pnp.field training evaluation process

Field Training Officers Course

School for Field Training and Technical Services 1

TRAINING OBJECTIVES:At the end of the training, the participants must

be able to: Use the Weekly Mastery Checklist List the Standardized Evaluation Guidelines Fill up the Daily Observation ReportEnumerate the Manner of RatingEnumerate the Written Quizzes and ReportsWeekly Performance ReportsField Training File


THE EVALUATION PROCESS PARADIGM


RECRUITMENT SKILLS MASTERY CHECKLIST (Field Training Guide)It is a Weekly Mastery Checklist of activities of

each phase of FTP.It is a guide for the conduct of the FTP during

Patrol, Traffic and Investigation phases which provides basic police knowledge and skills.

Each “Weekly Mastery Checklist” should be finished within 6 days.


RECRUIT SKILLS MASTERY CHECKLIST (Field Training Guide)FTO’s Responsibilities:

EXPLAIN a particular knowledge and DEMONSTRATE a skill listed in the Weekly Checklist.

Then, let the rookie EXPLAIN and DEMONSTRATE what has been taught.

During this time, make necessary corrections upon observing that the recruit is committing mistakes.


RECRUIT SKILLS MASTERY CHECKLIST (Field Training Guide)must require the recruit to sign on every page

of the checklist already covered at the end of the training week

Teach them to respond quickly, communicate properly, and control situations for the purpose of saving lives or properties of victims and arrest the suspects.


RECRUIT MASTERY CHECKLIST FORM (PATROL) Refer to Field Training Guide Manual

Objectives At the end of the Patrol Phase, a police recruit is expected

to perform the following tasks with a high degree of efficiency and expertise:

Develop his patrol skills required of a beat patrol officer; Demonstrate proper and correct procedure in the conduct of foot

or mobile patrol operations; Display proper usage of radio codes and radio operation; Use appropriate arrest techniques, hand-to-hand combat, and

weapons skills in every operation; Learn how to drive with skill and dexterity; Use proper grammar, syntax as well as provide factual, accurate

and detailed information when writing incident reports; Apply his knowledge of Philippine laws, rules and regulations in

every activity;


RECRUIT MASTERY CHECKLIST FORM (TRAFFIC PHASE)Refer to Field Training Guide ManualObjectives

At the end of the Traffic Phase, a police recruit is expected to perform the following tasks with a high degree of efficiency and expertise:

Strictly enforce traffic laws and regulations;Direct and control traffic pursuant to the Traffic Code of

the Philippines;Respond appropriately to traffic accidents and other

emergencies;Prevent car thefts (Anti-carnapping activities);Exhibit proficiency in use of equipment and resources;Use proper grammar, syntax as well as provide factual,

accurate and detailed information when writing incident reports;


RECRUIT MASTERY CHECKLIST FORM (INVESTIGATION PHASE) Refer to Field Training Guide Manual Objectives: At the end of the Investigation Phase, a police recruit is

expected to perform the following tasks with a high degree of efficiency and expertise:

Develop an analytical and inquisitive mind needed for crime investigation activities;

Implement proper and correct procedure in crime scene processing; Exhibit a professional and accurate technique when identifying and

interviewing suspects; Expeditiously identify and locate suspects through evidence analysis; Use proper grammar, syntax as well as provide factual, accurate and

detailed information when writing police reports or affidavits or during blotter entry;

Apply his knowledge of RPC, statutes, Rules of Court, and other significant

jurisprudence in the conduct of his responsibilities and tasks.


STANDARDIZED EVALUATION GUIDELINES (SEG)Refer to Annex B

Serves as the “measuring stick” for the evaluation of the Recruits’ performanceIt is through the use of these guidelines that the

program standardization and rating consistency is achieved.


STANDARDIZED EVALUATION GUIDELINES (SEG)

The “1”, “4” and “7” scale value definitions are to be used when rating a recruit’s behavior in each of the performance categories.

1 – Unsatisfactory 4 – Satisfactory 7 – Excellent


DAILY OBSERVATION REPORTRefer to Annex BThe Daily Observation Report (DOR) is the

second most important document in the FTP.It has 5 Key Areas:

Appearance – 1 task Attitude and Community Relations – 7 tasks Punctuality and Attendance – 2 tasks Knowledge – 4 tasks Performance – 19 tasks


DOR 7 POINT SCALE RATINGThe DOR uses a SEVEN (7) point scale in rating.

1 or 2 – UNSATISFACTORY performance 3, 4 and 5 – SATISFACTORY performance 6 or 7 – EXCELLENT performance


DOR SCALE RATINGOn the right hand side are three (3) columns

of small boxes with the acronyms: N.O. (Not Observed) – The box is checked if

the task was not conducted and evaluated during the training.

N.R.T. (Not Responding to Training) - This box is checked if the recruit initially acquired an unsatisfactory rating in a certain task and this was again explained and demonstrated by the FTO but still, the recruits failed to act or respond to a given situation.


R.T. (Remedial Training) – The police recruit failed for the third time on a certain skill or knowledge and that further training and re-test are required to confirm if the recruit can really do the job of a policeman or not.


THE FOUR (4) STRIKE POLICY1. UNSATISFACTORY – when recruit’s

performance on a certain task during training is sub-standard or below average.


2. FIRST (1ST) RE-TRAINING SESSION- FTO employs a simpler method of teaching for recruit to grasp the subject matter.

can employ mock situations, role plays or even use multi-media.

If recruit still fails on the first re-training session, recruit will get N.R.T. Rating (Not Responding to Training).


3. SECOND (2nd) RE-TRAINING SESSION – FTO reminds the recruit about his AFIs (Area of Improvement) for the particular task or skill.

If recruit still fails in the performance evaluation during the 2nd re-training session, he / she shall be required to undergo REMEDIAL TRAINING.


4. REMEDIAL TRAINING – Recruit’s FINAL attempt to prove that he is fit to continue with the FTP.

A substitute FTO shall exert effort to utilize all available means and resources to ensure that the police recruit has a fair and equitable chance of passing the training session.


If the police recruit FAILS, the FTO must recommend for police recruit TERMINATION.

Recruit is no longer allowed to proceed to the next phase of the training.


WRITTEN QUIZZESprovide an objective and impartial account of

recruit’s performanceFTO’s are required to give written exams /

quizzes about theories or knowledge-based information (such as laws, memo, circulars, report-writing)


Documentation should be done on almost all activities, except during practical exercises that needs demonstration, i.e. proper handcuff techniques.


WRITTEN EXAMINATION REPORTS

Spot Reports Check for 5 W’s + 1H, grammar usage,

punctuation and relevance

Blotter Entry Check for accuracy of details Observe neatness


Affidavit Writing Check for proper statements containing

elements of crime, grammar usage, punctuation and relevance

Sworn Statements Check for proper statements containing

elements of crime, grammar usage, punctuation and relevance


Crime Scene Sketches Check for accuracy, procedure, etc.

Writing Traffic Citation Tickets Check for adherence to procedure and

implementation


WEEKLY PERFORMANCE REPORTIt is a memorandum type of report that is

being prepared and signed by the Field Training Supervisor and forwarded to Chief, Field Training Center for review.

It is an objective assessment of the recruit’s progress and performance.


A compilation of the documents submitted by the FTOs such as DORs, results of the quizzes and written reports such as spot reports, blotter entries, etc.


CONTENTS OF THE REPORTThe FTS will comment on the following items:

the recruit’s over-all performance as measured by the performance guidelines as well as specific strengths and weaknesses.

the recruit’s progress: increasing, decreasing or no performance change

any remedial training provided, its effects, and additional training needed.

any formal counseling given to the recruit by the FTO.


THE FIELD TRAINING FILEIt is a compilation of reports or records

detailing the performance (positive or negative) of a police recruit.

The FTO is responsible for starting a training file for each recruit.


The information in the file shall be treated as confidential except to the following personnel: Chief of Police Deputy Chief of Police Chief, Admin / Personnel Division Chief, FTC Field Training Supervisors Field Training Officers


FTOs are responsible for ensuring the appropriate documentation is placed in the police recruit’s file.

The FTSs job is to ensure that the following documents or copies of the documents are included in the Field Training File: Daily Observations Reports Weekly Performance Reports All Written Quizzes and Reports made by Recruit Mandatory End of Phase Written Examination Any other necessary documentation


The FTS will ensure that files are in order.The FTC will be the repository of all FTP

training files.


THE FIELD TRAINING TRACKING SHEETThe Field Training Tracking Sheet for each

New PCO shall be accomplished by the Field Training Supervisor (FTS) as each DOR turned in daily.

It is a very useful management tool in determining trends, the new PCO’s over-all progress, and certain aspects of FTCO performance.


Only those DORs where training occurs are listed on the tracking chart.


MANDATORY END OF PHASE WRITTEN EXAMINATIONS (MEPWE)At the end of each training phase (patrol,

traffic, and investigation), a New PCO is required to undergo a written examination called the MANDATORY END OF PHASE WRITTEN EXAMINATIONS (MEPWE) to determine if he/she has indeed acquired all the competencies and skills needed for that particular training phase.


To avoid bias and to counter any attempt on favoritism, the MEPWE shall be conducted and supervised by the DHRDD.

The DHRDD through the ITPD shall monitor the progress of the FTP in the stations and schedule the conduct of the written examinations.

For speed and simplicity, the DHRDD shall conduct the written examinations for all new PCOs in one place and time.


FTCO CRITIQUE FORMRefer to Annex G.This form is used by the Chief, Field Training

Center to monitor the FTCOs assigned to the program and to provide feedback to the FTCO.

It is completed by each new PCO on FTCO’s to whom they are assigned.


This form is confidential and is not given to the FTCO in its original state.

The form should be completed prior to the new PCO’s moving from one training phase to another (i.e. patrol to traffic).

Once completed, the form will be directed to the new PCO’s supervisor and referred to the FTCO Commander.


Only the New PCOs who have passed the training phase shall be allowed to accomplish the FTCO Critique Form.

This is for check and balance.


pnp.field training evaluation process

Documents

weekly mastery

writing incident

standardized

field training

field training

phase written

field training

field training