pmes orientation slides

8/9/2019 PMES Orientation Slides

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Welcome

Pre-Membership Enrollment Seminar

(PMES)

BCHS/BCNHS GENERAL ALUMNI ASSN., INC.

7/10/2010


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Introduction

August 11, 2008 Bacolod City High School/Bacolod CityNational High School General Alumni

Association, Inc. (BCHS/BCNHS GAAI) has

been registered with the Securities &

Exchange Commission (SEC)

Purpose:

To make the general alumni association relevant and effective in

the exercise of its MORALASCENDANCY to hermembers, a set

ofLAWS and RULESto follow hasbeen prepared for reference

and guidance of all itsmembers.

Eachmembershould be made aware ofthe ROLES,SITUATIONSANDEXPECTATIONS within the framework &

domain of our GeneralAlumniAssociation.

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POLICY STATEMENT

All BONAFIDE GRADUATES of BCHS/BCNHS from

1949 to yearsthereafter are members ofthe GeneralAlumni

Association, Inc.

The GENERAL MEMBERSHIP is classified into two (2)namely:

1. REGULAR MEMBERS entitled to all the RIGHTS&

BENEFITSthatthe association may provide

2. ASSOCIATE MEMBERS entitled onlyto some

and/or limited privilegesthat the association may convey. To

exercise the rights of a Regular Member, theymust apply for

Regular Membership

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STANDING POLICY:

ART. V (MEMBERS) of the BY-Laws provide: TheGAAI BOARD shall determine the qualifications of an

APPLICANT (Associate) formembership.

Sec 2 of the same states:

The members (regular) shall have the following rights:

a) To exercise the right to vote on all matters relating

to the affairs oftheAssociation;b) To be eligible to any elective or appointive office of

theAssociation;

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STANDING POLICY:

ART. V (MEMBERS) ofthe BY-Laws provide: cont.

c) To participate in all meetings& deliberations ofthe

Association;d) To avail of all the facilities oftheAssociation; and

e) To examine all the records orbooks oftheAssn.

duringbusinesshours

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STANDING POLICY:

ART. V (MEMBERS) ofthe BY-Laws provide cont.

Correspondingto such rights, the (regular)

members are also required to fulfill theirDuties and

Responsibilities as required in Sec 3 ofsameArticle

asstated:

a) To obey& comply withthe By-Laws, rules&

regulationsthatmaybe promulgated bytheAssn.

fromtime to timeb) To attend all the meetings oftheAssociation; and

c) To paymembership dues& other assessments of

theAssociation

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A. MEMBERSHIP ENROLMENT POLICY:

1. An applicant for regularmembership mustbe a bonafide graduate

of BCHS/BCNHS from 1949-yearsthereafter provided he/she is

not disqualified by law;

2. He/She must willfully apply formembership and shall pay an

ANNUAL MEMBERSHIPDUES of 120.00PHPupon submission

ofhis/her Membership application form.

3. Thathe/she must attend the PRE-MEMBERSHIPEDUCATION

SEMINAR (PMES) before the consideration and approval of

his/her application;

4. An ABSENTEE APPLICANT is allowed provided he/sheexpressly designate his/herPROXY by all forms ofNOTICEto

the Membership Committee now underthe advent ofthe present

technology provided thathis/her proxymustbe of legal age and

possesses no disqualification underthe law;

AS A MATTER OF POLICY

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A. MEMBERSHIP ENROLMENT POLICY:

5. That all those who failed to comply and/orto qualifybased on the

requirements are automatically considered asASSOCIATE

MEMBERS who maybe allowed bythe BOARDto avail some

privilegesbut notthe rightto vote, hold elected/appointed

positions and examine the records and books oftheASSN. It isunderstood howeverthatsuchPRIVILEGES can be REVOKED

at anytime bythe Board with or without cause and notice

6. An applicant whose application wasDISAPPROVED may

APPEALthe same to the GAA Board for reconsideration.An

appeal shall be in writing addressed to the SECRETARY whoshall include the same as part oftheAGENDA in the next regular

orspecial meeting ofthe GAA Board.

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B. CLUSTERING OF CLASS ASSOCIATIONS POLICY:

OBJECTIVES:

1) To generate quorum and favorable attendance duringmeetings

&membership activities;

2) To pinpoint responsibilities& effectively adopt programs&

policiesthat are relevant and inimical to the enhancement of

CLASSASSOCIATION in particular& GAA in general;3) To easily identify alumnus who are eligible & qualified for

Regular Membership andAwards/Commendationsthatthe

GAAmay convey; and

4) To minimize and control time, effort& expensesthatmaybe

incurred relative to the aforementioned activities.

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CLASS-YEARS CLUSTERS:

CLUSTER I 1949-1959

CLUSTER II 1960-1969

CLUSTER III 1970-1979

CLUSTER IV 1980-1989

CLUSTER V 1990-1999

CLUSTER VI 2000-2009

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The GAA President is vested by the BOARD with the authority to

appoint CLUSTER COORDINATORS to each cluster with preference toone who belong to the CLASS under/within said Cluster. However, if no

one is qualified or available from the Board, the President may designate

someone to act as such not necessarily that he/she belongs to the CLASS

under/within said cluster. In no case, that an Associate Member be

appointed as such.

The CLUSTER COORDINATORS are automatically members of

the PROGRAM & MEMBERSHIP COMMITTEE anent to its Regular

Membership Campaign. The President is vested with the powerto replace

or revoke the appointment of the Cluster Coordinator if necessary &

warranted.

From time to time, the Board may review, modify or amend theProvisions of the Policy as warranted in orderto make it relevant to the

changing needs and operations oftheAssociation.

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BCHS/BCNHS GENERAL ALUMNI ASSOCIATION, INC.

PROPOSED ORGANIZATIONAL STRUCTURE

GENERAL ASSEMBLY

(REGULAR MEMBERS)

BOARD OF DIRECTORS

-------------------------------------

COUNCIL OF LEADERS

EXECUTIVE COMMITTEE

FUNCTIONAL COMMITTEES

Program & Finance & Social Benefits & Scholarship Lay Leadership Advisory Audit &

Membership Investment Member Welfare & Education & Promotions Performance Review

ALUMNI CLASS-YEARS CLUSTERING

1949-1959 1960-1969 1970-1979 1980-1989 1990-1999 2000-2010

Regular & Regular & Regular & Regular & Regular & Regular &

Associate Associate Associate Associate Associate Associate

Members Members Members Members Members Members

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COUNCIL OF LEADERS

COUNCIL OF LEADERS - comprising of ACTIVE

REGULAR MEMBERS and shall be made up of

CLASS designated representatives from ORGANIZEDCLASS ASSOCIATIONS and for those alumni class

not yet organized or pending organization, shall be

appointed by the GAAI President subject to the

approval of the Board. If necessary, each Class

Associations shall be represented in the COUNCIL.

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COUNCIL OF LEADERS

1. To attend and participate actively in all meetings and

deliberations of the Board if called but are NOT

ALLOWED to raise MOTIONS/RESULOTIONSAND/OR TO CAST THEIR VOTES ON ANY MATTER

FOR CONSIDERATION AS SUCH, BEING AN

EXCLUSIVE DOMAIN OF THE board.

The COUNCIL OF LEADERS who are known for their

leadership, active involvement in the affair s of the

association and has an expertise in their field of

endeavor shall have the following duties,

responsibilities and limitations:

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2. To serve for a term CO-TERMINUS with the Boardas provided in Art. III, Sec 4 of the By-Laws, the

river cannot rise above its source northe creation

can outlive the CREATOR;

3. While serving as such, they shall be entitled to all

the available benefits same as accorded to the

Board by virtue of their special or extra-ordinary

service rendered to theAssociation;

4. To assist the Board in the for mulation,

determination & implementation of policies,programs & projects that are inimical to the best

interest oftheAssociation;

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5. To set as Chairperson or member of any

committees, Cluster Groups orsubordinate bodies

as may be appointed by the President subject to

the approval ofthe board;

6. To recommend for approval/disapproval of theBoard of any application for membership in the

Association;

7. To inform and advice the Board orthe President on

urgent matters or problems affecting the affairs of

theAssociation; and

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7. To have the PRE-EMPTIVE right to be appointed

in the Board in case o f VACANCY and will serve for

an unexpired term until his/her successor shall

have been elected & qualified. However, for VALID

REASON, he/she can be replaced or removed bythe Board at any time within the term provided in

No. 2

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FUNCTIONAL COMMITTEESFUNCTIONAL COMMITTEES

A) EXECUTIVEEXECUTIVE COMMITTEECOMMITTEE-- Shall be composed of 7members with the President as Chairman & all committee

Chairmen as members. The GAAI Secretary shall act as the

Recording Secretary and ex-officio member. It shall act on

matters of GENER AL Administration at such time when the

Board is not in session & to report their actions to the Board at

its meeting; to decide on routine question of Administration

which the President &/orthe Committee members may referto

it for action and which do not involve alteration of Standing

policies and to recommend to the Board reforms & measureswhich may change/modify the policy(s) vested in it b y t he

Board orthe General Membership.

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FUNCTIONAL COMMITTEESFUNCTIONAL COMMITTEES cont.cont.

B) PROGRAMPROGRAM && MEMBERSHIPMEMBERSHIP COMMITTEECOMMITTEE --Shall for mulate plans & develop programs of activities in

pursuance of the objective of the Association. It may

recommend to the Board such matters of General policy as

may be called by the changing needs ofthe members and theCommittees. It shall also recommend to the Board criterion for

membership in the Association as well as the procedures in the

acceptance ofmembers; screen application formembership &

make proportionate recommendation to the Board, devise ways

of strengthening, increasing & assimilation of members & tointerpret the provisions ofthe By-Laws & the opportune rules &

regulations on Membership

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C) FINANCEFINANCE && INVESTMENTINVESTMENT COMMITTEECOMMITTEE -- Shall devise ways& means of obtaining the necessary funds for the support and

maintenance ofthe operation, projects & activities ofthe Association.

It shall prepare & submit to the Board a written estimate of RECEIPTS

& EXPENDITURES ofthe Association from the ensuing year within anitemized list of expenses of the Association, that NO OBLIGATIONS

beyond the amount thus appropriated shall be incurred by any

Officers, members or Committees unless authorized by the Board.

Likewise, it shall formulate plans & programs for LIVELIHOOD &/or

ENTREPRENEURI AL undertakings to be adopted and Funds to be

INVEST

ED which is most beneficial to the members in particular andthe Association in general. In NO CASE that the FUNDS of the

Association shall be invested in any Livelihood Undertakings that are

NOT INCOME GENERATING & SELF-SUSTAINING.

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D)D) SOCIALSOCIAL BENEFITSBENEFITS && MEMBERSHIPMEMBERSHIP WELFAREWELFARE

COMMITTEECOMMITTEE -- Shall recommend to the Board plans, programs& guidelines on matters covering economic & non-economic

assistance & grants to qualified members such as hospitalization,

accidents, burial, calamities, group insurance, legal, medical,

dental and others that are most beneficial forthe protection andrecovery of qualified member-beneficiaries. It shall also prepare

and adopt MICRO-FINANCE PROGRAMS EXCLUSIVELY

available to ACTIVE Regular Members with PRODUCT

COVERAGE as ff:

1. EDUCATIONAL LOAN to cover payment for enrolment,

tuition fees, acquisition of textbooks, uniforms and relatedschool projects & activities

2. HOUSEHOLD LOANS to cover payment for lights, water&

telephone bills, premises rental, repairs, complements &

improvements

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D)D) SOCIALSOCIAL BENEFITSBENEFITS && MEMBERSHIPMEMBERSHIP WELFAREWELFARE

COMMITTEECOMMITTEE cont.

3. COMMODITY LOAN to cover payment/acquisition of cell

phones, appliances, furniture, fixtures & equipments that may

provide comfort, mobility & convenience to member-beneficiaries

4. HEALTH CARE LOANS to cover payment ofhospitalization,

burial, medical & dental treatment, consultations and

medicines; and

5. OTHER LOANS to cover payment of licenses, insurance,

taxes, per mits, legal or assessment fees and other financialneeds that may be recommended by the CREDIT

COMMITTEE.

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E.E. SHOLARSHIPSHOLARSHIP && EDUCATIONEDUCATION COMMITTEECOMMITTEE.- shallrecommend to the Board plans, programs, criteria & guidelines in

extending scholarship grants & educational related assistance to

the deserving beneficiaries. It shall for mulate programs on

leadership & skills training development, seminars & symposiums

that can improve & enhance the socio-economic productivity of

the members. Funds generated thereto shall be placed on a

SPECIALACCOUNT and shall be used forthis PURPOSE ONLY.

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F.F. LAYLAY LEADERSHIPLEADERSHIP && PROMOTIONPROMOTION COMMITTEECOMMITTEE.- shallrecommend to the Board a program & criteria of enlisting &

training lay leaders & benefactors b y giving them awards &

appreciation formeritorious involvement & valuable services they

rendered to the Association and due recognition to thosemembers and beneficiaries ofthe Association who by theirACTS

& DEEDS have excelled in their field of endeavor, profession and

community service that by reason thereto have given a favorable

image, attracts supporters & enhances the prestige and growth of

the Association. It shall likewise develop programs that will

promote the physical & mental fitness of the members throughsocial, cultural & sports activities that in the end will develop

closer camaraderie & rapport among them & t heir families,

respect forhuman dignity and observance ofthe GOLDEN RULE.

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G.G. ADVISORY,ADVISORY, AUDITAUDIT && EPRFORMANCEEPRFORMANCE REIEWREIEW

COMMITTEECOMMITTEE.- shall recommend to the Board a system ofAccounting & Auditing of Books of Accounts and the

accountabilities of per sons tasked in approving, checking &

handling of funds, financial assistance, grants & accommodationsextended to beneficiaries, were expended in good use & for

specific purpose. It shall submit an independent periodic report to

the general membership on the par ticipation and involvement of

the officers, directors, council of leaders, committees, members,

nominees, administrative staff and those assigned or designated

with specific tasks and function on their respective performance &accomplishment for the APPRAISAL of the GENERAL

MEMBERSHIP.

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