P.L.TOUTDOOR EXPERIENCES

Aims for Ourselves

THE PROJECT- WHAT DO THE PROJECT- WHAT DO WE WANT TO END UP WE WANT TO END UP

WITH AS A TEAM?WITH AS A TEAM?

AIMS FOR OURSELVES:

What do we have to do to organise excursion and where is the stuff to do it?

Reduce impact on other programs. How to get a bus license? Promotion of getting a

license as PD. PD in First Aid/Bronze Medallions Streamline Process- linking time of booking buses to

time the camps program goes through college council and campus management.

THE PROJECT- WHAT DO WE WANT TO END UP WITH AS A TEAM?

Simple Checklist Proformas Itinery Spread sheets FAQ’s (Frequently Asked Questions) Resource of places to go and

recommendations. Resources on duty of care and staffing ratios

for various outdoor activities.

Outsourcing excursions( a way to deal with duty of care issues)

Feedback and debrief forums Evaluation for kids List of kids banned from excursions-communicating

that to all staff? or discipline on excursions and after. If information is centralised how do we access it? Inclusion as part of induction process.

THE PROJECT:THE PROJECT:

““Excursions for DummiesExcursions for Dummies””

- A Teacher Resource - A Teacher Resource

for the Intranet.for the Intranet.

Resource on college intranet and hard copy. Brainstorm of topics to include:

Planning On the day Processes Staffing Transportation options Communication Protocols Duty of Care

Financing Equipment Getting it past management Goals-educational relevance Assessments Where to go ideas for short, medium and

long excursions. Feedback and adapting for next time.

How to plan an excursion to run during your class time or for a whole day.

Lead time required minimum 3 weeks Refer to calendar to ensure no clashes

with items (N.B at times management will be aware of

events that are not on the calendar that may affect you.)

Work out Venue details – See attached ideas Money needed – must cover transport / teacher

relief venue / event costs // not too

expensive for the student Staff ratio Transportation - Bus internal - Bus (Westrans) is funding available? - Public transport - Walk

Date (no clashes with calendar items or other excursions)

Time for departure and arrival Consult with other curriculum areas for

cross education? Can you give students slips to advise their

teachers that they will be absent from class? See attached

Give to management (meet every Thursday) / allow 2 weeks

Confirm details are approved from management Confirm details with Daily Organiser Write up permission slips (specify clothing

requirement, food requirement, money, time to meet and where / get signature from principle

Hand out permission slips to students / set a deadline for return

Collect money and forms

Two days before Confirm Venue Transport details Extras work for DO

required? Class list on the urn Notify other staff on the

bulletin

One the day Take the roll One copy for the office and one on the urn (indicate the

name of the excursion and which class. / If during class time only, just take the roll as usual?

Where do students that have not brought money or forms go? Can you contact a parent and get verbal permission?

If using school bus / pick up keys and info book. Fill in appropriate details

end of day / school bus// fill up the petrol and sweep the bus, putting all

rubbish in the bin. Must keep permission slips for up to five years on file!!

SURVIVAL HINTS SURVIVAL HINTS

SURVIVAL HINTS ON THE DAY

If possible choose a day when you have the least amount of extras because you will have to collect, mark and chase up when you get back.

Make sure you have left work for those teachers taking your classes.

Give your list to YLC’s (Year Level Coordinators to check if there are any kids not eligible to go due to discipline issues or get a heads up about any students who could need extra supervision.

Keep kids busy with appropriate activities, keep them focus with some structure

Roll calls Head counts

Assign small groups to certain staff to check in with two or three times a day

Designated meeting places Synchronise watches with kids/mobil phones Collect mobile numbers Must be in groups when moving around

unsupervised and have the ability to contact the teacher when, where and how.

Ensuring supervision at all times when necessary Have a leader and a whip (some one on the front

and someone on the back) People strategically placed

Give kids physical boundaries marked on maps Student contracts as part of the standard package All activities supervised and unsupervised must be

itemised and listed on any excursion forms. Wear distinguishing clothing/uniform for safety and

recognition in crowds. School contact and student information numbers as

a management tool for discipline Make sure kids are all clear about behaviours,

manners expectations, Etiquette,

Education goals do it in the class before. Factor in toilet stops, breaks and snacks

stops Make sure all equipment is numbered and

allocated and recorded to a student so it can be traced if lost or damaged.

Be familiar with kids with special needs or medical issues.

STATING THE STATING THE OBVIOUSOBVIOUS

STATING THE OBVIOUS

ASSUME KIDS ARE UNFAMILIAR WITH THE ENVIRONMENT

Do not give children medication especially if its Panadol or bandaids (could be allergic).

Stranger danger, tell kids to beware of people they don’t know. Things don’t always go to plan, be flexible and have a back up

plan. Be prepared. Roads ARE dangerous tell kids to use crossing Stay with your class

Make sure you know if kids are in the toilets Make sure you are familiar with the environment and

protocols for each activity Bus access and parking Do a dry run for timing for the excursion Remember where you put the bus! No outsiders are welcome to join up with the group! Warn kids if no toilets or places to purchase food.

Kids to dress for the weather Avoid dismissing kids from any where else but school or ONE

set location. Carry a first aid kit. Carry a charged phone with credit and leave it on. Make sure someone at school has your contact/mobile number. Know where your are going and be prepared for things to go

wrong. You should know where emergencies services are located and

how to contact them. Where is the nearest hospital.

Bring a bucket on the bus for kids who get car sick, or put them in a front seat the stairwell is always a good place of last resort.

Staff bring a bottle of water, snacks, a couple of panadols (for you to take only at the end of the day), hat, sunscreen and wet weather jacket.

Kids cant smoke and neither can you. No alcohol for anyone at anytime, you are on duty

until the last child is safely home.

Appendices

Suggested activities with destination and rating out of 10

Fieldwork Samples Sample Intineries Excursions for Dummies Stating The Obvious Survival Hints On The Day Planning Excursions.