityStudentCodeofConductthroughtheDeanofStudentsoffice.AnyviolationsoftheCodeofConductfromindividualstudentsand/ororganizationswillbesubmittedtotheDeanofStudentsoffice.Policies,ProceduresandGuidelinesLastupdatedJuly2019TheOfficeofLeadershipandStudentInvolvementstrivestoeducateandadviseallstudentsandadvisorsofthepolicies,proceduresandguidelinesforstudentorganizations.Fororganizationstoberegisteredeachyearandgaineventapprovalduringthe2019-2020academicyear,thefollowingmustbecompleted:A. TwomembersofeachorganizationmustattendaStudentOrganizationOrientation

(SOO).Timesanddatesofthesessionswillbeemailedtotheorganization’spresidentlistedontheOrganizationInformationForm(OIF)andpostedontheLSIwebsiteatwww.usm.edu/lsi.

B. EachorganizationmustupdatetheOrganizationInformationForm(OIF)eachyear.Itistheorganization’sresponsibilitytokeepallofficercontactinformationcurrentthroughouttheyear.

C.Organizationsmusthaveanon-campusadvisorwithausm.eduemailaddresswhoisafull-timefacultyorstaffmember.AcopyofthisPolicies,ProceduresandGuidelinesmanualcanbefoundonlineattheLSIwebsite:www.usm.edu/lsiunder“Forms&Policies”.TIME,PLACEANDMANNER(includingamplifiedsoundevents)TheUniversityofSouthernMississippiprohibitsthedisruptionordisturbanceofthecampuscommunitybytheoperationofsounddevices.ItshallbeaviolationoftheUniversityNoisePolicyforanypersontoplay,useoroperateanydeviceforreproducingoramplifyingsoundonuniversitypropertyifthesoundgeneratedisaudibleatadistanceof50feetfromthedeviceproducingthesound.

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Thepurposeandintentofthispolicyistoprohibitwithinthecampuscommunitythemakingofanyandallunnecessaryorboisterousnoisethatunreasonablyannoys,disturbsordisruptsthecomfort,work,quietorgeneralwelfareofourcampuscommunity.Thispolicyshallnotapplytoanyregularlyscheduledandapproveduniversityevent.A.Solicitorsaresubjecttotherulesandregulationsoftheuniversityandthelawsofthe

stateofMississippi.ApermitmaybesuspendedorcanceledbytheUnionandProgramsdirectorforjustcause.

B.Noncompliancewithanyoftheprovisionsoftheseguidelinesshallconstituteaviolation.

C.Appropriatelegalactionmaybetakenagainstindividualsandnon-universityaffiliatesrefusingtocomplywithregulations.

TIMEA.Beginningandendingtimesforactivitiesandtheirdurationwillbeunderthegeneral

supervisionofthedirectorofLeadershipandStudentInvolvement.Organizationsshouldspecifytheirdesiredtimeandsoundrequirementswhenseekingactivityapproval*.Theconsiderationforapprovalof“specialevents”andtheuseofamplifiedsound(radio,loudspeakeroranydeviceusedtoincreaseaudiblevolumelevel)willbeforeventsscheduledandapprovedduringtimesallowedbytheOfficeofLeadershipandStudentInvolvement.

*Note: SeeSpecialEventssectionforguidelinesandprocedures,pg.31.

Beginningandendingtimesforoutsidenon-amplifiedsoundevents:1.Monday–Thursday8a.m.-10p.m.2.Friday 8a.m.-10p.m.3.Saturday 10a.m.-10p.m.4.Sunday 1-10p.m.

Beginningandendingtimesforoutsideamplifiedsoundevents:1.Monday–Thursday5:15-6:15p.m.*UnionPlazaonly,seepolicy,pg.302.Friday 4-10p.m.3.Saturday 10a.m.-10p.m.4.Sunday 1-10p.m.

Beginningandendingtimesforindoorevents(academicspaceandUnionComplex):

1.Sunday–Thursday 8a.m.–10p.m.2.Friday–Saturday 8a.m.–10p.m.

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PLACE

A.InsideOn-campusinsiderentalfacilitiesarereservedwiththeareaordepartmentoftheuniversityhavingjurisdictionoversaidfacility.Policiesgoverningthefacilitieswilldifferfromplacetoplace,andcareshouldbetakentobecomeawareofthis.Attendanceateventsshouldnotexceedthemaximumcapacityinordertomeetallsafetyandfireregulations.

BennettAuditorium -1,000

PayneCenterNatatorium - 330Seymour's - 680CochranCenterGrandBallroom -1,000UnionLobby - 600

B.OutsideOutsideareasoncampusarereservedthroughEventServiceswiththeexceptionofPayneCenteroutdoorspaces.Theyaretypicallyconsidereda“specialevent”andrequiretheformtoregistereventsbesubmittednolaterthanONEMONTHpriortotheevent.Outdoorspacesavailableforeventreservationsinclude,butarenotlimitedto:ShoemakerSquare,CentennialGreen,WeathersbyLawn,Kennard-WashingtonLawn,LakeByron,SpiritPark,theUnionPlaza,andtheNPHCPlaza.Notalloutdoorspaceisavailableforeventreservation.Outdoorspacesnotavailableforeventreservationinclude,butarenotlimitedto:WestMemorial,thefrontporchesoftheHubandtheLucasAdministrationbuilding,theareasurroundingtheLucasAdministrationbuilding,unloadingzones,servicezonesandhandicappedparkingspaces.Intheinterestofpublicsafety,healthandwelfareofstudents,LeadershipandStudentInvolvementand/orEventServicesreservestherighttorecommendalternateareas.NovehiclesareallowedonthebrickareasofShoemakerSquareandWestMemorialexceptatdesignatedtimesperuniversityofficials.Onlypedestriantrafficisallowed.

C.OutsideSocialsPolicyStudentorganizationsarepermittedtoholdoutsidesocialsduringtheweekunderthefollowingconditions:

1.AnEventRequestFormissubmittedontimerequestingspacefortheeventtotheOfficeofLeadershipandStudentInvolvement.2.AmplifiedsoundisONLYallowedfrom5:15-6:15p.m.Whentheeventisover,studentsmustclearthearea.It’snotabadideatohavetheDJoramemberofthegroupannouncethattheeventisnowoverandeveryoneshouldclearthearea.Universitystaffworkingtheeventwillensurethatstudentsleavetheareaafter6:15p.m.

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3.Eventsofthisnatureshouldbeadvertisingon-campusonlyasastudentevent.Offcampusguestsarenotpermitted.Universitypersonnelreservetherighttoshutdowntheeventorasksomeonetoleavetheeventatanytime.4.TheonlyapprovedlocationfortheseeventsisbetweentheUnionPlazaandoutsideentrancetotheStudentActivitiesHub.5.LeadershipandStudentInvolvementnorEventServicesprovidesanyequipmentorservicesforthistypeofprogram.AlltrashandanyequipmentbroughttotheareashouldbepickedupimmediatelyfollowingtheeventorsubjecttoEventServicesfinesand/orpenalties.6.TheDJorsoundsystemspeakersmustfacethestadiumordowntowardstheUnionPlazaandnotfacingtheResidenceHalls.Thevolumeofthemusicmustbeplayedatatolerablelevel.UniversitystaffworkingtheeventreservetherighttotelltheorganizationortheDJtoturnthesounddown.7.UPDprovidessecurityforfreefortheseevents.Theyreservetherighttoshutdowntheeventatanytimeshoulduniversitypolicybeviolatedinanyway.8.Allgroupsmustattendapre-eventmeetingpriortothedateoftheireventinorderforittoberegistered.Thesponsoringorganization’sadvisormustmakeeveryattempttoattendthepre-eventmeetingaswellastheevent.9.Outsidesocialsrequiretheapprovalandattendanceoftheorganization’sadvisororadesignatedofficerepresentative.Theadvisorreservestherighttorequestchanges,alterorshutdowntheeventatanytime.10.LeadershipandStudentInvolvementand/orEventServicesreservetherighttochangethelocation,dayand/ortimeoftheevent,ifnecessary.Rainlocationisnotprovided.

MANNERThepoliciesmentionedbelowareinplacetoensurethesafetyofourstudentsaswellasourcommunity.Theresponsibilityofinterpretationandenforcementofuniversityregulationsrestswiththepresidentandadvisoroftheorganizationsponsoringtheevent.Organizations'officersassumefullresponsibilityfortheconductoftheirmembers,guestsandentertainers.

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A.Allon-campusstudentactivitiesmustbeapprovedbytheOfficeofLeadershipandStudentInvolvement(LSI)bysubmittingtheEventRequestForm.Thisisfoundatwww.usm.edu/lsi.LSIreservestherighttoapproveornotapproveanyactivity.Whentheactivityisnotapproved,thesponsoringorganizationmaymakeanappealtotheAssistantVicePresidentforStudentConnections.Thismaybedonebymakingarequestinwritingwithin24hoursaftertheoriginalapprovalisdenied.

B. Allorganizationsseekingapprovaldeemed“specialinnature”mustsubmittheEventRequestFormonemonthpriortotheeventandattendapre-eventplanningmeetingwithalldepartmentsinvolved.ArepresentativeoftheOfficeofLeadershipandStudentInvolvementwillcontacttheorganizationtoschedulethepre-eventmeeting.Aspecialeventisonewheremoneyisexchanged,heldoutside,hasamplifiedsound,etc.Whenindoubt,alwayscontacttheofficeasearlyaspossibletodeterminethenatureofyourproposedevent.Failuretoappearatthepre-eventmeetingwillautomaticallypreventyouractivityfrombeingregistered.*AlleventswhereexchangeofmoneyispresentrequirethesponsoringgrouptopayforaUPDofficerbeforetheeventcanbeapproved.

C.AnyactivityinvolvingfoodmustadheretotheUniversitySnackPolicylocatedwithinthispolicymanual.

D.TheOfficeofLeadershipandStudentInvolvementholdstheofficersoforganizationsresponsiblefortheplanning,schedulingandoverallconductoftheactivitiesoftheirorganizations.Thepresidentoftheorganizationhasprimaryresponsibilityinseeingthattheseactivitiesareinaccordwithuniversityregulations.E.TheUniversityprohibitstheunlawfulpossession,useordistributionofillicitdrugsand

alcoholbystudentsonTheUniversityofSouthernMississippipropertyoraspartofanyofitsactivities.Formoreinformationonthealcoholpolicy,pleaserefertotheStudentCodeofConduct.

F.EventRequestformsaretobesubmittedthroughtheLSIWebsiteonMondayat4p.m.foractivitiesoccurringthefollowingSunday-Saturdayanduptoonemonthpriorforanyspecialrequests.G. Parades,marchesorrunsareallowedoncampusonlywithapprovalfromthedirectororhisorherdesignatedrepresentativeandthechiefofoperationsofUniversityPolice.H.Twoworkingdaysprecedingtheweekduringwhichfinalexamsbeginwillbe“DeadDays”.NostudentorganizationactivitiesthroughLSIwillbescheduled.I. Eventscannotbeadvertiseduntiltheofficershavebeenpaid,theeventhasbeen

approved,andthelocationhasbeensecured.Then,alladvertisingmaterialandmediahastohavethesponsoringstudentorganizationdisplayedwithinthematerial.Posters,signsorcircularsmayonlybeplacedinlocationsdesignatedintheSignPolicy.

J.Universityofficialsreservetherighttorequestastudentorganizationselectadifferentday,timeorlocationfortheireventduetoextenuatingcircumstancesorifitiswithinthebestinterestofthecampuscommunity.

Privileges, Obligations and Due Process of all Registered OrganizationsUponofficialrecognitionbyTheUniversityofSouthernMississippi,therearecertainprivilegesaffordedanewstudentorganizationandcertainobligationstheneworganizationisexpectedtodischarge.Theseprivilegesandobligationsareasfollows:

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A.Uponofficialrecognitionbytheuniversity,anorganizationbecomeseligibletoparticipateinuniversity-approvedstudentactivities,toreserveuniversityfacilitiesandtorentauniversitypostofficebox.

B. Eachorganization’sofficersarerequiredtoregistertheirorganization(withaminimumof10full-timestudentsandanon-campusadvisor)withtheOfficeofLeadershipandStudentInvolvementannuallybycompletingtheOrganizationInformationForm(OIF).Otherwise,theorganizationwillbecomeinactiveandwillloseitsprivilegesmentionedabove.Immediatelyfollowingeachelection,listsofnewofficersoradvisor(s)withaddressesshouldbesubmittedtotheOfficeofLeadershipandStudentInvolvement.

C.Eachorganizationcommitsitselftosponsoronlysuchprojectsaswillbenefitboththegroupandtheuniversityandtoupholdtheuniversityregulations,includingtheStudentCodeofConduct,CodeofEthicsforStudentOrganizations,LeadershipandStudentInvolvementPolicy,cityordinances,andallstateandfederallaws.

D.Ifanypersonispaidforinstructionthroughastudentorganization,abudgetmustbeapprovedbyamajorityvoteofthemembers,bytheCommitteeforNewStudentOrganizations,andtheRecreationalSportsdepartmentforsportsclubs.AnypaymentforongoinginstructionmustbeprovidedthroughRecreationalSportsorContinuingEducationOfficeofProfessionalDevelopmentandEducationalOutreach,whicheverisappropriate.

RECALLTheapprovalofastudentorganizationatTheUniversityofSouthernMississippiismadeonthebasisthattheorganizationwillcomplywiththePrivilegesandObligationsofRegisteredOrganizationsasstatedabove.Failureonthepartoftheorganizationtoconformtotheabove-mentionedobligations,toconditionsofapproval,andanybreachofLeadershipandStudentInvolvementoruniversitypolicymaysubjecttheorganizationtorecallbyOfficeofLeadershipandStudentInvolvementand/ortheDeanofStudents.Recallmayresultinthepresidentandadvisoroftheorganizationhavingtoappearbeforetheappropriatecommitteetoansweranychargesthathavebeenbroughtagainsttheorganization.DUEPROCESSIntheeventthatstudentorganizationsviolateanyLeadershipandStudentInvolvementpolicies,thePrivilegesandObligationsofRegisteredOrganizations,theStudentCodeofConductorotherUniversityregulations,certaindisciplinaryprocedureswillbeinstitutedagainsttheorganizationinitiatedbyLeadershipandStudentInvolvementortheappropriateadministrator.

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RESPONSIBILITYTheresponsibilityofinterpretationandenforcementofuniversityregulationsrestswiththepresidentandadvisoroftheorganizationsponsoringtheevent.Organizations'officersassumefullresponsibilityfortheconductoftheirmembers,guestsandentertainers.

CANCELLATIONOFEVENTSA.TheOfficeoftheDeanofStudents,responsiblefortheoverallsafetyofthe

universitycommunity,mayexercisetheauthoritytocancelaneventwhenconditionsarisethatmaynotbeinthebestinterestoftheuniversity.CancellationnotificationwillbethroughtheOfficeofLeadershipandStudentInvolvement.Thesponsoringorganizationandofficesinvolvedintheeventplanningoftheeventshallbenotifiedimmediatelyuponthedecisiontocancel.

B. Inthecourseofanapprovedactivity/event,theUniversityPoliceDepartmentoranactinguniversityofficialcandiscontinueasanctionedactivity/event.

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HoldingEventsonCampus:EventRequestFormLastupdatedJuly2019A.Registeredstudentorganizationswishingtoholdon-campusmeetingsand

eventsshouldvisittheLeadershipandStudentInvolvement(LSI)websitetocompletetheEventRequestformatwww.usm.edu/lsi.

B. Inanefforttokeeptheregistrationprocessaseasyaspossibleforstudents,thereisonlyoneformforgroupstocompleteforANYtypeofeventrequestoncampus(indoor/outdoor,meetings,speakers,etc.).LSIwillthenfacilitatethereservationofthespacewithappropriatedepartmentsonbehalfofthestudentorganization.

C.Categoriesofeventswhencompletingtheform:• AcademicSpaceRequest-meetingoreventheldinanacademicbuildingon

campus(doesnotincludeBennettAuditorium,PayneCenter,TheUnionComplex,ortheMannoniPerformingArtsCenter).*ABSOLUTELYNOAMPLIFIEDSOUNDORFOOD/DRINKisallowedinAcademicSpacepertheRegistrar’sOffice.Notallacademicspaceisavailablefororganizationstouse.ConsultLSIforquestionsonavailableacademicspaces.

• IndoorSpaceRequest-ALLothertypesofeventsexcludingincludingbutnotlimitedto:meeting,retreat,workshop,fashionshow,outsideevent,eventswithamplifiedsound,ticketedevent,pageants,etc.housedintheUnionComplex,BennettAuditorium,orPayneCenterfacilities.

• GreekHouseBasedevent-socialornon-socialinnatureo Socialeventinnature-registeredIFCorganizationsusefortraditional

Thursday,Friday,andSaturdayhouseparties.UsetheOnCampusSocialEventPolicyFormfoundonLSIandGreekLifewebsites.o Thursdaynightpartyhoursare9pm-midnighto FridayandSaturdaynightpartyhoursare9pm-1a.m.

• Outdoorspacerequest-OutdoorallowableevenspacesincludeCentennialGreen,WeathersbyLawn,SpiritPark,andPayneCenterrelatedareas.

• TablingorChalkingRequest-chalking,bakesale,fundraiser,membershiprecruitment,informationtable,eventpromotionONLY.

a. Tablinglocations:LibraryPlaza,ShoemakerSquare,Armstrong-BranchPlaza,CenturyParkSouthBreezeway,SpiritPark(westsideofsidewalkonly),TCCLobby*,UnionLobby*.*1tableand2chairsprovidedwithreservationapproval.Allotherlocationsyoumustprovideowntablesandchairs(exceptShoemakerSquare).

b. TablesandchairsareavailabletocheckoutfromLSIfortablinginShoemakerSquareONLY.Anyotherlocations,youarerequiredtosupplyyourowntablesandchairs.

c. Approvedchalkinglocations:UnionPlazaandWeathersbyLawn.

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SpecialEventGuidelinesLastupdatedJuly2019Aspecialeventisclassifiedasanyapprovedeventotherthanmeetings,tabling,bakesaleorretreats/training.Eventsaredeemed“specialinnature”byLeadershipandStudentInvolvement.Thiscanincludeeventsforthestudentpopulation,invitedattendeesfromoffcampus,communityservicesprojects,orothereventsheldoncampusatfacilitiesthatrequirereservationsandspecialdepartmentrequirements.TheOfficeofLeadershipandStudentInvolvementwillassistyouwithsettinguptherequiredpre-eventmeetingfoundinthespecialeventsrequirementslistedbelow.Whilemoststudentorganizationeventswilloperateunderthepreviouslymentionedpolicies,someeventswillrequireadditionalguidelinesandpoliceofficerstoensurethesafetyofallparticipantsandtoallowforasuccessfulevent.Theseadditionalguidelineswillbebasedonthefollowing:facilitycapacity,pasthistoryofevent,crowdsize,clientelefromonoroffcampus,typeofevent,ticketssoldormoneycollectedattheevent,andnatureofevent(socialoreducational).Consequently,beforeplanninganymajorevent,itisnecessarytoconsultwiththeoffice,whowilldetermineiftheseguidelinesarerequiredofanactivity.Ifspecialeventguidelinesandothersdeemednecessarybygoverningbodiesarerequired,theorganizationmustattendapre-eventmeetingatleastthreeweeksinadvancetodiscusseventprocedures,policeprocedures,eventchecklistandeventevaluationforms.StudentorganizationshouldvisittheLSIwebsiteandfirstcompletetheEventRequestFormtostarttheprocessofregisteringaspecialevent.*Nospecialeventswillberegistereduntilagroupattendsapre-eventmeeting.Failuretoshowuptoameetingwillresultinthecancellationoftheproposedevent.TherewillbeNOre-scheduledormakeupmeetings. Pre-Event Requirements for Special Events LastreviewedJuly2019A. TheEventRequestFormshouldbecompletedfromtheLeadershipandStudent

Involvementwebsitebetween4-6weeksfromthedateoftheproposedevent.*Aspecialeventisanyeventthatisheldoutside,hasoutsideguests,chargesanentranceorregistrationfee,and/orexpectslargenumbersofattendees.Othereventsaresubjecttobeingdeemed“special”innaturebytheOfficeofLeadershipandStudentInvolvement.

B. Thehostorganizationmustattendapre-eventplanningmeetingideallyonemonthbeforetheeventbutnolaterthanthreeweekspriortotheproposeddate,witharepresentativefromtheOfficeofLeadershipandStudentInvolvementandalldepartmentsinvolved,todiscusstheplanningoftheevent.Itistheresponsibilityoftheorganizationtohaveproperofficersattendthemeeting.Thismeanstheperson(s)planningtheeventMUSTbetheonesattendingthemeeting.Failuretoshowuptoameetingorfailuretoscheduleameetingwillresultinthecancellationofyourproposedevent.

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C. ProvideeachparticipanttherulesandregulationsforparticipatingintheeventatThe

UniversityofSouthernMississippi,whennecessary.Acopyofthese,whennecessary,willbeprovidedatthepre-eventmeeting.

Day-Of-EventRequirementsforSpecialEvents

A. Thesponsoringgroupistodesignatearepresentativetomeetwithpolice,abuildingmanagerandaStudentAffairsprofessional30minutespriortoopeningthedoorsfortheevent.Also,afacilitywalk-throughshouldbeconductedwiththefacilitymanager,universitypoliceofficerandorganizationrepresentativeatthistimetoprotectanorganizationfromanypriordamageinthefacility

B. Threelinesmayberequiredattheentrancetoallowforeasieraccessintotheevent.ThesponsoringgroupmustcontacttheDepartmentofParkingManagementtomakearrangementsfordeliveryofstanchions.

C.Frontentrancesshouldbestaffedbythehostorganizationatalltimes.Theseindividualswillhavetheresponsibilityofoperatingthecounters,collectingticketsandcheckingtheguestlistsifapplicable.

D.Membersofthehostorganizationshouldbeclearlyidentifiedthroughouttheevent(e.g.,badges,nametags,passes)

E.Noexcessiveprofanity,vulgarityornuditywillbeallowed.F.Noorganizationsonprobationorsuspensionwillbeallowedtoperform.Thisalso

appliestoprofessionalguestartists.G. IfUniversitypersonnelorfacilitymanagementbelievesaperformanceexhibits

poortasteandnoregardforestablisheduniversityrulesandregulations,theeventwillbestopped.

H. Failuretocomplywiththispolicy,thespecialeventpolicyorotherrequiredproceduresmayresultindisciplinaryactionororganizationalactivityprobation.

I.SpecialeventsinTheUnionComplexorBennettAuditoriumaresubjecttoadditionalday-of-eventproceduresandrequirements.Thesewillbediscussedatthepre-eventmeeting.UniversityPoliceOfficerProceduresforSpecialEventsLastupdatedJuly2019Studentorganizationsrequiredtosecurepoliceofficersforafunctionwilladheretothefollowingguidelines:A.TherequestingorganizationshallsubmitanEventRequestFormonlinenolaterthanonemonthbeforethedateoftheproposedevent.B. TheOfficeofLeadershipandStudentInvolvementwillcontacttheorganizationto

attendapre-eventmeeting.Atthismeeting,thecostandnumberofpoliceofficersneededfortheeventwillbedetermined.*OrganizationsthatdonotattendthemeetingorfailtosetoneupwillNOTbeapprovedtohavetheevent.TherewillbeNOrescheduledormakeupmeetings.

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C.Thestudentorganizationwillthenhaveuntil4p.m.nolaterthantwoweeksfromthedateoftheireventtomakepaymenttoUniversityPoliceintheformofcash,cashier’scheckormoneyorder.Nochapterorpersonalcheckswillbeaccepted.ThoserequestingstudentorganizationsfundedbytheUniversitymayusean

InterdepartmentalInvoice.*Ifpaymentisnotmadeontime,theeventwillbeCancelled.D.TheUniversityPoliceDepartmentwille-mailtheLSIofficewiththeapprovaland

confirmationthatallfeeswerepaidandofficersareavailable.E.ShouldaneventexceedtheoriginaltimeindicatedontheEventRequestForm,the

studentorganizationwillhavethreedaystopayUniversityPolicefortheoverage.Nofurtheractivitiesrequiringpoliceofficerswillbeapproveduntilthebalanceispaid.

F.Refundswillbehandledinthefollowingways:• Iforiginalcash/check/moneyorderremainsatUPD,itwillbereturnedto

theorganization.• Iforiginalcash/check/moneyorderdepositedhasbeendepositedbyUPD,

organizationsmayapply/credittheamounttowardsanothereventG. TheUniversityPoliceDepartmentrequires48-hournotificationforcancelinganevent.MINIMUMPOLICEOFFICERSFORANEVENTA.LeadershipandStudentInvolvementand/ortheChiefofPolicereservetherightto

requireaminimumofoneswornpoliceofficeratanycampusactivitysponsoredbyanofficiallycharteredorganization.AllpoliceofficerswillberequestedthroughtheOfficeofLeadershipandStudentInvolvementbyfillingouttheEventRequestform.

B.LeadershipandStudentInvolvementinconjunctionwiththefacilitymanagersandUPDwilldeterminethenumberofpoliceofficersnecessaryforeachevent.Thenumberofofficersrequiredforeacheventwillfallwithinthefollowingrange:

POLICEOFFICERSFORANEVENTCHART

Attendance

SOUTHERNMISSSTUDENTS/FACULTY/STAFFONLY

SOUTHERNMISSSTUDENTS/FACULTY/STAFFANDVISITORS

0–400 1-2officers 1–4officers 401–800 2–4officers 4–6officers 801–1,000 2–8officers 6–8officers 1,000+ Determinedbynatureof

event Determinedbynatureofevent

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ConferencesandConventionsIntheeventthataregisteredstudentorganizationdesirestohostaconferenceorconventiononcampuswherebypersonsoutsideoftheSouthernMisscommunityareinattendance,theymustmeetwithEventServicesandLeadershipandStudentInvolvementatleast12weekspriortotheplannedconferencedates.AllpolicywillbederivedfromcurrentLSIpoliciesand,dependingonthenatureoftheconferenceorconvention,mightincuradditionalguidelinesandfees,whichwillbeappliedatthediscretionoftheEventServicesandLeadershipandStudentInvolvement.CarBashingPolicyA.CompleteanEventRequestFormonlinethroughontheLSIwebsite.B. Car-bashingmayonlyoccurindesignatedspaceoncampus.C.CoordinatethedeliveryandremovalofthevehiclewiththeOfficeofLeadershipandStudentInvolvement.Thesponsoringorganizationmayplacethevehicleinthedesignatedspace24hourspriortotheevent.Thesponsoringorganizationhas24hourstoremovethevehicleandalldebrisaftertheevent.D.Generalguidelinesfortheactivity:

1.Anyvehicleusedmustbestrippedofallglass,allfluids,engineandtransmission.2.Theareaaroundthevehiclemustbesufficientlycordonedofftopreventdebris

fromstrikingspectators.3.Theentireareaunderandsurroundingthevehiclemustbecoveredbyatarp.4.Anygraffitionthevehiclemustadheretothecommunitystandardsoutlinedinthe

universitysignpolicy.5.Allparticipantsmustweargogglesandglovesatalltimes.6.Atnotimemayparticipantsstandontopofanypartofthevehicle.7.Participantsmustsignawaiver,providedbythesponsoringstudentorganization,

beforeparticipatingintheactivity.8.Thesponsoringstudentorganizationisresponsibleforensuringthatallguidelinesarefollowed.9. Ifguidelinesarenotfollowedatanytime,eventwillbeshutdown.

DateAuctionPolicyA.TheeventmustberegisteredthroughtheOfficeofLeadershipand

StudentInvolvement.B. Allparticipantsintheeventmustdosowillingly,withoutcoercion.C.Inappropriateconductandgestureswillnotbeallowedduringtheevent.D.Participantswillnotbeallowed,atanytimeduringtheevent,to“stripdown”to

undergarmentsofanykind.E.Participantsmaywithdrawfromthedateauctionatanytimeduringtheevent.F. Ifanyguidelinesarenotfollowedatanytime,theeventwillbeshutdownimmediately.

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G. Participantsarenotrequiredtoattendadatewiththehighestbidder.Iftheeventparticipantdoesnotattendthedate,thebiddermayreceiveallmoneyheorshepaidduringthedateauction.

H. Thesponsoringcampusorganizationwillprovideagiftcertificate(s)fortheeventparticipantandbiddertouseonthe“date.”Thisdatemayonlyoccurinpublicduringthehoursof8a.m.and10p.m.,anditmaynottakeplaceduringclasstimeofeitherparty.Thegiftcertificateisonlyvalidwithintwoweeksoftheevent.

I. Thedatewillendattheconclusionoftheuseofthegiftcertificateprovided.J. Thesponsoringcampusorganizationisresponsibleforensuringthatallguidelines

arefollowed.Ifanyguidelinesarenotfollowedatanytime,theeventwillbeshutdownimmediately.

K.Allparticipantsmustsignawaiver,providedbythesponsoringstudentorganization,priortotheevent,showingthattheyunderstandtheabovepolicy.*ConsultLeadershipandStudentInvolvementforguidanceoncreationofawaiverforyourevent.

FundraisingPolicyA. Raffles,lotteriesandsimilaractivitiesandterminologyarenotallowedoncampus

bystudentorganizations.B. Absolutelynogamblingactivities,terminologyoreventsareallowedoncampus

bystudentorganizations.C. Fundraisingeffortsareallowedsolongastheybenefittheorganizationor

university’seducationalorphilanthropicefforts.D. Fundraisingthatpromotesorsellsadsforrestrictedbusinesses/companies(such

asoffcampushousing,restaurants,oranyalcoholrelatedvendors)areprohibited.E.LeadershipandStudentInvolvementmayrequestafinancialstatementofthefund-

raisingprojectfromthesponsoringorganizationaftertheeventiscompleted.F.FundraisingeventsthatareincompetitionwithotheruniversityfundraisingwillnotbeallowedwithoutapprovalfromLeadershipandStudentInvolvement.G.Fundraising“GiveBack”nightssponsoredbyEagleDiningandothersimilartypeeventsstillrequireanEventRequestformtoofficiallyregistertheevent.

BloodDrivePolicy

A.Duetothenatureoftheevent,onlyone(1)blooddrivewillbeallowedintheUnion

Complexeachsemester,first-come,first-serve.OrganizationsmustfirstcompletetheEventRequestformwithLeadershipandStudentInvolvement.

B.OutsideblooddrivesusingtheBloodMobileareunlimitedpersemesterprovidedorganizationscompletetheEventRequestFormtoregistertheeventbythedeadline.OrganizationswillhavetobeintouchwithParkingManagementandEventServicesregardingthelocationofthemobile.

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Movie/FilmViewingPolicyA.Duetofederalcopyrightlawsforshowingmoviesandfilmsoncampus,public

showingsofsuchaudiovisualworkswillonlybepermittedtobeshownoncampuswhenthestudentorganizationcanprovidethattheyhavepurchasedthelicensingrightstoviewthefilmoncampusduringaneventorobtainedapprovaltoviewthefilmfromthepublishingcompanydirectly.

B.Youcanobtainalicensetoviewamovieoncampusbyrentingthemoviefromanapproveddistributororcontactingthecopyrightholder(generallythestudio)directly.ContactLeadershipandStudentInvolvementatleastonemonthbeforeyourproposedeventdatefordirectiononobtainingalicense.C.GroupsrequestingtoviewmoviesoncampuspubliclywillbecontactedbyLeadershipandStudentInvolvementtoprovideacopyofthelicenseagreementbeforetheireventwillberegistered.

Runs/5KPolicyA.Registeredstudentorganizationsarepermittedtohaveruns/5K’soncampus

providedtheycompletetheEventRequestFormatleastonemonthpriortotheeventandCampusRecreationcanconfirmdate/timeofeventtooccur.

B. Forsafetypurposes,allruns/5K’swillstartandstoponPrideField.StudentorganizationswillbeadvisedtocontactCampusRecreationtoassistwiththeplanningoftheevent.CampusRecreationwilladvisegroupsonstartandstoplocations,waterstations,racemaps,etc.*Note:theeventisthesoleresponsibilityofthesponsoringstudentorganization.CampusRecreationwillprovideguidanceandadvisementonhowtofacilitateasuccessfuleventbutwillnotberesponsiblefortheexecutionoftheevent.C.ItistheresponsibilityofthestudentorganizationtomeetwithCampusRecreationinorderfortheireventtoberegisteredwithLeadershipandStudentInvolvement.

FoodandAmplifiedSoundinAcademicSpaceA.TheRegistrar’sOfficehasissuedthefollowingpolicystatementregardingtheassignmentofacademicclassroomsforstudentorganizations:Whenassigningacademicclassroomspacetonon-academicentitiestheRegistrar’sOfficeofficialpositionisitwillnotknowinglyassignacademicclassroomspaceto

meetingsrequiringamplifiedsound.Thispositionwillhelptoensuretheoptimumenvironmentforinstructionisprovidedtothecampuscommunity.

B.Additionally,perUniversitypolicy,nofoodordrinkispermittedinacademicspaceoncampus.

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OFFICEOFTHEDEANOFSTUDENTS

https://www.usm.edu/student-affairs/about-dean-students-office.php

TheDistrictPolicyLastupdatedJuly2015TheUniversityofSouthernMississippicelebrates100yearsofexcellence,andforthatcenturytherehasbeenTheDistrict.ThehistoricalDistrictofSouthernMisshasactedasagatheringplacesincethefoundingoftheuniversity.TheDistrictistheiconofSouthernMissheritage,traditionsandmemories.Itisthehomeofourprideandtheheartbeatofourcherishedhistory.TheDistricthasbeentouchedbytimeandinwaysthatareunexplainable.Itiswhereonecangototrulyfeelthespiritoftheuniversity.ToparticipateinTheDistrictistogainone’sownershipofSouthernMiss.Itisthebuilderofloyaltyandadmiration.TheDistrictrepresentsanopportunitytotakeawalkintheRoseGarden,seetheDomeatnight,viewtheblack-eyedSusansinthespring,admiretheEagleWalkinthefall,andhearvoicescheering“SouthernMisstotheTop!”TheimportanceofTheDistrictcannotbeoverstated.Currentstudents,alumniandgueststotheuniversityhavetheresponsibilitytorespectit,ashavethehundredsofthousandswhoprecededthem.Nomattertheyearorwhatthenextcenturymightbring,therewillalwaysbeoneconstant—TheDistrictatSouthernMiss!ThreeprimaryareascompriseTheDistrict:

1.TheDistrict“core”southoftheOgletreeHouse2.TheDistrictlawnsadjacenttotheOgletreeHouseandtheHonorHouseTHEDISTRICTTAILGATINGCODEOFCONDUCT

A.TheDistrictmaintainsastudent-andalumni-centeredfocuswiththebasicunderstandingthatallparticipantswillrespecttheareaandtheirfellowGoldenEagleswhilevisiting.

B. TailgatinginTheDistrictisallocatedonafirst-come,first-servedbasis.C.Automobilesareprohibitedfromthegrassyandtree-linedareas.Limiteddrop-off

accessisavailableatthewestendofTheDistrictforquickdeliveryoftailgatingessentials.However,atappropriatetimes,allvehiculartraffictoTheDistrictwillbeprohibitedtoprotectthesafetyofthosegathered.

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D.AlltentsinTheDistrictshouldregisterwiththesafetyandsecurityboothidentifyingthenameoftheorganizationorindividualsponsoringthetent.Duetotheproximityofthoseassembled,12’x12’orsmallerisanappropriatesizeforeachtent.

E.Lawnfurnitureonlymaybeused.Residentialfurnitureisnotappropriate.F.Small,portable,single-unitgrillsarepermitted.Openfiresareprohibited.Professional,

industrialandcatering-stylecookersareprohibited.G. Glasscontainersareprohibited.H.NoanimalsareallowedinTheDistrict.I. Theuniversityalcoholpolicyremainsineffect.J. Fortherespectandregardofalltailgating,amplifiedsoundatanaudible/volumedetractingfromothers’experiencesisprohibitedateachrespectivetailgatingarea.K.TheDistrictwillprovideeitherabandorDJforentertainment.L.Placealltrashinitsproperplace.M.Theuniversityisnotresponsibleforlost,stolenormisplaceditems.N. TheDistrictopensatnoonthedaybeforeahomegame.O. TailgatinginTheDistrictwillendbymidnightonanygiveneveningorasdeemednecessarybyuniversityofficials.P. AlltailgatingmaterialsshouldberemovedfromTheDistrictwithin24hoursafterkickoff.Aminimumof$100willbechargedformaterialpickup.TheUniversityCodeofConductremainsineffectatalltimes.ViolationsofTheDistrictpolicieswillbemanagedbytheDeanofStudentsofficeandtheUniversityPoliceDepartment.QuestionsregardingTheDistrictshouldbedirectedtotheSouthernMissDeanofStudentsofficeat601.266.6028.

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InstitutionalPolicyonHazinghttps://www.usm.edu/institutional-policies/policy-stua-ds-010.phpTheUniversityofSouthernMississippiisastateinstitutionofhighereducationdevotedtoexcellenceinteaching,researchandservicetothepeopleofthestate. Apartofthatmissionisfulfilledbytheuniversity'scommitmenttothedevelopmentofstudentsthroughacademicandextracurricularactivities.Inkeepingwithitscommitmenttoapositiveacademicenvironment,TheUniversityofSouthernMississippihasunconditionallyopposedanysituationcreatedintentionallyorunintentionallytoproducemental,physical,psychologicaloremotionaldiscomfort,embarrassment,harassmentorridicule.TheUniversityofSouthernMississippiinterpretshazinginamannerconsistentwiththeAssociationofFraternityInsurancePurchasingGroup(FIPG)initsstatementofhazingandpre-initiationactivities.TheUniversityofSouthernMississippifollowsallstateandfederalguidelinesconcerninghazingandanyotherbehaviorthatcouldbeinterpretedassuch.Inessence,hazingshallincludeanyorallofthefollowing:A.Anywillfulactorpracticebyamemberornewmemberdirectedagainstamemberor

newmemberthat,withorwithoutintent,1. islikely,withreasonablepossibility,tocausebodilyharmordanger,offensive

physicalpunishmentordisturbingpain;2. islikelyto(a)compromisethedignityofamemberornewmember,(b)cause

embarrassmentorshametoamemberornewmemberinpublic,(c)causeamemberornewmembertobeanobjectofmaliciousamusementorridicule,(d)causepsychologicalharmorsubstantialemotionalstrain;or

3.will,unreasonablyorunusuallyimpairamember'sornewmember'sacademicefforts.

B. Anyrequirementthatcompelsamemberornewmembertoparticipateinanyactivitythatisillegal,whichisknownbythecompellingpersonorgrouptobecontrarytothemoralorreligiousbeliefsofamemberornewmember,orthatiscontrarytoanyrulesorregulationsofthisuniversity,constituteshazing.HazingbyindividualsororganizationsisstrictlyprohibitedatTheUniversityofSouthernMississippi.Individualsandorganizationsbothmustberesponsibleforensuringthatallactivitiesexcludeanyformofhazing.Whilechaptermembersmaynotbepresentatanew-memberactivity,itisstillthechapter'sresponsibilitytoensuretheactivitydoesnotincludehazing.Itisimportantthatchaptersrealizetheyareresponsibleforthenew-memberactivitiesandareheldaccountableforhazingviolationsiftheyoccur.InconjunctionwiththestatementmadebytheAssociationofFraternityAdvisors,thefollowingisalistofsomefraternityactivitiesconsideredtobehazingbyTheUniversityofSouthernMississippi.Theseareonlyexamplesofsomehazingactivitiesandarenottheonlyactivitiesconsideredtobehazing.TheUniversityofSouthernMississippifollowsallstateandfederalguidelinesconcerninghazingandanyotherbehaviorthatcouldbeinterpretedassuch.

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C.Anyactiontakenorsituationcreatedintentionally,whetheronorofffraternitypremises,toproducementalorphysicaldiscomfort,embarrassmentorridiculeconstituteshazing.Suchactivitiesmayinclude,butarenotlimitedto,thefollowing:useofalcohol;paddlinginanyform;creationofexcessivefatigue;physicalandpsychologicalshocks;quests,treasurehunts,scavengerhunts,roadtripsoranyothersuchactivitiescarriedonoutsideorinsideoftheconfinesofthechapterhouse;wearingofpublicapparelthatisconspicuousandnotnormallyingoodtaste;engaginginpublicstuntsandbuffoonery;morallydegradingorhumiliatinggamesandactivities;andanyothersuchactivitiesthatarenotconsistentwithacademicachievement,fraternallaw,ritualorpolicy,ortheregulationsandpoliciesoftheeducationalinstitution,orapplicablestatelaw

UniversityAnti-BullyingPolicyItisthepolicyoftheUniversitythatnostudent,facultyorstaffmembershouldbesubjectedtobullyingorharassingbehaviorbyanyotherstudent,facultyorstaffmember.Furthermore,nopersonshouldengageinanyactofreprisalorretaliationagainstavictim,witnessoranyonewithinformationaboutanactofbullyingorharassingbehavior.DEFINITIONS:“Bullyingorharassingbehavior”isdefinedasanypatternofgesturesorwritten,electronicorverbalcommunications,oranyphysicalactoranythreateningcommunication,oranyactreasonablyperceivedasbeingmotivatedbyanyactualorperceiveddifferentiatingcharacteristic,thattakesplaceonanypropertyownedorcontrolledbytheUniversityofSouthernMississippi,orduringanyactivityinwhateverplacesponsoredby,directedorcontrolledbytheUniversityofSouthernMississippi,andthatalsofulfillsONEofthefollowingconditions:

·EITHERplacesastudent,facultyorstaffmemberinactualandreasonablefearofharmtohisorherpersonordamagetohisorherproperty.

·ORcreatesoriscertaintocreateahostileenvironmentbysubstantiallyinterferingwithorimpairingastudent’seducationalperformance,opportunitiesorbenefits.

“Hostileenvironment”isdefinedastheconditionwhereinthevictimsubjectivelyviewstheconductasbullyingorharassingbehaviorANDtheconductisobjectivelysevereorpervasiveenoughthatareasonablepersonwouldagreeitisbullyingorharassingbehavior.“Suitableparty”isdefinedasapersonwithresponsibilitytopreventbullyingorharassingbehaviorwithinorduringaparticularactivity,class,buildingorfunction.Inthecaseofastudentbeingsubjectedtobullyingorharassingbehaviorasuitablepartymightbeaninstructor,residencehallstaff,oracounselor.InthecaseofafacultyorstaffmemberbeingsubjectedtobullyingorharassingbehaviorasuitablepartymightbeaDean,AcademicChair,orasuperior.

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UNIVERSITYPOLICEDEPARTMENThttps://www.usm.edu/police

PersonalSafetyLastreviewedJuly2019TheUniversityPoliceDepartment(UPD)existstoprotectlifeandproperty,topreventcrime,andtobeofgeneralservicetotheuniversitycommunity.TheUPDisavailablearoundtheclocktomeetthemanydiverseneedsoffaculty,staffandstudents.Patrolanddispatchservicesareprovided24hoursadaywithaccesstolocalemergencyservices.AllUPDofficersarecertifiedbytheMississippiBoardonLawEnforcementOfficer’sStandardsandTrainingandhavefullarrestpower.TheUPDworksinconjunctionwithotherlocal,municipal,county,stateandfederallawenforcementagenciesintheexerciseofitsresponsibilities.Inadditiontoitsswornpoliceofficers,theUPDalsoemploysalargecontingentofnon-swornsecurityofficerswhoprovideservicestotheuniversitycommunity.Theirdutiesincludepatrollingtheacademicbuildingsandgroundsafternormalworkinghoursandmonitoringandcontrollingaccesstoresidencehallsfrommidnightto7a.m.,sevendaysaweek.PossessionofFirearmsLastreviewedJuly2019SouthernMissiscommittedtomaintainingasafeandsecureenvironmentthatsupportstheacademicmissionoftheuniversity.TheUniversityofSouthernMississippi(HattiesburgCampus,GulfParkCampus,andGulfCoastResearchLaboratory,GulfCoastSites)prohibitsthepossessionofpistols,firearmsorotherweaponsinanyformbyanypersonotherthandulyauthorizedlawenforcementofficials,institutionalsecurityofficialsandotherauthorizedpersons.“Authorizedpersons”includesthoseindividualsauthorizedbyapplicablelawandbytheinstitutionalexecutiveofficerorhis/herdesignee.“Authorizedpersons”alsoincludesthosewhohaveintheirpossessionavalid,unexpiredstatefirearmspermitwiththe“InstructorCertified”(IC)stickerontheback,ortheequivalentpermitissuedbyastatewithareciprocityagreementwithMississippi.Evenso,thosepossessingsuchpermitsarenotpermittedtopossessfirearmsinanyinstitutionalfacilitiesand/orareasthataredeemednon-public.Studentsandemployeesarenotauthorizedtopossessfirearmsoninstitutionalpropertyoratinstitutionaloff-campuseventsregardlessofpossessionoffirearmspermits

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Thepossessionofweaponsinviolationofthispolicymaysubjectonetocriminalliability,removalfromcampusorcampuseventsorfacilities,employmentdiscipline,and/orsanctionsundertheUniversityStudentCodeofConductsystem.ThefullWeaponsPolicycanbeaccessedatwww.usm.edu/institutional-policies/policy-stua-upd-003.Formoreinformation,contacttheUniversityPoliceDepartmentat601.266.4986ortheDeanofStudentsOfficeat601.266.6028.EmergencyNotificationLastreviewedJuly2019Itisthepolicyoftheuniversitytonotifythecampuscommunityinatimelymannerofanysignificantemergencyordangeroussituationoccurringonthecampusinvolvinganimmediatethreattothehealthorsafetyofstudentsoremployees.CampusPoliceorfirst-responderscanidentifycertainthreatsthatallowfortheimmediateactivationofthenotificationsystem.However,otherthreatsthatwouldallowfortheactivationneedtobeassessed,andconsultationwithotherexpertsmayberequired.ThetimelywarningofanemergencyeventwillbeissuedwithoutdelayutilizingEagleAlertandtakeintoaccountthesafetyofthecampuscommunity.Theonlyexceptionisifdoingsowouldcompromiseeffortstoassistavictimortocontain,respondtoorotherwisemitigatetheemergency.Whenanemergencysituationarises,theEmergencyOperationsdirectororhisdesigneewilldeterminethenatureandseverityofthesituation,andifappropriate,willdeclareanimmediatecampusthreatandauthorizeactivationoftheEmergencyNotificationSystem.Onceimmediatenotificationhasbeenmade,moredetailedfollow-upinformationwillbereleasedontheuniversitywebsite,www.usm.eduore-mail.EagleAlertLastreviewedJuly2019TheUniversityofSouthernMississippihasimplementedEagleAlert,amassnotificationsystemcomprisinge-mail,voiceandtext-messagingthatisdesignedtosendemergencymessagestotheuniversity'semployeesandstudentsinamatterofminutes.Itwillbeusedinconjunctionwithexistinguniversityavenuesofemergencycommunication,includingoutdoorwarningsirens,publicaddresssystems,newsalertsandtheuniversity'swebsite,www.usm.edu.TheEagleAlertsystemisprovidedthroughRegroupMassNotification,aproductofDaisInc,operatesasRegroug.com.AllSouthernMissstudents,facultyandstaffwhoarecurrentlyintheuniversity’ssystemwithavalidcampusIDareenrolledintheEagleAlertsystem.EagleAlertisasecuresystemandwillnotsendadvertisingorspamtopersonalphones.

Messageswillbesentthroughthesystemonlyinanemergencyandforperiodictesting.Forassistancewithtechnicalissues,contacttheiTechHelpDeskat601.266.4357.ForotherquestionsrelatedtotheEagleAlertsystem,contacttheUniversityPoliceDepartmentat601.266.4986.

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SexualMisconductPolicyandResolutionofAllegationsLastupdatedJuly2019TheUniversityofSouthernMississippifostersanacademic,work,andlivingenvironmentofrespectforthedignityandworthofallmembersoftheuniversitycommunitythatisfreefromallformsofdiscriminationandsexualmisconduct.TheUniversityprohibitssexualmisconductandsexualdiscriminationinanyandeveryform.ItisthepolicyoftheUniversitythatnomemberofitscommunityshallengageinsexuallyharassingorsexuallyviolentbehaviortowardanother.

Theterm“sexualmisconduct”describesabroadrangeofbehaviorthatincludes,butisnotlimitedto:

• Non-consensualsexualintercourse

• Non-consensualsexualcontact

• Sexualexploitation

• Sexualharassment

• Intimatepartnerviolence(alsoreferredtoasdomestic,dating,orrelationshipviolence)

• Stalking

TheUniversityofSouthernMississippistronglyencouragespromptreportingofsexualmisconduct.Reportingaidsinkeepingtheinvolvedpartiesandthelargercampuscommunitysafe.Reportingalsoprovidesassistanceinconnectinginvolvedpartiestoneededresources.

Ifyoubelieveyouorsomeoneyouknowhasbeenthevictimofsexualmisconduct,youshouldreporttheincident(s)toDr.RebeccaMalley,theUniversityTitleIXCoordinatorat601-266-6804ortotheUniversityPoliceDepartmentat601-266-4986.SuchincidentsmayviolatetheUniversity’ssexualmisconductpolicyaswellasthelaw.Asaresult,theUniversityencouragesindividualstopursuetheircomplaintsthroughtheUniversity’sprocessforsexualmisconductandiftheychoose,throughthecriminaljusticesystem.IfanindividualmakesareporttotheUniversityPoliceDepartment,theUniversityPolicewillnotifytheTitleIXCoordinatorofthereport.IftheindividualreportsfirsttotheTitleIXCoordinator,theTitleIXCoordinatorwillassistthepersonwithmakingareporttotheUniversityPoliceDepartment,ifhe/shechoosestodoso.

Unlessdesignatedasaconfidentialresource,allUniversityemployeesarerequiredtoreportincidentsofpossiblesexualmisconducttotheTitleIXCoordinator.Additionally,employees

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designatedasCampusSecurityAuthoritiesmustalsoreportpossiblesexualmisconducttotheUniversityPolice.

TheUniversityprohibitsretaliationagainstanyonewhoreportsorwitnessesanincidentofpossiblesexualmisconduct.ThefullSexualMisconductPolicy(PolicyNo.PRES-AA-001)andtheResolutionofAllegationsofSexualMisconduct,SexualAssault,andSexualHarassment(PolicyNo.PRES-AA-002)canbeaccessedathttps://www.usm.edu/sexual-misconduct/index.php.

MissingPersonsPolicyLastreviewedJuly2019Ifamemberoftheuniversitycommunityhasreasontobelievethatastudentwhoresidesinon-campushousingismissing,heorsheshouldimmediatelynotifytheUniversityPoliceDepartmentat601.266.4986.UniversityPolicewillgenerateamissingpersonreportandinitiateaninvestigation.Afterinvestigationofthemissingpersonreport,UniversityPolicewillnotifythestudent’semergencycontact,orconfidentiallyidentifiedindividual,immediatelyafterthestudentisdeterminedtobemissing.Ifthemissingstudentisundertheageof18andisnotanemancipatedindividual,UniversityPolicewillnotifythestudent’sparentsorlegalguardianimmediatelyafterUniversityPolicehasdeterminedthestudentismissing.TheUniversityPoliceDepartmentwillinformlocalandsurroundinglawenforcementagenciesimmediatelyofanystudentdeterminedtobemissing.Inadditiontoregisteringanemergencycontact,studentsresidinginon-campushousinghavetheoptiontoidentify,confidentially,anindividualtobecontactedbySouthernMissintheeventthestudentisdeterminedtobemissing.StudentswhowishtoidentifyaconfidentialcontactcandosothroughtheResidenceLifewebsite.Thisconfidentialcontactinformationwillbeaccessibleonlytoauthorizecampusofficialsandlawenforcement,anditwillnotbedisclosedoutsideofamissingpersoninvestigation.

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CONTRACTEDSERVICES:EAGLEDININGANDBARNESANDNOBLEhttps://www.usm.edu/procurement-contract-services/index.php

AdvertisementPolicyLastreviewedJuly2019Forpermissionandguidelinesforannouncementsofeventsordistributionofadvertisingintheuniversityrestaurants,call601.266.4296orgobytheEagleDiningofficeonthegroundfloorintheThadCochranCenter.SpacemustbereservedthroughEagleDiningtwoweekspriortotheevent.TheFreshFoodCompanyistheavailableforadvertisements.Approximately250tablesarelocatedfortabletentadvertising.

Allnapkininsertshavetobe6.5inchesx4.5inches,single-sided.Werequestthatallmaterialsbeprintedonwhitepaperandcuttocorrectsize.Whitepapermayberecycled;coloredpapercannot.Advertisementswillhaveatwolifetimeinthenapkininsertsunlessotherwiseapproved.Onceapprovedtheorganizationwillberesponsibleforplacingthenapkininsertadvertisementsinapprovedlocations.Theorganizationisalsoresponsibleforremovingthenapkininsertsoncepromotiondatehaspassed.UniversitySnackPolicyLastupdatedJuly2019Recognizingtheneedforcampusorganizationstoraisemoneyfortheirrespectivegroupsandcharities,benefitfromthegoodwilldonationsofoff-campusfoodvendors,andhostsmallgatheringsinthemostinexpensivemannerpossible,theuniversityhasprovidedparametersgoverningthepreparation,distributionandsaleoffoodproductsoncampus.Thefollowingpoliciesweredevelopedtomeettheseneedswhileatthesametime:A.ProtectthehealthandsafetyofthecampuscommunityandpublicB.MinimizeuniversityandstudentorganizationliabilityC.Ensuretheuniversityandstudentorganizationsareoperatinginaccordancewiththe

law,andinagreementwiththird-partycontractsTheUniversitySnackpolicyincludestheentirecampus.SouthernMissCateringwillhandleallthefoodserviceneedsfortheSouthernMisscampuswiththefollowingexceptions:MEETINGS:Allregisteredstudentorganizationsanddepartmentsareallowedtobringinsnackfoodandbeveragesnottotalingmorethan$125toorganizationalanddepartmentalmeetings.

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TransactionswillbereviewedbyProcurementandContractServices.A.Approvedsnacksarelimitedtothefollowing:

-pretzels-chips-salsaanddips-crackers-candy-popcorn-nuts-cookies,browniesandcakes-wholefruit-sodas-snowcones-vegetableandfruitplatters-pizza*-bottledwater-icedtea,punchandlemonade-sandwiches*-juice-pre-madehotbeverages-bakedgoods(cakes,donuts,breads,RiceKrispiestreats)

*Deliverybyvendortoorganization/departmentmeetingrequired1.Allincidentalitems(paperplates,tableware,napkinsandcups)maybeprovided

bythestudentorganizationordepartment,orSouthernMissCateringcanprovidetheseitemsforacharge,ifrequestedinadvance.

2.Theuseofappliancesthatrequireanelectricalsupply(coffeepots,crockpots)isnotpermitted.3.Nofoodpreparationisallowedinmeetingroomsoncampus.4.Studentorganizationsanddepartmentsthatplantobringfoodintoanyfacility

areresponsibleforallcleanupoftheirevent.Ifextratrashbagsareneeded,theymaybeobtainedfromthefacilityservicesstaff.

5.Roomsmustbeleftintheconditiontheywerefound.Alltrashmustbeplacedinthetrashbagsobtainedfromthefacilityservices.

B.LocationLimitationsNofoodproductscanbedistributedinanyformnearafoodserviceoperation,foodkiosk,ordirectlyadjacenttoafacilitycontainingafoodserviceoperationorfoodkiosk.Thefollowingareincluded:

1.ThadCochranCenterandsurroundingspace2.R.C.CookUnionandsurroundingspace3.InfrontofPowerHouseRestaurantoradjacentcourtyard4.TheInternationalBuilding–patioandsidewalkentrance5.SpaceimmediatelyaroundFreshenslocatedatAsburyHall

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6.SpaceimmediatelyaroundJosephGreeneHall7.SpaceimmediatelyaroundSciannaHall8.SpaceimmediatelyaroundPowerHouseCourtyard9.SpaceimmediatelyaroundHardyHallonGulfParkCampus

C.SmallBakeSaleSnackPolicyfoodproducts(listedabove)maybesoldoncampusbystudentorganizations(notdepartments)underthefollowingcircumstances:1.TheproductssoldfallundertheUniversitySnackPolicylistofproductswiththe

followingexceptions.Pizza,sandwichesanddrinksmaynotbesold.2.Theproductsmustbeindividuallywrappedforsale.Noportioningatthepointof

saleisallowed(Example:Youmaysellpre-wrappedbrowniesandpre-wrappedwholepies,butyoucannotserveasliceofpiefromawholepieorserveanunwrappedcookiefromabasketortray).

D.ResaleofaDonatedProductforCharitablePurposesNon-snackplanfoodproductsmaybesoldoncampusbystudentorganizationsanddepartmentsprovidedallthefollowingconditionsaremet:

1.Onehundredpercentofthetotalproceedswillberemittedtoacharity,aUniversityFoundationaccount,ortheorganization’snationaloffice(forcharitablepurposesonly).Thefoodisprovidedbyalicensedfoodserviceprofessional,licensedtoprovideandservethefoodinthemanneritisserved(Example:Ifthefoodispreparedonsite,thevendormusthavealicensetocater).

2. Iftheproductisdeliveredfullyprepared,thenitmustbesoldordiscardedwithintwohoursofdelivery.

3.Thedonatingvendorsignsthecharitablesalescontractualserviceagreementstatingtheywillnotreceivethefollowingbenefits:payment,distributionofmarketingmaterialandadvertisements.However,theorganizationmayhavethedonatingvendorlistedontheirprograms,bulletinsorT-shirts.Eventsunderthiscategorywillalsorequiretheorganizationtostatecharitableintentionsaswellasprovidecharitycontactinformationonthecharitablecontractualserviceagreement.

Section4pertainstoallstudentorganizationswiththeexceptionofthosewhoreceiveuniversityfunding(i.e.theStudentGovernmentAssociation,SouthernMissActivitiesCouncil,andResidenceHallAssociation).Section4doesnotapplytodepartments.

E.GivingAwayofaDonatedProduct

Donatedfoodproductsareallowedfromoff-campusvendorsunderthefollowingcircumstances:

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1.Theproductisnotresoldbythereceivingorganization,andguestsarenotrequiredtomakeapurchaseinordertoreceivethebenefitsoftheproduct.

2.Thefoodproductisdonatedbyalicensedfoodserviceprofessional.3.Thedonatingvendorsignsthecharitablesalescontractualserviceagreement

statingtheywillnotreceivethefollowingbenefits:payment,distributionofmarketingmaterialandadvertisements.However,theorganizationmayhavethedonatingvendorlistedontheirprograms,bulletinsorT-shirts.

4.Theproductisdeliveredfullypreparedandcompletelydistributedtoguestswithintwohoursofdelivery.

F.ResaleofPurchasedProductofCharitablePurposesAllotheruniversityevents(eventsnotfallingunderoneoftheabovecategoriesoreventsnotmeetingthestatedcriteria)wherefoodisservedorsoldwilleitherbeexecutedbyEagleDining/SouthernMissCateringorwillbeexecutedunderthedirectsupervisionandwithapprovalofEagleDining.Foraminimalmanagementfee,EagleDiningwillsupervisetheplanning,productionandexecutionofalleventsinthiscategory.Thiswillensurefoodispurchased,handledandservedinamannerconsistentwithstateregulations,andhelpguaranteethefoodconsumerswillreceivearesafeandwholesomeproducts.ManagementfeeswillvarybasedonthecomplexityoftheeventandtheamountoftimeEagleDiningmanagementisrequiredtospendontheevent.

OrganizationsthatfailtofollowtheaboveguidelinesorabusetheSnackPolicycanhavetheirprivilegesrevokedbytheUniversity.DepartmentsthatfailtofollowtheaboveguidelinesorabusetheSnackPolicyshallsubmitamemooutliningwhyitwasnecessarytocircumventpolicythroughtheirrespectivevicepresidentforsignatureapproval.Aftersignatureapproval,memoshallbesenttoProcurementandContractServices.CharitableContractualServiceAgreementhttp://www.usm.edu/sites/default/files/groups/department-procurement-contract-services/pdf/cs_charitable_agreement.pdfCateringBookingPoliciesandGuidelinesLastreviewedJuly2019Astheuniversity'scaterer,weareresponsibleforensuringthatallfunctionsatTheUniversityofSouthernMississippiaredone inamanner that reflectspositivelyonSouthern Miss. These guidelineswillhelpyou inplanning your event and giveus theinformationweneedtoensurethebestservicepossible.A.AllbookingsarehandledbythesalesofficeofSouthernMissCatering.B. Theconfirmationlettermustbereturnedbythedatestated,orservicewillnotbe

rendered.C.WhenplanningeventsinanylocationotherthantheFreshFoodCompany,youmust

bookuseofthelocationbeforecallingSouthernMissCatering.Shouldamealbeserved,aproperserviceareamustbearrangedforbythecustomer.

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D.Acopyofthewritteninvitation,programorscheduleofeventsistobesenttothesalesofficeofSouthernMissCateringpriortotheevent.

E.Changestoorcancellationofeventswillonlybereceivedfromthepersonwhohasbookedtheparty.

F.Cancellationnotificationisrequiredthreeworkingdaysbeforetheevent.Shouldacancellationoccurafterthecancellationdeadline,thecustomerwillberesponsiblefortheincurredcostor45percentofthetotalbill,whicheverisgreater.Anyeventcanceledlessthan24hoursnoticewillincurfullchargeofevent.

G. Toensureproperquantitiesandservice,SouthernMissCateringrequiresaguaranteedguestnumberbynoonthreeworkingdayspriortotheevent(forMondayfunctions,countsmustbeinbynoononWednesdayprior).

H.Eventsmaybebookedonlineatwww.southernmisscatering.comI. SouthernMissCateringwillpreparefortheguaranteedguestnumbergiven.Foodand

beveragespreparedforthefunctionarethepropertyofSouthernMissCateringandarenotpermittedtobetakenfromtheevent.

J. Foradequatestaffingandfoodpreparation,SouthernMissCateringrequestsallorderstobeplacedatleasttwoweeksinadvance.Ifitispossibletoaccommodatealateorderwithinthreedaysoftheevent,a20%rushfeewillbechargedinadditiontoallothercharges.

K.Alcoholicbeveragesarenotallowedinfacilities.PAYMENTSouthernMissCateringrequirespaymenttobemadeinfullpriortotheevent.AcceptedmethodsofpaymentA.UniversityOrganizations

1.UniversityorganizationsmustprovideavalidSouthernMissaccountnumberatthetimeofordering.

B.Non-universityorganizations,businessesandindividuals:1.Cash,Visa,MasterCardandAmericanExpressareaccepted.2.Validaccountnumberandexpirationdatemustbeprovidedwithconfirmation;

100percentofestimatedtotalwillbeauthorized72hourspriortotheeventwhenthefinalnumberisgiven.

3.ApprovedcheckA.StudentOrganizations 1.Registeredstudentorganizationswillreceivea10%discountonanycateringorderplacedthroughSouthernMissCatering.

A$25per-hourafter-hourschargewillbeassessedforfunctionslastingpast9p.m.DeliveriesmadeoutsidetheThadCochranCenterwillincuradeliverycharge,basedonthelocationofthedelivery.PowerHouseCourtyardEventPolicyLastreviewedJuly2019A.ThePowerHouseCourtyardisbookedthroughUSMEventServices.B. Private/specialeventsarebookedthroughUSMEventServices.

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C.Aminimumofonepoliceofficerisrequiredatanyeventsponsoredbyacampus

studentorganizationwithliveentertainmentoramplifiedsound.RefertothePolicies,ProceduresandGuidelinesManualinvolvingpayment/requestsforpoliceofficers.

D.Thecourtyardmaybebookedforprivate/specialeventsfora$35bookingfeeforon-campusgroupsand$75forexternalorganizations.Duetothelocationandsizeofthecourtyard,alleventsmustbeapprovedonacase-by-casebasisthroughEventServices.

E.RequestsforthecourtyardmustbemadewiththeUnionEventServicesofficeoneweekinadvance.

F.Cancellationsrequire48hoursnotice,ora$35cancellationfeeisassessed.G. Thecourtyardsetupremainsasis. H.AllfoodisprovidedbyDiningServices(i.e.PowerHouseRestaurant,SouthernMiss

Catering,AStone’sThrow,etc.)I. ConfirmationshouldbepresentedtosecurityandDiningServicesstaffduringeventas

proofofpaymentandapproveduse.J. TheUnionEventServicesofficewillcontactthePowerHouseRestaurantmanagerfor

finalapprovalbeforeconfirminganyevent.K.Organizationsarerequiredtoleavethecourtyardasfound.Alltrashshouldbeplaced

inreceptaclesduringandfollowingtheevent.L.Homefootballgamedaysshallremainopenforofficialuniversityeventsdefinedas

recruitment,SouthernMissalumnianddevelopmentfunctions.M.ExceptionstotheabovepolicymaybeapprovedbyLeadershipandStudentInvolvement.T-ShirtSalesPolicyLastreviewedJuly2019Tobetterfacilitatethedevelopmentofcharitableeffortsofstudentorganizations,thesepoliciesaredesignedtoallowalimitedscopetosellonlyT-shirtsindesignatedareaswithinastructuredapprovalandaccountabilityprogram.Thecriteriaareasfollows:A.T-shirtsaleswithnoprofit-Anystudentorganizationorcommitteethatwishesto

sellT-shirtsstrictlytoitsmemberswithnoprofitmaydoso.B.T-shirtsaleswithprofit-Onlynon-funded(thosegroupsthatreceivenofundingvia

universityfunds),recognizedstudentorganizationswillbegrantedtheopportunitytosellT-shirtsoncampusforprofit.SalesofT-shirtsmustbedonesoinanefforttoraisemoneyforacharityoraUniversityFoundationaccount.1.OnehundredpercentoftheproceedsfromthesaleoftheT-shirts(minusexpenseof

theproductonly)mustberemittedtothereceivingcharityorUniversityFoundationaccount.

2.TheparticipatingorganizationsignsthecharitablesalescontractualserviceagreementstatingtheywilldonateallproceedstoacharityorUniversityFoundationaccount.Allcharitycontactinformationmustbeprovided.Themanagerofcontractualservicesreservestherighttoobtainfinancialrecordsfromtheorganization.

LimitationsA.AnEventRequestFormthroughtheOfficeofLeadershipandStudent

InvolvementmustbecompletedandapprovedbeforeT-shirtsalesandadvertisingcanbegin.

B. SalesofT-shirtsmustbeofferedindesignatedareasoncampus.C.Salesmustnotcompetewithtraditionalrushperiods,athleticeventsor

othercharitableefforts(i.e.,UnitedWay,PaintSouthernMissPink).

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DEPARTMENTOFCAMPUSRECREATIONhttps://www.usm.edu/campus-recreation/

ReservationStepsLastupdatedJuly2019

A.AllpartiesmustbesponsoredbyasanctionedstudentorganizationwithintheOfficeofLeadershipandStudentInvolvement.

B. Alloff-campusorganizationsmustbesanctionedasanofficialstudentgroupwiththeirrespectiveschools.

C.Alloff-campusorganizationeventsmustbeendorsedorsponsoredbytheirrespectiveschools.

D.Thestudentorganizationthatsponsorsanoff-campuseventmustobtainwrittenapproval fromtheiradvisorandadheretoallLeadershipandStudentInvolvementrulesandregulations.

E.AllotheruniversitypaperworkmustbecompletedandacopyturnedintoCampusRecreation:1.AnapprovedEventRequestFormfromtheOfficeofLeadershipandStudentInvolvement2.SecurityConfirmationformfromUniversityPolice(seeSecurity)3.CampusRecreationFacilityReservationRequestform

F.Anevent-planningmeetingwithCampusRecreationmustbescheduledpriortotheevent.Thismeetingwilldeterminethenumberofstaff,lifeguardsorsecurityneededfortheevent.Thenumbersofstaff,lifeguardsandsecuritywillbedeterminedbyCampusRecreation.NOMEETING=NOEVENT.

G. RentalfeesordepositmustbepaidbytheduedatestatedontheConfirmationAgreement.CancellationofeventissubjecttothecancellationpolicythatisstatedintheConfirmationAgreement.

EventPolicies

A.Doorsremainlocked,andonlyworkersareallowedinsideduringsetuptime.B.Doorswillremainclosedtoguestsuntilthearrivalofallsecurityofficers

scheduledtowork.NOSECURITY=NOEVENT.C.Allparticipantsmustremainintheactivityarea.Nooneisallowedtoloiter

outsideintheparkinglot.D.Nore-enteringisallowed.Anyonewhoexitsthefacilitymustpurchaseaticketto

re-enter.(ForTicketedEventsonly)E.Thefacilitymustbecleanandleftinthesameconditionasbeforetheevent.This

alsoincludestheperimeterofthefacility.A$150feewillbeassessedifthefacilityisnotcleanedproperly.*Glitterofanykind(bodyglitter,looseglitter,glitteronsigns,etc.)andconfettiareprohibited.Anyuseofglitterduringeventswillresultina$150maintenancefee.

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F.Allparticipantsineventssponsoredbystudentorganizations(i.e.,

sportingevents,stepshows)mustbeapprovedbytheOfficeofLeadershipandStudentInvolvement.

G. Atalltimesduringeventssponsoredbystudentorganizations,participantsmustwearattirethatisappropriateforthevenueandthatfollowstheguidelinessetforthintheStudentCodeofConduct.

H. StudentorganizationshostingeventsmustmeetwithCampusRecreationstaff30minutesbeforethedoorsarescheduledtoopenforparticipantsinordertoreviewthepolicyandproceduresregardingtheevent.

I.AlleventattendeesandeventorganizersmustpresentaSouthernMissstudentIDoravalidgovernmentpicturedID.

J.Guestlistforevents:Studentorganizationswillberequiredtoprovideaguestlistofindividualswhoarenon-universityaffiliates.Guestlistmustbeprovidedonebusinessdaypriortotheevent.Anychangestotheguestlistmustbeprovidedatthetimeoftheeventsetup.GuestswillberequiredtopresentavalidgovernmentpictureIDandmayberequiredtowearadesignatedwristbandissuedbyCampusRecreation.

K.Tocancelwithoutpenalty,CampusRecreationmustbenotifiedatleast3workingdays(Monday-Friday)priortotheevent.Thereisa$25feethatwillbeappliedforanycancellationwithin3workingdays(Monday-Friday)priortotheevent.Therewillbea$50noshowfeeforanyeventhatdoesnotnotifyCampusRecreationofacancelledevent.

L.Dependingonthenatureofasportingevent,CampusRecreationmayrequiredstudentofficialsbestaffedforallgames.

M.CampusRecreationreservestherighttochangethefacilityassignmentprovidedthealternativesofferedwillbeadequatetoaccommodatetheevent’sneedsandadvancenotificationisgiventotheeventorganization.

MinimumPoliceRequirementforCampusRecreationEventsCampusRecreationorLeadershipandStudentInvolvementwilldeterminethenumberofpoliceofficersnecessaryforeachevent.AfterconsultationwiththeUniversityPoliceforavailabilityofofficers,thenumberofofficersrequiredforeacheventwillfallwithinthefollowingrange:A.SouthernMissStudents/Faculty/StaffOnly(noexchangeofmoney)1-2officers

(determinedbysize)B. SouthernMissStudents/Faculty/StaffOnly(exchangeofmoney)1-2officers

(determinedbysize)C.SouthernMissStudents/Faculty/Staff/Visitors(noexchangeofmoney)2-4officers

(determinedbyevent)D.SouthernMissStudents/Faculty/Staff/Visitors(exchangeofmoney)2-4officers

(determinedbyevent)*Youth(highschool)organizationsmusthaveaminimumofsixofficers,regardlessofthenumberofparticipants.

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UNIVERSITYPOSTOFFICEwww.usm.edu/post-officeLastreviewedJuly2019

AfulllineofpostalwindowserviceisavailableMondaythroughFriday(exceptholidays)from8a.m.to4p.m.U.S.mailisdeliveredtoboxesMondaythroughFridayandfirst-classmailisnormallyintheboxesby9a.m.Magazinesandnewspapersaredeliveredtotheboxesby10a.m.,whilecampusdistributionisdeliveredthroughouttheday.Studentorganizationboxholdersandindividualboxholdersmayusethecampusdistributionsystemsubjecttothefollowingguidelines.A.Addressedmaterials:Materialmustcontainareturncampusaddress(boxnumber)

andthenameandboxnumberoftheaddressee.Mailtoindividualsisdeliveredonthebasisoflastnameandboxnumber,bothofwhicharerequired.Multipleitemsmustbeinboxnumberorderandshouldbeinenvelopesorfoldedsothemessageisenclosed,andthesizeshouldnotexceed5X10inches.Multiple-usecampusdistributionenvelopesareexemptfromthesizerequirement.

B.Unaddressedfliers:Unaddressedmaterials,suchasadvertisingpromotions,maybedistributedthroughthecampusdistributionsystemsubjecttothefollowingguidelinesandfees:1.Foruniversitymailers,onecentperpiece(materialmustpertainto

Universityinterest.)2.Non-universitymailers,minimumoffivecentsperpiece3.Materialsubjecttoapproval

Bulkmail:Foroff-campusaddresses,a200-pieceminimumisrequiredtoqualifyforthebulk-mailrate.Bulkmailisdefinedasidenticalpiecemail,notdated,notpersonalized,withoutsignatures.Allowtwoweeksfordelivery.ProceduresforpreparingabulkmailingareavailableattheSouthernMisspostoffice.Studentorganizationscanpurchaseamailboxfortheorganizationatarateof$50peryear.ContacttheOfficeofLeadershipandStudentInvolvementforinstructionsonsettingupacampusmailbox.Thepostofficeisaserviceorganization.Ifyouhaveaquestionorproblem,contactthepostofficeat601.266.4013.