plenary minutes of the 60th general - imcc's …€¢ dr. daniel rodriguez munoz ... maja...

Plenary Minutes

of the

60th General

Assembly

August Meeting

August 1-7, 2011

Ørestad Junior College, Copenhagen, Denmark

Minutes of the First Plenary Session of the 60th August Meeting Date: 1st of August 2011 Venue: Copenhagen, Denmark Opening: 10:40 pm Adjournment: 11:37 pm Chairperson: Ms. Nathalie Rodriguez McCullough (IFMSA-Spain, Spain) Vice-chairperson: Mr. Miguel Cabral (PorMSIC, Portugal) Secretary: Ms. Wajiha Jurdi Kheir (LeMSIC, Lebanon) Secretary Assistants: Ms. Klara Dlaskova (IFMSA-CZ, Czech Republic) Mr. Andrés Suárez (IFMSA-Spain, Spain)

Mr. Rodney J. de Roché (IFMSA-Grenada, Grenada) Returning Officers: Ms. Ana Gloria García Rodríguez (IFMSA-México, Mexico)

Mr. Konstantin Berezin (TaMSA-Tatarstan, Tatarstan, Russia) Items on the Agenda:

1. Opening 2. Election of the Chairperson and Vice-Chairperson 3. Appointment of Secretary and Returning Officers 4. Election of the Constitution Credential Committee 5. Election of the Financial Committee 6. Adoption of the agenda 7. Presentations of other organizations, observers and guests 8. Introduction of all IFMSA Officials 9. Introduction of the Organizing Committee of the 60th August Meeting 10. Report of the Executive Board of the developments and pursued goals of the Federation 11. Report of the IFMSA President on the status of the IFMSA Board of Recommendation 12. Thank-you address by IFMSA-Japan

1. Opening IFMSA Secretary General Mr. Heng-Hao (Leo) Chang opens the first plenary of the 60th August Meeting of IFMSA. Roll Call by IFMSA Secretary General (status according to the final report of the Constitution Credential Committee from the 60th IFMSA General Assembly March Meeting held in Jakarta, Indonesia, 2011):

NMO Membership Voting Rights Presence

Armenia (AMSP) Full No Present

Australia (AMSA) Full No Present

Austria (AMSA) Full Yes Present

Azerbaijan (AzerMDS) Full Yes Present

Bahrain (IFMSA-BH) Full Yes Present

Bolivia (IFMSA Bolivia) Full No Present

Bosnia and Herzegovina (BoHeMSA) Full Yes Present

Brazil (DENEM) Full Yes Present

Bulgaria (AMSB) Full Yes Present

Burkina Faso (AEM) Full No Absent

Burundi (ABEM) Full No Absent

Canada (CFMS) Full Yes Present

Chile (IFMSA-Chile) Full Yes Present

Colombia (ASCEMCOL) Full No Present

Costa Rica (ACEM) Full No Absent

Croatia (CroMSIC) Full Yes Present

Czech Republic (IFMSA CZ) Full Yes Present

Denmark (IMCC) Full Yes Present

Ecuador (IFMSA-Ecuador) Full No Present

Egypt (IFMSA - Egypt) Full Yes Present

El Salvador (IFMSA El Salvador) Full No Absent

Estonia (EstMSA) Full Yes Present

Ethiopia (EMSA) Full Yes Absent

Finland (FiMSIC) Full Yes Present

France (ANEMF) Full Yes Present

Germany (BVMD) Full Yes Present

Ghana (FGMSA) Full Yes Present

Greece (HelMSIC) Full Yes Present

Grenada (IFMSA - Grenada) Full Yes Present

Hungary (HuMSIRC) Full Yes Present

Iceland (IMSIC) Full No Absent

Indonesia (CIMSA-ISMKI) Full Yes Present

Israel (FIMS) Full Yes Present

Italy (SISM) Full Yes Present

Jamaica (JAMSA) Full No Present

Japan (IFMSA-Japan) Full Yes Present

Jordan (IFMSA – Jo) Full Yes Present

Kuwait (KuMSA) Full Yes Present

Kyrgyzstan (MSPA Kyrgyzstan) Full Yes Present

Latvia (LaMSA Latvia) Full No Present

Lebanon (LeMSIC) Full Yes Present

Lithuania (LiMSA) Full Yes Present

Luxembourg (ALEM) Full No Present

Malta (MMSA) Full No Present

Mexico (IFMSA-Mexico) Full Yes Present

Montenegro (MoMSIC Montenegro) Full No Present

Mozambique (IFMSA-Mozambique) Full No Absent

Nepal (NMSS) Full No Present

New Zealand (NZMSA) Full Yes Present

Nigeria (NiMSA) Full No Absent

Norway (NMSA) Full Yes Present

Oman (SQU – MSG) Full Yes Present

Pakistan (IFMSA-Pakistan) Full Yes Present

Palestine (IFMSA-Palestine) Full Yes Present

Panama (IFMSA-Panama) Full Yes Present

Peru (IFMSA Peru) Full Yes Present

Philippines (AMSA-Philippines) Full Yes Present

Poland (IFMSA-Poland) Full Yes Present

Portugal (PorMSIC) Full Yes Present

Romania (FASMR) Full Yes Present

Russian Federation (HCCM) Full Yes Present

Rwanda (MEDSAR) Full Yes Absent

Saudi Arabia (IFMSA-Saudi Arabia) Full No Present

Serbia (IFMSA-Serbia) Full Yes Present

Slovakia (SloMSA) Full Yes Present

Slovenia (SloMSIC) Full Yes Present

South Africa (SAMSA) Full No Absent

Spain (IFMSA-Spain) Full Yes Present

Sudan (MedSIN-Sudan) Full Yes Absent

Sweden (IFMSA-Sweden) Full Yes Present

Switzerland (swimsa) Full Yes Present

Taiwan (IFMSA-Taiwan) Full Yes Present

Thailand (IFMSA-Thailand) Full Yes Present

The former Yugoslav Republic of Macedonia (MMSA-Macedonia) Full No Present

The Netherlands (IFMSA-The Netherlands) Full Yes Present

Tunisia (ASSOCIA-MED) Full No Present

Turkey (TurkMSIC) Full Yes Present

United Arab Emirates (EMSS) Full Yes Present

United Kingdom of Great Britain and Northern Ireland (Medsin-UK) Full Yes Present

United States of America (AMSA - USA) Full Yes Present

Bosnia and Herzegovina - Rep. of Srpska (SaMSIC) Associate No Present

Brazil (IFMSA Brazil) Associate No Present

Canada-Quebec (IFMSA-Quebec) Associate No Present

Catalonia - Spain (AECS) Associate No Present

Hong Kong (AMSAHK) Associate No Present

Peru (APEMH) Associate No Present

Tatarstan-Russia (TaMSA-Tatarstan) Associate No Present

Algeria (Le Souk) Candidate No Present

Argentina (IFMSA-Argentina) Candidate No Present

Bangladesh (BMSS) Candidate No Absent

China (IFMSA-China) Candidate No Present

Egypt (EMSA) Candidate No Present

Georgia (GYMU) Candidate No Present

Iran (IFMSA - Iran) Candidate No Present

Iraq (IFMSA-Iraq/Kurdistan) Candidate No Present

Kenya (MSAKE) Candidate No Present

Korea (KMSA) Candidate No Present

Libya (LMSA) Candidate No Absent

Malaysia (SMMAMS) Candidate No Absent

Mongolia (MMLA) Candidate No Absent

Paraguay (IFMSA-Paraguay) Candidate No Absent

Uganda (FUMSA) Candidate No Absent

Venezuela (FEVESOCEM) Candidate No Absent

One minute of silence was taken for Shanono, NiMSA President, and for all the victims that are continuously lost through wars, natural disasters and conflicts of all sorts, especially those who died in the earthquake of Japan.

2. Election of the Chairperson and Vice-Chairperson Motion 1: To elect:

• Ms. Nathalie Rodriguez McCullough (IFMSA-Spain, Spain) as the Chairperson of the 60th August Meeting of IFMSA

• Mr. Miguel Cabral (PorMSIC, Portugal) as the Vice-Chairperson of the 60th August Meeting of IFMSA.

Tabled by: IFMSA Executive Board Seconded by: IFMSA-Peru Amendment: None. Direct negative: None. Result: motion passes nemo contra.

The Chairperson takes over.

3. Election of the Secretary, Secretary Assistants and Returning Officers Motion 2: To elect:

• Ms. Wajiha Jurdi Kheir (LeMSIC, Lebanon) as Secretary of the 60th IFMSA General Assembly August Meeting

• Ms. Klara Dlaskova (IFMSA-CZ, Czech Republic), Mr. Andrés Suárez (IFMSA-Spain, Spain), Mr. Rodney J. de Roché (IFMSA-Grenada, Grenada) as the Assistant Secretaries of the 60th IFMSA General Assembly August Meeting.

• Ms. Ana Gloria García Rodríguez (IFMSA-México, Mexico), Mr. Konstantin Berezin (TaMSA-Tatarstan, Tatarstan, Russia) as Returning Officers for the 60th IFMSA General Assembly August Meeting.

Tabled by: IFMSA Executive Board Seconded by: LeMSIC Lebanon Amendment: None Direct negative: None Result: motion passes nemo contra. 4. Election of the Constitution Credential Committee (CCC) Motion 3: To elect:

• Mr. Omar Abu-Zaydeh (IFMSA-Palestine, Palestine) • Ms. Elena Galeazzi (SISM, Italy) • Ms. Angely Janeth Rondón Rodríguez (APEMH, Peru) • Ms. Ksenia Smetannikova (TaMSA-Tatarstan, Tatarstan, Russia) • Dr. Daniel Rodriguez Munoz (IFMSA-Spain, Spain)

As the members of the Constitution Credential Committee of the 60th IFMSA General Assembly August Meeting. Tabled by: IFMSA Executive Board

Seconded by: IFMSA-Poland Amendment: None Direct negative: None Result: motion passes nemo contra. Point of information: Bojan Sekeres, IFMSA-Serbia: The flag of our country is incorrect on the voting cards. Chairperson: It will be reprinted. Also, we’ve been asked about the black tape on the voting cards; it means that you have voting rights. These voting right are according to the voting rights of the final CCC report of MM11. 5. Election of the Financial Committee Motion 4: To elect:

• Mr. Samer Hasan (IFMSA-Palestine, Palestine) • Ms. Ingrid Vollenga (IFMSA-The Netherlands, The Netherlands) • Mr. Jeremy Hill (AMSA, Australia) • Mr. Mikhail Mavlikeev (TaMSA-Tatarstan, Tatarstan, Russia) • Mr. Gabor Toth (HuMSIRC, Hungary)

As the members of Financial Committee of the 60th IFMSA General Assembly August Meeting Tabled by: IFMSA Executive Board Seconded by: IFMSA- The Netherlands Amendment: None Direct negative: None Result: motion passes nemo contra.

6. Adoption of the Agenda Motion 5: To adopt the agenda of the 60th IFMSA General Assembly August Meeting

Tabled by: IFMSA Executive Board Seconded by: IFMSA-CZ Amendment: The Chair To move point 24 of the agenda “Changes to the Bylaws” from Plenary IV to Plenary III. Explanation: Considering that the candidature presentations in AM10 took around 6 hours, we believe that we should preemptively set aside more time for them than currently allotted. Seconder accepts amendment.

Point of information: Louise Grebel, IFMSA-The Netherlands, noted that it states “MM11” instead of “AM10” but was informed that it was correct on the form but incorrect on the slide.

No further amendments. Direct negative: None.! Result: Motion passes nemo contra

7. Presentation of other Organizations, Observers and Guests The following IFMSA external guests were introduced and welcomed to the General Assembly: Name Organization Dr. Francesco Rio World Health Organization Gaya G World Health Organization Joel Schaefer World Health Organization Nick Shockey Right to Research Derek Rutherford IAS/GAPA Katherine Brown IAS/GAPA Vanessa von der Muhll UICC Despina Spanou European Alcoholo & Health Forum Sir Micheal Marmot WMA Dr Kloiber Otmar WMA Joseph Assad Asian Medical Students' Associations Sebastian Schmidt European Medical Students' Associations Suleman Yildiz European Medical Students' Associations Borislav Manev European Medical Students' Associations Anna Potzy European Medical Students' Associations Pavel Scarlat International Association of Dental Students Maja Sabalic European Dental Students' Associations Ms. Pennapa Kaweewongprasert UNAIDS

Pablo Aguilera Dance for Life Dr Andres de Francisco Promotion for Maternal, Neonatal and Child Health Robert Bertollin WHO Euro Regional Director Rep Stefan Lindgren World Federation of Medical Education Aadum Dumale Network for African Youth Development Delali Dzakpasu Young People for Global Health Hans Rosling Hans Rosling Chukwudi Ene Ipas International Brehane Blain Rezene Ipas International Mrs. Alicia Dibbets IFHHRO Mrs Roos Terhorst IFHHRO Prof. Thomas G. Jensen Danish Council of Ethics Prof. Gunna Christiansen Danish Council of Ethics Klavs Birkholm Danish Council of Ethics Prof. Torben E. Andreasen Centre for Health, Humanity and Culture,

University of Aarhus Mads Rosendahl Thomsen Comparative Literature, University of Aarhus,

Denmark Prof. Birgit Petersson Department of Public Health, University of

Copenhagen Dr. Lars Østergaard Aarhus University Hospital Hester Kuipers International Aids Vaccine Initiative Dr. Ebbe Englev Glaxo Smith Klein Denmark Charlotte Elisabeth Kanstrup Ministry of Foreign Affairs of Denmark and

Danida Lars Kellberg Novo Nordisk A/S Lisa Abilgaard Ryberg European Federation of Pharmaceutical

Industries and Associations Katy Athersuch Médicins Sans Frontiéres Niels Holm Svendsen Danish Patent and Trade Office Dr. Andreas Heddini React.org Mikkel Vestergaard Frandsen RollBackMalaria.org Jørgen Kjems Interdisciplinary NanoScience Center Dr. Sujit Brahmochary Institute of Indian Mother and Child Erik Holst Honorary Life Members Joel Kammeyer Honorary Life Member Henrik Wulff Honorary Life Member Leena Isotalo Honorary Life Member Hans Karle Honorary Life Member Tore Vigård Honorary Life Member Mamadou Balam APS Mali Kanou Emmanuel Thera APS Mali Marie THERA APS Mali Anne Delespaul BeMSA Belgium Abigail Lafaille BeMSA Belgium Federico Pérez Quirante CEEM Spain

Ainhoa Jiménez Olmos CEEM Spain Iñigo de Noriega Echevarría CEEM Spain Olivier Vurobaravu FSMSA Fiji Peter Asilia TAMSA Tanzania Florence Mwitwa TAMSA Tanzania Farida Athuman Abdallah TAMSA Tanzania

8. Introduction of all IFMSA Officials Point 8 of the agenda was done during the opening ceremony.

9. Introduction of the Organizing Committee of the 60th August Meeting Point 9 of the agenda was done during the opening ceremony.

10. Report of the Executive Board of the developments and pursued goals of the Federation IFMSA President Dr. Chijoke Kaduru presents the report. (see annex)

11. Report of the IFMSA President on the status of the IFMSA Board of Recommendation IFMSA President Dr. Chijoke Kaduru presents the report. (see annex)

12. Thank-you address by IFMSA-Japan “Good evening, IFMSA friends from all over the world! I’m Taiki Nabekura, President of IFMSA-Japan. I’m very happy to see all of you. I would like to thank the OC for their tremendous effort in preparing for such an amazing GA. Tonight, I’m standing here to give you a speech related to the natural disaster that happened in Japan. On March 11th, a magnitude 9.0 earthquake and a tsunami struck the northeast part of Japan. It was one of the largest earthquakes in the world. There are more than 20,000 dead and missing, and about 220,000 houses are fully or partially destroyed. The total damage is estimated at around 250 billion dollars. Because of this disaster, we IFMSA-Japan had to cancel hosting MM2012 in Japan. When we were elected as the host of the GA at the March Meeting 2011 in Indonesia, we were so proud of it and it

would have been a really honorable event for IFMSA-Japan to welcome our friends from all over the world. However, two days after the election, the tragedy happened. I was in a hotel in Jakarta and saw the news report on TV. I was really shocked and couldn’t believe. Soon after the disaster, many friends from all over the world started responding and sent us tons of messages of support and condolence. It meant a lot for us. After the delegates returned to Japan, we started reassessing the feasibility of hosting the GA. Some of our sponsors told us they cannot give us financial support because they feel they should support the victims of the disaster. It was really hard for us. In addition to this, we were struggling with the nuclear crisis at Fukushima Daiichi nuclear power plant, which was hit by tsunami and lost its electric power supply. As a result of this, a small amount of radioactive materials are still leaking from the plant. Under these circumstances, we concluded it's not appropriate to welcome our friends in such a difficult time. It was an extremely hard decision for both IFMSA-Japan EB and MM2012 OC to cancel it. However, all of you, especially the IFMSA EB, Team of Officials and NMO presidents were supportive and took their time out of their day to discuss this issue with us. All of you respected our decision and on behalf of IFMSA-Japan, I would like to thank you for your understanding. I would also like to congratulate FGMSA-Ghana, on being elected as MM2012 host, and I’m really looking forward to visiting Africa for the first time in my life. Regarding the exchange program in Japan, we really do welcome you. The effect of the explosions at the power plant is limited. The Government of Japan is controlling entry to the highly polluted areas and suspending shipments of food that is thought to be dangerous, so you don’t have to worry about staying in Japan. Our 40 local committees are really looking forward to seeing you in our universities. At the same time, please welcome our outgoing exchange students from Japan. I know some of your local committees are worried about the radioactive pollution of them. I can personally understand your worries and feelings, but please think about this in a scientific way. Is there anyone who can be alive with radioactive pollution and be harmful for other people? I don’t think so. I’m sure they are safe and really willing to meet you. I’ll be really happy if you understand our feeling and welcome us. In these difficult times, I recognize more than ever the importance of international cooperation. Personally, I have attended General Assemblies five times. Every time I come here, I feel so happy because I can meet a lot of medical students who are very motivated and working very hard towards their dreams. I want to talk to all of you and share our motivation for our future. Thank you all for your attention.”

Announcements:

" Candidatures for IFMSA Official Positions have to be submitted before midnight August 3rd to the CCC.

" All motions to be submitted before midnight should be handed in to Rodney J. de Roché, who will be the only one in charge of collecting these.

" NMOs have to give in credential forms to the CCC, update ifmsa.net, give technical data card and pay the debts at least 2 hours before the start of the second plenary – if you do not do that, you will not get voting rights.

" The plenary team will accept PowerPoints and Keynote files until noon the day of the plenary, no exceptions. Andrés Suárez will be the only one in charge of collecting these.

" Seconders please approach the chair to stamp the motion forms they have seconded.

Point of Information from Phillip Pinhao Chao, NZMSA New Zealand: There is a mistake on the slides regarding the time to submit needed documents.

Chairperson adjourned the plenary session at 11:37 pm.

Plenary Minutes

of the

60th General

Assembly

August Meeting

August 1-7, 2011


Minutes of the Second Plenary Session of the 60th August Meeting Date: 2nd of August 2011 Venue: Copenhagen, Denmark Opening: 9:41 pm Adjournment: 12:06 am Chairperson: Ms. Nathalie Rodriguez McCullough (IFMSA-Spain, Spain) Vice-chairperson: Mr. Miguel Cabral (PorMSIC, Portugal) Secretary: Ms. Wajiha Jurdi Kheir (LeMSIC, Lebanon) Secretary Assistants: Ms. Klara Dlaskova (IFMSA-CZ, Czech Republic) Mr. Andrés Suárez (IFMSA-Spain, Spain)



13. Adoption of the preliminary report from the Constitution Credential Committee 14. Adoption of the minutes of the previous General Assembly (March Meeting 2011) 15. Adoption of the reports of the National Member Organizations 16. Adoption of the report of the Supervising Council 17. Adoption of the reports of the IFMSA Officials 18. Presentation of the 61th March Meeting of General Assembly in Kumasi, Ghana

Roll Call by Chairperson (status according to the final report of the Constitution Credential Committee from the 60th IFMSA General Assembly March Meeting held in Jakarta, Indonesia, 2011):


Armenia (AMSP) Full No Absent

Australia (AMSA) Full No Present



Bahrain (IFMSA-BH) Full Yes Present

Bolivia (IFMSA Bolivia) Full No Absent





Burundi (ABEM) Full No Absent



Colombia (ASCEMCOL) Full No Present





Ecuador (IFMSA-Ecuador) Full No Present

Egypt (IFMSA - Egypt) Full Yes Absent

El Salvador (IFMSA El Salvador) Full No Absent


Ethiopia (EMSA) Full Yes Absent












Jamaica (JAMSA) Full No Present


Jordan (IFMSA – Jo) Full Yes Absent

Kuwait (KuMSA) Full Yes Absent





Luxembourg (ALEM) Full No Present

Malta (MMSA) Full No Present






Nigeria (NiMSA) Full No Present



Pakistan (IFMSA-Pakistan) Full Yes Absent

Palestine (IFMSA-Palestine) Full Yes Absent







Russian Federation (HCCM) Full Yes Present

Rwanda (MEDSAR) Full Yes Absent

Saudi Arabia (IFMSA-Saudi Arabia) Full No Absent






Sudan (MedSIN-Sudan) Full Yes Absent





The former Yugoslav Republic of Macedonia (MMSA-Macedonia) Full No Absent


Tunisia (ASSOCIA-MED) Full No Present





Bosnia and Herzegovina - Rep. of Srpska (SaMSIC) Associate No Absent











Egypt (EMSA) Candidate No Absent




Kenya (MSAKE) Candidate No Absent

Korea (KMSA) Candidate No Absent







13. Adoption of the preliminary report from the Constitution Credential Committee Chairperson: Heng-Hao (Leo) Chang will be sending the CCC report to the NMO server right now.

9:53 pm: IFMSA-Egypt was handed their voting card.

9:55 pm: IFMSA-Jordan was handed their voting card.

The Constitution Credential Committee presents the following preliminary report.

Preliminary Report of Constitution Credential Committee (CCC) August Meeting 2011, Copenhagen, Denmark

1. Applications for IFMSA Candidate Membership:

1. Belgium (BeMSA) 2. Fiji (FSMedSA) 3. Mali (APS) 4. Spain (CEEM) 5. Tanzania (TAMSA)

The CCC reviewed the applications of all candidates and the postage stamps on the relevant envelops. The CCC finds that:

- The application from Belgium, Mali, Spain are valid according to the bylaw 2.2 - The application from Fiji is not valid according to the bylaw 2.2.5.d as in the regulation no

information concerning dissolution of the candidate organization is specified . - The applications from Tanzania is not valid according to bylaw 2.2.3 as they did not send the

official application form and related documents as required (before the 1st of May). 2. Proposed Bylaw and Constitution Changes

- The CCC has reviewed all proposals to change the constitution and the bylaws.

- The CCC finds proposed bylaw change proposal 19, tabled by IFMSA-Spain and IFMSA-Quebec invalid; the CCC understands the inclusion of this regulation in the Bylaws would be in conflict with the spirit of the Constitution and Bylaws, that define the General Assembly as the highest decision-making body in the Federation and the EB as the body in charge of managing the Federation in the period between Assemblies in accordance with the mandate of the Assembly.

- The CCC finds the remaining proposed bylaw changes to be valid as they comply with bylaw 15.2.1, and no constitutional contradiction was found.

- The CCC received no proposals to change the constitution. 3. NMOs and Voting Rights August Meeting, 2011

NMO Membership Debts (Checked)

IFMSA.net (Checked)

NMO report

Credential form (checked)

Voting Rights

Armenia (AMSP) Full - - ok ok - Australia (AMSA) Full Ok Ok ok ok OK Austria (AMSA) Full Ok Ok ok ok OK Azerbaijan (AzerMDS) Full Ok Ok ok ok OK Bahrain (IFMSA-BH) Full - - - ok - Bolivia (IFMSA Bolivia) Full - Ok - ok - Bosnia and Herzegovina (BoHeMSA) Full Ok Ok ok ok OK Brazil (DENEM) Full Ok - ok ok - Bulgaria (AMSB) Full Ok Ok ok ok OK Burkina Faso (AEM) Full - - ok - - Burundi (ABEM) Full Ok - ok ok - Canada (CFMS) Full Ok Ok ok ok OK Chile (IFMSA-Chile) Full Ok Ok ok ok OK Colombia (ASCEMCOL) Full - Ok ok - - Costa Rica (ACEM) Full - - ok - - Croatia (CroMSIC) Full - - ok ok - Czech Republic (IFMSA CZ) Full Ok Ok ok ok OK Denmark (IMCC) Full Ok Ok ok ok OK Ecuador (IFMSA-Ecuador) Full Ok Ok ok ok OK Egypt (IFMSA - Egypt) Full Ok Ok ok ok OK El Salvador (IFMSA El Salvador) Full Ok Ok ok - - Estonia (EstMSA) Full Ok Ok ok ok OK Ethiopia (EMSA) Full - - ok - - Finland (FiMSIC) Full ok Ok ok ok OK France (ANEMF) Full ok Ok ok ok OK Germany (BVMD) Full ok Ok ok ok OK Ghana (FGMSA) Full ok Ok ok ok OK Greece (HelMSIC) Full ok Ok ok ok OK Grenada (IFMSA - Grenada) Full ok Ok ok - - Hungary (HuMSIRC) Full ok Ok ok ok OK

Iceland (IMSIC) Full ok - ok - - Indonesia (CIMSA-ISMKI) Full ok Ok ok ok OK Israel (FIMS) Full ok Ok ok ok OK Italy (SISM) Full ok Ok ok ok OK Jamaica (JAMSA) Full ok Ok ok ok OK Japan (IFMSA-Japan) Full ok Ok ok ok OK Jordan (IFMSA – Jo) Full - Ok ok ok - Kuwait (KuMSA) Full - - ok ok - Kyrgyzstan (MSPA Kyrgyzstan) Full ok Ok ok ok OK Latvia (LaMSA Latvia) Full ok Ok - ok -

Lebanon (LeMSIC) Full

O k Ok

ok

ok OK Lithuania (LiMSA) Full ok Ok ok ok OK Luxembourg (ALEM) Full ok Ok ok ok OK Malta (MMSA) Full ok Ok ok ok OK Mexico (IFMSA-Mexico) Full ok Ok ok ok OK

Montenegro (MoMSIC Montenegro) Full - - - ok -

Mozambique (IFMSA-Mozambique) Full - -

- - -

Nepal (NMSS) Full ok - ok ok - New Zealand (NZMSA) Full ok Ok ok ok OK Nigeria (NiMSA) Full - - ok ok - Norway (NMSA) Full ok Ok ok ok OK Oman (SQU – MSG) Full - Ok ok ok - Pakistan (IFMSA-Pakistan) Full ok Ok ok ok OK Palestine (IFMSA-Palestine) Full ok Ok ok ok OK Panama (IFMSA-Panama) Full ok Ok ok ok OK Peru (IFMSA Peru) Full ok Ok ok ok OK Philippines (AMSA-Philippines) Full ok Ok ok ok OK Poland (IFMSA-Poland) Full ok Ok ok ok OK Portugal (PorMSIC) Full ok ok ok ok OK Romania (FASMR) Full Ok ok ok ok OK Russian Federation (HCCM) Full - - ok ok - Rwanda (MEDSAR) Full - - ok - -

Saudi Arabia (IFMSA-Saudi Arabia) Full ok ok

ok ok OK

Serbia (IFMSA-Serbia) Full ok ok ok ok OK Slovakia (SloMSA) Full ok ok ok ok OK Slovenia (SloMSIC) Full ok ok ok ok OK

South Africa (SAMSA) Full - - ok - - Spain (IFMSA-Spain) Full ok ok ok ok OK Sudan (MedSIN-Sudan) Full ok ok ok ok OK Sweden (IFMSA-Sweden) Full ok ok ok ok OK Switzerland (swimsa) Full ok ok ok ok OK Taiwan (IFMSA-Taiwan) Full ok ok ok ok OK Thailand (IFMSA-Thailand) Full ok ok ok ok OK The former Yugoslav Republic of Macedonia (MMSA-Macedonia)

Full - -

ok ok -

The Netherlands (IFMSA-The Netherlands) Full ok ok

ok ok OK

Tunisia (ASSOCIA-MED) Full ok ok ok ok OK Turkey (TurkMSIC) Full ok ok ok ok OK United Arab Emirates (EMSS) Full ok ok ok ok OK United Kingdom of Great Britain and Northern Ireland (Medsin-UK) Full ok ok

ok - -

United States of America (AMSA - USA)

Full ok Ok

ok ok OK

Bosnia and Herzegovina - Rep. of Srpska (SaMSIC) Associate ok -

ok - -

Brazil (IFMSA Brazil) Associate ok ok ok ok - Canada-Quebec (IFMSA-Quebec) Associate ok Ok ok ok - Catalonia - Spain (AECS) Associate ok - ok ok - Hong Kong (AMSAHK) Associate - - ok ok - Peru (APEMH) Associate - - ok ok -

Tatarstan-Russia (TaMSA-Tatarstan) Associate - Ok

ok ok -

Algeria (Le Souk) Candidate ok Ok

ok ok

- Argentina (IFMSA-Argentina) Candidate ok Ok ok ok - Bangladesh (BMSS) Candidate - Ok ok - - China (IFMSA-China) Candidate ok - ok ok - Egypt (EMSA) Candidate - Ok ok ok - Georgia (GYMU) Candidate Ok Ok ok ok - Iran (IFMSA - Iran) Candidate ok Ok ok ok - Iraq (IFMSA-Iraq/Kurdistan) Candidate - - - ok - Kenya (MSAKE) Candidate - - ok ok - Korea (KMSA) Candidate ok ok ok ok - Libya (LMSA) Candidate ok - - - - Malaysia (SMMAMS) Candidate ok - ok - - Mongolia (MMLA) Candidate ok ok ok - - Paraguay (IFMSA-Paraguay) Candidate ok - ok - - Uganda (FUMSA) Candidate ok - ok - -

Venezuela (FEVESOCEM) Candidate ok - ok - -

o Total number of members who have voting rights: 54 ( 81 countries total are full members, 7 associate members, 16 candidate members)

The NMOs which lost voting rights since last GA: Armenia (AMSP)

Bolivia (IFMSA Bolivia) Burkina Faso (AEM) Burundi (ABEM) Colombia (ASCEMCOL) Costa Rica (ACEM) El Salvador (IFMSA El Salvador) Iceland (IMSIC) Latvia (LaMSA Latvia) Montenegro (MoMSIC Montenegro) Mozambique (IFMSA-Mozambique) Nepal (NMSS) Nigeria (NiMSA) South Africa (SAMSA) The former Yugoslav Republic of Macedonia (MMSA-Macedonia)

The NMOs which lost voting right after last GA: Croatia (CroMSIC) Ethiopia (EMSA) Grenada (IFMSA - Grenada)

Jordan (IFMSA – Jo) Kuwait (KuMSA) Oman (SQU – MSG) Russian Federation (HCCM) Rwanda (MEDSAR) United Kingdom (Medsin-UK)

The NMOs which gained voting right since last GA: Australia (AMSA) Ecuador (IFMSA-Ecuador) Jamaica (JAMSA) Luxemburg (ALEM) Saudi Arabia (IFMSA-Saudi Arabia) Tunisia (ASSOCIA-MED)

4. Candidatures for IFMSA Executive Board for 2010-2011 The CCC received candidatures for IFMSA Executive Board for 2011 – 2012 from:

For IFMSA Treasurer - Alexandre Lefebvre (IFMSA-Québec, Québec, Canada)

The application for IFMSA Executive Board 2011-2012 has been reviewed and found to be valid according to bylaws 3.12.3 and 3.12.8 5. Candidatures for IFMSA Official Positions for 2011 - 2012 The CCC received candidatures for IFMSA Officials for 2011 – 2012 from: For Regional Coordinators of Africa

- No candidature recived. For Regional Coordinators of America

- No candidature recived.

For Regional Coordinators of Asia Pacific - No candidature recived.

For Regional Coordinators of Eastern Mediterranean

- Khalid Hasan Al Hamadani (SQU-MSG, Oman) - Lujain Mohammed Al-Qodmani (KuMSA, Kuwait)

For Regional Coordinators of Europe


For Standing Committee Directors of Medical Education - No candidature recived.

For Standing Committee Directors of Professional Exchange

- Marianne Koch (AMSA, Austria)

For Standing Committee Directors of Public Health - Anna Klicpera (AMSA, Austria) - Rodney John de Roché (IFMSA-Grenada, Grenada)

For Standing Committee Directors Reproductive Health and AIDS - No candidature recived.

For Standing Committee Directors of Research Exchange

- No candidature recived. For Standing Committee Directors Human Rights and Peace


For The Projects Support Division Director


For The New Technologies Support Division Director - No candidature recived.

For The Publications Support Division Director


For The Training Support Division Director - No candidature recived.

For The Alumni Relations Support Division Director


For Liaison Officer to Student Organizations - No candidature recived.

For Liaison Officer to the United Nations Educational, Scientific and Cultural Organization (UNESCO)

- Yassen Tcholakov (IFMSA-Quebec, Quebec) - Lamia Jouini (AssociaMED, Tunisia)

For Liaison Officer to the World Health Organization (WHO)


For Liaison Officer for Medical Education Issues - Margot Marieke Weggemans (IFMSA-The Netherlands, The Netherlands)

For Liaison Officer for Public Health Issues

- Altynai Saltyganova (MSPA, Kyrgyzstan)

For Liaison Officer for Reproductive Health Issues, incl. AIDS - Ionut Marcel Cobec (FMSR, Romania)

For Liaison Officer for Human Rights and Peace Issues


For Liaison Officer for Research and Medical Associations - No candidature recived.

All the applications for IFMSA official positions for 2011-2012 have been reviewed and found valid by the CCC according to bylaw 3.12.8 6. Candidatures for Supervising Council 2011-2012: - Despina Polidou (HelMSIC, Greece)

- Michael Eichinger (AMSA, Austria) All the application for the Supervising Council for 2011-2013 have been reviewed by CCC and found out that the candidature of Mr. Michael Eichinger is invalid due to the photocopies of the identity page belong to an expired passport; while the application of Ms. Despina Polidou is valid according to bylaw 3.12.8 7. Candidatures for the August Meeting 2012 host:

- United Arab Emirates (EMSS) - Catalonia, Spain (AECS)

The application from United Arab Emirates is invalid according to bylaw 3.12.9.c. The application from Catalonia-Spain has been withdrawn by email notice. CCC: Elena Galeazzi (SISM, Italy), Angely Janeth Rondón Rodríguez (APEMH, Peru), Ksenia Smetannikova (TaMSA-Tatarstan, Tatarstan, Russia) Omar Abu-Zaydeh ( IFMSA-Palestine , Palestine) Daniel Rodriguez Munoz (IFMSA-Spain, Spain) Denmark, Copenhagen, 02/08/2011

9:56 pm: IFMSA-Palestine was handed their voting card.

Point of Information by Ann Victoria Farrugia, MMSA (Malta): according to my knowledge, we have updated the IFMSA.net website. CCC: This issue will be addressed later. Note: The Preliminary CCC report presented to NMOs had a mistake with respect to voting rights of MMSA Malta and it was rectified before adoption.

10:01 pm: KuMSA (Kuwait) was handed their voting card.

10:02 pm: MedSIN-Sudan was handed their voting card.

Chairperson: We are going to take five minutes for NMOs to read the report before they ask questions and then vote on adoption of the motion.

10:10 pm: IFMSA-Pakistan was handed their voting card.

Chairperson: We are going to take 10 more minutes because we have been requested more time. Does anyone disagree? None attested.

10:11 pm: IFMSA-Jordan handed their voting card to the Chair.

10:15 pm: EMSS (UAE) was handed their voting card.

10:23 pm: MSAKE (Kenya) was handed their voting card.

Procedural Motion: To suspend bylaw 2.2.5 d) Note: Bylaw 2.2.5 d) states that “A copy of the regulations of the organization. The regulations must specify, at minimum, the official name, nature, principles, objectives, membership structure, meeting structure, Executive Board structure and function, working groups, Officials, financial management procedures, bylaws, and information concerning dissolution of the candidate organization.” Tabled by: Medsin-UK Seconded by: IFMSA-Taiwan Explanation by Elly Pilavachi, MedSIN-UK: I wish to suspend this bylaw on the basis that Fiji is being denied the right to candidature based on a small technicality that their bylaws have nothing about dissolution in them. They are perfectly willing for an addition to be made to their bylaws; there is no information previous to reading the CCC report 20 minutes ago that this would occur. They have travelled all the way from Fiji to present their candidature so I think that we should allow them to do so and not refuse their candidature based on this tiny technicality.

Point of information from Caline Mattar, of the Executive Board: If you have read the VPI report that was already sent on NMO server, you will find that there were other problems with the application of Fiji. What I am saying is not to jeopardize the candidature of Fiji but to avoid bylaw suspension when there are other issues that might probably get this application not voted upon in the General

Assembly and mainly the representation of this organization of the medical students in Fiji.

Point of Information from the CCC: The report was made public as soon as we finished it, which was 5 min before the plenary because until 2 hours before the plenary we were still receiving documents. It is however in the bylaws stated and everyone can see what documents candidates have to provide the Secretary General and CCC to have their candidature validated and taken into account. It’s therefore not something that has happened in the last few minutes; that they have found something extra, like an extra requirement that they need to fulfill. It is something that they have known about for a long time. It’s not only that, it is also that they have to provide an address; it is not specified if it should be an official or an email address but we consider at least one physical address has to be provided in the candidature because otherwise there is nowhere we can send official communication that we have to physically send to the NMO. In the case of Fiji, we have no official address where we can send this communication so that would also stand in the way of their application.

Point of Information from Pavel Hok, IFMSA-CZ: Question to the CCC - Can we amend the CCC report instead of suspending the bylaw?

CCC: The report is based on the bylaws; if you amend the report without suspending the bylaw you are making a signed document that is not true.

Point of Information from Elly Pilavachi, MedSIN-UK: Am I allowed to reply? Chairperson: Yes, you are. ElIy Pilavachi, MedSIN-UK: I understand that there some are other problems with the candidature that have been mentioned in the past, but then if these are going to be brought up during the presentations of the NMOs applying for candidature then we can see those and vote on them there and then. The CCC listed what seems to be a small technicality; it seems a bit much considering they travelled this far. I understand the need to go through the bylaws thoroughly and that the bylaws are there for a reason and that we need to follow them, I just think that it’s a shame considering how excited their region was and they are really well supported by the region. My apologies, I don’t want to insult the CCC by saying their report is invalid. CCC: I understand, and I would agree personally, however, it is our duty is to evaluate objectively the candidatures and that is what we have done. It is now up to you to consider having this certain flexibility or not.

Point of information from Caline Mattar of the EB: This was already sent to the NMOs and it was very clear in the report the reasons why their candidature was invalidated. Other than that, Fiji delegates have been told that there are missing parts of the application before they came to the GA.

Chairperson: This will be the last point of Information before voting on the suspension of the bylaw. Point of Information from Phillip Pinhao Chao, NZMSA New Zealand: Can we hear what the Fiji representative has to say? Chairperson: No, we are talking about the suspension of the bylaw. We will now move to the vote on the suspension of the bylaw. Someone asked for a secret vote; don't show who is voting. We need a 2/3 majority for this to pass. We will get the voting devices to those who do not have them yet. NMOs that received devices: AMSA-Philippines, MedSIN Sudan, IFMSA-Pakistan, SQU-MSG Oman, IFMSA-Egypt, IFMSA-Grenada. Press any button to turn on the devices.

Point of order from Elie Al Kazzi, LeMSIC (Lebanon): I want to direct negative this procedural motion. Chairperson: You don’t direct negative here because it goes directly to a secret vote.

APEMH Peru and IFMSA-Iran got voting devices when they didn’t have voting rights; the voting devices were taken away from them.

Move to a secret vote: In Favor: 22 Against: 28 Abstain: 6 Result: Procedural Motion fails. 10:42 pm: MMSA-Macedonia was handed their voting card.

Point of Information from Enrique Molina Perez de los Cobos, IFMSA-Spain: I would like to know the explanation of why Proposal 19, tabled by IFMSA-Spain and IFMSA-Quebec, was deemed invalid by the CCC. CCC: As we discussed before, there is no specific bylaw or part of the constitution that this bylaw change is in direct contradiction with. However, as stated in the bylaws, the CCC has the mandate

from the General Assembly to interpret the bylaws when they are not specific, and that is what we did based on the following bylaws. In the IFMSA Constitution: 6.1. The General Assembly is composed of all members of the federation. It is the highest authority and decision making body of the federation. Every full member has one vote at the General Assembly meetings. So it doesn’t grant full members voting rights outside of the meeting. In the Bylaws: 3.1.1. Meetings of the IFMSA are the sessions of the General Assembly Meetings. So we consider no other alternative to a General Assembly meeting. 7.1.1. The Executive Board is the body responsible for the work of IFMSA between the General Assembly Meetings, within the mandate, guidelines and decisions provided by the General Assembly. So the work between GA meeting is done by the EB and not by any online voting system or anything of the sort. 7.3.4. The Executive Board takes decisions with at least three votes in favour. No specific point refers to the EB as the decision making body in this period but several points suggest this. 7.4.1 d) When the decision is beyond their mandate as specified in the Constitution or Bylaws Because of all this, in the spirit of the bylaws it is clearly defined that the decision making body is the GA and only the GA, and the GA is only at a meeting, and so the EB that is the only body that can take decisions in between GA meetings.

Point of Information from Gabriela Irem Noles Cotito, IFMSA-Peru: How was it possible then to take the decision of having the GA in Ghana? CCC: Legally, the decision has not been taken yet, we will do that in this plenary. It wasn’t a legal voting, what you did was give a mandate to the EB to allow this to happen. But this decision has yet to be ratified. It is the same thing that happened in Macedonia a couple of years ago.

Point of Information from Mohammad Salah, IFMSA Egypt: Regarding your explanation, I didn’t really understand it. According to the bylaws, another organization could have applied to host the GA a month before the GA. Chairperson: The IFMSA VPI will answer.

Caline Mattar, IFMSA VPI: Dec 1 is the deadline to host a March meeting. According to bylaw 4.2.7, “If no host organization has been elected in a General Assembly, the Executive Board will be in charge of finding an appropriate solution to match the needs of the Federation and the National Member Organizations. The Executive Board has to send regular information to the NMO’s on the progress of this problem solving.” I hope this answers your question.

Point of Information from Alexandre Moser, swimsa, Switzerland: Regarding EMSS (UAE) application to host AM12, you said that it is invalid due to bylaw 3.12.9 c). Can you more about why it is invalid? CCC: According to the bylaw 3.12.9. “Candidates for hosting General Assembly Meetings have to provide: a. A filled out candidature form, signed and stamped by the President of the candidate’s National Member Organization. b. A motivation letter. c. A detailed description of the facilities. d. The visa requirements issued by their country. They didn’t provide this description.

Point of Information from Yehia Bendary, SQU-MSG, Oman: The President of our NMO was at the hospital today. When we came back, we found out that we lost our voting rights for the GA due to some unpaid debts. Chairperson: As soon as you pay you will get your voting rights back.

Motion 6: To adopt the preliminary report from the Constitution Credential Committee for the 60th IFMSA General Assembly August Meeting. Tabled by: IFMSA Executive Board Seconded by: LeMSIC Lebanon Amendment by IFMSA-Spain: To withdraw the text “The CCC finds proposed bylaw change proposal 19, tabled by IFMSA-Spain and IFMSA-Quebec invalid; the CCC understands the inclusion of this regulation in the Bylaws would be in conflict with the spirit of the Constitution and Bylaws, that define the General Assembly as the highest decision-making body in the Federation and the EB as the body in charge of managing the Federation in the period between Assemblies in accordance with the mandate of the Assembly,” in the CCC report. Proposer does not accept the amendment.

Point of Order by Melhim Abou Alwan, SupCo: This is an amendment and so if the proposer does not accept, we directly vote on the original motion versus the amendment for now. Chairperson: We will move to vote on the motion. As it is not secret vote, you have to raise your voting cards to indicate your position and you will vote at the same time on voting devices.

IFMSA-Spain asks for secret vote. IFMSA-Spain has asked for a secret vote. You don't need to raise your voting card.

Point of information by Altynai Satylganov, Kyrgystan: Can you explain the numbers for voting? Chairperson: 1-Original, 2-Amended Motion, 3- Abstention

Note that if the device is blinking, it means you haven't voted. Move to vote: For original Motion: 29 For amended motion: 16 Abstention: 14 Result: Amendment fails.

Note: Announcement of correction of MMSA voting rights.

Chairperson: Any other amendments?

Point of order from Yassen Tcholakov, IFMSA Quebec: Can we please see the numbers of what we are voting for? Chairperson: This is not a point of order but a request, and we will be doing that from now on.

Chairperson: Any other amendments?

Point of Information by Antonio Thomas, IFMSA-Grenada: Our Credential form was submitted before the start of the plenary, and according to bylaw 2.1.2, it doesn’t specify how long before the plenary we have to submit it. CCC: Refer to bylaw 3.5.3.a. Provide a completed credential form to the Constitution Credential Committee two hours before the start of the second plenary session of the General Assembly. The credential form must contain all the names and positions of the National Member Organization’s delegates, and be signed by the head of the delegation and stamped with an official stamp of the National Member Organization. This does not apply to National Member Organizations not represented at the meeting. Antonio Thomas, IFMSA-Grenada: Motion to suspend the bylaw Chairperson: You will get voting rights tomorrow. If you want to suspend the bylaw, you have to submit a procedural motion form to the Chair and we vote on that. In the meantime, the CCC will make a statement. CCC: If you want, we can erase the whole part of CCC in General Assemblies. We’ll have no procedure and no respect for the bylaws that we set for ourselves. You missed the deadline and though you will get voting rights tomorrow, you want to suspend the bylaw. We have no respect for deadlines. If you didn't do this right, assume responsibility and do things right instead. Chairperson: IFMSA-Grenada will no longer present a procedural motion.

No further amendments. Direct negative: None. Result: Motion passes nemo contra.

Procedural motion: To change the point 18 of the agenda (presentation of the 61st MM GA in Kumasi) to number 14 and number accordingly. Tabled by: IFMSA-CZ Seconded by: Explanation by Pavel Hok, IFMSA-CZ: This point of this motion is to allow us to see the presentation of March Meeting of General Assembly in Kumasi, Ghana before the cultural show. Chairperson: We are here to work, and we should not jeopardize the proceedings of the Plenary for the cultural show. That said; we move to a vote.

Point of order by Diego Iemmi, IFMSA SCOPR Liaison Officer: We should be following the new voting rights while voting. Chairperson: They updated the voting rights because they thought that the Motion has passed, but it still hasn’t. We are still on the old voting rights. Point of Information by Mohammad Salah, IFMSA-Egypt: But we already adopted the CCC report. Chairperson: but I received the procedural motion in the middle of voting for the motion. We will still follow the old voting rights. We move to a vote on the Procedural motion: In favor: 24 Against: 24 Abstention: 8 Procedural motion fails.

Chairperson: As of now, we will have a change in the voting rights which will be as outlined by the adopted preliminary CCC report.

11:27 pm: IFMSA-Grenada handed their voting card to the Chair.

11:30 pm: Medsin UK handed their voting card to the Chair.

14. Adoption of the minutes of the previous General Assembly (March Meeting 2011) Motion 7: To adopt the minutes of the 60th IFMSA General Assembly March Meeting in Jakarta, Indonesia, including the proposed amendments. (See annex for MM11 minutes) Tabled by: IFMSA Executive Board Seconded by: IFMSA-Pakistan Amendment: None. Direct negative: None.

Result: Motion passes nemo contra. Point of Information Javiera Brierly, IFMSA-Chile: A reminder for silence while we are voting. Chairperson: And I ask for silence while others are speaking.

15. Adoption of the reports of the National Member Organizations Motion 8: To adopt the reports of the National Member Organizations. (See Annex for NMO report) Tabled by: IFMSA Executive Board Seconded by: FASMR Romania Amendment: None Direct negative: None Result: Motion passes nemo contra.

16. Adoption of the report of the Supervising Council We have not received a report from the SupCo Explanation from the SupCo: There have been no investigations to report.

17. Adoption of the reports of the IFMSA Officials See Annex for IFMSA Officials end-term reports. Motion 9: To adopt the end-term reports of the IFMSA Officials submitted by July 1st. Tabled by: IFMSA Executive Board Seconded by: MSPA Kyrgyzstan Amendment: None Direct negative: JAMSA Jamaica Alternative Motion:

To adopt the Team of Officials reports 2010/2011 except for the Vice-President of External Affairs. Tabled by: JAMSA Jamaica Seconded by: AMSA-USA Explanation by Taniefa Beharia, JAMSA Jamaica: I want to take a stance for accountability of officials and having reasonable doubt for what they are doing for the entire year. If you have no comfort to believe the report is plausible, we need to set this precedence to ensure accountability. Chairperson: We move to vote. NZMSA New Zealand asked for a secret vote.

Point of information from Nabil Dib, ANEMF France: Can you open the speaker's list please? Chairperson: Alright, but I will only take whoever wants to speak now – ANEMF France and AMSA-USA. Nabil Dib, ANEMF France: We would like to express our disappointment regarding the lack of involvement of Miss Jovana Panic, IFMSA’s current VPE. Indeed, since the EuRegMe in Catalonia (April 2011), it has been one of our NMO’s members, as a VPE Regional Assistant for Europe, who took over all VPE tasks regarding NMO management sessions. Both in EuRegMe VIII and the current GA, AM 2011, our member has been responsible of organizing and giving the NMO management sessions by herself, partially after last minute notice. Stan Wang, AMSA-USA: We as AMSA USA support having a higher standard of professionalism for all elected officials; we expect them to be held accountable for their duties.

Jovana Panic, IFMSA VPE: To comment on Nabil's statement – It is the duty of VPE RA to conduct the Regional Meeting's sessions NMO management sessions. As for the rest, I didn't know when I candidated for President in MM11 that I would be really sick the month after. Chairperson: You already said that during the Presidents' sessions, so if you don't have anything new to add, we will move on.

Point of Order by Aqeel Ashraf, KuMSA Kuwait: We do not have voting rights but we still have the voting device. Voting device was taken away.

Move to vote:

Original Motion: 19 Alternative Motion: 33 Against both: 0 Abstain: 2 Result: Alternative Motion passes by relative majority.

Point of Information by Sarah Fung, CFMS Canada: I wanted to point out that we violated bylaw 12.3.5. that states that “the Supervising Council is responsible for submitting a written report at the first day of the General Assembly Meetings. Their report has to be presented orally and adopted before the adoption of the reports of IFMSA Officials,” once again like we did in the March Meeting. The SupCo report was not submitted by the deadline. Chairperson: There was no SupCo report. This has already been discussed in point 16. If you want to reopen the point, submit a procedural motion.

18. Presentation of the 61th March Meeting of General Assembly in Kumasi, Ghana FGMSA Ghana present their progress in the organization of the MM2012. Statement by FGMSA Ghana: We need to apologize for the sound quality of the promotional movie. Regarding the transportation, we came to the conclusion that it is best to have to have the Pre-GA in Accra as well. That way, there will be fewer issues in transporting people from Pre-GA to the GA venue. Now, we would have preferred that the honor to host the MM12 be under different circumstances. We would also like to take the opportunity to thank our brothers and sister in IFMSA-Japan for the confidence they have instilled in us. Chairperson opens floor for questions: Roopa Dhatt, AMSA-USA: Thank you for your presentation, we are looking forward to visiting Ghana. Can you please comment a little bit about the theme events and how that is coming along? Ghana: Updates will be provided in time but we are definitely working on them. Ashraf Ben Sabbah, ASSOCIA-MED Tunisia: Thank you for your presentation, can you elaborate on the number of participants expected and where they will be accommodated considering there are 3 hotels?

Ghana: There are 2 hotels available for accommodation, and 600 delegates, so most of the delegates will be accommodated in the main GA hotel. The distance between the two hotels is 15 meters, so transportation will not be an issue. Chairperson: You’ll have more time in the Presidents’ session to ask questions.

Announcements:

! Candidatures for IFMSA Official Positions have to be submitted before midnight August 3rd to the CCC.

Point of Information by Melhim Abou Alwan, SupCo Member: Does that mean that it is possible for new candidates for 61st General Assembly August Meeting Host to submit their candidatures by midnight tomorrow? Chairperson: Yes.

! All motions to be submitted before midnight should be handed in to Rodney J. de Roché, who will be the only one in charge of collecting these.

! NMOs have to give in credential forms to the CCC, update ifmsa.net, give technical data card and pay the debts at least 2 hours before the start of the second plenary – if you do not do that, you will not get voting rights.

! The plenary team will accept PowerPoints and Keynote files until noon the day of the plenary, no exceptions. Andrés Suárez will be the only one in charge of collecting these.

! Seconders please approach the chair to stamp the motion forms they have seconded.

Chairperson adjourned the plenary session at 12:06 am.

Plenary Minutes

of the

60th General

Assembly

August Meeting

August 1-7, 2011


Minutes of the Third Plenary Session of the 60th August Meeting Date: 3nd of August 2011 Venue: Copenhagen, Denmark Opening: 7:58 pm Adjournment: 12:24 am Chairperson: Ms. Nathalie Rodriguez McCullough (IFMSA-Spain, Spain) Vice-chairperson: Mr. Miguel Cabral (PorMSIC, Portugal) Secretary: Ms. Wajiha Jurdi Kheir (LeMSIC, Lebanon) Secretary Assistants: Ms. Klara Dlaskova (IFMSA-CZ, Czech Republic) Mr. Andrés Suárez (IFMSA-Spain, Spain)



19. Presentations of national organizations applying for membership or for change of status 20. Presentation of candidates for vacant IFMSA Executive Board 2011-2012 21. Presentation of candidates for IFMSA Honorary Life Membership 22. Presentation of Projects applying for IFMSA Recognition 23. Changes to the Bylaws

Roll Call by Chairperson (status according to the updated preliminary report of the Constitution Credential Committee from the 60th IFMSA General Assembly August Meeting in Copenhagen):



Australia (AMSA) Full Yes Present



Bahrain (IFMSA-BH) Full No Present



Brazil (DENEM) Full No Present



Burundi (ABEM) Full No Present


Chile (IFMSA-Chile) Full No Present

Colombia (ASCEMCOL) Full No Absent

Costa Rica (ACEM) Full No Present




Ecuador (IFMSA-Ecuador) Full Yes Present

Egypt (IFMSA - Egypt) Full No Present

El Salvador (IFMSA El Salvador) Full Yes Present

Estonia (EstMSA) Full No Absent

Ethiopia (EMSA) Full Yes Present





Greece (HelMSIC) Full No Present







Jamaica (JAMSA) Full Yes Present


Jordan (IFMSA – Jo) Full No Present

Kuwait (KuMSA) Full No Present





Luxembourg (ALEM) Full Yes Present

Malta (MMSA) Full Yes Present


Montenegro (MoMSIC Montenegro) Full No Absent






Oman (SQU – MSG) Full No Absent









Russian Federation (HCCM) Full No Present

Rwanda (MEDSAR) Full No Absent

Saudi Arabia (IFMSA-Saudi Arabia) Full Yes Present






Sudan (MedSIN-Sudan) Full Yes Present







Tunisia (ASSOCIA-MED) Full Yes Absent



United Kingdom of Great Britain and Northern Ireland (Medsin-UK) Full No Present






Hong Kong (AMSAHK) Associate No Absent




Argentina (IFMSA-Argentina) Candidate No Absent















Chairperson: CCC has the following updates CCC: Good evening, we have 61 NMOs with voting rights. NMOs gaining voting right this plenary:

• IFMSA El Salvador • Medsin-UK • IFMSA-Grenada • ASCEMCOL (Colombia) • DENEM (Brazil) • NMSS (Nepal) • ABEM (Burundi) • IFMSA-JO (Jordan)

8:15 pm: AMSP (Armenia) was handed their voting card.

We have a quorum. As requested by IFMSA-Egypt, we have updates regarding on bylaw 12.3.5: The SupCo report was not submitted, which they have to according to bylaw 12.3.5:The Supervising Council is responsible for submitting a written report at the first day of the General Assembly Meetings. Their report has to be presented orally and adopted before the adoption of the reports of IFMSA Officials. It clearly states that the SupCo report needs to be adopted before the ones of the officials. We are confronted with a situation that has no solution in the bylaws; here is no bylaw contemplating the event of SupCo’s report not being submitted. So it’s our place to make an interpretation of what the bylaw intends to serve the assembly. We considered 2 possible interpretations of the bylaws in this situation:

1) In the absence of a SupCo report, no adoption of the report and therefore no adoption og the Officials’ report. We reject this interpretation as we believe it is not the intended purpose of the bylaws.

2) The bylaw intends to protect the right of the NMOs to hear the report of the SupCo before deciding upon the approval of the work of the IFMSA officials. We believe it is not the purpose of the bylaw to suspend the Officials’ report if there is no SupCo report presented.

Therefore, the CCC unanimously considers the adoption of the IFMSA Officials’ 2010-2011 reports at the second plenary of the AM11 valid. Thank you.

Procedural Motion

To reopen point 13. Adoption of the preliminary report from the Constitution Credential Committee Tabled by: The Chair Seconded by: swimsa Chairperson: Just a reminder, we want to reopen this point to accept Tanzania’s application since they had sent their application but the EB had not forwarded it to the CCC. Move to vote:

Point of order from Antonio Thomas, IFMSA-Grenada: The buttons are not working. Chairperson: “Yes” means “In favor,” “No” means “against” and “abstain” is “abstain”

In favor: 52 Against: 2 Abstain: 3 Result: Procedural motion passes by two-thirds majority.

Motion 10: To amend the preliminary CCC report to read: “The application from Belgium, Mali, Spain and Tanzania are valid according to bylaw 2.2., and to delete: “The application from Tanzania is not valid according to bylaw 2.2.3 as they did not send the official application form and related documents as required before May 1st.” Tabled by: IFMSA Executive Board Seconded by: IFMSA-Peru Amendments: None. Direct negative: None. Result: motion passes nemo contra.

Procedural Motion To move point 22.Presentation of candidates for hosting the next General Assembly August Meeting, to the beginning of Plenary IV and renumber accordingly. Tabled by: The Chair Seconded by: IFMSA-SA Move to vote: In favor (press yes): 56 Against (press no):1 Abstain (press abstention): 1 Result: Procedural motion passes by two-thirds majority.

Point of Information from Lars Boedker Madsen, IMCC Denmark: I’d like to pass around a 60th anniversary book for NMO’s to write in. Along with it, we have 60th anniversary booklet that will passed around.

8:22 pm: ASSOCIA-MED Tunisia was handed their voting card. We now have 62 voting members in the room.

19. Presentations of national organizations applying for membership or for change of status The following national organizations applied for candidate membership:

• Belgian Medical Students' Association (BeMSA, Belgium) • Amicale pour la Promotion de la Santé (APS, Mali) • Tanzania Medical Students' Association (TAMSA, Tanzania) • Consejo Estatal de Estudiantes de Medicina (CEEM, Spain)

Chairperson: Each applying organization will have 5 minutes speaking time, followed by 3 minutes of question time. First presentation: Belgian Medical Students' Association (BeMSA, Belgium) Anne Delespaul presents.

8:24 pm: SQU-MSG Oman was handed their voted card.

8:27 pm: SQU-MSG Oman now has voting rights. We have 63 voting members in the room.

Question from Nascimento Dias Nelson, Luxemborg (Alem): I want to know which language you will use to communicate? Answer: At this moment the most active local committees are Dutch speaking, but despite the political situation right now, we want to include both French-speaking and Dutch-speaking students. The golden mean is to speak English to each other.

Second presentation: Amicale pour la Promotion de la Santé (APS, Mali) Balam Acado presents. No questions.

Third presentation: Tanzania Medical Students' Association (TAMSA, Tanzania) Florence presents.

8:39 pm: CCC informs the Chair that due to a misunderstanding of the financial committee, IFMSA-Jo actually does not have voting rights. We now have 62 voting members in the room.

No questions.

Fourth presentation: Consejo Estatal de Estudiantes de Medicina (CEEM, Spain) Inigo Noriega presents.

8:46 pm: IFMSA-Argentina was given their voting card. We still have 62 voting members in the room.

Question from Javiera, IFMSA-Chile: At what level do you work representation wise? How do you work to deal with issues that affect medical education?

Answer: We work on curriculum locally and nationally and we manage to make recommendations on those levels. We have signed agreements for any decision that effects our education. All these decision has to pass through us. Question from Lottie, IFMSA-Peru: There are currently 2 NMOs from Spain, if you become a full member then one of these have to leave IFMSA. Have you thought of joining each other for the benefit of IFMSA? Answer: We are aware of the constitution and we tried to merge years ago and it was not been possible. We have not been able to solve this issue nationally. Question from Marco Bonsano, SISM (Italy): I wanted you to finish your presentation, but you may want to answer the questions first. Inigo Noriega continues his presentation.

8:58 pm: CCC informs the Chair that due to a misunderstanding of the financial committee, IFMSA-Jo actually does have voting rights. We now have 63 voting members in the room.

The following national organizations applied for change of status:

• IFMSA-China • IFMSA-Iran • Georgian Young Medics’ Union (GYMU)

First Presentation: International Federation of Medical Students' Association-China (IFMSA-China) Zhixing Li presents. Question from Taiki Nabekura, IFMSA-Japan: How would you perceive the effort of increasing government support on IFMSA-China's participation in the federation? Would there be any political interference associated?

Question from Marco, SISM (Italy): Same question as Japan Question from NZMSA, New Zealand: same question Question from IFMSA-Sweden: same question Yingyun Yang, IFMSA-China: As a non-governmental organisation, IFMSA its aim is to provide a platform for medical students to communicate and improve their knowledge and abilities to become better doctor, and to improve the society better. So this is not the correct place to address any political issues. And our government supports us to communicate with medical students from other countries.

Question from NZMSA (New Zealand): Do you envision any difficulties of IFMSA-China being in a federation that accepts IFMSA-Taiwan? Yingyun Yang, IFMSA-China: According to bylaws 2.3.1.a and 2.3.3, we haven’t found any conflicts of this in IFMSA with the will or the law of our country and government. Question from Rokas Lauriniatis, LiMSA (Lithuania): How many medical schools do you have in China? Yingyun Yang: 76 as far as we know. We only have 9 medical colleges involved but they are 9 leading medical colleges in China. Statement from Yingyun Yang: IFMSA-China joined to share our experience and collaborate with other NMOs for the sake of all NMOs in the world. We want to share our experience and our passion. Thank you.

Second Presentation: International Federation of Medical Students' Association-Iran (IFMSA-Iran) Naser Yousefzadeh presents. Question from Davut, TurkMSIC (Turkey): Can you please explain the meaning of your logo? Question from Johannes Singer, AMSA-Austria: Same question as TurkMSIC Answer: Our logo is a combination of our name and a part of our history which is a bow – it’s a part of our ancient history. Question from Marco, SISM (Italy): You are not active in SCORA yet, are you considering starting it? Answer: it is difficult to start SCORA in our country, but we are trying to start activities related to reproductive health very soon.

Third Presentation: Georgian Young Medics’ Union (GYMU) Katerina Boze presents. Question from Ashref, ASSOCIA-MED (Tunisia): How many medical universities do you have? Answer: We have 5 and at the moment we collaborate with 3 of them. In September, we will collaborate will all of them.

9:18 pm: IFMSA-Jo and IFMSA-Pakistan handed their voting cards to the chair. We now have 61 voting members in the room.

Question from Louise, IFMSA-The Netherlands: You organize other projects than International focus days? Answer: We organize national projects like conferences. We also implement local exchanges in Georgia.

20. Presentation of candidates for vacant IFMSA Executive Board 2011-2012 IFMSA Treasurer Candidate A candidature has been received from:

• Alexandre Lefebvre (IFMSA-Québec, Québec, Canada) Candidate will have 5 minutes speaking time, followed by 3 minutes of question time. Alexandre gives his presentation.

9:22 pm: MMSA-Macedonia was given their voting card. We still have 62 voting members in the room.

Question from President Elect Chris Pleyer: Can you elaborate on allocating funds to our projects in IFMSA? Question from MSPA Kyrgystan: Can you tell us how familiar are you with the membership models? Were you present in the Presidents’ sessions when these were discussed? Question from Roopa Dhatt, AMSA-USA: What role do you think the treasurer has in fundraising and reaching our goals? Question from Elly Pilavachi, Medsin-UK: Can you please clarify how you are 20 when you were born in ’89? Chairperson: Is that a real question? Elly Pilavachi, Medisin-UK: Nevermind, you can just not answer that. Question from Ashref, ASSOCIA-MED (Tunisia): Knowing you are from Canada and you’ll be traveling a lot, how will you fund for that? Question from JAMSA (Jamaica): What is your biggest challenge of the year and how do you expect to face it?

Question from Enrique Molinas, IFMSA-Spain: What is your opinion on the possible creation of the development funds for NMOs? Question from Nasamento Dias Nelson, ALEM (Luxemborg): What do you think about the current membership model? Question from Johannes Singer, AMSA (Austria): How much importance will you give to the discussion of membership fees? Question from IFMSA-BH (Bahrain): What do you think about the membership fees? Will you be able to meet the responsibilities of being IFMSA treasurer as a whole? Answer: I will give one answer to all questions. Regarding travel expenses; I am very motivated and for that reason I took a year off and I will be in Geneva and will be able easier for me to attend all the meetings. Regarding the membership fees, I have been following the discussion though I arrived yesterday as I was taking a course in Oslo. I believe that the treasurer should provide members with options so that they can make the best decision based on the information provided. The current model has some lax in its design, but it is not necessarily a bad model. I am 22 not 20. Having been the treasurer of AM2010, I have extensive contacts in Canada and some in the US and it is definitely important that the treasurer helps the VPE fundraise. My biggest challenge would be to pursue in the path of the current treasurer. I would also like to have good audits from the OCs from the GAs so we can show the externals the extent of our activities in the GA. Finally, I’ll try to be as available as possible to NMOs to provide them with the help they need.

21. Presentation of candidates for IFMSA Honorary Life Membership IFMSA Honorary Life Member Candidate A candidature has been received on behalf of:

• Dr. Lawrence Loh (CFMS, Canada) Yassen presents on behalf of Dr. Lawrence Loh. Presenter will have 3 minutes speaking time, followed by 2 minutes of questions. Yassen gives his presentation.

No questions.

22. Presentation of Projects applying for IFMSA Recognition Chair announces that each presenter for a transnational project will have 3 minutes speaking time, followed by 2 minutes of question time. Presentations of endorsed projects will have 2 minutes speaking time followed by 2 minutes of question time. The following projects applied to be recognized as Transnational Projects: The World Health Organization Simulations (IFMSA-Québec/Medsin-UK/The Royal Society of Medicine) Paul Reidy presents. No questions.

Build up Your Bones (IFMSA-Poland/TurkMSIC) Project was presented. Question from Enrique, IFMSA-Spain: Do you have any scientific advisor? Do you find within this project any conflict of interest with any public or private company? Answer: Our advisor is the Polish society with a database of OP, and they say that it is quite a medical problem and they support us in our work. Question from NMSA Norway: What exactly are you doing to promote this project? How do you work? Answer: We write articles to magazine, we have educational campaigns and mascots. We tell them about OP.

Campaign On Hand Hygiene-HY Five (MedSIN-Sudan/ MEDSAR) Mohammad Kamal Mustafa presents. Question from Chris Pleyer, SCOPH Director: Could you elaborate on the future plans of the project, especially in collaborating with the countries you listed? Answer: We have a detailed proposal including plan of action for the entire term; we will distributing surveys concerning hand hygiene, proper sanitation and facilities as well as information on these topics. Then we will conduct finals surveys to evaluate our methodology.

9:56 pm: IFMSA-Palestine was given their voting card. We still have 62 voting rights in room.

SESWO (APEMH/FASMR Romania) Project was presented. Question from NMSA Norway: How do you approach to sex workers and how is their response to the project? Answer: As we mentioned it was very difficult to start the project and we are not supported by the government; it was difficult to establish proper connections. We were able to achieve these through collaboration with organizations who are more experienced in this field and have the proper connections and know how to speak with them and make them understand. The majority of them does not understand these issues and do not have proper education. In collaboration with our partners, we try to find local place for presentations. We have proper place for presentation, with all the requirements. Afterwards we hold a mobile clinic and give them check-ups and do labs. Question from ASCEMCOL (Colombia): How do you report? How do you evaluate the knowledge they have before the project and afterwards? Answer: It is very true, we have to evaluate their knowledge but the majority has no knowledge regarding these issues. Thank you.

Point of information from IFMSA-The Netherlands: we couldn’t hear anything from answers.

No projects applied to be recognized as Initiatives

The following projects applied to be recognized as Endorsed Projects: Synaptic Stimulation (IFMSA-Mexico) George Silvieluz presents. No questions.

Sensibilizarte (IFMSA-Brazil) Gabriela Galvao presents.

No questions.

Peace Construction (IFMSA--El Salvador) Gracia Maria Viana presents. Question from NZMSA: I was wondering how responsive the schools are to this discussion? Answer: Public schools are very open to this discussion because violence is very prevalent in our country. Many victims are children and adolescents. Question from IFMSA-Peru: Can you please continue your presentation? Presenter finishes her presentation. Question from IFMSA-Equador: what is the age of the population you try to reach? Answer: 7-12 years old Question from Raphael Buttigieg, MMSA (Malta): Have you worked with an external organization like UNESCO? Answer: We haven’t but we are looking to do so.

INcommunity (IFMSA-Québec) Catherine Perich presents. Question from MMSA (Malta): Can you please finish your presentation? Question from IFMSA-Peru: same question Question from IFMSA-Chile: same question Chairperson: Please finish your presentation Presenters finish their presentation

Chairperson: To the people in the back of the room, if you are not listening, please leave.

Love @ First Night (IFMSA-Thailand) Nitchakorn Tangsouthaporn.

Question from Heng-Wei Chang, IFMSA-Taiwan: Can you please finish the presentation? Question from Cristine, IFMSA-Ecuador: I want to know if the usage of the condom is for both genders male and females. Answer: It is mainly for males. Chairperson: you can now finish the presentation if you want. Presenter finishes their presentation.

AIDS Prevention Project (IFMSA-Pakistan) Faseeh Shahab presents. Question from MSPA Kyrgystan: Can you finish the presentation? Question from EMSS (UAE): Same question Question from SISM (Italy): Same question Chairperson: You can now finish your presentation. Presenter finishes their presentation.

10:34 pm: CroMSIC (Croatia) handed in their voting card to the Chair. We still have 62 voting members in the room.

Hygiene and Sanitation Project (IFMSA-Pakistan) Faseeh Shahab presents. Question from IFMSA-Chile: How much time do you need to reach your goal and how you do evaluate that? Answer: Regarding evaluation, it is difficult to do so because we may not be able to go back and give surveys to the students. There are people who keep proper statistics about this. This is a long project. Question from ASSOCIA-MED (Tunisia): Can you finish your presentation? Question from SISM (Italy): Same question

Presenter: In the last August meeting the project was endorsed but for an unfortunate reason it was invalidated. I am hoping the project once again will be voted upon to be endorsed.

TurkMSIC Medical Education Workshops (TurkMSIC) Boran Yavuz presents. Question from EMSS (UAE): Can you please finish your presentation? Question from JAMSA (Jamaica): Same question Question from Bolivia: Same question Question from Le Souk (Algeria): What were the problems that Turkish medical students solved? Answer: The first was about the framework, the general idea of the project. The second was student involvement in planning their medical education. Third was the personal role of medical students in their education and the last was about the role of research in medical education.

Chairperson: Reminder that tonight is the limit to submit candidatures. Informal vote on 5 minute break. No one opposes.

10:52 pm: Iraq-Kurdistan handed in their voting card to the chair. 10:54 pm: MSAKE (Kenya) was given their voting card. 10:54 pm: TaMSA-Tatarstan handed in their voting card to the chair.

23. Changes to the Bylaws Motion 11: To adopt the grammatical and renumbering bylaw changes report. Tabled by: IFMSA Officials Seconded by: IFMSA-Peru Amendment: None. Direct negative: None.

Result: motion passes nemo contra.

Proposals to change the IFMSA bylaws were submitted within the deadline (July 1, 2011) Motion 12: To change the following bylaw Original Constitutions and Bylaws: 1.6.1. The official IFMSA corporate identity is defined in the IFMSA corporate identity manual 1.0 Proposed changes to the Constitutions and Bylaws: 1.6.1. The official IFMSA corporate identity is defined in the IFMSA corporate identity manual 1.1 Explanation: To update the current cooperate identity to version 1.1 in order to put the newly selected Standing Committee logos into official use Proposed by: IFMSA Officials Seconded by: JAMSA (Jamaica) Amendment: PorMSIC 1.6.1. The official IFMSA corporate identity is defined in the IFMSA corporate identity manual. This article should be automatically updated if the General Assembly decides upon the adoption of another version of the manual. Explanation: this way we limit avoidable procedures and don’t have to vote two times on the same matter. Proposor and Seconder accept. No other amendments. Direct negative: None Result: motion passes nemo contra.

Motion 13: WITHDRAWN To add bylaw 2.1.1 and renumber accordingly: 2.1.1 All Members should be treated equally in all correspondences

Explanation: There is a need to emphasize all matters and procedures between General Assemblies be based on the principle of equality, so as to avoid any form of discriminations against any NMO in the future. Proposed by: IFMSA Officials

Motion 14: To change the following bylaw Original Constitutions and Bylaws: 4.1.2. General Assembly Meetings shall be held in countries where delegations from preferably all National Member Organizations can attend, according to the authorities and conditions in the country/nation of the hosting National Member Organization. Proposed changes to the Constitutions and Bylaws: 4.1.2. General Assembly Meetings shall be held in countries where delegations from preferably all National Member Organizations can attend with equal representation. Explanation: The last phrase is misleading and contradictory to the principle of equality in giving an impression that General Assembly Meetings shall be held “according to the authorities and conditions in the country/nation of the hosting National Member Organization”. The phrase is rendering any form of political interference as reasonable, which is not in line with the key value of IFMSA being a non-political organization. IFMSA should in its actions and bylaws follow the common values agreed upon by all NMOs, and not having a passive attitude towards any kind of discrimination set by the authorities of a hosting NMO. The word “preferably” appeared earlier in the statement has already allowed adjustment for political realities, and hence, it is reasonable that the ambiguous phrase be removed from bylaw 4.1.2 to avoid any misinterpretation. Proposed by: IFMSA Officials Seconded by: IFMSA-The Netherlands

Point of Information from Chijoke Kaduru, IFMSA President: The proposal was initiated to continue to push the concept of equality, which is a core value of this federation. The IFMSA TO worked on it and we believe that this bylaw change pushes us to take a less passive attitude toward discrimination. The word “preferably” that is in the statement allows us to adjust for political realities without being ambiguous. The last phrase that is being deleted is open to misinterpretation and we would like to avoid this.

Amendment: None

Direct negative: IFMSA-CZ No explanation. Move to a vote: In favor: 47 Against: 2 Abstain: 11 Result: motion passes by simple majority.

Point of information from the CCC: Bylaw 3.6.5. reads, “Delegations which fail to return their voting cards before leaving the session will lose their voting right for the rest of that plenary session.” Indonesia has lost voting rights for the rest of the plenary since they did not hand in their voting card before leaving the room.

Motion 15: WITHDRAWN To add bylaw 4.1.4. All National Member Organizations of the IFMSA must be treated with equal consideration in all matters and procedures concerning a General Assembly. Explanation: There is a need to emphasize all matters and procedures concerning a General Assembly be based on the principle of equality, so as to avoid any form of discriminations against any NMO in the future. Proposed by: IFMSA Officials

Motion 16: To change the following bylaw Original Constitutions and Bylaws: 4.2.6. The National Member Organizations who are candidates for hosting a General Assembly meeting must include in their presentation a tentative total budget, projections for Travel Assistance Fund fundraising, any guaranteed external funding sources, visa requirements, meeting facilities, substitution and cancellation conditions for participants. Presenters must have in their possession a copy of the tentative reservation agreement with the meeting facilities, and be prepared to answer detailed questions about this agreement.

Proposed changes to the Constitutions and Bylaws: 4.2.6. The National Member Organizations who are candidates for hosting a General Assembly meeting must include in their presentation a tentative total budget, projections for Travel Assistance Fund fundraising, any guaranteed external funding sources, visa requirements, all possible restrictions and prohibitions imposed by local authority on any NMO, meeting facilities, substitution and cancellation conditions for participants. Presenters must have in their possession a copy of the tentative reservation agreement with the meeting facilities, and be prepared to answer detailed questions about this agreement. Explanation: It is a fair and necessary obligation for any NMO candidating as GA host to disclose before voting all possible restrictions and prohibitions imposed by local authority on any NMO. This is to ensure that all member states are beforehand granted with full information in deciding the most appropriate host for the GA. Proposed by: IFMSA Officials Seconded by: LeMSIC Lebanon Amendment: None. Direct negative: None. Result: motion passes nemo contra.

Motion 17: WITHDRAWN To change the following bylaw Original Constitutions and Bylaws: 2.2.3 Medical students’ organizations applying for candidate membership should send an official application form signed by the President to the General Secretariat at the latest on 1st December for the March Meeting or at the latest on 1st May before the August Meeting. The postmark will be used as indication of the date. A medical students’ organization applying for full or associate membership should submit a motion to the Chair by midnight prior to the plenary session where the admission of full or associate members is considered. Proposed changes to the Constitutions and Bylaws: 2.2.3. Medical students’ organizations applying for candidate membership should send an official application form signed by the President via post mail and electronic mail to the General Secretariat at the latest on 1st December for the March Meeting or at the latest on 1st May before the August Meeting. The time stamp of the electronic mail will be used as indication of the date. The submission of an application will be confirmed by Executive Board within two week of submission. The original hard copy should be provided to the plenary Chair on the first day of the General Assembly. A medical students’ organization applying for full or associate membership should submit a motion to the Chair by midnight prior to the plenary session where the admission of full or associate members is considered

Explanation: It occurred in the past that the candidature sent to the General Secretariat by post was lost, and cause a big problem for the candidature to be valid according to the existing bylaws. Such bylaw changes will help to improve the situation, and also make sure the hardcopy is obtained for archive purpose. Proposed by: IFMSA Officials

Motion 18: WITHDRAWN To change the following bylaw Original Constitutions and Bylaws: 2.2.3 Medical students’ organizations applying for candidate membership should send an official application form signed by the President to the General Secretariat at the latest on 1st December for the March Meeting or at the latest on 1st May before the August Meeting. The postmark will be used as indication of the date. A medical students’ organization applying for full or associate membership should submit a motion to the Chair by midnight prior to the plenary session where the admission of full or associate members is considered. Proposed changes to the Constitutions and Bylaws: 2.2.3 Medical students’ organizations applying for candidate membership should send an official application form signed by the President to the General Secretariat at the latest on 1st December for the March Meeting or at the latest on 1st May before the August Meeting. The postmark or date of email or fax will be used as indication of the date and the country concerned will receive an email to confirm receipt of applicaion. A medical students’ organization applying for full or associate membership should submit a motion to the Chair by midnight prior to the plenary session where the admission of full or associate members is considered. Explanation: The constitution currently states that a hardcopy application must be sent to IFMSA Secretary General by the respective deadline for IFMSA candidate membership. The nature of international mail means that these applications can easily be lost and can hinder a country's ability to apply for candidate membership on time. Including an option of electronic submission via email or fax would allow this process to be improved and also means that countries will be able receive quicker feedback regarding their application being received by the Secretary General. Project applications and reporting is submitted electronically so it only seems appropriate that we treat other administrative procedures accordingly, with candidate membership applications being submitted electronically. Proposed by: NZMSA, NMSA

Motion 19:

To change the following bylaw Original Constitutions and Bylaws: 2.2.3. Medical students’ organizations applying for candidate membership should send an official application form signed by the President to the General Secretariat at the latest on 1st December for the March Meeting or at the latest on 1st May before the August Meeting. The postmark will be used as indication of the date. A medical students’ organization applying for full or associate membership should submit a motion to the Chair by midnight prior to the plenary session where the admission of full or associate members is considered. Proposed changes to the Constitutions and Bylaws: 2.2.3. Medical students’ organizations applying for candidate membership should send an official application form in electronic format by e-mail signed by the NMO President to the General Secretary at the latest on 1st December for the March Meeting or at the latest on 1st May before the August Meeting. The time print of the e-mail will be used as indication of the date and a hard copy of the documents, in a closed envelope, stamped and signed by the NMO President, must be delivered to the CCC before the beginning of the second plenary, for the candidature to be valid. A medical students’ organization applying for full or associate membership should submit a motion to the Chair by midnight prior to the plenary session where the admission of full or associate members is considered. Explanation: Following the General Secretariat Task Force recommendations with this bylaw proposal we would be allowing the use of electronic candidatures, which would be advisible in the current technological context. Proposed by: swimsa, IFMSA-Chile Any amendments?

Point of order FASMR Romania: you didn’t ask for a seconder Chairperson: Any seconders?

Seconded by: Romania Amendment: swimsa Amend the motion to read: Medical students’ organizations applying for candidate membership should send an official application form in electronic format by e-mail signed by the NMO President to the General Secretary Secretariat at the latest on 1st December for the March Meeting or at the latest on 1st May before the August Meeting. The time print of the email will be used as indication of the date and a hard copy of the documents, in a closed envelope, stamped and signed by the NMO President, must be delivered to

the CCC before the beginning of the second plenary, for the candidature to be valid. The time stamp of the electronic mail will be used as indication of the date, which deadline should be according to the GMT time. The submission of a candidature will be confirmed by the executive Board within two weeks of submission- For archiving purposes, the emails shall be kept for, at least, a period of two years. A medical students’ organization applying for full or associate membership should submit a motion to the Chair by midnight prior to the plenary session where the admission of full or associate members is considered. Proposer and Seconder accept the amendment. Direct negative: IFMSA-CZ Explanation by Pavel Hok: As I said in presidents’ sessions, I want to direct negative this motion so that we can vote on it. Move to vote: In favor: 48 Against: 5 Abstain: 7 Result: motion passes by simple majority.

11:19 pm: FIMS (Israel) has handed their voting card to the chair.

Motion 20: WITHDRAWN To change the following bylaw Original Constitutions and Bylaws: 2.7.3. Candidature for Honorary Life Membership must reach the General Secretariat at the latest on 1st May and shall be sent out to all full member Organizations at the latest on 1st June. Proposal should include: Proposed changes to the Constitutions and Bylaws: 2.7.3 Candidature for Honorary Life Membership must reach the General Secretariat via post mail and electronic mail at the latest on 1st May and shall be sent out to all full member Organizations at the latest on 1st June. The time stamp of the electronic mail will be used as indication of the date. The submission of an application will be confirmed by Executive Board within two week of submission. The original hard copy should be provided to the plenary Chair on the first day of the General Assembly. Proposal should include: Explanation: It occurred in the past that the candidature sent to the General Secretariat by post was lost, and cause

a big problem for the candidature to be valid according to the existing bylaws. Such bylaw changes will help to improve the situation, and also make sure the hardcopy is obtained for archive purpose. Proposed by: IFMSA Officials

Motion 21: To change the following bylaw Original Constitutions and Bylaws: 2.7.3. Candidature for Honorary Life Membership must reach the General Secretariat at the latest on 1st May and shall be sent out to all full member Organizations at the latest on 1st June. Proposal should include: a. Proposal b. Technical Data Card c. Petition signed by at least five full and/or associate members, signed and stamped by the National Member Organization Presidents, announcing their support for the candidate for Honorary Life Membership. Proposed changes to the Constitutions and Bylaws: 2.7.3. Candidature for Honorary Life Membership must be sent in electronic format by e-mail signed by the NMO President to the General Secretary at the latest on 1st May and shall be sent out to all full member Organizations at the latest on 1st June. A hard copy of the documents, in a closed envelope, stamped and signed by the NMO President, must be delivered to the CCC before the beginning of the second plenary, for the candidature to be valid. Proposal should include: a. Proposal b.Technical Data Card c. Petition signed by at least five full and/or associate members, signed and stamped by the National Member Organization Presidents, announcing their support for the candidate for Honorary Life Membership. Explanation: Following the General Secretariat Task Force recommendations with this bylaw proposal we would be allowing the use of electronic candidatures, which would be advisible in the current technological context. Proposed by: PorMSIC, IFMSA-Chile Seconded by: IFMSA-Saudi Arabia Amendment: swimsa Amend motion to read: Candidature for Honorary Life Membership must be sent in electronic format by e-mail signed by the NMO President to the General Secretary Secretariat at the latest on 1st May and shall be sent out to all full member

Organizations at the latest on 1st June. A hard copy of the documents, in a closed envelope, stamped and signed by the NMO President, must be delivered to the CCC before the beginning of the second plenary, for the candidature to be valid. The time stamp of the electronic mail will be used as indication of the date, which deadline should be according to the GMT time. The submission of a candidature will be confirmed by the executive Board within two weeks of submission- For archiving purposes, the emails shall be kept for, at least, a period of two years. Proposal should include: a. Proposal b. Technical Data Card c. Petition signed by at least five full and/or associate members, signed and stamped by the National Member Organization Presidents, announcing their support for the candidate for Honorary Life Membership. Proposer and seconder accept the amendment. No further amendments. Direct negative: None. Result: motion passes nemo contra.

Motion 22: WITHDRAWN To change the following bylaw Original Constitutions and Bylaws: 2.7.5. Honorary Life Members shall be invited to IFMSA meetings and events if they send to the General Secretariat a Technical Data Card for IFMSA Honorary Life Members at the latest on 1st May of the corresponding year. Proposed changes to the Constitutions and Bylaws: 2.7.5. Honorary Life Members shall be invited to IFMSA meetings and events if they send to the General Secretary in electronic format by e-mail a Technical Data Card for IFMSA Honorary Life Members at the latest on 1st May of the corresponding year. A hard copy of the Technical Data Card, in a closed envelope, stamped and signed by the NMO President, must be delivered to the CCC before the beginning of the second plenary. Explanation: Following the General Secretariat Task Force recommendations with this bylaw proposal we would be allowing the use of electronic documents, which would be advisable in the current technological context. Proposed by: SQU-MSG, PorMSIC

Motion 23:

To change the following bylaw Original Constitutions and Bylaws: 3.6 Roll Call and Voting Cards Proposed changes to the Constitutions and Bylaws: 3.6 Roll Call and Voting Devices Proposed by: LeMSIC (Lebanon), IFMSA NTSDD and IFMSA-Peru (Peru) Seconded by: SISM (Italy) Amendment by IFMSA-The Netherlands: To remove “devices” so that it is only Roll Call and Voting. Proposer and seconder accept the amendment. Amendment by LeMSIC Lebanon: To add, “to take effect immediately” Seconder accepts the amendment. No further amendments. Direct negative: none Result: motion passes nemo contra.

Motion 24: To change the following bylaw Original Constitutions and Bylaws: 3.6.1: At the start of each session, the chair must do a roll call. All delegations with voting rights will be called to see if they are present. Official voting cards will be handed out to the delegations that are present. The results of the roll call will be recorded and incorporated in the minutes. Proposed changes to the Constitutions and Bylaws: 3.6.1: At the start of each session, the chair must do a roll call. All delegations with voting rights will be called to see if they are present. Official voting cards and voting devices will be handed out to the delegations that are present. The results of the roll call will be recorded and incorporated in the minutes. Proposed by: LeMSIC (Lebanon), IFMSA NTSDD and IFMSA-Peru (Peru) Seconded by: IFMSA-Pakistan

Amendment: IFMSA-The Netherlands Amend the motion to read: Official voting cards will be handed out to the delegations that are present and voting devices will be handed out to NMOs with voting rights. The results of the roll call will be recorded and incorporated in the minutes. Proposer and seconder accept the amendment. Any further amendments? Amendment: LeMSIC Lebanon Amend the motion to read: Official voting cards will be handed out to the delegations that are present and voting devices will be handed out to full members with voting rights. The results of the roll call will be recorded and incorporated in the minutes. Proposer and seconder accept the amendment. Any further amendments? Amendment: LeMSIC Lebanon Amend the motion to read: Official voting cards will be handed out to the delegations that are present and voting devices will be handed out to full members with voting rights. The results of the roll call will be recorded and incorporated in the minutes (to take effect immediately). Seconder accepts the amendment. No further amendments. Direct negative: None. Result: motion passes nemo contra.

Motion 25: To change the following bylaw Original Constitutions and Bylaws: 3.6.3: If any delegation subsequently joins or leaves the session, they have to inform the Chair who will hand out or take back the voting card. At the end of all plenary sessions, the delegations have to

return their voting card to the Chair. Proposed changes to the Constitutions and Bylaws: 3.6.3: If any delegation subsequently joins or leaves the session, they have to inform the Chair who will hand out or take back the voting card and the voting device. At the end of all plenary sessions, the delegations have to return their voting card and their voting device to the Chair. Proposed by: LeMSIC (Lebanon), IFMSA NTSDD and IFMSA-Peru (Peru) Seconded by: IFMSA-Panama Amendment: LeMSIC Lebanon To add “(to take effect immediately)” Seconder accepts the amendment. No further amendments. Direct negative: none Result: motion passes nemo contra. Motion 26: To change and add a bylaw Original Constitutions and Bylaws: 3.6.5: Delegations which fail to return their voting cards and before leaving the session will lose their voting right for the rest of that plenary session. Proposed changes to the Constitutions and Bylaws: Bylaw 3.6.5 to be added: The official voting devices will be allocated to each full member NMO with voting rights. The update of the list will be the responsibility of the Secretary General and the New Technologies Support Division Director before every General Assembly according to the number of members NMO in that General Assembly. 3.6.6: Delegations which fail to return their voting cards and their voting devices before leaving the session will lose their voting right for the rest of that plenary session. Proposed by: LeMSIC (Lebanon), IFMSA NTSDD and IFMSA-Peru (Peru) Seconded by: SloMSA (Slovakia) Amendment: IFMSA-The Netherlands To amend the above motion to read: Bylaw 3.6.5 to be added: The official voting devices will be allocated to each full member NMO with voting rights. The update of the list will be the responsibility of the Secretary General and

the New Technologies Support Division Director before every General Assembly according to the number of members NMO in that General Assembly. Proposer and seconder accept. Amendment: LeMSIC Lebanon To add “(to take effect immediately).” Seconder accepts. No further amendments. Direct negative: none Result: motion passes nemo contra. Motion 27: To remove and renumber a bylaw Original Constitutions and Bylaws: 3.11.7.b. The computers for the voting system are located in the plenary room. These computers are linked via a closed network with no physical or logical access from or to the outside of the plenary room. The server will only run the voting system and no client programs used for voting. 3.11.7.c. The Chair or any full member with voting rights may ask the New Technologies Support Division Director to present the source code in order to be audited by a third party. Proposed changes to the Constitutions and Bylaws: Bylaw 3.11.7.b. (To be removed) Bylaw 3.11.7.b (renumbered): The Chair or any full member with voting rights may ask the New Technologies Support Division Director to present the source code in order to be audited by a third party. Proposed by: LeMSIC (Lebanon), IFMSA NTSDD and IFMSA-Peru (Peru) Seconded by: ASCEMCOL (Colombia) Amendment: LeMSIC Lebanon To add “(to take effect immediately)” Seconder accepts.

Point of information from Fabien Klein, FASMR (Romania): if we want to use computers in the future, how does this bylaw change affect that

Pero Markunovic, IFMSA NTSDD: We’ll be using voting devices and in case we don’t, we’ll use computers but they will be connected to the internet. We just want to remove this old outdated way of voting indicated by bylaw. No other amendments. Direct negative: None Result: motion passes nemo contra.

Motion 28: To change the following bylaw Original Constitutions and Bylaws: 11.3 Voting is done by raising the Voting Card. The Chair will call all delegations with voting rights and ask for their vote. When called, the delegation has to clearly raise their voting card for the time necessary for the Chair to count all votes. After having called for the votes on every option available to vote upon, the Chair shall match the results with the registered number of delegations present at the Plenary Session. Proposed changes to the Constitutions and Bylaws: 11.3

a. The Voting is done by either raising the voting card, by using electronic voting devices or by ballots. The decision will be taken by the chairperson after consulting with the NMOs.

b. The Chair will call all delegations with voting rights and ask for their vote: i. If using the voting card system: When called, the delegation has to clearly raise their

voting card for the time necessary for the Chair to count all votes. ii. If using the electronic devices: When called, the delegation has to press the

appropriate button on the device in order to make a vote. iii. If using papers: When called, the delegation has to mark the option in the ballot paper

and wait for the Returning Officer to pick all the ballot papers up. c. When the electronic devices are used, the NTSDD will display the voting distribution of the

NMOs on the display screen in front of the plenary after all votes have been submitted for that voting process.

d. In the event of the voting by ballots, electronic devices or paper ballots can be used. If the electronic devices are to be used, the electronic devices will be put on anonymous mode and the voting distribution will not be displayed in front of the plenary after each all votes have been submitted for that voting process.

e. After having called for the votes on every option available to vote upon, the Chair shall match the results with the registered number of delegations present at the Plenary Session.

Explanation: Self-Explanatory, for smooth and short plenaries.

Proposed by: LeMSIC (Lebanon), IFMSA NTSDD and IFMSA-Peru (Peru) Seconded by: LiMSA (Lithuania) Amendment: LeMSIC Lebanon To add, “(to take effect immediately).” Seconder accepts. Any further amendments? Amendment: IFMSA-Peru There is a grammatical error.

Point of information from CCC: Bylaw 15.2.5 reads, “All grammatical and renumbering changes to the Constitutions and Bylaws can be done by the IFMSA Secretary General between the IFMSA General Assemblies. These changes should be sent to the National Member Organizations immediately. A report listing all the suggested changes will be presented at the General Assembly for adoption by the Secretary General. Upon adoption of the report, the Secretary General can make the changes.” It is not necessary to amend motions or change bylaws in plenaries to correct grammatical errors.

No other amendments. Direct negative: none Result: motion passes nemo contra.

Motion 29: To change the following bylaw Original Constitutions and Bylaws: 3.11.11.Full members unable to attend the General Assembly Meeting can vote by proxy in case of changes to the Constitution and dissolution of IFMSA. In order for a full member to be allowed to grant power of attorney to another full member in order to cast a vote, they must provide a letter to the other full member and to the General Secretariat, signed and stamped by the National Member Organization President, in which they will clearly state this decision. Both of the full members must have voting rights. A full member is allowed to cast a vote for a maximum of two full members. Proposed changes to the Constitutions and Bylaws:

3.11.11.Full members unable to attend the General Assembly Meeting can vote by proxy in case of changes to the Constitution and dissolution of IFMSA. In order for a full member to be allowed to grant power of attorney to another full member in order to cast a vote, they must provide a letter to the other full member and to the General Secretary in electronic format by E-mail. A hard copy must be delivered to the CCC in the General Assembly before the beginning of the second plenary where the dissolution will be voted on, signed and stamped by the National Member Organization President, in which they will clearly state this decision. Both of the full members must have voting rights. A full member is allowed to cast a vote for a maximum of two full members. Explanation: Following the General Secretariat Task Force recommendations with this bylaw proposal we would be allowing the use of electronic candidatures, which would be advisible in the current technological context. Proposed by: IFMSA-Chile, PorMSIC Seconded by: SloMSA (Slovakia) Amendment by: swimsa (Switzerland) To amend the above motion to read: Full members unable to attend the General Assembly Meeting can vote by proxy in case of changes to the Constitution and dissolution of IFMSA. In order for a full member to be allowed to grant power of attorney to another full member in order to cast a vote, they must provide a letter to the other full member and to the General Secretary Secretariat in electronic format by E-mail. A hard copy must be delivered to the CCC in the General Assembly before the beginning of the second plenary where the dissolution will be voted on, signed and stamped by the National Member Organization President, in wich they will clearly state this decision. Both of the full members must have voting rights. A full member is allowed to cast a vote for a maximum of two full members. Proposer and seconder accept the amendment. Direct negative: None Result: motion passes nemo contra.

Point of Information from Roopa Dhatt, AMSA-USA: Can you please look at our side too?

The following bylaw change proposal was deemed invalid By the CCC Proposal 19: Proposed changes to the Constitutions and Bylaws: To add 3.11.12 An electronic voting system may also be used in the period between two General Assemblies in order to vote emergency decisions and to resolve important issues arising from unpredictable circumstances such as natural disaster or war. This method of voting shall not be used for matters that can wait until

the following GA. Each NMO with voting rights during the last General Assembly will receive a mail with a private password in order to log in the secure voting system. The NTSDD shall, together with the EB, ensure that the voting proceeds accordingly to this bylaw. The same rules of majority will apply as in the bylaw concerning the matter being voted. NMOs will be given a period of at least 14 days to cast their ballot and the EB shall make extensive effort to ensure that every NMO votes. Explanation: Currently online voting is not permitted byt it would be appropriate to open this avenue considering that the world we live in would permit it, and it would allow us to rapidly react when faced by unpredictable and unpredicted change. Proposed by: IFMSA-Spain, IFMSA-Québec

Motion 30: WITHDRAWN To change the following bylaw Original Constitutions and Bylaws: 3.12.3 Candidates for the Executive Board have to send in their candidature at the latest on 1st February to the General Secretariat. The postmark will be used as indication of the date. If no candidature is received for a certain post in the Executive Board, the new deadline for candidatures will be at the latest on 1st May. If no candidatures are received by this deadline, it will be possible to candidate for this position until two days before the day of the elections. Proposed changes to the Constitutions and Bylaws: 3.12.3. Candidates for the Executive Board have to send in their candidature via electronic mail to the General Secretariat at the latest on 1st February. The time stamp of the electronic mail will be used as indication of the date. The submission of an application will be confirmed by the Executive Board within two week of submission. The original hard copy should be provided to the plenary Chair on the first day of the General Assembly. If no candidature is received for a certain post in the Executive Board, the new deadline for candidatures will be at the latest on 1st May. If no candidatures are received by this deadline, it will be possible to candidate for this position until two days before the day of the elections. Explanation: It occurred in the past that the candidature sent to the General Secretariat by post was lost, and cause a big problem for the candidature to be valid according to the existing bylaws. Such bylaw changes will help to improve the situation, and also make sure the hardcopy is obtained for archive purpose. Proposed by: IFMSA Officials

Motion 31: WITHDRAWN To change the following bylaw

Original Constitutions and Bylaws: 3.12.3 Candidates for the Executive Board have to send in their candidature at the latest on 1st February to the General Secretariat. The postmark will be used as indication of the date. If no candidature is received for a certain post in the Executive Board, the new deadline for candidatures will be at the latest on 1st May. If no candidatures are received by this deadline, it will be possible to candidate for this position until two days before the day of the elections. Proposed changes to the Constitutions and Bylaws: 3.12.3 Candidates for the Executive Board have to send in their candidature at the latest on 1st February to the General Secretariat. The postmark or date of email or fax will be used as indication of the date and the candidate concerned will receive an email to confirm receipt of applicaion. If no candidature is received for a certain post in the Executive Board, the new deadline for candidatures will be at the latest on 1st May. If no candidatures are received by this deadline, it will be possible to candidate for this position until two days before the day of the elections. Explanation: The current by-law states that a hardcopy application must be sent to IFMSA Secretary General by the respective deadline for Executive Board candidature. The nature of international mail means that these applications can easily be lost and can hinder a candidate's ability to apply for candidature on time. Including an option of electronic submission via email or fax would allow this process to be improved and also means that candidates will be able receive quicker feedback regarding their application being received by the Secretary General. Project applications and reporting is submitted electronically so it only seems appropriate that we treat other administrative procedures accordingly, with Executive Board applications being submitted electronically. Proposed by: NZMSA, NMSA

Motion 32: To change the following bylaw Original Constitutions and Bylaws: 3.12.3. Candidates for the Executive Board have to send in their candidature at the latest on 1st February to the General Secretariat. The postmark will be used as indication of the date. If no candidature is received for a certain post in the Executive Board, the new deadline for candidatures will be at the latest on 1st May. If no candidatures are received by this deadline, it will be possible to candidate for this position until two days before the day of the elections.

Proposed changes to the Constitutions and Bylaws: 3.12.3. Candidates for the Executive Board have to send in their candidature by E-mail, in electronic format signed by the NMO President to the General Secretary at the latest on 1st February and a hard copy of the documents, in a closed envelope, stamped and signed by the NMO President, must be delivered to the CCC before the beginning of the second plenary, for

the candidature to be valid. If no candidature is received for a certain post in the Executive Board, the new deadline for candidatures will be at the latest on 1st May. If no candidatures are received by this deadline, it will be possible to candidate for this position until two days before the day of the elections. Explanation: Following the General Secretariat Task Force recommendations with this bylaw proposal we would be allowing the use of electronic candidatures, which would be advisible in the current technological context. Proposed by: SQU-MSG, IFMSA-Chile Seconded by: AMSA-USA Amendment: swimsa To amend the above motion to read: Candidates for the Executive Board have to send in their candidature by Email, in electronic format signed by the NMO President to the General Secretary Secretariat at the latest on 1st February and a hard copy of the documents, in a closed envelope, stamped and signed by the NMO President, must be delivered to the CCC before the beginning of the second plenary, for the candidature to be valid. The time stamp of the electronic mail will be used as indication of the date, which deadline should be according to the GMT time. The submission of a candidature will be confirmed by the executive Board within two weeks of submission-For archiving purposes, the emails shall be kept for, at least, a period of two years. If no candidature is received for a certain post in the Executive Board, the new deadline for candidatures will be at the latest on 1st May. If no candidatures are received by this deadline, it will be possible to candidate for this position until two days before the day of the elections. Proposers and seconder accept the amendment. No further amendment. Direct negative: None. Result: motion passes nemo contra.

Motion 33: To change the following bylaw Original Constitutions and Bylaws: 3.12.4. The Secretary General should distribute a list of the following candidatures: a. Executive Board positions, host for the next General Assembly meeting, organizations applying for IFMSA membership and projects to the National Member Organizations at the latest on 5th February for the March Meeting.

Proposed changes to the Constitutions and Bylaws: 3.12.4. The Secretary General should distribute a list of the following candidatures: a. Host for the next General Assembly meeting, organizations applying for IFMSA membership and projects to the National Member Organizations at the latest on 1st of January and Executive Board positions at the latest on 5th of February for the March Meeting. Explanation To make the bylaw in line with article 4.2.3. The Secretary General must review received applications and inform all National Member Organizations about all candidates and their applications at the latest on 1st June concerning the August Meeting and at the latest on 1st January concerning the March Meeting. Proposed by: IFMSA Officials Seconded by: ASSOCIA-MED (Tunisia) Amendment: None Direct negative: None Result: motion passes nemo contra.

Motion 34: To change the following bylaw Original Constitutions and Bylaws: 3.12.11. Envelopes in which used candidatures are enclosed must be kept for archiving for two years after the election has taken place to keep proof of the postmark Proposed changes to the Constitutions and Bylaws: 3.12.11. Envelopes or e-mails in which used candidatures are enclosed or attached must be kept for archiving for two years after the election has taken place to keep proof of the postmark. Explanation: Following the General Secretariat Task Force recommendations with this bylaw proposal we would be allowing the use of electronic documents, which would be advisable in the current technological context. Proposed by: PorMSIC, SQU-MSG Seconded by: JAMSA (Jamaica) Amendment: swimsa To amend the above motion to read: Envelopes or e-mails in which used candidatures are enclosed or attached must be kept for archiving for two years after the election has taken place to keep proof of the postmark.

Proposer and seconder accept the amendment. No further amendments. Direct negative: None. Result: motion passes nemo contra.

Motion 35: To change the following bylaw Original Constitutions and Bylaws: 3.12.12. Candidates must give an oral presentation the day before the relevant elections. Proposed changes to the Constitutions and Bylaws: 3.12.12. Candidates must give an oral presentation no later than the day before the relevant elections. Explanation: In the past there was confusion whether the presentation of the candidatures has to be made exact on the day before the elections. This bylaw changes clarifies the point, and allow the presentation to be made earlier to adjust to different circumstances such as the EB candidature presentation, GA host while there is necessary a debate after the presentation. Proposed by: IFMSA Officials Seconded by: FGMSA (Ghana) Amendment: LeMSIC Lebanon To amend the motion to read, “Candidates must give an oral presentation no later than the plenary before the plenary of the relevant elections.” Proposer and seconder accept the amendment. No further amendments. Direct negative: None Result: motion passes nemo contra.

Motion 36: WITHDRAWN

To change the following bylaw Original Constitutions and Bylaws: 4.2.2. A National Member Organization applying to host a General Assembly Meeting shall send or deliver an application form signed by the President of the National Member Organization to the General Secretariat at the latest on 1st May concerning the August Meeting and at the latest on 1st December concerning the March Meeting. If no candidatures are received at the General Secretariat before the specified date, candidates will be accepted until two days before elections. Proposed changes to the Constitutions and Bylaws: 4.2.2. A National Member Organization applying to host a General Assembly Meeting shall send an application form signed by the President of the National Member Organization via post mail and electronic mail to the General Secretariat at the latest on 1st May concerning the August Meeting and at the latest on 1st December concerning the March Meeting. The time stamp of the electronic mail will be used as indication of the date. The submission of an application will be confirmed by Executive Board within two week of submission. The original hard copy should be provided to the plenary Chair on the first day of the General Assembly. If no candidatures are received at the General Secretariat before the specified date, candidates will be accepted until two days before elections. Explanation: It occurred in the past that the candidature sent to the General Secretariat by post was lost, and cause a big problem for the candidature to be valid according to the existing bylaws. Such bylaw changes will help to improve the situation, and also make sure the hardcopy is obtained for archive purpose. Proposed by: IFMSA Officials

Motion 37: To change the following bylaw Original Constitutions and Bylaws: 4.2.2 . A National Member Organization applying to host a General Assembly Meeting shall send or deliver an application form signed by the President of the National Member Organization to the General Secretariat at the latest on 1st May concerning the August Meeting and at the latest on 1st December concerning the March Meeting. If no candidatures are received at the General Secretariat before the specified date, candidates will be accepted until two days before elections. Proposed changes to the Constitutions and Bylaws: 4.2.2. A National Member Organization applying to host a General Assembly Meeting shall send an application form signed by the President of the National Member Organization in electronic format, by E-mail to the Secretary General at the latest on 1st May concerning the August Meeting and at the latest on 1st December concerning the March Meeting. A hard copy of the documents, in a closed envelope, stamped and signed by the NMO President, must be delivered to the CCC

before the beginning of the second plenary, for the candidature to be valid. If no candidatures are received at the General Secretariat before the specified date, candidates will be accepted until two days before elections. Explanation: Following the General Secretariat Task Force recommendations with this bylaw proposal we would be allowing the use of electronic candidatures, which would be advisable in the current technological context. Proposed by: PorMSIC, IFMSA-Chile Seconded by: ASCEMCOL (Colombia) Amendment: swimsa To amend the above motion to read: A National Member Organization applying to host a General Assembly Meeting shall send an application form signed by the President of the National Member Organization in electronic format, by E-mail to the Secretary General Secretariat at the latest on 1st May concerning the August Meeting and at the latest on 1st December concerning the March Meeting. For the candidature to be valid, a hard copy of the documents, in a closed envelope, stamped and signed by the NMO President, must be delivered to the CCC before the beginning of the second plenary. The time stamp of the electronic mail will be used as indication of the date whose deadline should be according to the GMT time. The submission of a candidature will be confirmed by the executive Board within two weeks of submission- For archiving purposes, the emails shall be kept for, at least, a period of two years. If no candidatures are received at the General Secretariat before the specified date, candidates will be accepted until two days before elections. Proposer and seconder accept the amendment. No further amendments. Direct negative: None. Result: motion passes nemo contra.

Motion 38: WITHDRAWN To change the following bylaw Original Constitution and Bylaws: 4.5.4. The point “Changes to the Constitution and Bylaws” [4.5.1.s.] can not be re-opened during the same General Assembly Meeting. Proposed changes to the Constitution and Bylaws: 4.5.4. The point “Changes to the Constitution and Bylaws” [4.5.1.s.] can not be re-opened during the

same General Assembly Meeting except with regards to proposals to amend bylaws 2.8.1 to 2.8.6. Proposed by: NZMSA, EstMSA

Motion 39: To change the following bylaw Original Constitutions and Bylaws: 4.6.2. The following taxes shall be added to the participation fees in order to support the IFMSA Central Budget and IFMSA Travel Assistance Fund: a. Participants from C and D category countries must pay an additional tax of 10 EURO to the Travel Assistance Fund. Participants from E and F category countries must pay an additional tax of 25 EURO to the Travel Assistance Fund. b. Extra delegates beyond the quotas listed in 4.6.1 must pay an additional tax of 25 EURO for the Central Budget. If deemed necessary the Organizing Committee may charge a higher price than this to the extra delegates, or may restrict the attendance of extra delegates’ altogether. The Organizing Committee of the General Assembly Meeting should collect theseadditional taxes together with the participation fee and transfer the collected tax to the IFMSA Central Budget and Travel Assistance Fund before the start of the meeting. Any taxes collected after the start of the meeting shall be transferred to the IFMSA Central Budget and Travel Assistance Fund directly after the meeting. IFMSA Officials do not pay any associated taxes to the General Assembly Meetings. Organizing Committee members and staff at the General Assembly do not pay participation fees or taxes. Proposed changes to the Constitutions and Bylaws: 4.6.2. The following taxes shall be added to the participation fees in order to support the IFMSA Central Budget and IFMSA Travel Assistance Fund: a. Participants from C and D category countries must pay an additional tax of 10 EURO to the Travel Assistance Fund. Participants from E and F category countries must pay an additional tax of 25 EURO to the Travel Assistance Fund. b. Extra delegates beyond the quotas listed in 4.6.1 must pay an additional tax of 25 EURO for the Central Budget. If deemed necessary the Organizing Committee may charge a higher price than this to the extra delegates, or may restrict the attendance of extra delegates’ altogether. The Organizing Committee of the General Assembly Meeting should collect these this additional taxes tax together with the participation fee and transfer the collected tax to the IFMSA Central Budget and Travel Assistance Fund before the start of the meeting. Any taxes collected after the start of the meeting shall be transferred to the IFMSA Central Budget and Travel Assistance Fund directly after the meeting. IFMSA Officials do not pay any associated taxes to the General Assembly Meetings. Organizing Committee members and staff at the General Assembly do not pay participation fees or taxes.

Explanation:

Many NMOs see the 8+ tax as injustified because it is a tax imposed on individuals on top of the late fee for GA registration. Furthermore, this tax does not seem to have a well defined purpose since it goes directly either in the travel assistance fund or the central budget. We therefore propose the removal of the 8+ tax and the sole use of travel Assistance Fund Tax for the Travel Assistance Fund. Proposed by: IFMSA-Québec, swimsa Seconded by: IFMSA-CZ

Point of Information from Michael Eichinger, IFMSA Treasurer: I’ve currently been evaluating the membership fee models and the EB does not think it is a good idea to decrease the fees now because it would be hard to estimate the results. Point of information from Alexandre, swimsa: We’ve already heard this in the Presidents’ sessions, why are we bringing that up again? Chairperson: Michael’s not going to answer that. Point of Information from Michael Eichinger, IFMSA Treasurer: I am bringing it up again because it is important. Chairperson: That is true.

Amendment: None Direct negative: AMSA (Austria) No explanation, I want it to go to a vote. Move to vote: Chairperson: you don’t have to raise the voting cards because we passed the bylaw changes to take effect immediately. In favor: 22 Against: 30 Abstain: 7 Result: bylaw change fails. Motion 40: To add a bylaw and renumber accordingly Proposed changes to the Constitutions and Bylaws:

To add point 6.1.4.i. to the bylaws and renumber accordingly 6.1.4.i. Grant applications and reporting must always be in reference to bylaw 14.3.4. Proposed by: IFMSA Officials Seconded by: MSPA Kyrgystan

Point of Order by Elie Al Kazzi: you missed proposal 30. Chairperson: The two proposals from IFMSA-Quebec were left till the end because if the projects get approved then they won’t make sense. Sorry for the confusion.

Amendment: SloMSIC To amend the above motion to read: Conduct grant applications and reporting must always be in reference to bylaw 14.3.4.

Point of Information by Chijoke Kaduru, IFMSA President: By adding the word conduct, it helps the bylaw make more reasonable sense because it follows the trend. Chairperson: But if you read the sentence all at once, you cannot say, “Conduct grant applications and reporting must always be in reference to bylaw 14.3.4.” Chijoke Kaduru: “Conducting grant applications and reporting must always be in reference to bylaw 14.3.4.” Chairperson: Alright

Proposer and seconder accept. No further amendments. Direct negative: None. Result: motion passes nemo contra.

Motion 41: To add a bylaw Proposed changes to the Constitutions and Bylaws: To add point 14.3.4. to the bylaws

14.3.4. Grant applications have to be worked on in close collaboration with the IFMSA Executive Board. The financial reporting for successful grant applications has to be carried out together with the IFMSA Executive Board. Proposed by: IFMSA Officials Seconded by: PorMSIC Amendment: None Direct negative: None Result: motion passes nemo contra.

Motion 42: To change the following bylaw Original Constitutions and Bylaws: 7.1.8. A copy of each grant application or contract involving IFMSA shall be signed by all Executive Board members and stored at the General Secretariat. Proposed changes to the Constitutions and Bylaws: 7.1.8. A copy of each grant application or contract involving IFMSA shall be signed by all Executive Board members and stored at the operational office. Explanation: Following the General Secretariat Task Force recommendations with this bylaw proposal we are assuring a more reliable storage for the documments since the operational office is more supervised. Proposed by: IFMSA-Chile, Swimsa Seconded by: ASCEMCOL (Colombia) Amendment: None Direct negative: None Result: motion passes nemo contra.

Motion 43: To change the following bylaw Original Constitutions and Bylaws: 7.2.3.j. Deliver receipts received during his/her term to General Secretariat at the end of his/her term. Proposed changes to the Constitutions and Bylaws:

7.2.3.j. Deliver receipts received during his/her term to Operational office at the end of his/her term. Explanation: Following the General Secretariat Task Force recommendations with this bylaw proposal we are assuring a more reliable storage for the documents since the operational office is more supervised. Proposed by: IFMSA-Chile, Swimsa Seconded by: JAMSA (Jamaica) Amendment: None Direct negative: None Result: motion passes nemo contra.

Motion 44: To change the following bylaw Original Constitutions and Bylaws: 10.1. IFMSA Projects 10.1.1. The term Projects refers to activities in any field of interest of medical students within IFMSA principles, aims and policy statements. This includes Projects, Events, Workshops, Surveys, Networks and Campaigns. 10.1.2. IFMSA has three categories for projects: IFMSA Endorsed Projects, IFMSA Transnational Projects and IFMSA Initiatives. 10.1.3. Projects in all three categories must comply with the Constitution and Bylaws of IFMSA. 10.1.4. All IFMSA projects must be listed on the IFMSA website within one month of being recognized or endorsed. 10.1.5. The international project coordinator of initiative, transnational and endorsed projects must meet the following requirements at the time of election: a. Be a medical student, or will not be graduated more than 6 months by the time his/her office term starts. b. Be a member of one of the National Member Organisations responsible for the project. Proposed changes to the Constitutions and Bylaws: 10.1. IFMSA Projects 10.1.1. The term Projects refers to activities in any field of interest of medical students within IFMSA

principles, aims and policy statements. This includes Projects, Events, Workshops, Surveys, Networks, Publications and Campaigns.

10.1.2. IFMSA has three categories for projects: IFMSA Endorsed Projects, IFMSA Transnational Projects and IFMSA Initiatives.

10.1.3. Projects in all three categories must comply with the Constitution and Bylaws of IFMSA. 10.1.4. All IFMSA projects must be listed on the IFMSA website within one month of being recognized

or endorsed.

10.1.5. The international project coordinator of initiative, transnational and endorsed projects must meet the following requirements at the time of election: a. Be a medical student, or not have graduated more than 6 months before his/her term of

office commences. b. Be a member of one of the National Member Organisations responsible for the project.

10.1.6. All deadlines outlined in the following by-laws shall observe Greenwich Mean Time (GMT). Explanation: Changes to Section 10.1

• Added ‘Publications’ to the list of IFMSA Projects • Grammatical clarification for 10.1.5a)

Proposed by: Nick Watts – IFMSA PSDD Seconded by: IFMSA-Pakistan Amendment: None. Direct negative by SloMSIC Explanation by Luka: First of I would like to express gratitude and point out that we recognize and appreciate the effort and work done by the PSDD, Nick Watts and his team in doing the bylaws that regulate the projects. However, we have some concerns when it comes to methods that were used in the recommendation of these bylaw changes. Firstly, we cannot let it take effect because we are introducing many changes to the bylaws, and the consequences and potential threats have not been clearly explained and already many bylaw changes are required. Secondly, we believe that the amount of time spent to discuss these changes and the number of NMOs involved in this discussion were too little and we want to be sure that every NMO knows well the changes that are being proposed. Lastly, we believe improving bylaws by making minimal changes of the existing bylaws in a way that is much more explicit, clear and understandable to everyone. As I stated at the beginning, it is not our intention to discourage Nick but to express our disagreeing on such a great number of bylaw changes and the methods used to achieve them.

Point of Information from Stan Wang, AMSA-USA: We would also like to thank Nick Watts and his team for the hard work they’ve done regarding the proposed changes. But with the extent of changes involved, every NMO should have the time to thoroughly review the bylaw changes so that they can make informed decisions on them. As such we recommend postponing these changes to the next GA.

Move to vote: In favor: 30 Against: 21 Abstain: 8 Result: motion passes by simple majority.

Motion 45: To change the following bylaw Original Constitutions and Bylaws: 10.2. IFMSA Endorsed Projects 10.2.1. Any National Member Organization or any Organization in an official relation with IFMSA can

propose a project as candidate for IFMSA Endorsed Project. 10.2.2. The candidature must be sent to the General Secretariat at the latest on 1st December

concerning the March Meeting and at the latest on 1st May concerning the August Meeting in electronic format. The date of email will be used as indication of the date.

10.2.3. The candidature must include a scanned completed candidature form signed and stamped by the National Member Organization(s) Presidents(s) and a proposal with the responsible organization(s), the name of the Coordinator, executive summary, project objectives and methods.

10.2.4. The Executive Board will review the project, gain advice from the Projects Support Division Director, other relevant Officials and the Peer Review Committee, and advise the General Assembly after which the General Assembly must decide upon recognition by absolute majority. The advice must be made in written format. If the General Assembly decides to accept the project under the condition that the coordinator will submit a revised proposal according to the written advice, the project should be tabled again at the next General Assembly in order to gain full acceptance.

10.2.5. The project gaining the endorsement will receive a letter of recommendation from the Executive Board and can use the text "endorsed by IFMSA" in their project material. This letter must be sent within a month by the Executive Board.

10.2.6. The project that fails to receive the endorsement will be notified by the Executive Board. 10.2.7. To keep the endorsement of the project the project coordinator has to deliver a half-year report

and a complete description of the project for the IFMSA Projects Database. These must be sent to the General Secretariat in electronic format at the latest on 1st December and at the latest on 1st May. The first report shall be delivered on the closest date to six months after the endorsement.

10.2.8. The Executive Board or the General Assembly can decide to remove the endorsement from a project from proposal of any National Member Organization or IFMSA Official. This calls for simple majority.

10.2.9. Every IFMSA Endorsed Project is guaranteed one place at the General Assembly outside the NMO quota.

10.2.10. Networks cannot be accepted as IFMSA Endorsed Projects. Proposed changes to the Constitutions and Bylaws: 10.2. IFMSA Endorsed Projects 10.2.1 An IFMSA Endorsed Project is a project coordinated by one or more organisations (either an

IFMSA National Member Organisation, or otherwise), which is endorsed by the IFMSA

General Assembly. Each Endorsed Project candidate will be considered regardless, and independently of, existing IFMSA projects.

10.2.2 IFMSA Endorsed Projects will receive a number of benefits from the IFMSA, including: a) A written letter of recommendation from the IFMSA Executive Board, sent no more than one month after endorsement. b) The use of the text “endorsed by the IFMSA” in project material. c) Project support, advice and assistance in integration with the IFMSA, from the Projects Support Division (particularly the Project Proposal Review Committee).

10.2.3. Any National Member Organization or any Organization in an official relation with IFMSA or its National Member Organisations can propose a project as candidate for IFMSA Endorsed Project.

10.2.4. The candidature must be sent in electronic format to the General Secretariat by the 1st of December for the March Meeting, and the 1st of May for the August Meeting. The date of email will be used as indication of the date.

10.2.5. The candidature must contain: a. A written project proposal as outlined in bylaw 10.5.1 b. A scanned completed candidature form signed and stamped by the National Member Organization(s) President(s).

10.2.6. The Project Proposal Review Committee will review the candidate project’s proposal, gaining advice from the Executive Board, the Projects Support Division Director and other relevant Officials. They will then provide written advice to the General Assembly as to whether they should accept, accept pending changes, or reject the proposal. Acceptance of an Endorsed Project requires Absolute Majority. Should the General Assembly decide to accept the proposal pending changes, the coordinator must submit a revised proposal to the subsequent General Assembly in order to gain full acceptance.

10.2.7. The General Assembly can remove the endorsement of an Endorsed Project. Such a motion requires a simple majority to pass, and can be proposed by any National Member Organisation or IFMSA Official.

Explanation: Changes to Section 10.2

• Previously, we had defined our projects based on the number of Organisations involved in them. The definition outlined in 10.2.1 would change this, to change this, to define an Endorsed Project based on what the project receives from the IFMSA, and the extent of its interaction with the IFMSA.

o Any project can apply to be an Endorsed Project, regardless of whether or not a similar project, working on similar issues is already an official IFMSA Project.

o As a result of this change, a number of bylaws have subsequently been altered: ! The benefits they will receive are listed in 10.2.2. This section was also able

to help us in simplifying and unifying much of the subsequent bylaws (hence a number of them are now deleted – such as 10.2.5)

! Endorsed Projects would no longer have an out-of quota place at the General Assembly

• There were broad grammatical changes made to the entire section, which did not change the intent of the bylaw.

• Standardised the process for entrance and exit of projects for our Endorsed and Transnational Projects in terms of what they are required to present, what sort of vote is required (absolute majority)

• 10.2.6 Slightly changes the role of the PPRC, to be consistent with reality, and consistent with the rest of the bylaws.

• A number of bylaws have been moved down to the ‘Reporting’ Section of the bylaws. • Networks can be Endorsed Projects

Proposed by: Nick Watts – IFMSA PSDD Seconded by: IMCC Denmark Amendment: FASMR (Romania) Amend this point to read: 10.2.1 An IFMSA Endorsed Project is a project coordinated by one or more organisations (either an

IFMSA National Member Organisation, or any organization in an official relationship with IFMSA), which is endorsed by the IFMSA General Assembly. Each Endorsed Project candidate will be considered regardless, and independently of, existing IFMSA projects.

10.2.3. Any National Member Organization or any Organization in an official relation with IFMSA or its

National Member Organisations can propose a project as candidate for IFMSA Endorsed Project.

Proposer and Seconder accept. Chairperson: Any further amendments? Amendment: NZMSA To add bylaws: 10.2.8 Every IFMSA Endorsed Project is guaranteed one place at the General Assembly outside NMO quota. 10.2.9. Each NMO is allowed a maximum of 2 delegates representing IFMSA Endorsed Projects outside the NMO quota at any given general assembly. Proposer and Seconder accept the amendment.

Point of information from Nick Watts: In Bylaw 4.6.1, it expresses what the General Assembly talked about in terms of capacity to the general assemblies which 1 place per 1 IFMSA endorsed project. I had a chat with the CCC and they said that that was not necessarily a contradiction, and what that means that is that the OC would have to follow what was said.

No further amendments. Direct negative: SloMSIC

Explanation: following the previous statement.

Point of Information from Nick Watts: I also want to take some time to respond to the statements. This process has been very extensive one and has extended over 3 GAs with people effectively from 2 terms, every project coordinator and 2 member of the TO. The changes have been on the server for the past month and we have been asking for input. Here in the GA, we have gone to all the SCs and talked about the bylaw proposals to make sure everyone’s ok with that. During the Presidents’ session today, we talked about it for 45 minutes and then went on to talk about it for 2 and a ! hours. Which is why I have to respectively disagree and say the process has been comprehensive.


Point of Information from Nick Watts: From this point onwards, if we reject 10.3, 10.4, 10.5, the bylaws will become very confusing and inconsistent. I’d like to tell NMO presidents to please keep in mind while voting on the next motions.

Motion 46: WITHDRAWN To change the following bylaw Original Constitutions and Bylaws: 10.2.6. To keep the endorsement of the project the project coordinator has to deliver a half-year report and a complete description of the project for the IFMSA Projects Database. These must be sent to the General Secretariat in electronic format at the latest on 1st December and at the latest on 1st May. The first report shall be delivered on the closest date to six months after the endorsement. Proposed changes to the Constitutions and Bylaws: 10.2.6. To keep the endorsement of the project the project coordinator has to deliver a half-year report and a complete description of the project for the IFMSA Projects Database. These must be sent to the Secretary General in electronic format at the latest on 1st December and at the latest on 1st May. The first report shall be delivered on the closest date to six months after the endorsement. Explanation: There's a confusion on the bylaws regarding General Secretariat and Secretary General

Proposed by: PorMSIC, IFMSA-Chile

Motion 47: To change the following bylaw Original Constitutions and Bylaws: 10.3. IFMSA Transnational Projects 10.3.1. IFMSA Transnational Projects are projects, which involve more than one Organization out of

which at least one is an NMO. 10.3.2. Any National Member Organization can propose a project as candidate for recognition as

IFMSA Transnational project. 10.3.3. The candidature must be sent to the General Secretariat at the latest on 1st December

concerning the March Meeting and at the latest on 1st May concerning the August Meeting in electronic format. The date of email will be used as indication of the date.

10.3.4. The candidature must contain: a. A written project proposal b. A scanned completed candidature form signed and stamped by the National Member Organization(s) president(s). The candidature form must specify the name of the project leader, names of the project coordinators, permanent address of the project, names and addresses of the involved organizations. 10.3.5. The Executive board will review the project, gain advice from the Projects Support Division

Director, the Project Proposals Review Committee and other relevant Officials and advise the General Assembly after which the General Assembly must decide upon recognition by absolute majority. The advice must be made in written format. If the General Assembly decides to accept the project under the condition that the coordinator will submit a revised proposal according to the written advice, the project should be tabled uptain at the next General Assembly in order to gain full acceptance.

10.3.6. If a Project gains IFMSA recognition with the condition that its proposal needs to be reviewed following the Peer Review Committee recommendations, this reviewed proposal should be submitted by the 1st of June for projects accepted at the March Meeting and by the 1st of November for projects accepted at the August Meeting.

10.3.7. When the project has been recognized as an official IFMSA project, the Executive Board is obliged to issue the letter of official recognition, preferably by the end of the meeting but no later than one month from the recognition.

10.3.8. The recognition will be automatically removed if the project Coordinator fails to deliver within six months from the recognition a half-year report and a complete description for the IFMSA Projects Database.

10.3.9. The General Assembly can decide to remove the recognition from a project by a simple majority.

10.3.10. The International Organizing Committee Coordinator and the Local Organizing Committee Coordinator of IFMSA Transnational Projects have guaranteed places at General Assembly Meetings. These people may be from an NMO or a partner of IFMSA. The maximum is two places for every project.

10.3.11. Where one or more of the responsible organizations is not a national member organization, the project shall be known as a Joint IFMSA-Partner Transnational Project, where the word "Partner" is replaced with that organization’s name. The nonnational member organization will be equally acknowledged in all official communications, publications and presentations from IFMSA, both internally and externally, as being jointly responsible for the project. This equal acknowledgement includes the equal presence of both organizations' names and logos.

10.3.12. The election of transnational project coordinators will follow this process: a. All transnational project coordinator should open a call the 1st of September for

candidates, the Project Support Division will announce it by general lists. b. Candidates for the project coordinator position have to send in their candidature at the

latest on the 15 of September to the Project Support Division Director and current transnational project coordinator

c. Former project coordinators or the Project Support Division Director will review the candidates, write a report about the candidates and send it to the Project Support Division Director

d. D. The Project Support Division Director wil evaluate, gain advice from relevant officials and propose the appointment of the Transnational Project Coordinators. Considering this, the Executive Board will appoint and announce the Transnational Coordinators on October 1st.

10.3.13. The Projects Support Division Director can investigate if there is a complaint about any Transnational Project Coordinators work from two National Organizations or two Officials. The Project Support Division Director has to report about this to the Executive Board that might appoint and announce a new Transnational Project Coordinator.

Proposed changes to the Constitutions and Bylaws: 10.3. IFMSA Transnational Projects 10.3.1. An IFMSA Transnational Project is a project which involves more than one organisation (of

which, at least one is an IFMSA National Member Organisation). They consist of a network of projects interacting with similar issues, with similar methodologies operating jointly at either the national or international level and engaging in transnational partnerships and IFMSA for mutual strengthening.

10.3.2. IFMSA Transnational Projects will receive a number of benefits from the IFMSA, including: a) A written letter of recommendation from the IFMSA Executive Board, sent no more than one month after endorsement. b) The use of the text “endorsed by the IFMSA” in project material. c) Project support, advice and assistance in integration with the IFMSA, from the Projects Support Division (particularly the Project Proposal Review Committee). d) A maximum of two additional early registration places at each General Assembly, outside of any National Member Organisation’s quota. These places shall be distributed at the discretion of the international project coordinator in consultation with the Projects Support Division Director. e) Transnational projects and their coordinators will be given preference for engagement with relevant IFMSA activities and Promotional opportunities. f) Transnational Projects are able to apply for grants through the IFMSA, and use the IFMSA’s banking system to facilitate this process.

10.3.3. Any National Member Organization or any Organization in an official relation with IFMSA or its National Member Organisations can propose a project as candidate for IFMSA Transnational Project.

10.3.4. Candidatures for IFMSA Transnational Projects must be electronically sent to the General Secretariat by the 1st of December for the March Meeting, and the 1st of May for the August Meeting. The date of email will be used as indication of the date.

10.3.5. The candidature must contain: a. A written project proposal as outlined in the section 10.5. b. A scanned completed candidature form signed and stamped by the National Member Organization(s) President(s).

10.3.6. The Project Proposal Review Committee will review the candidate project’s proposal, gaining advice from the Executive Board, the Projects Support Division Director and other relevant Officials. They will then provide written advice to the General Assembly as to whether they should accept, accept pending changes, or reject the proposal. Acceptance of a Transnational Project occurs by Absolute Majority. Should the General Assembly decide to accept the proposal pending changes, the coordinator must submit a revised proposal to the subsequent General Assembly in order to gain full acceptance.

10.3.7. Where one or more of the responsible organizations is not a National Member Organization, the project shall be known as a Joint IFMSA-Partner Transnational Project, where the word "Partner" is replaced with that organization’s name. The non-National Member Organization will be equally acknowledged in all official communications, publications and presentations from IFMSA, both internally and externally, as being jointly responsible for the project. This equal acknowledgement includes the equal presence of both organizations' names and logos.

10.3.8. Each Transnational Project will have one international project coordinator, who will be a member of one of the National Member Organisations responsible for the project, and will manage the project at the international level.

10.3.9 The election of the Transnational Project Coordinator will follow the following process: a. All Transnational Project Coordinators will open a call for applications by the 1st of September; the Project Support Division will announce this to the IFMSA members. b. Candidates for Project Coordinator positions must send their candidatures to the Projects Support Division Director and the current Transnational Project Coordinator by the 15th of September. c. The Projects Support Division Director will gain input from the former Project Coordinator and relevant officials and propose the appointment of the Transnational Project Coordinators to the Executive Board. The Executive Board will appoint and announce the new Transnational Project Coordinators by October 1st. Where the appointment from the Executive Board differs from the proposal, written explanation must be provided by the Executive Board by those involved in the review. d. A call for candidates for Project Coordinators of new Transnational Projects will be conducted by the Projects Support Division Director immediately after the General Assembly in which the Transnational Project was accepted. e. The term of office for a Transnational Project Coordinator will be 1 year.

10.3.10. The General Assembly can remove the status of a Transnational Project. Such a motion requires a simple majority to pass, and can be proposed by any National Member Organisation or IFMSA Official.

10.3.11. The Projects Support Division Director may investigate a project if there is a complaint about any Transnational Project or Project Coordinator from two National Member Organisations or two Officials. The Project Support Division Director will report on this to the Executive Board, who may then appoint a new Transnational Project Coordinator at their discretion.


• As in section 10.2, there is now a new definition of a Transnational Project. The key components that make up this definition are that it involves more than one organisation, that the various projects are acting on similar issues in a similar way, and that they are using the IFMSA and their transnational nature to mutual benefit.

o In a similar way, this new definition called for a number of minor changes in the Transnational bylaws.

o 10.2.2 Summarises the opportunities afforded to IFMSA Projects, which allowed for a number of bylaws to be moved, shortened and clarified.

o The final part of redefining the Transnational Projects is about defining the role of the International Project Coordinator. The proposal would see a specification that there be one coordinator (where currently, there is no specification), and that that individual be entirely focused on international coordination of the project.

• There was a slight change in the role of the PPRC, to make it consistent with the proposed bylaw 10.2.6

• A number of bylaws were moved from section 10.3 to either ‘Reporting’ or ‘PPRC’ sections below, to increase consistency, and simplify our bylaws.

• 10.3.9 was changed slightly to reflect the fact that the Projects Support Division Director will facilitate the election process, but that the EB will have ultimate responsibility for any decisions made. There is an additional clause, increasing communication between the Team of Officials and the General Assembly.

• As with the other sections, there were a large number of changes for grammatical purposes, with no change in the sentiment of the bylaws.

Proposed by: Nick Watts – IFMSA PSDD Seconded by: AMSA-Phillipines Amendment: PorMSIC To amend the above motion to read: 10.3.2 d) A maximum of two additional early registration places at each General Assembly, outside of any National Member Organisation’s quota. These places shall be distributed at the discretion of the international project coordinator in consultation with the Projects Support Division Director and the executive board. Direct negative: SloMSIC Move to vote: In favor: 38

Against: 6 Abstain: 15 Result: motion passes by simple majority.

Motion 48: WITHDRAWN To change the following bylaw Original Constitutions and Bylaws: 10.3.3. The candidature must be sent to the General Secretariat at the latest on 1st December concerning the March Meeting and at the latest on 1st May concerning the August Meeting in electronic format or by fax. The date of email or fax will be used as indication of the date. Proposed changes to the Constitutions and Bylaws: 10.3.3. The candidature must be sent to the Secretary General at the latest on 1st December concerning the March Meeting and at the latest on 1st May concerning the August Meeting in electronic format .The date of email or fax will be used as indication of the date. Explanation: There's a confusion on the bylaws regarding General Secretariat and Secretary General. Also the fax was erased as an option of sending documents. Proposed by: IFMSA-Chile, Swimsa

Motion 49: To change the following bylaw Original Constitutions and Bylaws: 10.4.1 An IFMSA Initiative is a project or series of projects centrally co-coordinated under the

responsibility of the IFMSA Executive Board 10.4.2 The Executive Board can propose a project or projects as candidate for IFMSA Initiative. Any

National Member Organization or any organization in an official relation with IFMSA can advise Executive Board a project or projects as candidate for IFMSA Initiative Project. The Executive Board should inform the National Member Organizations of all applications for IFMSA Initiative. The announcement must also include the arguments for proposing and not proposing a project to candidate for IFMSA Initiative.

10.4.3 The candidature must be sent to the General Secretariat at the latest on 1st December concerning the March Meeting and at the latest on 1st May concerning the August Meeting in electronic format. The date of email will be used as indication of the date.

10.4.4 The candidature must contain: a. a written Project Proposal. Additional to the other requirements, the Project Proposal must

include a definition of the tasks of the Initiative Coordinator.

b. a scanned completed candidature form signed and stamped by the National Member Organization(s) president(s) or the Executive Board. The candidature form must specify the name of the Initiative Coordinator, names of the project Coordinators, permanent address of the project, names and addresses of the involved organizations.

10.4.5 The Executive Board will review the project, gain advice from the Projects Support Division Director, the Projects Proposals Review Committee and other relevant officials and advise the general assembly, after which the general assembly must decide upon recognition by absolute majority. The advice must be in written format. If the General Assembly decides to accept the project under the condition that the coordinator will submit a revised proposal according to the written advice, the project should be tabled again at the next General Assembly in order to gain full acceptance. The project may start after a decision of the Executive Board, but then must be approved at the next General Assembly Meeting within the deadlines.

10.4.6 After the Initiative is approved by the General Assembly, the Executive Board will appoint the Initiative Coordinator.

10.4.7 The Initiative Project Coordinator is a member of the Projects Support Division, and shall work with the Projects Support Division Director in order to promote and enhance the quality of projects in IFMSA.

10.4.8 The term of office of the initiative project coordinator is one year and ends on 30 September of the respective year, of the application. If the project lasts longer, candidates for the project coordinator position have to send in their candidature at the latest on the 15th September to the General Secretariat. The Executive Board appoints Initiative Project Coordinator before 1st of October. The appointment is based on the Executive Board-Elect decision

10.4.9 The half-year report submitted by the Initiative project coordinator must be reviewed by the Project Proposal Review Committee and the Projects Support Division Director.

10.4.10 The Projects Support Division Director will present the report to the Executive Board after finalizing the review.

10.4.11 The Initiative project status shall be up for review two years after being recognized by the General Assembly. The application must be sent according to the bylaw 10.4.4., at the latest on 1st of January for March Meeting, and the 1st of June for the August Meeting. The proposal shall be reviewed by the Project proposal review committee and the Projects Support Division Director. The review shall be presented to the Executive Board, and the General Assembly.

10.4.12 The Initiative Coordinator must provide a complete required presentation of the project for IFMSA Projects Database, a report to the Executive Board and present a half-year report to General Assembly.

10.4.13 The General Assembly can decide to remove recognition from an Initiative by simple majority. 10.4.14 An appointed IFMSA Initiative Coordinator does not have a budget assigned to him/her from

IFMSA. However if the Coordinator was already an official, his/her budget is not removed. 10.4.15 Every IFMSA Initiative project is guaranteed two places outside the NMO quota. Proposed changes to the Constitutions and Bylaws: 10.4. IFMSA Initiatives

10.4.1. An IFMSA Initiative is a project or series of projects centrally coordinated under the responsibility of the IFMSA Executive Board. It is designed to carry out the core principles and objectives of IFMSA as outlined in the Constitution.

10.4.2.IFMSA Initiative Projects will receive a number of benefits from the IFMSA, including: a) A written letter of recommendation from the IFMSA Executive Board, sent no more than one month after acceptance. b) The use of the IFMSA logo in project material. c) Project support, advice and assistance in integration with the IFMSA, from the Projects Support Division (particularly the Project Proposal Review Committee). d) A maximum of two additional early registration places at each General Assembly, outside of any National Member Organisation’s quota. These places shall be distributed at the discretion of the initiative project coordinator in consultation with the Projects Support Division Director. e) Initiative projects and their coordinators will be given preference for engagement with relevant IFMSA activities and Promotional opportunities. f) Initiative Projects are able to apply for grants through the IFMSA, and use the IFMSA’s banking system to facilitate this process. g) Initiative Projects will receive the full support of the IFMSA and integration with the IFMSA Team of Officials in order to assist them in achieving their goals and objectives.

10.4.2. Only the IFMSA Executive Board may propose a project as a candidate to become an IFMSA Initiative. Any National Member Organization or organization in an official relationship with IFMSA can advise the Executive Board of a candidate for an IFMSA Initiative Project. The Executive Board will inform the National Member Organisations of all IFMSA Initiative Project applications, including the arguments for and against the candidature.

10.4.3. The candidature must be electronically sent to the General Secretariat by the 1st of December for the March Meeting, and by the 1st of May for the August Meeting. The date of email will be used as indication of the date.

10.4.4. The candidature must contain: a. A written project proposal as outlined in section 10.5. b. A scanned completed candidature form signed and stamped by the Executive Board.

10.4.5. The Project Proposal Review Committee will review the candidate project’s proposal, gaining advice from the Executive Board, the Projects Support Division Director and other relevant Officials. They will then provide written advice to the General Assembly as to whether they should accept, accept pending changes, or reject the proposal. Acceptance of an Initiative Project occurs by Absolute Majority. Should the General Assembly decide to accept the proposal pending changes, the coordinator must submit a revised proposal to the subsequent General Assembly in order to gain full acceptance.

10.4.6. The Executive Board will call for candidates for the Initiative Project Coordinator by the 15th of September, to be appointed by the 1st of October by the IFMSA Executive Board-Elect after consultation with the Projects Support Division Director and the previous Initiative Project Coordinator. The term of office of the coordinator will last for one year.

10.4.7. The Initiative Project Coordinator is a member of the Projects Support Division, and shall work with the Projects Support Division Director in order to promote and enhance the quality of projects in IFMSA.

10.4.8. The status of IFMSA initiative Projects will be reviewed every two years. An application must be sent in accordance with bylaw 10.4.4, by the 1st of December for the March meeting and the 1st of May for the August Meeting. The proposal will be reviewed by the Project Proposal

Review Committee and the Projects Support Division Director, and presented in written format to the General Assembly.

10.4.9. The Initiative Project must provide a presentation of its half-year report to the General Assembly.

10.4.10. The General Assembly can remove the status of an Initiative Project. Such a motion requires a simple majority to pass, and can be proposed by any National Member Organisation or IFMSA Official.

10.4.11. An appointed IFMSA Initiative Coordinator does not have a budget assigned to him/her from IFMSA. However if the Coordinator was already an official, his/her budget is not removed.


• As with the previous sections, there has been an attempt to better define what an Initiative Project is to the IFMSA.

o Following from this, there was also an attempt to simplify the bylaws, by clearly stating the benefits that an Initiative Project gains from the IFMSA. This allowed for a number of bylaws to be moved, and clarified in the process.

Proposed by: Nick Watts – IFMSA PSDD Seconded by: NZMSA Amendment by PorMSIC: To amend the following 10.4.2 d) A maximum of two additional early registration places at each General Assembly, outside of any National Member Organisation’s quota. These places shall be distributed at the discretion of the initiative project coordinator in consultation with the Projects Support Division Director and the Executive Board. Proposer and seconder accept the amendment. Direct negative: SloMSIC Move to vote: In favor: 41 Against: 6 Abstain: 12 Result: motion passes by simple majority.

Motion 50: WITHDRAWN To change the following bylaw Original Constitutions and Bylaws:

10.4.3. The candidature must be sent to the General Secretariat at the latest on 1st December concerning the March Meeting and at the latest on 1st May concerning the August Meeting in electronic format or by fax. The date of email or fax will be used as indication of the date. Proposed changes to the Constitutions and Bylaws: 10.4.3. The candidature must be sent to the Secretary General at the latest on 1st December concerning the March Meeting and at the latest on 1st May concerning the August Meeting in electronic format .The date of email or fax will be used as indication of the date. Explanation: There's a confussion on the bylaws regarding General Secretariat and Secretary General Also the fax was erased as an option of sending documents. Proposed by: PorMSIC, Swimsa

Motion 51: To change the following bylaw Original Constitutions and Bylaws: 10.4.8. The term of office of the initiative project coordinator is one year and ends on 30 September of the respective year, of the application. If the project lasts longer, candidates for the project coordinator position have to send in their candidature at the latest on the 15th September to the General Secretariat. The Executive Board appoints Initiative Project Coordinator before 1st of October. The appointment is based on the Executive Board-Elect decision Proposed changes to the Constitutions and Bylaws: 10.4.8. The term of office of the initiative project coordinator is one year and ends on 30 September of the respective year, of the application. If the project lasts longer, candidates for the project coordinator position have to send in their candidature at the latest on the 15th September to the General Secretary in electronic format, by E-mail. The Executive Board appoints Initiative Project Coordinator before 1st of October. The appointment is based on the Executive Board-Elect decision Explanation: Following the General Secretariat Task Force recommendations with this bylaw proposal we would be allowing the use of electronic candidatures, which would be advisible in the current technological context. Proposed by: PorMSIC, IFMSA-Chile Seconded by: SQU-MSG Amendment: swimsa To amend the above motion to read: The term of office of the initiative project coordinator is one year and ends on 30 September of the respective year, of the application. If the project lasts longer, candidates for the project coordinator

position have to send in their candidature at the latest on the 15th September to the General Secretary Secretariat in electronic format, by E-mail. The Executive Board appoints Initiative Project Coordinator before 1st of October. The appointment is based on the Executive Board-Elect decision. Proposer and seconder accept. No further amendments. Direct negative: None Result: motion passes nemo contra.

Motion 52: To change the following bylaw Original Constitutions and Bylaws: 10.5 Regulations for the project proposal 10.5.1 These items must be considered in the written project proposal for new projects and events. They should be explained as clearly as possible:

a. Name of the project or event b. Name of Responsible National Member Organization(s) c. Name and address of Organizing Committee or project leader d. Names of the project Local Organizing Committee and International Organizing

Committee coordinators e. Details of any participating organizations f. Executive summary g. Background and identification of a problem, baseline survey, reasons and aims of the

project h. Methods i. Expected outcome j. Description of the evaluation procedures k. Duration of project l. General plan of action m. Detailed plan of action for the coming year n. Involvement and role of the target group o. Tasks of participating students p. Description of the management and Organization of the project q. Tasks of Organizing Committee/project Coordinator r. Description of how information will reach international students s. Tentative deadlines for application t. Description of selection criteria u. Description of how the results of the selection will reach the applicants v. Application form w. General budget in EURO

x. Detailed budget for the coming year in EURO y. A written permission from the country in question. z. Description of contacts taken with senior organizations and professional supervisors. aa. Evaluation and dissemination plan

Proposed changes to the Constitutions and Bylaws: 10.5. Regulations for the project proposal 10.5.1. These items must be considered in the written project proposal for new projects and events. They should be explained as clearly as possible:

a. Name of the project or event b. Name of the responsible National Member Organisation(s) c. Name and address of the local and international Organising Committee(s) and Project

Coordinator(s) d. Details of any additional participating organisations e. Executive Summary f. Background and Justification (with any supporting research) g. Goals and Objectives of the Project h. Comprehensive plan of action detailing how these goals and objectives will be

achieved i. How the project or event aims to interact with IFMSA j. Tasks of the Organising Committee/Project Coordinator k. Expected Outcomes l. Annual Budget m. Evaluation procedures


• A number of the aspects of the proposal required have been amalgamated and shortened. In some cases, the required information was unnecessary, or no longer useful.

Proposed by: Nick Watts – IFMSA PSDD Seconded by: AMSA Australia Amendment by FASMR Romania: Add point 10.5.1 n) duration of the project Proposer and seconder accept. No further amendments. Direct negative: SloMSIC Move to vote: In favor: 46 Against: 5

Abstain: 8 Result: motion passes by simple majority.

Motion 53: To change the following bylaw Original Constitutions and Bylaws: 10.6 - Reporting 10.6.1 All reports have to be sent to the General Secretariat in electronic format. Only in the case that project Coordinator has difficulties with electronic communication, the Coordinator can ask permission from the Executive Board to submit reports on paper to the General Secretariat. 10.6.2 All IFMSA projects have to submit an online half-year report. The half-year report must be

submitted at the latest on 1st December of rhte March Meeting and at the latest on 1st May for the August Meeting.

10.6.3 The half-year report for IFMSA Endorsed Projects must include: a. Activities conducted after previous report b. General financial status c. Plan of action for the next half a year d. Coordinator’s description of the status of the project.

10.6.4 The endorsement will automatically be removed if the project’s coordinator fails to deliver a half-year report one month after the deadline as written in the bylaws.

10.6.5 The half-year report for IFMSA Initiatives and Transnational Projects must include: a. An activity report of the past half-year. b. An evaluation (e.g. a comparison with the plan of action, summary of student reports). c. An update on the present political and security situation in the country of the project. d. An updated general plan of action. e. A detailed plan of action for the coming half year. f. An updated general budget. g. A detailed budget for the coming half-year. h. Furthermore, the half-year report for IFMSA Initiatives must include Reports from partner

organizations if any. 10.6.6 The endorsement will be automatically removed from transnational and initiative projects that

fail to present a half year report on month after the deadline as written in the bylaws. 10.6.7 The Projects Support Division Director and the Project Proposal Review Committee shall

review half year reports submitted by transnational and initiative projects. 10.6.8 The Projects Support Division Director and the Project Proposal Review Committee shall give

their review in written format. The review shall be presented to the Executive Board and the General Assembly.

10.6.9 If the project report is inconsistent with the project proposal upon which the project was accepted, or the activities presented in the report violate the constitution and bylaws of IFMSA in any way, the half year report of the project in question will not be tabled for adoption at the General Assembly.

Proposed changes to the Constitutions and Bylaws: 10.6. Reporting 10.6.1. All reports must be sent electronically to the General Secretariat. In the case that the Project

Coordinator has difficulties with electronic communication, the Coordinator can ask for permission from the Executive Board to submit the report in paper to the General Secretariat.

10.6.2. All IFMSA projects must submit an online half-year report. The half-year report must be submitted by the 1st of December for the March Meeting and by the 1st of May for the August Meeting.

10.6.3. The half-year report for an IFMSA Endorsed Projects must include at a minimum: a. Executive summary of the project. b. Activities conducted in the past six months. c. Plan of action for the next six months. d. General financial status of the project.

10.6.4. The half-year report for IFMSA Initiatives and Transnational Projects must include at a minimum: a. An activity report of the past six months. b. An evaluation of the project’s activities (including a comparison with the initial plan of action and project goals and objectives). c. An update on the present political and security situation in the country of the project. d. A detailed plan of action for the coming half year. e. An updated detailed budget for the coming year. g. The half-year report for IFMSA Initiatives must include reports from partner organizations if any. 10.6.5 The endorsement will be automatically removed from all IFMSA projects that fail to present a

half year report on month after the deadline as written in the bylaws. 10.6.6 The Projects Support Division Director and where appropriate, the Project Proposal Review

Committee shall review half year reports submitted by transnational and initiative projects. This review shall be presented in written format to the General Assembly in written form.

10.6.8 If the project report is inconsistent with the project proposal upon which the project was accepted, or the activities presented in the report violate the constitution and bylaws of IFMSA in any way, the half-year report of the project in question will not be tabled for adoption at the General Assembly.


• There seemed to be a large number of grammatical changes in this section. • A number of bylaws from other sections above were brought in to section 10.6 these were

generally simplified in to one or two core bylaws which apply to all three categories of Projects.

• As with the above sections there were a number of simplifications and clarifications. For example, the Executive Board are part of the General Assembly, and so the phrase ‘General Assembly and Executive Board’ was changed to ‘General Assembly’.

Proposed by: Nick Watts – IFMSA PSDD Seconded by: IFMSA-Peru

Amendment: None Direct negative: SloMSIC

Point of Information from CCC: The deadline for submission of candidatures has now passed.


Motion 54: WITHDRAWN To change the following bylaw Original Constitutions and Bylaws: 10.6.1. All reports have to be sent to the General Secretariat in electronic format. Only in the case that project Coordinator has difficulties with electronic communication, the Coordinator can ask permission from the Executive Board to submit reports on paper to the General Secretariat. Proposed changes to the Constitutions and Bylaws: 10.6.1. All reports have to be sent to the Secretary General in electronic format, by E-mail. Only in the case that project Coordinator has difficulties with electronic communication, the Coordinator can ask permission from the Executive Board to submit reports on paper to the General Secretariat. Explanation: Following the General Secretariat Task Force recommendations with this bylaw proposal we would be allowing the use of electronic candidatures, which would be advisable in the current technological context. And also there's a confusion on the bylaws regarding General Secretariat and Secretary General Proposed by: IFMSA-Chile, Swimsa

Motion 55: To change the following bylaw Original Constitutions and Bylaws: 10.7.1 Any IFMSA Transnational and Initiative Project may apply for grants using its IFMSA

recognition. Transnational, Initiative, and Endorsed Projects must inform the Executive

Board of any grant applications submitted and the Executive Board should (whenever possible) see the grant application before submission. A compulsory approval for grant applications before submission from the Executive Board is required only for projects applying in the name of IFMSA.

10.7.2 If an IFMSA Transnational or Initiative Project needs the assistance of the Executive Board for completing a grant application, the Project must submit all the necessary documents to the Executive Board at least one month before the deadline for the grant application.

10.7.3 IFMSA Transnational and Initiative Projects may apply to the Executive Board to use IFMSA bank accounts for transfer of funds related to grants. The Project and the Executive Board must sign a contract in case of such an agreement.

Proposed changes to the Constitutions and Bylaws: 10.7. Grant applications and IFMSA banking services 10.7.1. Any IFMSA Transnational or Initiative Project may apply for grants using its IFMSA recognition.

Initiative and Transnational Projects must inform the Executive Board of any grant applications submitted and the Executive Board should (whenever possible) see the grant application before submission. A compulsory approval from the Executive Board for grant applications before submission from is required only for projects applying in the name of IFMSA.

10.7.2. If an IFMSA Initiative of Transnational Project needs the assistance of the Executive Board for completing grant application, the Project must submit all the necessary documents to the Executive Board at least one month before the deadline for the grant application.

10.7.3. IFMSA Initiative and Transnational Projects may apply to the Executive Board to use IFMSA bank accounts for the transfer of funds related to grants. The Project Coordinator and the Executive Board must sign a contract in case of such an agreement.


• There were two internal consistencies within bylaws in section 10.7. These have since been corrected to reflect the intention of the rest of the bylaws.

Proposed by: Nick Watts – IFMSA PSDD Seconded by: IFMSA-Taiwan Amendment: Michael Eichinger, IFMSA Treasurer To amend the above motion to read: 10.7.1. Any IFMSA Transnational or Initiative Project may apply for grants using its IFMSA recognition.

Initiative and Transnational Projects must inform the Executive Board of any grant applications submitted and the Executive Board should (whenever possible) see the grant application before submission. A compulsory approval from the Executive Board for grant applications before submission from is required only for projects applying in the name of IFMSA. Grant applications of Transnational and Initiative Projects as well as the respective reporting must always be in reference to bylaw 14.3.4.

Proposer and seconder accept.

No further amendments. Direct negative: SloMSIC Move to vote: In favor: 46 Against: 4 Abstain: 9 Result: motion passes by simple majority.

Motion 56: To change the following bylaw Original Constitutions and Bylaws: 10.8 – Project Promotion 10.8.1 The Executive Board and the Team of Officials, particularly the President, the Vice Presidents for Internal and External Affairs, and the Directors of the Projects Support Division and the New Technologies Support Division shall make the necessary efforts to promote the IFMSA official projects. 10.8.2 There will be a designated space on the website (www.ifmsa.org) available for the promotion of all IFMSA official projects. This web space is designed to house the websites for the IFMSA official Projects. Projects are allowed to have their own individual websites, but are encouraged to use the designated webspace on the IFMSA website. 10.8.3 IFMSA Transnational and Initiative projects shall submit their data for the website to the Director of the New Technologies Support Division, who is responsible for keeping this information at www.ifmsa.org up to date. 10.8.4 IFMSA Transnational and Initiative Projects who need assistance with the technical aspects of the development of the Project website need to contact the Director of the New Technologies Support Division. 10.8.5 The Projects' Coordinators shall submit the following to the Director of the Project Support Division and the Director of the New Technologies Support Division:

a. A one-page summary fact sheet b. A one-page narrative executive summary

10.8.6 The Projects' Coordinators shall check before each General Assembly whether the summary fact sheet and executive summary of their respective project are still up to date. If this is not the case, they shall submit an updated version of the summary fact sheet and/or an executive summary of their respective project within one month prior to the General Assembly to the Directors of the Project Support Division and the New Technology Support Division. The Director of the New Technology Support Division shall upload these updated documents to the IFMSA projects' website (www.ifmsa.org/projects) at the latest two weeks after he/she received them. 10.8.7 The Director of the Project Support Division shall include the submission/update of the summary fact sheets and executive summaries in his/her report. The Director of the Project Support

Division shall also include in his/her report whether he/she newest available summary fact sheets and executive summaries need revision. Proposed changes to the Constitutions and Bylaws: 10.8. Project Promotion 10.8.1. The Executive Board and the Team of Officials, particularly the President, the Vice Presidents

for Internal and External Affairs, and the Directors of the Projects Support Division and the New Technologies Support Division shall make the necessary efforts to promote the IFMSA official projects both internally and externally.

10.8.2. Designated space on the website (www.ifmsa.org) will be made available for the promotion of all IFMSA official projects.

10.8.3. IFMSA Initiative and Transnational Project Coordinators shall submit their data for the website to the Director of the New Technologies Support Division, who is responsible for keeping this information at www.ifmsa.org up to date.

10.8.4. The New Technologies Support Division will provide assistance with the technical aspects of website design for IFMSA Initiative and Transnational Projects, as requested.

10.8.5. All coordinators of official IFMSA Projects shall submit a summary fact sheet and one-page narrative executive summary to the Director of the Project Support Division and the Director of the New Technologies Support Division. It is the responsibility of the coordinators of IFMSA Official Projects to provide the Directors of the Project Support Division and New Technology Support Division with updated versions of this, as required.


• The majority of the Changes to section 10.8 were about internal consistency, clarification and grammatical mistakes within the bylaws.

• There was also a misplaced section at the bottom of Section 10.8, which was incorrectly labelled, largely repetitive, and did not greatly contribute to the bylaws. This has been either moved to elsewhere in the bylaws, or incorporated in to amended bylaws within this section.

Proposed by: Nick Watts – IFMSA PSDD Seconded by: IFMSA-Chile Amendment: None Direct negative: SloMSIC Move to vote: In favor: 45 Against: 3 Abstain: 11 Result: motion passes by simple majority.

Motion 57:

To change the following bylaw Original Constitutions and Bylaws: 10.9 – Sustaining the placements of medical students 10.9.1 It shall be the task of the Director of the Projects Support Division to establish, to consolidate

or sustain, and to lead a peer review committee for project proposals. It is also possible to appoint another IFMSA Official, a member of a NMO, or an IFMSA alumnus to carry out this task. The appointed person shall not become an IFMSA official for this duty.

10.9.2 The members of the review committee shall have extensive experience with project design and/or management. It is preferable but not necessary that they are or have been active in IFMSA.

10.9.3 The tasks of the review committee shall be: a. To give the project coordinators all necessary advice and support to enhance their work

pertaining to project design, goal-setting, proposal and grant writing, project management, and evaluation.

b. To review project proposals which will be tabled at the next General Assembly to be recognized as official IFMSA projects.

c. To advise the Director of the Projects Support Division, the Executive Board, and the General Assembly about the quality of the contents of the project proposals

d. To advise the Director of the Projects Support Division whether to table the project for recognition as an official IFMSA project (acceptance), not to table it (rejection), or to be revised before tabeling it (revision). If the General Assembly decides for the revision, the revised proposal should be submitted to the Executive Board and the Projects Support Division Director within 3 months after the decision. The Executive Board and the Projects Support Division Director will review the new proposal, gain advice from the Project Proposal Review Committee and other relevant Officials and advise the General Assembly whether to table it or not. The General Assembly must decide upon recognition by absolute majority.

e. To advise the Director of the Projects Support Division about the closure of projects. f. To review project reports of IFMSA Initiative, Transnational an Endorsed Projects, and

present a written report regarding their review to the Executive Board and the General Assembly.

g. To advise the Director of the Projects Support Division which category (initiative, transnational, endorsed) is suitable for a project to be recognized, or whether the category of an existing IFMSA project shall be changed.

10.9.4 If the review committee advised the Director of Projects Support Division not to table a particular transnational or initiative project for recognition and another party chooses to table it after submitting it as defined in bylaws 9.3.3 and 9.4.3, respectively, the Director of the Projects Support Division shall make a point of information, summarizing the comments from the review committee.

10.9.5 Any project proposals shall be blinded, i.e. names of the proposing or leading NMO(s) and the project coordinator shall be deleted from the proposal, before being submitted to the review committee, unless the project coordinator agrees to not blind the proposal.

10.9.6 The Projects Support Division Director may appoint Project Advisors to the Projects Support Division. The Project Advisors shall not become IFMSA officials for this mandate.

Proposed changes to the Constitutions and Bylaws: 10.9. The Project Proposal Review Committee 10.9.1 The Director of the Projects Support Division will coordinate the Project Proposal Review

Committee. 10.9.2 The members of the Project Proposal Review Committee shall have extensive experience with

project management, and must either be active in the IFMSA, or a previously active IFMSA Alumni.

10.9.3 The Project Proposal Review Committee shall be appointed by an application process which is facilitated and deliberated by the Director of the Projects Support Division. Their term will commence on the 1st of October.

10.9.4 The Project Proposal Review Committee will fulfill a two year term of office 10.9.5 The Project Proposal Review Committee shall consist of the following members, with extensive

experience: a. One member from each Standing Committee of the IFMSA, b. Two IFMSA Alumni c. Two previous IFMSA Officials d. Two previous project coordinators

10.9.6 The tasks of the review committee shall be: a. To give the project coordinators all necessary advice and support required to enhance their work pertaining to project design, goal-setting, proposal and grant writing, project management, and evaluation. b. To review project proposals which will be tabled at the next General Assembly to be recognized as official IFMSA projects. c. To advise the Director of the Projects Support Division, the Executive Board, and the General Assembly about the quality of the contents of the project proposals. d. To advise the General Assembly whether to accept the Project, reject the project, or accept it with need of revision. e. In the case that the General Assembly require a revision of the project, the revised proposal must be submitted to the Executive Board and the Projects Support Division Director by the 1st of May for projects accepted in the March Meeting, and the 1st of December for projects accepted in the August Meeting. The Executive Board and the Projects Support Division Director will review the new proposal, gain advice from the Project Proposal Review Committee and other relevant Officials and advise the General Assembly whether to table it or not. The General Assembly must decide upon recognition by absolute majority. f. To advise the Director of the Projects Support Division about the closure of projects. g. To review project reports of IFMSA Initiative, and present a written report regarding their review to the Executive Board and the General Assembly. h. To advise the Director of the Projects Support Division which category (initiative, transnational, endorsed) is suitable for a project to be recognized, or whether the category of an existing IFMSA project shall be changed.

10.9.7 If the review committee advised the Director of Projects Support Division not to table a particular transnational or initiative project for recognition and another party chooses to table it instead, the Director of the Projects Support Division shall make a point of information, summarizing the comments from the review committee.


• The majority of the Changes to section 10.8 were about internal consistency, clarification and grammatical mistakes within the bylaws.

• There was also a misplaced section at the bottom of Section 10.8, which was incorrectly labelled, largely repetitive, and did not greatly contribute to the bylaws. This has been either moved to elsewhere in the bylaws, or incorporated in to amended bylaws within this section.

Proposed by: Nick Watts – IFMSA PSDD Seconded by: IFMSA-Philippines Amendment: NZMSA Amend the above motion to read 10.9.5. The Project Proposal Review Committee shall consist of twelve people experienced in projects and be composed of people with experience in a wide variety of IMFSA Activities. Proposer and seconder accept the amendment. Amendment: FASMR (Romania) To add point 10.9.8. On request of the Project Coordinator, Project proposals shall be blinded, with the names of the proposing or leading NMO(s), and the Project Coordinator shall be deleted from the proposal before being submitted to the Project proposal committee.” Explanation: We just want to make sure that there will be no conflict between the parties. Proposer and seconder accept the amendment Direct negative: SloMSIC Move to vote: In favor: 45 Against:5 Abstain:9 Result: motion passes by simple majority.

Motion 58: WITHDRAWN To change the following bylaw Original Constitutions and Bylaws: 10.7.1. Any IFMSA Transnational and Initiative Project may apply for grants using its IFMSA recognition. Transnational, Initiative, and Endorsed Projects must inform the Executive Board of any

grant applications submitted and the Executive Board should (whenever possible) see the grant application before submission. A compulsory approval for grant applications before submission from the Executive Board is required only for projects applying in the name of IFMSA. Proposed changes to the Constitutions and Bylaws: 10.7.1. Any IFMSA Transnational and Initiative Project may apply for grants using its IFMSA recognition. Grant applications of Transnational, Initiative, and Endorsed Projects as well as the respective reporting must always be in reference to bylaw 14.3.4. Explanation: In the IFMSA we have seen major difficulties in the past when it came to providing a sound financial report for successful grant applications. Therefore the IFMSA Executive Board decided to put forward the following bylaw change proposal. The rationale for getting the Executive Board involved in all grant applications (especially in the parts of the applications that are connected to financial reporting requirements) as well as the required reporting for successful applications is to provide as much support and expertise as possible. We are convinced that we will thus be able to lift the financial reporting for successful grant applications to a higher level - one key element that would help showing the high level of professionalism within IFMSA to our external partners. Proposed by: IFMSA Officials

Motion 59: WITHDRAWN To change the following bylaw Original Constitutions and Bylaws: 12.2.2 Candidatures have to be sent to the General Secretariat at the latest on 1st May. The postmark will be used as indication of the date. If no candidatures are received for a certain post in the Supervising Council, it will be possible to candidate for this position until two days before the day of the elections. Proposed changes to the Constitutions and Bylaws: Candidatures have to be sent via post mail and electronic mail to the General Secretariat at the latest on 1st May. The time stamp of the electronic mail will be used as indication of the date. The submission of an application will be confirmed by Executive Board within two week of submission. The original hard copy should be provided to the plenary Chair on the first day of the General Assembly. If no candidatures are received for a certain post in the Supervising Council, it will be possible to candidate for this position until two days before the day of the elections. Explanation: It occured in the past that the candidature sent to the General Secretariat by post was lost, and cause a big problem for the cnadidature to be vaid according to the existing bylaws. Such bylaw changes will help to improve the situation, and also make sure the hardcopy is obtained for archive purpose.

Proposed by: IFMSA Officials

Motion 60: WITHDRAWN To change the following bylaw Original Constitutions and Bylaws: 12.2.2 Candidatures have to be sent to the General Secretariat at the latest on 1st May. The postmark will be used as indication of the date. If no candidatures are received for a certain post in the Supervising Council, it will be possible to candidate for this position until two days before the day of the elections. Proposed changes to the Constitutions and Bylaws: 12.2.2 Candidatures have to be sent to the General Secretariat at the latest on 1st May. The postmark or date of email or fax will be used as indication of the date and the candidate concerned will receive an email to confirm receipt of application. If no candidatures are received for a certain post in the Supervising Council, it will be possible to candidate for this position until two days before the day of the elections. Explanation: The current by-law states that a hardcopy application must be sent to IFMSA Secretary General by the respective deadline for Supervising Council candidature. The nature of international mail means that these applications can easily be lost and can hinder a candidate's ability to apply for candidature on time. Including an option of electronic submission via email or fax would allow this process to be improved and also means that candidates will be able receive quicker feedback regarding their application being received by the Secretary General. Project applications and reporting is submitted electronically so it only seems appropriate that we treat other administrative procedures accordingly, with Supervising Council applications being submitted electronically. Proposed by: NZMSA, NMSA

Motion 61: To change the following bylaw Original Constitutions and Bylaws: 12.2.2. Candidatures have to be sent to the General Secretariat at the latest on 1st May. The postmark will be used as indication of the date. If no candidatures are received for a certain post in the Supervising Council, it will be possible to candidate for this position until two days before the day of the elections. Proposed changes to the Constitutions and Bylaws:

12.2.2. Candidatures have to be sent to the Secretary General at the latest on 1st May. The time stamp of the E-mail will be used as indication of the date. If no candidatures are received for a certain post in the Supervising Council, it will be possible to candidate for this position until two days before the day of the elections. Explanation: There's a confusion on the bylaws regarding General Secretariat and Secretary General, and following the General Secretariat Task Force recommendations with this bylaw proposal we would be allowing the use of electronic candidatures, which would be advisable in the current technological context. Proposed by: IFMSA-Chile, Swimsa Seconded by: IFMSA-Taiwan Amendment: swimsa 12.2.2. Candidatures have to be sent to the Secretary General Secretariat at the latest on 1st May. The time stamp of the E-mail will be used as indication of the date. If no candidatures are received for a certain post in the Supervising Council, it will be possible to candidate for this position until two days before the day of the elections. Proposer and Seconder accepts amendment. No further amendments. Direct negative: None Result: motion passes nemo contra.

Motion 62: To change the following bylaw Original Constitutions and Bylaws: 12.3.5 The Supervising Council is responsible for submitting a written report at the first day of the General Assembly meetings. Their report has to be presented orally and adopted before the adoption of the reports of IFMSA Officials. Proposed changes to the Constitutions and Bylaws: 12.3.5 The Supervising Council is responsible for submitting a written report at the first day of the General Assembly meetings. Their report has to be presented orally and tabled for adoption before the adoption of the reports of IFMSA Officials. Explanation: To solve the problem that was raised during the last GA regarding the situation if the Sup Co Report is not adopted, and we needed to adopt the official reports.

Point of Information from Mohammad Salah, IFMSA-Egypt: Proposal has already been seconded.

Proposed by: IFMSA-Egypt, IMCC-Denmark Seconded by: IFMSA-CZ Amendment: None Direct negative: None Result: motion passes nemo contra.

Point of information from Mohammad Salah, IFMSA-Egypt: I want to draw attention of GA to the fact that this bylaw change will solve a problem if a SupCo member is not at the GA but has no effect if there was no report submitted.

12: 12 am: Medsin-UK has handed their voting card to the chair.

Motion 63: To add bylaw Proposed changes to the Constitutions and Bylaws: 13.4.11 – For archiving purpose all electronic candidatures and application sent to the general secretariat shall be delivered in paper to the Constitutional Credential Committee before the end of the first plenary Explanation: With the permition to use the e-mail in stead of regular mail it is important to still keep the obligation of the existance of official and rigurous paper documents to be archived Proposed by: PorMSIC, Swimsa Seconded by: IFMSA-The Netherlands Amendment: None Direct negative: None Result: motion passes nemo contra.

12: 13 am: LaMSA Latvia has handed their voting card to the chair.

Motion 64: To change the following bylaw Original Constitutions and Bylaws: 14.3.5 Financial surplus, exceeding 5% of the meeting budget, from any IFMSA meeting shall be transferred to the general IFMSA account. Proposed changes to the Constitutions and Bylaws: To ADD at the end of the bylaw: Those funds will then be solely allocated to the TAF. Explanation: According to the questionnaire filled in by many NMOs, many NMOs would prefer more money allocated for TAF, they also want a better purpose for GA surpluses than the central budget of the IFMSA. This proposal would suit both suggestions: Any surplus from a GA that is given back to IFMSA should not go to the central budget, but go directly to our members, in one way or another. A simple and effective way is to put that money in the TAF, therefore potentially increasing the TAF, which is also something NMOs demand. Proposed by: IFMSA-Québec, IMCC-Denmark Seconded by: ASCEMCOL (Colombia) Amendment: None

Point of information from the IFMSA treasurer: This bylaw change proposal is not necessary because if they want to increase the TAF they can simply amend the budget Chairperson: Do you still want to maintain that in the bylaws? Proposers: Yes

Direct negative: ASSOCIA-MED (Tunisia) No explanation Speaker’s List: SloMSIC: It’s not ok to put extra unnecessary bylaws when we can simply change the budget. LeMSIC Lebanon: I wanted to say the same thing No alternative motion.

Move to vote: In favor: 16 Against: 28 Abstain: 14 Result: motion fails.

Motion 65:

To change the following bylaw Original Constitutions and Bylaws: 14.3.9. IFMSA Official’s expenses can be claimed up to two months after the end of the financial year. Claims for expenses that are after the deadline may be referred to the IFMSA Executive Board and shall be rejected unless there are exceptional circumstances or the delay has been authorized in advanced by the Executive Board. Proposed changes to the Constitutions and Bylaws: 14.3.9. IFMSA Official’s expenses can be claimed until September 15 of the respective financial year. Expenses that are claimed after the deadline may be referred to the IFMSA Executive Board and shall be rejected unless the expenses incurred in the period from September 15 - 30, the delay has been authorized in advance by the IFMSA Executive Board or there are other exceptional circumstances. Explanation: In order to keep the process of preparing the annual financial report as efficient and smooth as possible and to ensure that we meet all reporting requirements by funding agencies we agreed with KPMG Austria to start preparations of the financial report on September 15; thus we will be able to finish work by October 15 and send if off for the external audit right afterwards. Proposed by: IFMSA Officials Seconded by: SQU-MSG Amendment: None Direct negative: None Result: motion passes nemo contra.


To change the following bylaw Original Constitutions and Bylaws:

14.6.5. The application must be sent by mail to the General Secretariat at the latest on 1st May for the August Meeting and at the latest on 1st December for the March Meeting. The postmark will be used as indication of the date. Late applications are in general not granted. Proposed changes to the Constitutions and Bylaws: 14.6.5. The application must be sent by post mail and electronic mail to the General Secretariat at the latest on 1st May for the August Meeting and at the latest on 1st December for the March Meeting. The time stamp of the electronic mail will be used as indication of the date. The submission of an application will be confirmed by Executive Board within two week of submission. Late applications are in general not granted. The original hard copy should be provided to the plenary Chair on the first day of the General Assembly. Explanation: It occured in the past that the candidature sent to the General Secretariat by post was lost, and cause a big problem for the cnadidature to be vaid according to the existing bylaws. Such bylaw changes will help to improve the situation, and also make sure the hardcopy is obtained for archive purpose. Proposed by: IFMSA Officials

Motion 67:

To change the following bylaw Original Constitutions and Bylaws: 14.6.5. The application must be sent by mail to the General Secretariat at the latest on 1st May for the August Meeting and at the latest on 1st December for the March Meeting. The postmark will be used as indication of the date. Late applications are in general not granted. Proposed changes to the Constitutions and Bylaws: 14.6.5. The application must be sent by mail to the General Secretariat at the latest on 1st May for the August Meeting and at the latest on 1st December for the March Meeting. The postmark or the details of the e-mail will be used as indication of the date. Late applications are in general not granted. Explanation: Following the General Secretariat Task Force recommendations with this bylaw proposal we would be allowing the use of electronic documents, which would be advisible in the current technological context. Proposed by: PorMSIC, IFMSA-Chile Seconded by: ASSOCIA-MED (Tunisia) Amendment: swimsa The application must be sent by mail to the General Secretariat at the latest on 1st May for the August Meeting and at the latest on 1st December for the March Meeting. The postmark or the details of the e-mail will be used as indication of the date. The time stamp of the electronic mail will be used as

indication of the date, which deadline should be according to the GMT time. The submission of a candidature will be confirmed by the executive Board within two weeks of submission- For archiving purposes, the emails shall be kept for, at least, a period of two years. Late applications are in general not granted. Proposer and seconder accept the amendment. No further amendments. Direct negative: None Result: motion passes nemo contra.


To change the following bylaw Original Constitution and Bylaws: 15.2.1. A proposal to change the Bylaws must be submitted by an IFMSA official or by two National Member Organizations in writing or by e-mail to the Secretary General at the latest on 1st February for the March Meeting and at the latest on 1st July for the August Meeting. The Secretary General has to send a compilation of all the received proposals in writing or by e-mail to the National Member Organizations three weeks before the opening day of the General Assembly Meeting. Proposed changes to the Constitution and Bylaws: Addition of bylaw 15.2.6. A proposal to change the Bylaws 2.8.1 to 2.8.6 is exempt from the regulations of Bylaw 15.2.1 only. Instead, a proposal to change Bylaws 2.8.1 to 2.8.6 must be submitted by an IFMSA official or by two National Member Organizations in writing as a motion that complies with Bylaws 3.7 Motion and Debate. Explanation: This is to allow NMOs to discuss potential amendments to the IFMSA Membership Fees and propose amendments, as appropriate, at the August General Assembly 2011 in Copenhagen. Unfortunately if these series of bylaw amendments are not tabled, then there will be no possibility of amending the bylaws in regards to membership fees at this upcoming General Assembly. This is a significant issue that affects many NMOs, as the recent survey showed 52% of NMOs surveyed think IFMSA should decrease the total amount of registration fees paid by NMOs and 21% think it should decrease a lot. Only 22% of NMOs surveyed think the current methodology for calculating Membership Fees for the NMOs is good and 0% think it is very good. These are just small illustrations of this important issue. For more results, please consult the survey report compiled by Lars B. Madsen, Chair of the Small Working Group on Membership Fees. Proposed by: NZMSA and EstMSA


To change the following bylaw Original Constitution and Bylaws: 15.2.4. Any amendments to the Bylaws shall be exclusively discussed and voted on under the point of the agenda “Amendments to the Constitution and Bylaws”. This point cannot be reopened during the same General Assembly Meeting. Proposed changes to the Constitution and Bylaws: 15.2.4. Any amendments to the Bylaws shall be exclusively discussed and voted on under the point of the agenda “Amendments to the Constitution and Bylaws”. This point cannot be reopened during the same General Assembly Meeting except with regards to proposals to amend bylaws 2.8.1 to 2.8.6. Explanation: This is to allow NMOs to discuss potential amendments to the IFMSA Membership Fees and propose amendments, as appropriate, at the August General Assembly 2011 in Copenhagen. Unfortunately if these series of bylaw amendments are not tabled, then there will be no possibility of amending the bylaws in regards to membership fees at this upcoming General Assembly. This is a significant issue that affects many NMOs, as the recent survey showed 52% of NMOs surveyed think IFMSA should decrease the total amount of registration fees paid by NMOs and 21% think it should decrease a lot. Only 22% of NMOs surveyed think the current methodology for calculating Membership Fees for the NMOs is good and 0% think it is very good. These are just small illustrations of this important issue. For more results, please consult the survey report complied by Lars B. Madsen, Chair of the Small Working Group on Membership Fees. This has been a longstanding issue for IFMSA and NMOs and hopefully at this General Assembly, significant progress may be made to assist NMOs to continue to develop and prosper. Proposed by: NZMSA and EstMSA

Motion 70: To change the following bylaw Original Constitutions and Bylaws: 4.6.1 The participation fee for a General Assembly Meeting shall be fixed in Euro. The fee for early registration shall not exceed 100 Euro per participant from A and B category countries, 180 Euros per participant from C and D category countries and 230 Euros per participant from E and F category countries. The fee for Alumni registration will be the same fee established for late registration by the organizing committee for the participants, and according to their country category. The organizing committee of a General Assembly meeting shall guarantee participation for:

a. A minimum of eight delegates for every NMO.

b. All IFMSA Officials outside the NMO quota (For the August Meeting this includes the elected Executive Board members).

c. One representative from each IFMSA Endorsed project, and two representatives from each IFMSA Transnational and Initiative project are allowed a place at General Assembly meeting outside the National Member Organization quota.

d. Two members from the hosting National Member Organization(s) of the next General Assembly meeting are allowed to go to the preceding General Assembly meeting outside the National Member Organization(s) quota.

e. The coordinator of any existing IFMSA Task Forces outside the National Member Organization quota

f. Three members for the Support Divisions outside the NMO quota, not including the Support Division Directors.

g. One member of each Standing Committee outside the NMO quota, not including the Standing Committee Director

h. Four delegates appointed by the Executive Board outside the NMO quota. i. All support persons have to be included in the presidents’ list of the respective NMO.

The participation fee for these participants should be that of early registration if they register within the time frame specified for the meeting. Receipt of payment transfer of the participation fee must be submitted to the Organizing Committee by 23:59 GMT on the last day of early registration period. The Projects Support Division must provide the Organizing Committee with the Coordinators list of the IFMSA Transnational Projects before the early registration deadline. The Support Division Directors must provide the Organizing Committee with the list of delegates attending on behalf of the Support Divisions before the early registration deadline. The Standing Committee Directors must provide the Organizing Committee with the list of delegates attending on behalf of the Standing Committee before the early registration deadline. The NMO-presidents must provide the Organizing Committee with the list of delegates attending on behalf of their NMOs (so called president’s list) before the early registration deadline and before the late registration deadline to complete the registration process. Later substitutions and changes to the list are possible depending on the announced conditions of the Organizing Committee. Proposed changes to the Constitutions and Bylaws: To ADD at the end of the bylaw: For all project representatives, IFMSA will pay the difference between the early and late fee to the organizing committee (taking into account their respective categories). Explanation: A lot of NMOs wanted to see increased project support so this could be a really good way of meeting that demand. It’s also one of the best ways to get more IFMSA support to OCs. Also, it’s only natural for the federation to pay for its working representatives. Proposed by: IFMSA-Québec, IMCC-Denmark

Point of Information by IMCC Denmark: It’s been withdrawn

Motion 71: To change the following bylaw Original Constitutions and Bylaws: 10.2.9. Every IFMSA Endorsed Project is guaranteed one place at the General Assembly outside the NMO quota. Proposed changes to the Constitutions and Bylaws: 10.2.9. Every IFMSA Endorsed Project is guaranteed one place at the General Assembly outside the NMO quota. However, each NMO is allowed a maximum of 4 delegates representing IFMSA Endorsed Projects outside the NMO quota at any given General Assembly. Explanation: The promise of extra places at the GA opens up the possibility for NMOs to use their projects as a way of increasing their number of delegates to GAs and thereby abusing the possibility to apply for an official IFMSA project status. This undermines the purpose of official IFMSA project status. This bylaw change will not in any way decrease projects possibility to apply for Endorsed project status. Proposed by: IFMSA-Québec, IFMSA-Sweden

Point of info by the proposers: it has been withdrawn

Point of information from Louise, IFMSA-The Netherlands: People are going around with our orange flasks and when asked, they claim that they were given to them by their heads of delegation and that is simple not true. Chairperson: Can we please not be robbers?

Point of information from Elie, LeMSIC Lebanon: I’d like to thank the chair for smooth plenaries and let’s not forget the plenary team.

Announcements: • We have past the deadline for candidatures and motions. • Send your presentations to [email protected], but don’t try to find him at the contract fair

Plenary Minutes

of the

60th General

Assembly

August Meeting

August 1-7, 2011


Minutes of the Fourth Plenary Session of the 60th August Meeting Date: 4th of August 2011 Venue: Copenhagen, Denmark Opening: 5:17 pm Adjournment: 2:20 am Chairperson: Ms. Nathalie Rodriguez McCullough (IFMSA-Spain, Spain) Vice-chairperson: Mr. Miguel Cabral (PorMSIC, Portugal) Secretary: Ms. Wajiha Jurdi Kheir (LeMSIC, Lebanon) Secretary Assistants: Ms. Klara Dlaskova (IFMSA-CZ, Czech Republic) Mr. Andrés Suárez (IFMSA-Spain, Spain)



24. Presentation of candidates for hosting the next General Assembly August Meeting 25. Adoption of the reports of the IFMSA projects 26. Report of the Projects Support Division of the projects, grants and events that commit

IFMSA legally 27. Changes to the status (opening and closing) of the IFMSA projects 28. Adoption of changes of status of National Member Organizations, and admission of new

National Member Organizations 29. Presentation of Candidatures for IFMSA Officials 2011-2012

Roll Call by Chairperson (status according to the updated preliminary report of the Constitution Credential Committee from the 60th IFMSA General Assembly August Meeting in Copenhagen):


Armenia (AMSP) Full No Present










Burundi (ABEM) Full Yes Absent



Colombia (ASCEMCOL) Full No Absent








Estonia (EstMSA) Full No Present











Israel (FIMS) Full Yes Absent





Kuwait (KuMSA) Full No Present










Nepal (NMSS) Full Yes Present




























Tunisia (ASSOCIA-MED) Full Yes Present
















Egypt (EMSA) Candidate No Absent








Mongolia (MMLA) Candidate No Present




During the roll call: Point of information from MedSIN Sudan: As you all know, Sudan has been split into two countries. MedSIN Sudan will now be representing the Northern part of Sudan. Chairperson: When you see mistakes, don’t tell us about them in the middle of the roll call.

Procedural Motion

To include the agenda item “Election of the host organization for March Meeting 2012” after agenda item point 39. Tabled by: IFMSA Executive Board Seconded by: FASMR Romania Move to vote: In favor: 50 Against: 1 Abtain: 10 Result: Procedural motion passes by 2/3 majority.

Chairperson: Can someone remove the walkie talkies, they are distracting the secretary.

24. Presentation of candidates for hosting the next General Assembly August Meeting Candidates to host the 61st August Meeting 2012 Candidatures have been received from:

• Emirates Medical Students' Society (EMSS, United Arab Emirates)

Presenters will have 15 minutes to present and 5 minutes for questions. Presentation: Emirates Medical Students' Society (EMSS, United Arab Emirates) Mariam Khan, EMSS Secretary General, presents for EMSS bid.

5:32 pm: MSPA Kyrgystan has handed their voting card and device to the Chair.

Questions and Answers: Wael, ASSOCIA-MED (Tunisia): Will the Pre-GA be at the same venue? A: It will be at the same venue and we will be able to accommodate up to 300 participants. IFMSA-Spain: Go green is really important initiative for IFMSA members, can you elaborate more on your go green initiative? A: We will be using public transport and emphasizing recycling. I respect everything Denmark OC has done for this GA. However, we have to have AC in Dubai. UK: No need. Antonio, IFMSA-Grenada: Thank you for the wonderful presentation. Dubai has a very strict legal system. There have been thousands of arrests of foreigners there. A lot of our activities we do here are going cause a problem there. What is your comment on that? A: Dubai is a multicultural and diverse city, and it was restricted before. Public display of affection is not allowed and not accepted by our culture and religion. Had you had any statistics about the people who have been arrested, then you would have made a good point. Antonio: Many were drinking related A: Drinking was banned before but not anymore, that would explain the statistics. I do need to note that during Ramadan, which the GA will fall into, all bars are shut and no alcohol is allowed at the venue. Alcohol is allowed in the privacy of your rooms. Alex, HelMISC: How can you assure the GA is going to be a success organizational-wise because we have some bad experience with EMR 7 regional meeting? A: The issue is that the first OC changed and there were problems with sponsors. But we returned everyone's fees. It will not happen again as we learned from our mistakes. The OC we have now is very dedicated.

IFMSA-Saudi Arabia: I just want to note that I have faced a problem with EMR 7 registration and all the fees were returned to us within a week after the cancellation. I would like you to elaborate more on Ramadan food schedule. A: I wanted to note that during Ramadan, eating outside in the street is not allowed. Eating indoors is allowed. As for your question, there will be a special Iftar for those fasting as well as regular meals for the other delegates. Finland: No need. Denmark: No need IFMSA-Peru: 1-We know that PDA and public alcohol drinking are not allowed but will something be done to protect us inside the venue so that we don’t all get arrested? 2- You have shown us very expensive places, do you have any money prepared for it? A: We will do our best to protect all delegates; Alcohol not allowed in the venue but if you drink privately, it’s not a problem. We hope everyone can accept our religion and traditions. Dubai is a luxurious city but not very expensive, not as expensive as Denmark. CFMC Canada: Can you tell us more about the facilities and the funding? A: We will have sponsorship for social program and we plan to have many sponsors but none will be Pharma companies. It will be Pharma Free. NMSA (Norway): no need ASCEMCOL (Colombia): no need AMSA (Austria): no need AMSA (Australia): no need IFMSA-Argentina: 1. I was wondering about transportation, will you provide it? 2. Can you give us a reference price to compare to? A: Transportation provided by metro or buses by us 1.5 Dhm = 1 krona and a Pepsi is 1 Dhm

Point of information from María Aroca, AECS-Catalonia: Dear IFMSA memebers, some of you may know me as the current NEO of AECS Catalonia, but I am also the person who wrote the ML for hosting the AM12 in Barcelona. Our association believes that it is important for us to explain to the Assambley why 3 months ago we decided to withdraw the candidature. After the MM11 in Jakarta, a group of very motivated people including myself, started to work hard on

this huge project. We have succesfully organised an SRT and an EuRegMe. The main goal we wanted to achieve was to organise one of the best GAs ever. After sending our candidature, there was a change in the Catalan goverment and current economical crisis started to affect us. Public budgets are being cut down and the political situation in our country is not as stable as it should be to guarantee the best outcome. After the EuRegMe our expectations (and probably yours) were huge, and we consider that nowadays we cant fully commit to this project as we believe IFMSA deserves. Thank you very much for listening. Should you have any further questions do not hesitate to approach me or anyone from our delegation. Thank you.

25. Adoption of the reports of the IFMSA projects Motion 72:

To adopt the reports of the IFMSA projects (see annex for reports)

Point of Information by Nick Watts, PSSD: The report contains information about 4 projects that will have lost their status with adoption of this project and they are - Rwanda village concept project - Pharmafacts - Sudan International Medical Mission - Summer School CORSO They did not submit their report on time.

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: IFMSA-Peru Amendment: None Direct negative: MedSIN Sudan No explanation. No alternative motion. Move to vote:

In favor: 44 Against: 6 Abstain: 11 Result: motion passes by simple majority.

26. Report of the Projects Support Division of the projects, grants and events that commit IFMSA legally

Point of information from Nick Watts: All three grants have been announced on the server several times and they are:

• Global UNESCO Grant (Usman- Think Global IPC) • UNFDA Grant (Ionut- LO to SCORA) • Youth and action grant EB

These have allowed for budget changes in projects. We currently have good relations with the organizations providing these grants. For more information refer to the people in charge of the grants

• Usman for the Global UNESCO Grant • Ionut for UNFDA Grant • The EB for the Youth and Action Grant

Motion 73:

To adopt the report of the Projects Support Division of the projects, grants and events that commit IFMSA legally. Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: NZMSA Amendment: None Direct negative: None Result: motion passes nemo contra.

27. Changes to the status (opening and closing) of the IFMSA projects The following projects applied to be recognized as Transnational Projects:

• The World Health Organization Simulations (IFMSA-Québec/Medsin-UK/ The Royal Society of Medicine)

• Build up Your Bones (IFMSA-Poland/TurkMSIC)

• Campaign On Hand Hygiene-HY Five (MedSIN-Sudan/ MEDSAR) • SESWO (APEMH/FASMR Romania)

Motion 74: That the plenary accepts “the WHO Simulations” as an IFMSA Transnational Project

Point of Information from Nick Watts: According to the bylaws, I need to give a pt of information for each project. “The WHO Simulations” was previously an endorsed project which is now applying for TNP status with IFMSA-Qb. The PPRC recommends conditional acceptance of the project, requesting a more detailed plan of action. The PPRC is a body of 12 experienced people of the IFMSA who communicate with project coordinators and then make recommendations: acceptance, conditional acceptance and rejection of projects. They are currently recommending conditional acceptance.

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: JAMSA Jamaica Amendment: None Direct negative: None Result: motion passes nemo contra.

Motion 75: That the plenary accepts “Build up Your Bones” as an IFMSA Transnational Project

Point of Information from Nick Watts: PPRC recommended acceptance

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: IFMSA- Saudi Arabia Amendment: None Direct negative: IFMSA-Spain

Explanation: We are issuing a direct negative on the endorsing of this Project because we feel we should not become tools in the hands of certain corporations. Osteoporosis is one of the main conditions involved in disease mongering, which is one of the main ways in which Pharma companies create diseases to be able to sell their products. We feel this Project lacks the proper evidence backing it with no disclosed conflict of interests of the scientific advisory behind it. I repeat, we, as medical students, should advocate for clean and transparent relationships between the doctors we will become and the pharma industry. Go to vote: In favor: 37 Against: 11 Abstain: 13 Result: motion passes by simple majority.

Motion 76: That the plenary accepts “Campaign On Hand Hygiene-HY Five” as an IFMSA Transnational Project

Point of information from Nick Watts: The PPRC recommends that project be accepted

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: SloMSIC Amendment: None. Direct negative: None. Result: motion passes nemo contra.

Motion 77: That the plenary accepts “SESWO” as an IFMSA Transnational Project

Point of Information from Nick Watts: There was a lot of back or forth between the project coordinators and the PPRC who wanted additional financial information that was sent last night. Now the PPRC recommends acceptance.

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: ANEMF France Amendment: None Direct negative: None Result: motion passes nemo contra.

The following projects applied to be recognized as Endorsed Projects:

• Synaptic Stimulation (IFMSA-Mexico) • Sensibilizarte (IFMSA-Brazil) • Peace Construction (IFMSA--El Salvador) • INcommunity (IFMSA-Québec) • Love @ First Night (IFMSA-Thailand) • AIDS Prevention Project (IFMSA-Pakistan) • Hygiene and Sanitation Project (IFMSA-Pakistan) • TurkMSIC Medical Education Workshops (TurkMSIC)

Motion 78: That the plenary accepts “Synaptic Stimulation” as an IFMSA endorsed Project

Point of Information from Nick Watts: PPRC recommends Conditional Acceptance – The project and supporting campaign are well planned and designed. It shows a very good base, with already created branding tools. The proposal was well written and shows great deal of activities and innovative ideas/approaches. Review of the proposal to be submitted in one month after the release of the PPRC report in case of adoption at AM2011.

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: IFMSA-Poland Amendment: None Direct negative: None Result: motion passes nemo contra.

Motion 79: That the plenary accepts “Sensibilizarte” as an IFMSA endorsed Project

Point of Information from Nick Watts: It is a very nice project, with great aims and already great results. It is nice to see it take the step and want to disseminate the project. Some modifications to the proposal could be very helpful so the international dissemination functions well, and a few clarifications are needed, but overall it is a good proposal for a very good project that has shown it can work well. After reading the current application, and in light of some sections being not very clear or fully complete, the recommendation would be conditional approval.

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: ASCEMCOL Colombia Amendment: None. Direct negative: None. Result: motion passes nemo contra.

Motion 80: That the plenary accepts “Peace Construction” as an IFMSA endorsed Project

Point of Information from Nick Watts: PPRC recommends acceptance

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: El Salvador Amendment: None. Direct negative: None. Result: motion passes nemo contra.

Motion 81: That the plenary accepts “INcommunity” as an IFMSA endorsed Project

Point of information from Nick Watts: PPRC recommends full acceptance.

Proposed by: Nick Watts – IFMSA Projects Support Division Director

Seconded by: LeMSIC Lebanon Amendment: None. Direct negative: None. Result: motion passes nemo contra.

Motion 82: That the plenary accepts “Love @ First Night” as an IFMSA endorsed Project

Point of order from IFMSA-CZ: When we voted, we should have voted with absolute majority not simple majority – about when we voted earlier about Building up your Bones.

Point of information from Nick Watts: PPRC recommends Conditional Acceptance. The project is describing a very innovative idea that will address the problems related to HIV and condom use within a particular cultural background. The proposal was written in a very simple way, being brief and focusing on the activities/phases on the project. Project should be considered a serious project and a show of good practice. The proposal for the project does need to be tweaked in order to truly represent it scope, show clear future heading and represent aims/objectives, their indicators and methods for monitoring and evaluation – the way this project deserves to be presented. Review of the proposal to be submitted in one month after the release of the PPRC report in case of adoption at AM2011.

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: SISM Italy Amendment: None Direct negative: None Result: motion passes nemo contra.

Motion 83: That the plenary accepts “AIDS Prevention Project” as an IFMSA endorsed Project

Point of information by Nick Watts: PPRC recommends acceptance.

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: BVMD Germany Amendment: None Direct negative: None Result: motion passes nemo contra.

Motion 84: That the plenary accepts “Hygiene and Sanitation Project” as an IFMSA endorsed Project

Point of information from Nick Watts: PPRC recommends acceptance of the project: It has good aims, generally good application, but some sections are not sufficiently completed, and some general work needs to be done so the aims and methods concord well. The project is very enthusiastic though, and tries to address a situation that’s both complicated and worrying, so it is great to see some projects as this one are on their way. As a result of the previously complicated list of requirements for applications, some sections were missed. There has been a series of communications, and this has since been clarified. The PPRC now recommend acceptance of the project. Hopefully with the bylaw changes, this won’t be an issue any more.

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: EMSS (UAE) Amendment: None Direct negative: None Result: motion passes nemo contra.

Motion 85: That the plenary accepts “TurkMSIC Medical Education Workshops” as an IFMSA endorsed Project

Point of information by Nick Watts: A lot of work went into the proposal and the project coordinator worked closely with PPRC. The PPRC is now happy and recommends full acceptance.

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: AverMDS (Azerbijan)

Amendment: None. Direct negative: None. Result: motion passes nemo contra.

Motion 86: That the plenary accept “Osmose” as an IFMSA endorsed project.

Point of information from Nick: This is an example of a project that was granted conditional acceptance in MM11. A new proposal with advised changes was sent in days after acceptance. PPRC now recommends full acceptance.

Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: IFMSA-Chile Amendment: None. Direct negative: None Result: motion passes nemo contra.

Motion 87: WITHDRAWN That the plenary accepts all IFMSA Endorsed, Transnational and Initiative projects tabled for adoption at AM11.

Point of Information by Nick Watts: Is there a motion for the Tobacco Initiative Project? Chairperson: Yes Nick: Then I can withdraw this motion as we tackled the projects individually.

Proposed by: Nick Watts – IFMSA Projects Support Division Director

Motion 88:

That the plenary accepts the continuation of “the Tobacco Initiative Project” as an IFMSA initiative project. Point of information from Nick Watts: This project needs to be constantly monitored by PPRC and they have all recommended that the project be accepted and work will continue on it for the course of the year. Proposed by: Nick Watts – IFMSA Projects Support Division Director Seconded by: AMSA-USA Amendment: None Direct negative: None Result: motion passes nemo contra.

28. Adoption of changes of status of National Member Organizations, and admission of new National Member Organizations The following National Member Organization applied for change of the name of their NMO:

• International Federation of Medical Students’ Association-Taiwan Motion 89: To change the name of International Federation of Medical Students’ Association-Taiwan (IFMSA-Taiwan) to Federation of Medical Students-Taiwan (FMS-Taiwan) Tabled by: IFMSA-Taiwan Seconded by: swimsa-switzerland Amendment: None Direct negative: None Result: Motion passes nemo contra.

The following National Member Organization are up to lose IFMSA membership:

• Libyan Medical Students and Young Doctors Association (LMSA) • Federacion Venezolana de Sociedades Cientificas de Estudiantes de Medicina

(FEVESOCEM), Venezuela Motion 90: For LMSA (Libyan Medical Students and Young Doctors Association) to lose IFMSA membership. Tabled by: IFMSA Executive Board

Point of info from Caline Mattar, VPI: This has been discussed in the Presidents’ session. LMSA are very interested in their membership but because of the political situation in their country, they were not able to make it. We recommend that the motion not be voted upon. Chairperson: Does that mean that you want to withdraw the motion? Caline: No.

No seconder. Result: Motion fails Motion 91: For FEVESOM (Federacion Venezolana de Sociedades Cientificas de Estudiantes de Medicina) Venezuela to lose IFMSA membership.

Point of information from Caline Mattar: This has also been discussed in the Presidents’ session. The Students of FEVESOM Venezuela were not able to fundraise the membership fee. We would like to give them another chance and recommend that this motion not to be voted upon.

Tabled by: IFMSA Executive Board No seconder. Result: Motion fails.

The following national organizations applied for change of status from candidates to full members:

• International Federation of Medical Students’ Association-China • International Federation of Medical Students’ Association-Iran • Georgian Young Medics’ Union (GYMU)

Motion 92: To accept the International Federation of Medical Students’ Association-China (IFMSA-China) as full members of IFMSA.

Proposed by: IFMSA-China Seconded by: FMS-Taiwan

Point of information from Caline Mattar, VPI: I want to read the bylaw for attaining full membership. I want to make this clear for everyone because some people had an issue with that. 2.3.1 To obtain and maintain full membership, all organizations must meet the following requirements: a. It must represent a state as defined by the United Nations, whether as a member state or a non-member state (This list can be found at the United Nations homepage: http://www.un.org/members). b. It must represent only one state. c. The state must have a medical school. d. Membership of the organization is open to all medical students within that state. 2.3.3. Bylaw 2.3.1.a. applies to all members except: a. Existing members who did not fall under bylaw 2.3.1.a at its adoption (i.e. the Taiwanese NMO.)

Point of information from Heng-Wei Chang, FMS- Taiwan Vice President on International Affairs: I want to explain why we seconded the motion: Over the past one week, I was privileged to meet a group of inspiring friends from the Think Global preGA, two of whom are Eric and Steven from China. Over the 3 days, I learnt about many differences in different cultural, political and social contexts. But more importantly, I see the unlimited potential that all medical students have in bridging the gap of the unbridgeable. Just like how excited all of us are in meeting new friends, IFMSA-Taiwan shares with every member the warmest welcome for IFMSA-China. We have confidence that the joining of IFMSA-China would help to create new dynamics in the IFMSA family. Back home in Taiwan, there have been an increasing interaction and exchanges of ideas between the Chinese and Taiwanese societies. Exchange students programs have been opened up, encouraging students across the strait to learn from one another and build mutual understanding. We are fully supportive for such interaction and look forward to the opportunities it creates. We treasure every opportunity to interact with one another and would like to stress again that IFMSA-Taiwan is excited and shares with every member the warmest welcome for IFMSA-China. However, these flows and exchanges of ideas will not be possible under political influence. We strongly urge that the joining of our Chinese friends would not and will not lead to any political discrimination and involuntary change upon the status quo of IFMSA-Taiwan’s participation in all circumstances in the federation. Recently, in the Asian Medical Students’ Association, hereby refer to as AMSA, where we are a founding member, an involuntary motion was brought up to change the name of “AMSA-Taiwan” to “AMSA-Taiwan, Province of China”. It is not my intention to bring out this contentious issue; the

example provided here solely helps to illustrate the general concerns that IFMSA-Taiwan has over potential political influence in a non-governmental organization. We strongly call upon consensus to prevent any similar issue from happening in IFMSA in the future. Reflected in the Constitution, we as a federation pursue our aims without political, religious, social, racial, national, sexual or any other discrimination. Political factors should not come into play for the functioning of a non-governmental and non-political organization. Celebrating our 16th year of full membership in IFMSA, IFMSA-Taiwan looks forward to continuing our contribution to the federation. We reaffirmed what IFMSA-China answered yesterday and we are excited to see consensus reached between the two NMOs that IFMSA is not a place to resolve political issues but for students worldwide to learn and communicate. IFMSA-Taiwan looks forward to seeing continuous mutual understanding and respect between IFMSA-Taiwan and IFMSA-China. For the past 60 years, the General Assembly must have always been the most exciting event to look forward to in the IFMSA circle. Friends from all over the world meet, mingle and exchange ideas freely. Given our diverse backgrounds, differences no doubts exist. However, what is worth celebrating the most is not the differences itself, but our ability to accommodate differences as a federation based on the principles of equality and non-discrimination. Friendship and medicine should be beyond borders. IFMSA is not about creating boundaries, but breaking borders. As a federation, we bridge the gap over differences, and as medical students, we move forward together. With more members joining, it thrills to see the Asia Pacific grow as a region. To my friends Eric and Steven, cheers to the friendship. To our friends from China, the most sincere and biggest welcome. Let’s work together to make IFMSA a best example in the world that China and Taiwan can coexist peacefully. Receives standing ovation.

6:31 pm: MSPA Kyrgystan was handed their voting card and device

Point of info from Caline Mattar: To also assure FMS-Taiwan that what happened in AMSA does not happen in IFMSA, refer to bylaw 2.1.1: A National Member Organization proposes by which name it will be addressed within IFMSA. This cannot be proposed by any other National Member Organization. Changing the name of a National Member Organization has to be approved with a simple majority by the General Assembly. Amendment: None Direct negative: None

Point of info from CCC: This must be done as secret vote.

Point of order from SloMSIC: The screen tells us what votes were made. Chairperson: No it just tells you who voted.

Move to vote: In favor: 57 Against: 2 Abstain: 2 Result: Motion passes by relative majority. Chairperson: Please approach the chair to get your voting rights.

Point of Information from IFMSA-Chile: IFMSA-China became full candidate on Eric’s birthday. I want to sing happy birthday to him.

Motion 93: To accept the International Federation of Medical Students’ Association-Iran (IFMSA-Iran) as full members of IFMSA. Proposed by: IFMSA-Iran Seconded by: LeMSIC Lebanon Amendment: None Goes to secret vote: In favor: 58 Against: 1 Abstain: 3 Result: motion passes by relative majority.

Point of information from the CCC: they now have voting rights Chairperson: Please approach the chair to get your voting rights

Motion 94: To accept the Georgian Young Medics’ Union (GYMU) as full members of IFMSA. Proposed by: GYMU Georgia Seconded by: LeMSIC Lebanon Goes to secret vote: In favor: 59 Against: 0 Abstain: 3 Result: motion passes by relative majority.

Chairperson: Please approach the chair to get your voting rights

The following national organizations applied for candidate membership:

• Belgian Medical Students' Association (BeMSA, Belgium) • Amicale pour la Promotion de la Santé (APS, Mali) • Tanzania Medical Students' Association (TAMSA, Tanzania) • Consejo Estatal de Estudiantes de Medicina (CEEM, Spain)

Motion 95: To accept the Belgian Medical Students' Association (BeMSA, Belgium) as a candidate member of IFMSA Proposed by: IFMSA Executive Board Seconded by: EMSS

Point of information from Caline Mattar, VPI: EB recommends acceptance.

Goes to secret vote: In favor: 60 Against: 3 Abstain: 1 Result: motion passes by relative majority.

Point of Information from CCC: Please approach to get voting card and device.

Motion 96: To accept Amicale pour la Promotion de la Santé (APS, Mali) as a candidate member of IFMSA Proposed by: IFMSA Executive Board Seconded by: IMCC Denmark


Goes to secret vote: In favor: 61 Against: 1 Abstain: 2 Result: motion passes by relative majority.


Motion 97: To accept Tanzania Medical Students' Association (TAMSA, Tanzania) as a candidate member of IFMSA Proposed by: IFMSA Executive Board Seconded by: ASSOCIA-MED Tunisia


6: 47 pm: Kenya was given its voting card

Goes to secret vote: In favor: 61 Against: 2 Abstain: 1

Result: motion passes by relative majority.


Motion 98: To accept Consejo Estatal de Estudiantes de Medicina (CEEM, Spain) as a candidate member of IFMSA Proposed by: IFMSA EB Seconded by: IFMSA-Saudi Arabia

Point of information from Caline Mattar, VPI: EB considers that CEEM is not accepted at this point.

Point of information from LeMSIC Lebanon: We have always opposed more than one NMO from same country. Medical students should always work together and find a resolution. Accepting another NMO from the same country would demotivate them to find a solution.

Goes to secret vote: In favor: 15 Against: 41 Abstain: 8 Result: motion fails.

29. Presentation of Candidatures for IFMSA Officials 2011-2012 The presentations of the candidatures for IFMSA official positions will be given in the following order:

• Regional Coordinators • Standing Committee Directors • Liaison Officers • Supervising Council

Candidates will have 3 minutes speaking time, followed by 2 minutes of questions. A lottery decided on the order of the candidates presenting. Candidates not presenting will leave the building so that we can leave the doors open. 29.1 Candidatures for the position of Regional Coordinator for Africa:

• Charles Chineme Nwobu (FGMSA, Ghana)

Presentation: Charles Chineme Nwobu presents. Questions and Answers: MedSIN Sudan: You said you will contact the African members, how will you do that? Through visiting, emails, calls, etc? What are your specific plans to assure sustainability for NMOs? What are you planning to ensure smooth ARM in Nairobi? Caline Mattar, VPI: A lot of times we lost contact with some of the NMOs in Africa. Can you tell us what you have done about this and what you are planning to do? A: I want to enhance communication: I have the personal email addresses of the presidents and we communicate in that form more than on the server. I also personally make phone calls if there are any problems. The problem with the African NMOs is a lack of continuity; I held a training about this. As soon as they are elected, they instructed them that should send the contact of the president to the server and myself. 29.2 Candidatures for the position of Regional Coordinator for Americas:

• Gabriela Irem Noles (IFMSA-Peru, Peru) Presentation: Gabriela Irem Noles presents. Time left over will be used for questions. Questions and Answers: Stan, AMSA-USA: How do you plan to better facilitate communication between different NMOs of region? A: I would have SWG, OLM for entire term, surveys! IFMSA-Panama: When do you finish your term as president at IFMSA-Peru? A: It ends on Dec. 31 and I will be in handover in November. CFMS Canada: Can you elaborate on your Plan of action? A: I want to focus on enforcement, fundraising, making a list of potential companies that can be used for sponsorship or for trainings. IFMSA Bolivia: What is your plan to include new NMOs and to motivate NMOs in PAMSA region? A: Now we have 28 NMOs but we can have more. There are many potential members; I will focus on bringing them to IFMSA. AMSA Austria: We just heard about the problems with Venezuela. How are you planning to help Venezuela?

A: They are passing in difficult time with the government – I will maintain contact with them and help them with their fundraising issues and work with them and help them. 29.3 Candidatures for the position of Regional Coordinator for Asia-Pacific:

• Ramon Lorenzo Luis Rosa Guinto (AMSA-Philippines, Philippines) Presentation: Ramon Lorenzo Luis Rosa Guinto presents. IFMSA-Taiwan: You want to set up an office, how will you do this? How will you improve the regional meetings during GA? IFMSA-China: Do you think language is a barrier and how do you plan on solving this problem? IFMSA-Pakistan: How do you plan to have relations with Asian medical student association (AMSA) in the future? NZMSA: no need. AMSA Australia: You’ve been involved in the SWG on the determinants of health; how do you plan to further work of that SWG in that region? You mentioned in your candidature about having very large international team – how can you coordinate such a large team? Caline, VPI: What’s your opinion about the joint conference that took place with AMSA and what are you planning to deal with them? A: I will answer all the questions together. Regarding the regional office and international team – we can accomplish that with an open transparent search for members who want be part of it, and we would hold regular communication (online, physically in meetings). Regional meetings at GAs– I want to increase time slot for regional meeting as we need more time for deeper exchanges. APRM – we will talk about this matter extensively online Language barrier – we should not be satisfied in looking at it as such – with closer communication we can make sure that this is not a problem 29.4 Candidatures for the position of Regional Coordinator for Europe:

• Miguel José Cabral de Pinho (PorMSIC, Portugal) • Irina Florina Cherciu (FASMR, Romania) • Ole-Christian Normann (NMSA, Norway)

Point of order from MSPA Kyrgystan: We should do EMR next according to the list sent on the NMO server. Chairperson: That was sent just so you knew the order of candidates presenting within each heading. Point of Information from the CCC: The bylaws dictate an order in terms of positions in general and not within the positions. 3.12.15: Presentations and elections will be done in thefollowing order: a. Executive Board members b. Regional Coordinators

c. Standing Committee Directors d. Support Division Directors e. Liaison Officers f. Supervising Council

Chairperson: I would like to ask the other candidates to leave the building. First presentation: Miguel José Cabral de Pinho presents. Questions and Answers: Medsin-UK: Focusing on externals, and with the potential we have to unite on Global health issues, what are your plans to strengthen advocacy? A: Yes, you are right, and this is definitely very important. There are multiple ways to do that and some are things already in my PoA. One is collaboration with the European Youth Forum which is going to approve a 6 year strategic plan next year and if we manage to be active and influential during this term, we will be able to put health and other important issue to IFMSA in that strategic plan. The European Youth Forum is the body that the European Commission listens to when youth issues are related. Caroline from BVMD Germany: As we are part of the EMSA network, what are your plans for cooperation with it? A: I have learned from previous RC’s perspective on the matter; it is best to be a facilitator of what the NMOs think and respect what they think about this issue. VPI: What do you think IFMSA should consider a priority in recruitment of new NMOs in Europe? A: If there are potential NMOs yet to be included in IFMSA, which is not lack of interest or effort but that they have certain different aspects preventing their candidature, I would work on keeping the communication with them and seeing if they are ready to join the IFMSA within a sustainable way. IFMSA-The Netherlands: been asked IFMSA-CZ: Can you elaborate on cooperation between OCs of EuRegMe? A: We should work on trying to get information for feedback in the GAs. The EuRegMe would still be the responsibility of the OC but we can use the previous one’s feedback to prepare better for it.

Second presentation: Irina Florina Cherciu presents. Questions and Answers: Medsin-UK: Do you have any plans to strengthen advocacy in Europe?

IFMSA-Spain: Please elaborate on your rewarding system in management? MMSA Malta: What are your plans for EuRegMe? AMSA Austria: By sending so many emails as you mentioned, wouldn’t you flood the server? Germany: I wanted to ask about collaboration with EMSA. AMSA-USA: Europe represents many NMOs, how are you planning on enhancing communication and collaboration between NMOs? Caline, VPI: What is your opinion of the sessions in EuRegMe that need reform? AMSB Bulgaria: Can you elaborate on your rewarding system? A: Regarding the rewarding system, it’s something I understood after working with presidents as part of the regional team. It creates a spirit of competition. I will give specific points and make top 3 presidents. I believe in the power of good example. I will hold SWG during the GA and in EuRegMe to see what they would like to change and find out what they would like to discuss. I would also set a date for EuRegMe that is further from MM because the dates are usually too close. In reference to emails, I meant those that I send to the presidents.

Third presentation: Ole-Christian Normann presents. Questions and Answer: Medsin-UK: Do you have ideas and plans on uniting on issues of Global health and Advocacy? A: We have to work together for example having more collaboration between NMOs to see the projects we have in common and learn from each other. SISM (Italy): You have never been to EuRegMe before, can you comment on that? Alex from HelMSIC, Greece: I want to add to Italy’s question – You haven’t been a member of the European team either, how will you help organize EuRegMe? A: The important thing about EuRegMe is the outcomes, my role is addressing outcomes and starting from there and organizing based on that. I was not on the team and that means that I haven’t been influenced by how they work. I will bring new ideas to the team. IFMSA-Spain: Can you elaborate on what you mentioned about internships? A: The LOs do a great job in getting internship in Geneva; I would like to get more internships in regional office in Copenhagen and I am planning on working with LOs to do this. Caline, VPI: In your PoA, you mention helping Ukraine and other countries with their candidatures – what are your priorities in recruiting countries into the IFMSA? Do you think and how should IFMSA be involved in the European Reform? 29.5 Candidatures for the position of Regional Coordinator for EMR:

• Lujain Mohammed Al-Qodmani (KuMSA, Kuwait) • Khalid Hasan Al Hamadani (SQU-MSG, Oman)

Chairperson: I would like to ask Khalid to leave the room

First presentation: Lujain Mohammed Al-Qodmani presents.

8:07 pm: Luxemburg has handed their voting card and device to the chair.

8: 08 pm: Russian Fed HCCM handed their voting card to the Chair.

Questions and Answers: Le Souk (Algeria): How will you address the issue of fundraising in the region? A: This year we started the SCOPH EMR fundraising team where we worked on fundraising projects in the region. I would work on expanding that. Mohammad , EMSA Egypt: We’ve been members since last march – do have any plans for giving introduction for new members? A: I plan on holding regular online meeting to share experiences. AMSA-USA: If elected what support will you provide to ensure that the problems that happened with EMR7 regional meeting do not happen again? A: I will maintain contact with the OC to see if any problems arise and help them out.

Point of information from Alex, HelMSIC: It is really annoying that people are talking. It's really hard to hear. Chairperson: Don't stay here if you don’t want to listen to the candidatures.

Second presentation: Yehia El-Bendary presents on behalf of Khalid Hasan Al Hamadani. Yehia: The head of the delegation was supposed to do this presentation on behalf of Khali, but he is in the hospital. Khalid is online and can answer all your questions on the server. Omar Safa, IFMSA-Egypt: Can you please continue your presentation? Wael Naser, ASSOCIA-MED Tunisia: Can you discuss the EMR dream team and TAF? Chairperson: You can finish your presentation Presenter continues presentation. A: Khalid will answer the questions later on the server.

29.6 Candidatures for the position of SCOPH Director: • Rodney John de Roché (IFMSA-Grenada, Grenada) • Anna Klicpera (AMSA, Austria)

Chairperson: Anna, can you please leave the building.

Point of information from Mohammad Salah, IFMSA-Egypt: What is the order we will be following for the candidature presentations. Chairperson: We will proceed as follows: SCOPH D, SCOPE D, SCORP D, SCOME D, SCORA D, PubSDD, NTSDD. TSDD, PSDD, ARSDD, LO SCOPH, LO WHO, LORMA, LO UNESCO, LOSO, LO SCORA, LO SCORP, LOMEi, SupCo.

First presentation: Rodney John de Roché presents. Questions and Answers: Christopher Pleyer, SCOPH-D: what is your opinion on the SCOPH strategic plan and how do you plan to develop it? AMSA-USA: same as Chris. A: I am a great believer in it. In fact I want to give a great thank you for SCOPH dream team and I want to build on that for sure. IFMSA-Taiwan: What are some of the plans you have to include Asia-Pacific in advocacy and public health? A: I would like to focus on global advocacy and developing your NMOs’ SCOPH to make your region a beacon of light. IFMSA-Spain: What is your plan to get scientific advisory for IFMSA and its NMOs? A: I do know a great amount of people internationally; I will try to fulfill this. Alex, HelMSIC: Do you think that your experience in SCOPH is enough and especially the international SCOPH? How do you plan to fill the gap of knowledge and experience, since you never have been in the SCOPH Dream, not as an RA, nor as a DA? A: Although I never made the dream team (though I did apply), I have worked internationally for SCOPH publications. Raphael, MMSA (Malta): What concrete experience do you have in advocacy? A: I have a lot of experience advocating on both the local on and global levels in position that I hold. Tatiana, LiMSA: How are you planning to connect different NMOs together with respect to projects? IFMSA-Serbia: No need.

Second presentation: Anna Klicpera presents. Questions and Answers: Alex, HelMSIC: Besides the SCOPH Management part, that you are going to obviously develop, how do you plan to empower the purely Public Health topics within SCOPH, since in the past two years we are focusing too much on the SCOPH Management part and not on the Public Health part of SCOPH. What are the concrete areas of public health that you want to focus? A: Empowerment of public health topics – I want to use SCOPH server and OLM on specific issues and also talk about concrete projects. IFMSA-Taiwan: How are you planning to engage the Asia Pacific region, especially in advocacy in Public Health? How will you lead IFMSA in Public Health and advocacy? A: I have just attended TOT in advocacy and I find that within IFMSA, it is quite a vague concept. My experience can be helpful – I learned that anyone can do it because it can be done on different levels. I can use my training to train SCOPHians. Chris, SCOPH D: What is your opinion on the SCOPH strategic plan and how do you plan to develop it? IFMSA-Spain: What would you think are the influences of the industry in policy making with special focus on non-communicable diseases? How can we change that for the better? NZMSA: How will you go about strengthening projects in different regions? NMSA: no need. Argentina: no need. Laudi, IFMSA-Peru: You spoke about advocacy but it’s harder for some countries to do that – how will you help these countries? Kurdistan/Iraq: What do you think is the biggest problem of NPOs now?

Point of information from NMSA: Can you please not take so many questions at a time; the candidates are not answering our questions. Chairperson: But they would not get any extra time to answer them if I asked a few questions at a time. This way, the candidates choose what to answer. NMSA: But this way, how can we know what the candidates know?

Chairperson: I see your point, but I think this is the most efficient way to proceed. We’ll have an informal vote: who wants to take every few questions at a time? Majority want to keep things as it is now.

29.7 Candidatures for the position of SCOPE Director:

• Marianne Koch (AMSA, Austria) Presentation: Marianne Koch presents. Stan, AMSA-USA: How do you plan on improving status and quality of exchanges? A: I believe it’s very important to have strong collaboration in the international SCOPE team (LORMA, RAs). Medsin-UK: What are your thoughts on incorporation of global health into exchanges? A: I will create a SWG about that and make sure every incoming student is familiar with global health. SISM (Italy): Some NMOs need the support of the university but this may cause a lack of freedom with projects – what do you think about that? A: It is important to have contact with the university to ensure the continuation of exchanges but if people have a fear of restriction of freedom, this is something to discuss. FMS-Taiwan: Would you elaborate on the most important change you will initiate? Federica Balzarini, LORMA: With the position of LORMA having been recently created, can you elaborate on collaboration with the next LORMA? IFMSA-Egypt: Aside from database, what’s the biggest SCOPE issue you would like to work on? 29.8 Candidatures for the position of SCORE Director:

• Abdalla Khalil Ibrahim (MedSIN-Sudan, Sudan) • Fiorella Lizeth Salvador Chuquipul (IFMSA-Peru, Peru) • Michelle Ivanka Nicolaas (IFMSA-The Netherlands, The Netherlands) - WITHDRAWN

Chairperson: Can Fiorella please leave the building. Where is she? Fiorella is outside already. First presentation: Abdalla Khalil Ibrahim via sound recording. Questions and Answers: Abdalla will answer the questions on the server.

Karine Al Feghali, LeMSIC Lebanon: As Khalil wasn’t able to come to the last 2 GAs, how can he make sure he can attend the coming GAs? SISM (Italy): Some NMOs need the support of the university but this may cause a lack of freedom with projects – what do you think about that? Jovana: How are you planning to motivate the International team and to make them work? IFMSA-Saudi Arabia: No need. IFMSA-Peru: Since he hasn't found the time before, how will he have time for GA and TOMs and the work of being D?

Chairperson: Can we have Fiorella back in the room please? Second presentation: Fiorella Lizeth Salvador Chuquipul presents. Questions and Answers: Stan Wang, AMSA-USA: How do you plan on improving status and quality of exchanges? Elaborate how this can be best implemented. A: I plan to make checklist for universities and perhaps have more meetings with them. ASSOCIA-MED (Tunisia): How can we help students get results from exchanges? SISM (Italy): Some NMOs need the support of the university but this may cause a lack of freedom with projects – what do you think about that? A: We can make a balance between them. TurkMSIC: Do you have new ideas other than general things in SCORE? Do you have any plans to make people more active? EMSA Ethiopia: What is your special plan to increase participation in NMOs that are not involved in Research Exchange? A: I believe it is very important to empower the regional teams. Jovana, SCORE D: Can you elaborate on Academic quality and attendance on GAs because they are far from Peru? A: On Academic quality, I plan to encourage the NOREs to do SCORE PET and NORE PET. Karine Al Feghali, LeMSIC Lebanon: How are you planning to encourage compliance with 2 databases knowing we already have compliance issues with 1 database? A: Again, it is very important to empower international team. IFMSA-Ecuador: No need.

IFMSA-Chile: No need. IFMSA-Pakistan: No need. Third presentation: Michelle Ivanka Nicolaas presents.

29.9 Candidatures for the position of SCORP Director:

• Marc-André Lavallée (IFMSA-Quebec, Quebec) • Fares Khaled Al-Fares (IFMSA-Bahrain, Bahrain)

Chairperson: Can Fares be taken out of the room? First presentation: Marc-André Lavallée presents. Questions and Answers: Diego Iemmi, SCORP D: Which concrete action will you do to improve communication between D and LO? A: I already know candidate running for LO, and I will do my best to improve communication. FMS-Taiwan: I would like to hear your view on the social determinants of health from Human Rights perspective and what we can do about that. A: The lack of resources is definitely a very important issue in human rights. We look at humans as equals and so human rights and social determinants of health go together. MedSIN Sudan: How can we advocate for displaced people? A: We should have PS about this issue and lobby for it. IFMSA-Spain: Are you planning to address ethical emigration not just pharma companies? IFMSA-Saudi Arabia: Can you emphasize about international work? Turkey: No need. SISM (Italy): Covering certain topics in certain countries face problems and issues

Second presentation: Fares Khaled Al-Fares presents. Questions and Answers: KuMSA: What are your plans to improve SCORP in EMR and what are important issues to tackle? SISM (Italy): What do you think you can incorporate in SCORP work, and how do you develop SCORP in countries in which it is difficult to discuss such topics?

FMS-Taiwan: No need. MedSINSudan: I would like you to state your opinion about your international achievements? What actions have you made in the field of human rights? ANEMF France: I would like to know if you want to work with SCORA and if so, which projects? FASMR Romania: How are your plans for the development of SCORP? EMSA Egypt: What are your personal goals? What are your plans in the countries who use other names for SCORP? Bolivia: No need. Diego Iemmi, LO to SCORP: Can you provide concrete steps to improving SCORP? A: I will answer all the questions at once. Development of SCORP in difficult countries – I know many countries can develop SCORP. I want to have a personal touch and be actively involved with SCORPions. I want to make them feel as if I’m a friend and equal. The director is to serve SCORPions. With regard to collaboration with other SCs, I am definitely interested in that. I definitely want to work with SCORA; I have no specific project in mind. Communication – I will actively have discussions with LOs. We have to make SCORP come back. The night is darkest before the dawn.

29.10 Candidatures for the position of SCOME Director:

• Ioana Goganau (FASMR, Romania) Presentation: Ioana Goganau presents. Questions and Answers: Christopher Pleyer, IFMSA President Elect: This has been a great and extensive year for us, do you have the motivation for another hard year? A: Yes I feel motivated or I wouldn’t be here in front of you BVMD Germany: We would like to know which topics you would like to focus on in the next GAs? A: I am not the one to decide the topics – it depends on the NMO needs and priorities. I always try to find out what the problems are. Brian, IFMSA-Chile: If you have to pick one thing about your term to improve what would it be and how would you do it?

A: I want to work on the dissemination of information. For example, we are improving on the website. We've had many SWGs in this GA about this topic. MSAKE (Kenya): What would be your plans in terms of supporting in countries where there are no medical schools or in which they have been closed for a big amount of time? A: That depends on a lot of factors – it would be hard to have students without Medical schools. I would definitely rely on International collaboration on this point.

29.11 Candidatures for the position of SCORA Director:

• Josko Mise (CroMSIC, Croatia) First presentation: Josko Mise presents. Questions and Answers: President elect – This has been a tough year for us; do you have the motivation for another hard year? A: I didn’t have an entire year of working and I had many ideas that I didn’t have time to do. After reestablishing the team halfway through, I found inspiration and motivation to work. EMSA Ethiopia: Which Reproductive Health problems you are giving priority to and why? A: Sexual and reproductive rights in Europe may not be the same as the ones in different regions –I have to decide on that by working with RA. In the GAs we need to meet the needs of all participants. SISM (Italy): How do you plan on approaching these topics in countries where it is hard to discuss these? IFMSA-Iran: How will you help countries establish SCORA? IFMSA-China: How do you deal with countries who have problems doing SCORA activities? A: I will be relying on a DA to find which NMOs don’t have SCORA and to work together with them. Chile: No need. Romania: Could you elaborate on your international team?

29.12 Candidatures for the position of the Publications Support Division Director:

• Omar Hesham Safa (IFMSA-Egypt, Egypt) Presentation: Omar Hesham Safa presents. Questions and Answers: Lukas, LiMSA: Could you please specify the role of Publication Support Director in external representation?

A: It is a team work. It acts as a unit: the VPE, NTSDD and the PubSDD and they will have division of tools. Publication is important for external relations. Anny, PubSDD: 1. The PubSDD needs to work with press releases, what experiences have you had with that? 2. It’s a time consuming job, have you made any such provisions? A: Time – I am definitely making considerations. Media – I have been a media volunteer and in contact with many media channels. IFMSA-Chile: How are you going to accommodate new publications? ANEMF France: Could you tell us more about your publication work? Alex, HelMSIC: Anny has been a wonderful PSDD, introducing new and fancy features in IFMSA’s publications. How do you plan to sustain these introductions and how do you plan to include new features to make our publications fancier, given that it is a hard job to be up to date? A: I have been working with Anny on these. I have a plan and it includes ideas about design. IFMSA-Iran: I want to know if you have plans to help NMOs start publications. A: I want to make a prize for the best publication for NMOs, and want to give continuous updates. AMSA-USA: Can you please elaborate on your experience in social media and on the online tools you will use to achieve goals outlined in your PoA?

29.13 Candidatures for the position of the NTSDD:

• Pero Markunovi" (CroMSIC, Croatia) Presentation: Pero Markunovi" presents. Questions and Answers: IFMSA-Chile: What do you think of health 2.0 preGA outcomes? A: Health 2.0 was one of the best Pre-GAs we’ve had. The outcomes were sent to me. The problem is hard to solve: we have access to social media and we have our own – so you have media on internet with IFMSA name and does not represent what IFMSA really is. We have to be careful about what we are putting online. Ahmad, IFMSA-Egypt: The IFMSA website has not been updated in a while. A: The reason why we haven’t updated anything is because we will have a new website in 1 month – there is no point in fixing the old one when a new one is on the way. IFMSA-Spain: Do you have another novel idea to help IFMSA and NMOs meet their social needs? IFMSA-The Netherlands: no need

Johannes, AMSA Austria: Regarding the NMO report interface; will the new one be up for the next NMO report? NZMSA: Can you elaborate on how you have been supporting NMOs and how you will in the future? Melhim, LeMSIC Lebanon: We are seeing the effects of your work right now. What future improvements do you have, especially in the plenaries?

29.14 Candidatures for the position of the Training Support Division Director:

• Mariana Reis Correia da Costa (ProMSIC, Portugal) Presentation: Mariana Reis Correia da Costa presents.

Point of Information from IFMSA-Chile: Your answer to Norway about the 3 questions and having candidates pick their questions – but the same thing is happening if you are saying them in order. Maybe you can read all the questions and have her pick. Chairperson: Fine.

Questions and Answers: AMSA Austria: Do you know how many IFMSA trainers we have? How do you plan to know which regions need TNTs, TOTs? A: No I don’t know – a database would solve this problem. NZMSA, New Zealand: Could you expand on plans for Asia-Pacific Regions? How are you going to ensure quality when collaborating with external trainers? NMSA, Norway: How will you increase quality of trainings for experienced IFMSA members? IFMSA-Chile: How will you support regions which don’t have that many trainings? ANEMF France: What do you plan to do to improve the level of IFMSA trainers? CIMSA-ISIMKI (Indonesia): Not everybody can attend the TNT in PreGA. How about TNT in NMOs –how can it get recognition? IFMSA-Thailand: What is your opinion of TNT trainers and TOTs in underrepresented regions? IFMSA-NL: How will you collaborate with regional coordinators for training? Do you have plans with UNESCO? SISM (Italy): Do you have plans to collaborate with the new technologies SD? Will you collaborate to improve and coordinate training teaching tools on the national level?

A: I will answer all questions at once. For the sake of experienced IFMSA members, we will have basic and advanced trainings in GAs. We can also use external collaboration. As for underrepresented regions, I will assess if NMO presidents are interested in creating training division. First of all, we need to make sure they have enough trainers to start from and allocate the training budget accordingly.

29.15 Candidatures for the position of the Projects Support Divison Director:

• Phillip Pinhao Chao (NZMSA, New Zealand) • Faydra Ione Lieveld (IFMSA-The Netherlands, The Netherlands)

Chairperson: Can Faydra be taken outside the building? First presentation: Phillip Pinhao Chao presents. Questions and Answers: Chris, President elect: What do you think about the recent changes in bylaws and do you think we need additional bylaws? A: Additional amendment 9.2 about the body of projects should be considered. It was a wide consultation process but I was really happy that most of the NMOs supported the bylaw changes. AMSA-USA: No need SISM (Italy): No need FMS-Taiwan: Do you have any plans to empower NMOs in advocacy? A: A project is about acting and how to bring the theory to action. KuMSA: I would like you to elaborate on external organizations and making contact with project coordinators? A: We can use IFMSA as a bridge between projects and external organizations. IFMSA-Spain: We are really interested in the monitoring system; can you elaborate more on it? A: We will have 20 people in the division but each with a specific role. FASMR Romania: You mentioned fundraising, can you give us more details? A: Small targeted projects can bring more funds than big ones sometimes. This is something to consider. NMSA Norway: No need. AMSA Australia: No need.

Point of information from swimsa: I want to submit a procedural motion for a 15 min break after the 2nd presentation. Chairperson: But I don’t have a procedural motion. swimsa: We will fill one out, but we wanted to ask your opinion Chairperson: You don’t need my opinion – you table a procedural motion and vote on it. But in any case, you can have an informal vote for a break later; you don’t really need a procedural motion.

Second presentation: Faydra Ione Lieveld presents. Questions and Answers: Chris, President elect: What do you think about the recent changes in bylaws and do you think we need additional bylaws? SISM (Italy): Can you elaborate more on your experience on project management? A: I have been a project coordinator on the Local and international level, I have been a TNP coordinator. I wanted to go for initiative once so I am very familiar with the forms. FMS-Taiwan: Projects have breadth but not depth – how will you address this? A: I want to spend time with project coordinators in creating a PoA for projects. IFMSA-Spain: How are you planning to address the problems faced by former PSDD? FGMSA (Ghana): What are the frustrations when you were project coordinator and how did you tackle them? ANEMF France: How do you plan to work with the team of officials? NMSA (Norway): Are you thinking of linking local projects to external organizations? Can you elaborate on the manual you are planning to create to ensure quality of projects? LiMSA, Lithuania: There were concerns that the bylaw changes were not clear to everyone. A: A strong PSDD is needed to explain the process. I would like to reach the full potential of the PSD

29.16 Candidatures for the position of the Alumni Support Division Director:

• Beata Syzdul (IFMSA-Poland, Poland)

Presentation: Beata Syzdul presents. No questions.

Chairperson: We have a request from swimsa for an informal vote for a 15 min break. The majority agrees.

29.17 Candidatures for the position of the Liaison Officer for Public Health Issues:

• Benjamin Skov Kaas-Hansen (IMCC, Denmark) • Aina Serra Ripoll (AECS, Catalonia-Spain) • Altynay Saltyganova (MSPA, Kyrgyzstan)

Chairperson: Will the other candidates please be escorted outside the building? First presentation: Benjamin Skov Kaas-Hansen presents. Cj, IFMSA President: With regards to lobbying for health policy versus trying to channel resources from externals to help NMOs with their projects, which would you consider a priority for IFMSA? A: I believe that they are equally important and that they have to go with each other. Anna, AMSA (Austria): Could you elaborate more on collaboration with SCOPH D and team? A: I Intend to be fully involved in the dream team. NMSA (Norway): When working as LO there is a great amount of organizations to work with, how are you planning to prioritize which to work with? A: I want the NMOs to decide what we do and I would like to represent that. I want to conduct some sort of survey to assess priorities of NMOs. AMSA-Philippines: Where is the issue of Global Health equity and the social determinants of health in PoA of next LO? A: It’s a bit hard – the structure of IFMSA may not conducive for that. I want to work with LO SCORP for this – that’s why it’s not exactly in my plan of action. FASMR (Romania): Can you elaborate on your experience in SCOPH work internationally? A: I am part of the SWG on infectious diseases; I am quite active on the servers. IFMSA-Spain: With which external relationship in the topic of scientific advisory will you start looking for help? Alex, HelMSIC: Q1: What is your view on IFMSA’s commitment to the EAHF, a newly established partnership? What can IFMSA gain and give from and to the Forum, accordingly? Q2: Why do you think that having formal relations with our partners (MoU, members etc) will make our relations stronger to them? SISM (Italy): No need Christina Bergqvist, LeMSIC Lebanon: What external organization meetings are you planning to attend and for what specific purpose?

AMSA-USA: No need.

Announcement from the OC: We have heard rumors of arranged floor parties – this is not allowed by the hotel. But we just got a message if people staying stay at the hotel cease these parties, they will be thrown out immediately. This is not an empty threat.

Second presentation: Aina Serra Ripoll presents. Questions and Answers: IFMSA President: With regards to lobbying for health policy versus trying to channel resources from externals to help NMOs with their projects, which would you consider a priority for IFMSA? NiMSA (Nigeria): In your list of organization, you didn’t mention anything in the African region. Do you have a problem with going outside Europe? A: It’s a big mistake in this presentation; there is another part of this presentation in which I do mention other regions – I have to work in Africa and the rest of the regions of course. NMSA Norway: Are you planning any ethical evaluation for new collaborations with organizations? AMSA-Philippines: Where is the issue of Global Health equity and the social determinants of health in PoA of next LO? Alex, HelMSIC: 1. What is your view on the post-UN Summit time? How do you plan to integrate the decisions of the UN Summit in the international, national and local level and how do you plan to make concrete actions so as to implement these decisions? 2. You were part of the SWG on Policy Statements for SCOPH but this group was inactive, which led to the current LPH writing the PSs without help of the SWG participants. How do you plan to work on PSs after that? A: Maybe we didn’t know enough about PSs. I will start with trainings and SWG on PS statement writing– it’s time to start writing them together. Of course we will gain a lot from attending these meetings but we have to improve the communication between the delegation and the active members. I want to let them know what is going on in the meetings (twitter, fb!). EMSA (Ethiopia): What is going to go into effectively hosting the Public Health Meeting in Ethiopia?

Third Presentation: Altynay Saltyganova presents. IFMSA-Spain: We are wondering if you have any plans to develop mechanism to select partners based on ethical guidelines? A: Criteria – they are our external partners but they are not in a position that will control us.

Alex, HelMSIC: You kind of answered the question but I would like you to elaborate on how you plan to expand to SCOPH partners outside the European region. Medsin-UK: What criteria do you have in bringing on new partnerships? Ralph, LeMSIC Lebanon: Do you have any plans regarding a pre-GA? AMSA-Philippines: Where is the issue of Global Health equity and the social determinants of health in PoA of next LO? A: Renzo you have been doing a great job. It will definitely be considered in my PoA and I am looking forward to working with you. NMSA (Norway): Question asked by Medsin-UK. Cj, IFMSA President: With regards to lobbying for health policy versus trying to channel resources from externals to help NMOs with their projects, which would you consider a priority for IFMSA? A: SCOPH is a lot about projects, that’s why it is very important to get support for these projects.

29.18 Candidatures for the position of the Liaison Officer to the WHO:

• Federica Balzarini (SISM, Italy) • Usman Ahmed Mushtaq (NMSA, Norway) • Hanaâ Benjeddi (IFMSA-The Netherlands, The Netherlands)

Chairperson: Please escort the other candidates out. First presentation: Federica Balzarini presents Question from Stan Wang, AMSA-USA: Can you elaborate more on how your extensive experiences within IFMSA and with external representation will assist you in your work with the WHO, especially regarding additional internships, attendance at meetings and supporting IFMSA Initiatives? A: I have experience with the different SCs and with trainings as a director and as an LO, I have been on the team and understand the needs of the other SCs. I will be able to listen to the directors and to NMOs and get them what they need. IFMSA-Spain: You have had the chance to be an LO and have dealt with externals. Have you succeeded at that and if not, how do you plan to change that? A: I have attended many meetings as LO and have successfully dealt with externals – what I would do is to get representation and pick students who are interested in these meetings. Alex, HelMSIC: Can you name concrete Departments of the WHO, which you are going to collaborate with alongside the LPH, and what concrete outcomes you wish to see out of this collaboration?

Hatem Alaa, IFMSA-Egypt: I would like you to elaborate more on about how you will be a channel between NMOs and the WHO in particular regarding regional meetings? A: I will try to get fair representation during the regional meetings. TurkMSIC: already been asked AMSA-Philippines: Where is the issue of Global health and advocacy in the PoA of the next LO WHO? IFMSA-Chile: I would like to know about how you are planning to improve the WHO relationship with the regions and with NMOs that don’t have contact with it? IFMSA-Pakistan: How do you plan to encourage collaboration between NMOs and WHO especially in development aspect? IFMSA Bolivia: What is your experience with the elaboration of health policies and climate change issues? President: Same question for all the candidates – With regards to lobbying for public health policy versus channeling human or material resources to support projects, which would you consider a priority for IFMSA? A: They are both priorities as I’d like to represent needs of all NMOs – I can see that it’s very different: when I think of lobbying, I can see many NMOs and same goes for projects. I’d like to provide each NMOs with the needs that fit their priorities.

Second presentation: Usman Ahmed Mushtaq Questions and Answers: Alex, HelMSIC: Can you name concrete Departments of the WHO, which you are going to collaborate with alongside the LPH, and what concrete outcomes you wish to see out of this collaboration? IFMSA President: Same question for all the candidates – With regards to lobbying for public health policy versus channeling human or material resources to support projects, which would you consider a priority for IFMSA? A: If you do health lobby, you can increase the opportunities for fundraising and getting more for NMOs. NiMSA, Nigeria: On issue on regional issue\offices of the WHO, how will you improve contact with these? How can we create more internships for IFMSA members? IFMSA Pakistan: How do you want to encourage collaboration between NMOs and the WHO? AMSA-Philippines: Where is the issue of Global health and advocacy in the PoA of the next LO WHO?

Hatem, IFMSA Egypt: How will you increase benefits that IFMSA members can get especially in regional offices? A: Regional contact with offices – we don’t have contact with many. By contacting other offices, we can get NMOs involved in their regional offices. I have talked with LO of WHO and he told me to write emails and be active. IFMSA-Spain: Can you elaborate more about how to empower NMOs in WHO activities? KuMSA: How can we approve acceptance of IFMSA members into internships? Stan, AMSA-USA: How are you planning to increasing representation of IFMSA members at meetings? Christina, LeMSIC: You mentioned a contact person for WHO. Can you use same person to benefit IFMSA and other NMOs?

Third presentation: Hanaâ Benjeddi Questions and Answers: IFMSA Egypt: I would like you to elaborate on relations with regional WHO offices. IFMSA-Spain: We’d like to know if you have plans to collaborate between private cooperation and WHO? Alex, HelMSIC: Can you name concrete Departments of the WHO, which you are going to collaborate with alongside the LPH, and what concrete outcomes you wish to see out of this collaboration? A: What I want to propose is that we have the joint session during TOM 1 with all LOs together to see where we can collaborate. AMSA-Philippines: Where is the issue of Global health and advocacy in the PoA of the next LO WHO? A: That is part of the overview with the External representation taskforce. IFMSA-Pakistan: How do you plan to encourage cooperation between NMO’s and the WHO especially in developing nations? NiMSA, Nigeria: How do you intend to increase the number of internships people can do at the WHO? NZMSA, New Zealand: How do you feel that your work in the taskforce will be useful with external representation? A: I led the TF since MM11 and the 2 year strategic plan is not done because it’s very complicated how it works. But now we are creating an overview and it makes it clear how it is organized. IFMSA Argentina: no need.

IFMSA President: Same question for all the candidates – With regards to lobbying for public health policy versus channeling human or material resources to support projects, which would you consider a priority for IFMSA? A: At the moment we are using them a lot for material and human resources. I believe that both are priorities and we can get more out of them.

29.19 Candidatures for the position of LORMA:

• Elie Samir Al Kazzi (LeMSIC, Lebanon) • Pablo Esteban Vega (IFMSA-Chile, Chile)

First presentation: Elie Al Kazzi presents. AMSA-USA: What is the benefit of having the IFom and PTO? How will this interactions impact exchanges? A: They are both American which makes them part of PAMSA but I would like to go into more Latin America. As for the exams, well they are for clinical and preclinical years and covering SCOPE and SCORE. We might do these exams to have better standardization to monitor exchange programs. By having set exams, we will know the level of students we are sending and will monitor the quality of the exchanges, I hope this answers your questions. Swimsa, Switzerland: The position of LORMA is 2 years old; what do you think is included in the task and goals of LORMA? IFMSA-Spain: We would like to know how you will deal with the disclosed and undisclosed conflicts of interest with some of the organizations you will be working with? Alex, HelMSIC, Greece: We see that you are a very active person, and want to be involved in many SCs, projects etc. We also know that you were a member of the TF for External Representation. How much do you think that the fact that you get involved in many areas, which leads you to having less time for each of the areas you want to be active, affected the result of the TF failing to reach its goal? ANEMF France: How do you intend to make NEO and NOREs more interested in your job? A: It’s been since MM that LORMA has become part of the SCOPE international team – I personally tabled the motion for that. IFMSA-Egypt: We haven’t seen you attending any of the sessions during this term. What are your plans for your attendance? A: I am attending Presidents’ sessions – I cannot physically be in 2 places at once. IFMSA-Chile: I would like to know what can be improved from this term? NMSA: What are your plans on academic quality within SCOPE and IFMSA in general? Jovana, SCORE D: Can you tell me what is your plan to cooperate with SCORE?

IFMSA Bolivia: How will you improve your contact with other regions like PAMSA? IFMSA President: No need.

Second presentation: Pablo Esteban Vega presents. AMSA-USA: In the first half of your team, you did not include the LORMA. Can you assure us that you will continue to participate in the SCOPE international team? A: Just because it wasn’t in the bylaws doesn’t mean that we didn’t include her in the international team at the beginning. swimsa, Switzerland: The LORMA position has existed for two years which mean that the tasks and goals are not that clear. What do you think about that? A: The NEO and the NORE don’t know how to use the position, but I will try to make that clear. Alex, HelMSIC, Greece: How will you collaborate with the LPH, especially in terms of WHO Departments, but also with other partners, such as WONCA, so as to take the best for all three SCs (SCOPE, SCORE, SCOPH)? IFMSA-Serbia: What are the current problems of the LORMA position? A: We don’t know how to use it. Jovana, SCORE D: How will you improve SCORE quality? IFMSA-Egypt: How can you make use of your experience of SCOPE D in supporting the new Director? A: I have experience as SCOPE D and therefore know the needs. ACES (Catalonia): You were going to divide the regions and help make it easier to get visas. Can you elaborate on that? IFMSA President: What key benefits you feel you have had from external representation? A: Many of our students go to different conferences and if we approach these and we can connect those to the local students, that will provide them with new opportunities. Federica, LORMA: Can you elaborate on externals for SCORE in specific?

29.20 Candidatures for the position of LO UNESCO:

• Benoit Clement Meunier (ANEMF, France) • Yassen Tcholakov (IFMSA-Quebec, Quebec) • Lamia Jouini (AssociaMED, Tunisia) • Charlotte Carina Holm-Hasen (IMCC, Denmark)

Chairperson: Please escort the other candidates out. First presentation: Benoit Clement Meunier presents. IFMSA Argentina: How can countries who don’t have UNESCO offices benefit from relationship with UNESCO? IFMSA President: What do you think should be the IFMSA priority regarding our joint work with UNESCO on the bioethics committee? IFMSA-Chile: Why is it so important for IFMSA students to be involved at the summit? SISM (Italy): What action will you undertake for UNESCO program on HIV/AIDS, can you elaborate more on external representation and work internationally? Raphael, LO to UNESCO: Based on the published draft document for UNESCO, in what aspect would you like to focus on in the collaboration between IFMSA and UNESCO in the upcoming term, and have you potentially thought about what you would apply for in funding? A: The new priority for UNESCO published will be at the beginning of 2012 and we need to work on common grounds with it. Le Souk, Algeria: How are you going to develop communication with NMOs that don’t have UNESCO? Why should we vote for you? A: I have advantages of being in France and close to UNESCO. I make relationships based on trust. They can provide us with tools for trainings.

Second presentation: Yassen Tcholakov presents. AMSA-USA: Considering that the UNESCO meetings are held in France at regular intervals, how feasible will it be for you to make it there? A: Montreal operates 135 flights per week to France. I have the support for many people – I would like to be there as often as I can. I have permission to go at all times except during actual exams – so apart from that, I can easily fly to Paris. MSAKE (Kenya): How can you increase presence of UNESCO in regional meetings? Raphael, LO to UNESCO: Based on the published draft document for UNESCO, in what aspect would you like to focus on in the collaboration between IFMSA and UNESCO in the upcoming term, and have you potentially thought about what you would apply for in funding? SISM (Italy): What concrete action are you going to undertake for UNESCO program on HIV/AIDS? A: I’ve participated in a consultation in Canada for UNESCO – its recent priorities are on African region and there are many projects in IFMSA (SCORA!) that are relevant to that.

Alex, HelMSIC: Do you think there should be the position of the LO UNESCO, or should it belong to the LOMEi tasks? IFMSA-Chile: Regarding the Rio+20 Summit, I want to know why you think it is important for IFMSA members to attend it and to be leaders in sustained world development. IFMSA Argentina: Do you have a strategy regarding how you will mix the work of UNESCO and the NMOs? IFMSA President: What do you think should be the IFMSA priority regarding our joint work with UNESCO on the bioethics committee?

Third presentation: Lamia Jouini presents. Reem Aoun, LeMSIC Lebanon: What do you think makes you stronger than other candidates? My experience, availability, resourcefulness and language Raphael, LO to UNESCO: Based on the published draft document for UNESCO, in what aspect would you like to focus on in the collaboration between IFMSA and UNESCO in the upcoming term, and have you potentially thought about what you would apply for in funding? A: I would like to tackle the education system and reinforcing leadership through advocacy. I want to support policies that will improve medical education. I will also work on supporting peace and nonviolence. There are SCORP and SCORA projects we can work on to adapt the projects to the policies. There is also the issue of age discrimination. SISM (Italy): What concrete action are you going to undertake for UNESCO program on HIV/AIDS to strengthen IFMSA? IFMSA-Serbia: Other candidates mentioned internship opportunities in their presentation. What is your view regarding the issue? A: Internships are available for all students. The problem is the lack of information on it. IFMSA-Chile: Regarding the Rio+20 Summit, I want to know why you think it is important for IFMSA members to attend it and to be leaders in sustained world development. PorMSIC: If I ask you to choose most important of your objective, can you pick one and tell us why you chose it? IFMSA President: What do you think should be the IFMSA priority regarding our joint work with UNESCO on the bioethics committee?

Chairperson: Please call Charlotte back to present.

Point of information from swimsa: After this presentation, can we have another 15 min break because the plenary has been going on for 8 hours? Chairperson: We’ll have another informal vote after this presentation. Charlotte’s presentation is not ready. Chairperson: We will have an informal vote while we wait on Charlotte’s presentation which was sent but we can’t find it. Majority agrees to take a break.

Fourth presentation: Charlotte Carina Holm-Hasen presents. Michael Eichinger, IFMSA Treasurer: What do you think should be IFMSA priority’s regarding our joint work with UNESCO on the Bioethics Committee? A: I cannot elaborate completely on that. Argentina: What is your PoA/strategy to combine work of the NMOs and UNESCO on the national level? A: I would conduct relevant summaries on the conferences I attend to share with NMOs. We can work on this on so many different levels that require collaboration with the other LOs. IFMSA-Chile: Regarding the Rio+20 Summit, I want to know why you think it is important for IFMSA members to attend it and to be leaders in sustained world development. NMSA (Norway): Can you please elaborate on how you plan to support NMOs on the local level? Alex, HelMSIC: 1. Communications skills are very basic for your communication with external partners. How do you plan to improve your communication skills? 2. Do you think there should be the position of the LO UNESCO, or should it belong to the LOMEi tasks? SISM (Italy): What concrete action are you going to undertake regarding the UNESCO program on HIV/AIDS? Raphael, LO to UNESCO: Based on the published UNESCO documents, have you potentially thought about what you would apply for funding? A: One of the priorities is to be involved in sustainable development and this is of utmost importance to our federation. We have to be leaders in this. AMSA-USA: Question asked by Argentina. NiMSA (Nigeria): No need.

29.21 Candidatures for the position of LOSO: • Lukas Sveikata (LiMSA, Lithunia)

First presentation: Lukas Sveikata presents. AMSA-USA: can you pick one specific area of PoA and elaborate on it? A: I will try to facilitate changes. Law students can give good input in our organization for example. I will work on an integrating online system that lists all meetings available. I will be a good team player and attend as many meetings as I can so people can benefit from my work. SISM (Italy): No need. Alex, HelMSIC: How do you plan, in concrete steps, to bring the collaborations of IFMSA with different student organizations (such as ELSA, especially after signing the MoU) to the national and local level? A: We and our partner organizations need to assess the needs and evaluate in which areas we would like to collaborate on. FASMR (Romania): Can you elaborate on the partnerships made on the NMO level? A: I’ve been working with Law students; we’ve had discussions on medical-legal ethics for example. PorMSIC: Will you be able to attend the meetings you mentioned in your presentation? IFMSA Argentina: Are you planning to expand relations with organizations; if so, which one?

29.22 Candidatures for the position of LO SCORA:

• Dimitrios Sthatis (HelMSIC, Greece) • Ionut Marcel Cobec (FMSR, Romania)

Chairperson: Can we ask Ionut to leave the building? First presentation: Dimitrios Sthatis presents Alex, HelMSIC: How do you plan to expand to SCORA partners outside the European region? A: All the partners I mentioned in the slides are international including UNAIDS and UNFPA. ANEMF France: What is your opinion of and how are you planning to work with Task Force on external representation? A: Since it hasn’t submitted their final document, I plan to work closely with them to ensure proper SCORA representation.

Second presentation: Ionut Marcel Cobec presents Alex, HelMSIC: How do you plan to expand to SCORA partners outside the European region?

A: Actually, I work alone but we work as a team – LORMA, SCORP LO – I would like to extend out to them. Also, I can do that by attending international meetings and events. ANEMF France: What is your opinion of and how are you planning to work with TF on external representation? A: The TF is a very good idea but the results should not put tight limits and should be guidelines and the result should be a collaboration between NMO presidents and TO. The result should be a path for the future. IFMSA-Spain: We were wondering on your plans to empower NMO LC’s. A: Projects are very important for LC’s – I would like to find proper externals for proper projects. NMOs can also be helped in organizing IPET or trainings.

29.23 Candidatures for the position of LO SCORP

• Nassima Dzair (NMSA, Norway) Presentation: Nassima Dzair presents Questions and Answers: SISM (Italy): Can you finish your presentation and please elaborate on most important point of PoA and the externals you will deal with? IFMSA-Chile: Why SCORP and not other SCs? A: SCORP because it brings global health and human rights together. MedSIN Sudan: What were the outcomes of the UNHCR meeting – how will you apply that? A: The UNHCR meeting gave me the experience of being in the shoes of being LO SCORP. Used very well for networking, it can create opportunities for local committees. IFMSA Peru: Could you explain more about trainings – do you want to get externals? Could you finish your PoA? A: We absolutely need externals for quality trainings. IFMSA-Spain: No need. IFMSA-BH: I’d like to know if you were elected, how would you try to make changes with team for SCORP? A: Social media and transparency is very important in the team – we need that to stay connected throughout the year because I want US to have a voice (not just me). IFMSA Egypt: No need.

Alex, HelMSIC: You attended the UNHCR NGO Consultation Meeting. We saw on social media that you liked it a lot and that you stated the WHO is hopefully going to be your future work place. How do you think is this self-success centered approach going to be of benefit to the IFMSA? FGMSA (Ghana): I don’t know who you are. I’d like to know more about you and your experience.

29.24 Candidatures for the position of LOMEi

• Margot Marieke Weggemans (IFMSA-The Netherlands, The Netherlands) Presentation: Margot Marieke Weggemans presents. IFMSA-Egypt: I want to ask you about plans for regions other than Europe (EMR, Africa). A: I would like to improve contacts with other regions especially after attending EB meeting of WFME. IFMSA-Chile: What do you think you can be improved in your next term? A: I have a few different things to work on this time around. Caroline, BVMD Germany: What are you plans concerning the cooperation of EMSA and especially its medical director with IFMSA and concerning involving organizations other than AMEE? IFMSA-Spain: You promised a constant flow of information. How will you plan on that? A: I will get input before external meetings and present outcomes afterwards. MedSIN Sudan: Why are you candidating again? If you have something new to add, then what is it? A: The reason is that I am enjoying my work and it is important for continuity. Usually, student representative in the WFME board are there for two years. 29.25 Candidatures for the position of Supervising Council

• Despina Polidou (HelMSIC, Greece) • Michael Eichinger (AMSA, Austria)

Presentation: Despina Polidou and Michael Eichinger present. Sarah, Canada CFMS: We saw a dissatisfaction between SupCO and NMOs, how to we plan to manage these issues? A: First of all, in the bylaws, SupCo is there to monitor the work of the IFMSA officials and clarify work that they do, following the EB online report and etc. We will be impartial and we are always open to questions about the report. Maybe if you not satisfied with working methods, it’s your role to make changes. We have extensive knowledge about IFMSA and we will be able to help when asked.

Announcements:

• Michael Eichinger: All NMOs with changes to membership fees; please approach me before 9 am tomorrow in Presidents’ Sessions.

Chairperson adjourned the plenary session at 2:20 am

Plenary Minutes

of the

60th General

Assembly

August Meeting

August 1-7, 2011


Minutes of the Fifth Plenary Session of the 60th August Meeting Date: 5th of August 2011 Venue: Copenhagen, Denmark Opening: 8:04 pm Adjournment: 12:42 am Chairperson: Ms. Nathalie Rodriguez McCullough (IFMSA-Spain, Spain) Vice-chairperson: Mr. Miguel Cabral (PorMSIC, Portugal) Secretary: Ms. Wajiha Jurdi Kheir (LeMSIC, Lebanon) Secretary Assistants: Ms. Klara Dlaskova (IFMSA-CZ, Czech Republic) Mr. Andrés Suárez (IFMSA-Spain, Spain)



30. Adoption of the reports of IFMSA taskforces 31. Adoption and changes to the IFMSA Policy Statements 32. Adoption of agreements with external organizations 33. Adoption of the IFMSA budget 2011-2012 34. Adoption of the report of the Financial Committee 35. Adoption of the financial report of the August Meeting 2009 36. Adoption of the financial report of the March Meeting 2011 37. Changes to the status (opening and closing) of the Standing Committees,

Support Divisions and Task Forces 38. Election of the vacant Executive Board 2011-12 39. Election of the IFMSA Honorary Life Membership 40. Election of the host organization for March Meeting 2012 41. Election of the host organization for the August Meeting 2012 42. Election of the IFMSA Officials 2011-2012

Roll Call by Chairperson (status according to the updated preliminary report of the Constitution Credential Committee from the 60th IFMSA General Assembly August Meeting in Copenhagen): NMO Membership Voting Rights Presence











Burundi (ABEM) Full Yes Present



China (IFMSA-China) Full Yes Present

Colombia (ASCEMCOL) Full Yes Present


Croatia (CroMSIC) Full No Absent










Georgia (GYMU) Full Yes Present








Iran (IFMSA - Iran) Full Yes Present





Jordan (IFMSA – Jo) Full Yes Absent













Nigeria (NiMSA) Full No Present











Russian Federation (HCCM) Full No Absent











Taiwan (FMS-Taiwan) Full Yes Present




Tunisia (ASSOCIA-MED) Full Yes Present












Algeria (Le Souk) Candidate No Absent



Belgium (BeMSA) Candidate No Present







Mali (APS) Candidate No Present



Tanzania (TAMSA) Candidate No Present



Announcement from the Chair: The Secretary requests that you send her any statements you have made or will make directly to [email protected] for inclusion in the minutes.

Point of Information Mohammad Jawad, EMSA Egypt: We don’t have voting rights but we have a voting device. Point of Information from Ethiopia: We don’t have a voting device. Chaiperson: We will fix this now.

Announcements from the Chairperson:

• Please look at the screen now (picture of a mess on the floor). The OC specifically requested that you clean up after yourself, though they shouldn’t have to. I think you should seriously consider if this attitude is that of civilized people.

• Yesterday we had an EB candidate debate and though I started late at 11:45 am, only 38 people were in the room; not even the President was there. You all should have been there for respect for the candidate and the Federation. If you cannot handle partying late then you should reassess your priorities and not go.

Procedural Motion To add the point, “Adoption of the financial report of the Executive Board” after the point of adoption of the financial committee report and renumber accordingly. Tabled by: IFMSA Executive Board Explanation by Caline Mattar, IFMSA VPI: This point was forgotten in the original agenda. In order to go by the bylaws, we want to add this point now. The financial report was already presented by the financial committee in the Presidents’ Session this morning. Seconded by: FASMR Romania Move to vote: In favor: 58 Against: 2 Abstain: 8 Results: Procedural motion passes by two-thirds majority.

Procedural Motion To move the points 33-37 of the agenda to the end of today’s plenary. Tabled by: IFMSA Executive Board Explanation by the IFMSA Treasurer: The report of the financial committee is not done yet and we have to wait on that report to be able to adopt the other reports. Seconded by: KuMSA Move to vote:

In favor: 51 Against: 7 Abstain: 10 Results: Procedural motion passes by two-thirds majority. Points 34-37 have now been placed after point 42.

Point of Information from the Netherlands: Can the new agenda be sent over the NMO server?

Chairperson: We need a couple of minutes.

Procedural Motion To move the point in the agenda “Changes to the status (opening and closing) of the Standing Committees, Support Divisions and Task Forces” to the 6th plenary. Tabled by: AMSA Australia Explanation from AMSA Australia: It has come to our attention that there is the possibility that the task force on external representation will be dissolved subsequent to this plenary, regardless of the outcome of the motion to accept the tabled report. To avoid this dissolution occurring without the opportunity to vote on the continuation of the working party, and in view of their good work in the interim between the March Meeting and the August Meeting 2011, we move to defer the agenda point relating to changes to the status (opening and closing) of the Standing Committees, Support Divisions and Task Forces until tomorrow Saturday August 7 2011. Seconded by: IFMSA-The Netherlands Move to vote:

In favor: 41 Against: 17 Abstain: 10 Results: Procedural motion passes by two-thirds majority.

30. Adoption of the reports of IFMSA taskforces Motion 99: To adopt the report of the Taskforce on Integrated Online Systems. Tabled by: IFMSA Executive Board. Seconded by: IFMSA-Serbia Amendment: None Direct negative: None Result: motion passes nemo contra.

Motion 100: To adopt the report of the General Secretariat Taskforce (GSTF). Tabled by: swimsa Seconded by: IMCC Denmark Amendment: swimsa Change point 7 of the Ghana package to read: The blank envelope was in the package. Direct negative: None Proposer and seconder accept the amendment. Result: motion passes nemo contra.

Motion 101: To adopt the report from the Taskforce on 2-year strategic plan on external representation. Tabled by: NMSA-Norway Seconded by: IFMSA-Pakistan Amendment: None Direct negative: LeMSIC Lebanon Explanation: None No alternative motion.

Point of information from IFMSA Chile: Can we go a little bit slower, we are accepting too fast. Chairperson makes a small summary of what we are doing. Amendment: None Chairperson: We can’t go back Point of Information from IFMSA-Chile: this happened because we are going too fast. Chairperson: If people are listening, you should know what’s going on. If this is something that interests you, you should have been especially attentive.

I can ask for an informal vote to go back to amendments. Point of order from Elie Al Kazzi, LeMSIC Lebanon: you cannot go back. Chairperson: I cannot ask for an informal vote. From now on I will go slower but you need to notice what is happening. I will give a summary of what has happened so far for those who thought I was going too fast. Chairperson gives a 3 minute summary of past proceedings of plenary 5.

Move to vote: In favor: 32 Against: 21 Abstain: 15 Result: Motion passes by simple majority. Point of Information from IFMSA-Netherlands: This afternoon I was in the CCC room, an EB member came in and asked about a motion that was missing. A member of the CCC told him to write up another motion for the missing one. Chairperson: All motions were submitted before time, and they were not all together at the same time. This motion right here I had with me as I was sick and at the hotel.

Point of Information from NMSA: Maybe they requested it because they thought it wasn’t there. Point of information from the Heng-Hao Leo Chang, Secretary General: It is the responsibility of the SecGen to submit all the motions tabled by the EB at the beginning of the Plenary and this is what I did. I prepared a block of motions from the beginning of the first plenary. Chairperson: The secretary of the plenary says that the motion was missing because not all the motions are together all at once but they were all submitted earlier and accepted by the CCC. Point of Information from IFMSA-Netherlands: But the CCC said it would be ok for the SecGen to write a replacement motion. Chairperson: I was not in the room; take it up with the CCC.

31. Adoption and changes to the IFMSA Policy Statements Adoption of policy statements need a 2/3 majority. Motion 102:

To adopt the policy statement re-proposal on “Access to Health Care for Undocumented Persons” Tabled by: IFMSA-Officials Seconded by: JAMSA (Jamaica) Amendment: None Direct negative: None Result: motion passes by two-thirds majority Policy statement is adopted.

Motion 103: To adopt the policy statement on “Active Ageing and Life-course” Tabled by: IFMSA Officials Seconded by: IFMSA-Peru Amendment: None Direct negative: IFMSA-The Netherlands Explanation: If a PS is being reproposed we would like to think they looked at the content and made some changes to it.

Point of information from Diego Iemmi: All the reproposals were sent a while ago on the server. We have had discussions twice and asked if any input was available. If you didnt read it, it is not our fault. Point of information from IFMSA-Peru: This PS is made by SCOPH LO it was revised and was sent to NMO servers.

Move to vote: In favor: 46 Against: 3 Abstain: 19 Result: Motion passes by two-thirds majority. Policy statement is adopted.

Motion 104: To adopt the policy statement re-proposal on “European Core Curriculum – The Students’ Perspective” Tabled by: IFMSA Officials Seconded by: LiMSA Amendment: CFMS (Canada) At the end of the "Summary" section, add "We also propose that other national and international organizations work toward international guidelines on core curriculum." Proposer and seconder accept the amendment. No further amendments. Direct negative: AMSA (Austria) Explanation: We want to vote on it Move to vote: In favor: 47 Against: 11 Abstain: 10 Result: Motion passes by two-thirds majority. Policy statement is adopted.

Motion 105: To adopt the policy statement on “Hazardous and harmful use of alcohol” Tabled by: IFMSA Officials Seconded by: AMSA-Philippines Amendment: None Direct negative: IFMSA-CZ No Explanation. Move to vote: In favor: 56

Against: 5 Abstain: 7 Result: Motion passes by two-thirds majority. Policy statement is adopted.

Point of information from Alex, LO of Public Health Issues: The PS have been submitted two months ago. I want to know why IFMSA-CZ gave a direct negative on this motion. IFMSA-CZ: We have issues with this PS. We all know what happens after plenaries are over and we believe that pushing such a policy statment by IFMSA does not have much credibility.

Motion 106: To adopt the policy statement on “Maternal and Child Mortality and Morbidity” Tabled by: IFMSA Officials Seconded by: IFMSA-Iran Amendment: None Direct negative: AMSA Austria Move to vote: In favor: 61 Against: 2 Abstain: 5 Result: Motion passes by two-thirds majority. Policy statement is adopted.

Motion 107: To adopt the policy statement re-proposal on “Non-communicable Diseases” Tabled by: IFMSA Officials Seconded by: AMSA-Austria Amendment: None Direct negative: None

Result: Motion passes by two-thirds majority. Policy statement is adopted.

Motion 108: To adopt the policy statement on “Open Access to Research” Tabled by: IFMSA Officials Seconded by: IFMSA-Chile Amendment: CFMS Canada Add the text in capitals to the existing text as follows – We believe that: - Universities should adopt policies that ensure open access to their faculty’s research AND OTHER EDUCATIONAL RESOURCES Proposer and seconder accept the amendment. No further amendments. Direct negatives: None. Result: Motion passes by two-thirds majority. Point of order: nemo contra Chairperson: Policy statements are passed by two-thirds majority. Policy statement is adopted.

Motion 109: To adopt the policy statement on “Global Strategy on Women’s and Children’s Health” Tabled by: Liaison Officer to the WHO, IFMSA-The Netherlands Seconded by: Spain Amendment: None. Point of Information from CFMS Canada: We already passed a PS on Maternal mortality? Chaiperson: Yes we have CFMS: Then this is an entirely different policy statement. Chairperson: Yes.

Direct negative: None Result: Motion passes by two-thirds majority. Policy statement is adopted. Note from the Secretary General: After confirming with the LO to WHO at the end of this plenary, this policy statement is exactly the same as the one adopted in motion 106.

32. Adoption of agreements with external organizations Motion 110: To adopt the Memorandum of Understanding between IFMSA and European Dental Students’ Associations. Tabled by: IFMSA LOSO and IFMSA President Seconded by: FASMR Romania Amendment: None Direct negative: None Result: Motion passes nemo contra.

Point of Information from Catalonia: Clara – we are having problems getting on the NMO servers. Can we ask that only presidents are on the internet. Chairperson: everyone who is not a president, please log off the internet. Point of Information Beshir, KuMSA: It’s probably a problem with the server and not the internet. Point of Information from Pakistan: Can I request for a 20 minute break for the late dinner Chairperson: Request for 20 minute break, can we have an informal vote on that. Informal vote: The majority want a break.

39. Election of the vacant Executive Board 2011-12

Logistics of the plenary room:

CCC Interpretation: Today we have been considering that the entire building is the plenary. There can only be observers if we invite them. We havent invited the workers of the cafeteria – so technically we have been acting as if they don’t exist all day. We can continue ignoring their existence in terms of bylaws and so that way, we won’t be violating any bylaws by keeping the building as the plenary. FASMR (Romania): How do Human rights people think about ignoring the existence of these people? Chairperson: Observers must leave the building because they can’t be present during the voting. Only participants and people who do not exist can stay.

Chairperson: I would like to ask the Presidents if they would consider a line of chairs lining the planary room as a wall. Presidents agreed. Ok, the observers can come back inside the building, as long as they stay outside the gym. I need everyone who is not a president to leave the room. This includes officials.

Point of Information from Caline Mattar, IFMSA VPI: Can we ask the CCC to remind us about the majorities of the election? Point of Information from the CCC: According to the bylaws: 3.12.18. All IFMSA Officials and hosts for General Assembly Meetings will be elected with absolute

majority. 3.12.19. If there is more than one candidate for a position and no candidate gains absolute majority

there will be a second round. Only the two candidates with the highest number of votes in the first round will continue to the second round, where the candidate who gains relative majority will be elected.

3.12.20. If the two candidates gain the same number of votes in the second round, the casting vote will be drawn from a lottery performed by the Chair.

3.12.21. In case there is only one candidate for a position who fails to gain absolute majority, the candidate will not be elected.

39.1 For the position of IFMSA Treasurer: • Alexandre Lefebvre (IFMSA-Québec, Québec, Canada)

Votes: Alexandre Lefebvre: 39 Against: 23 Abstain: 6

Result: Alexandre Lefebvre is elected as IFMSA Treasurer 2011-2012. Chairperson: Do you accept your appointment as IFMSA Treasurer 2011-2012? Alexandre: Yes.

40. Election of the IFMSA Honorary Life Membership For IFMSA Honorary Life Membership

• Dr. Lawrence Loh (CFMS, Canada) Votes: Dr. Lawrence Loh: 45 Against: 7 Abstain: 16 Result: Dr. Lawrence Loh is elected as an IFMSA Honorary Life Member.

41. Election of the host organization for the March Meeting 2012 For the host of the 61st March Meeting 2012

• Federation of Ghana Medical Students’ Association (FGMSA, Ghana) Votes: FGMSA: 60 Against: 5 Abstain: 3 Result: FGMSA-Ghana is elected as the host of the 61st March Meeting 2012. Chairperson: Do you accept your appointment as the host of the 61st August Meeting 2012? FGMSA: Yes.

42. Election of the host organization for the August Meeting 2012 For the host of the 61st August Meeting 2012

• Emirates Medical Students' Society (EMSS, United Arab Emirates) Voting started.

Point of Information from SISM (Italy): Can I ask a question regarding the candidature? Chairperson: No you can’t, we are in the middle of voting. The presentations are already done.

Votes: EMSS: 36 Against: 25 Abstain: 7 Result: EMSS is elected as the host of the 61st August Meeting 2012. Chairperson: Do you accept your appointment as the host of the 61st August Meeting 2012? EMSS: Yes.

43. Election of IFMSA Officials for 2011-2012 43.1 For the position of Regional Coordinator for Africa:

• Charles Chineme Nwobu (FGMSA, Ghana) Votes: Charles Chineme Nwobu: 4 Against: 0 Abstain: 0 Result: Charles Chineme Nwobu is elected as RC for Africa 2011-2012. Chairperson: Do you accept your appointment as RC for Africa 2011-2012? Charles: Yes. 43.2 For the position of Regional Coordinator for Americas:

• Gabriela Irem Noles (IFMSA-Peru, Peru) Votes: Gabriela Irem Noles: 11 Against: 0 Abstain: 1 Result: Gabriela Irem Noles is elected as RC for Americas 2011-2012. Chairperson: Do you accept your appointment as RC for Americas 2011-2012? Gabriela: Yes. 43.3 For the position of Regional Coordinator for Asia-Pacific:

• Ramon Lorenzo Luis Rosa Guinto Votes:

Ramon Lorenzo Luis Rosa Guinto: 11 Against: 0 Abstain: 0 Result: Ramon Lorenzo Luis Rosa Guinto is elected as RC for Asia-Pacific 2011-2012. Chairperson: Do you accept your appointment as RC for Asia-Pacific 2011-2012? Ramon: Yes. 43.4 For the position of Regional Coordinator for Europe:

• Miguel José Cabral de Pinho (PorMSIC, Portugal) • Irina Florina Cherciu (FASMR, Romania) • Ole-Christian Normann (NMSA, Norway)

Votes: Miguel José Cabral de Pinho: 17 Irina Florina Cherciu: 8 Ole-Christian Normann: 6 Against all: 0 Abstain: 0 Result: Miguel is elected as RC for Europe 2011-2012. Chairperson: Do you accept your appointment as RC for Europe 2011-2012? Miguel: Yes. 43.5 For the position of Regional Coordinator for EMR:

• Lujain Mohammed Al-Qodmani (KuMSA, Kuwait) • Khalid Hasan Al Hamadani (SQU-MSG, Oman)

Votes: Lujain Mohammed Al-Qodmani: 6 Khalid Hasan Al Hamadani: 4 Against all: 0 Abstain: 0 Result: Lujain Al-Qodmani is elected as RC for EMR 2011-2012. Chairperson: Do you accept your appointment as RC for EMR 2011-2012? Lujain: Yes. 43.6 For the position of SCOPH Director:

• Rodney John de Roché (IFMSA-Grenada, Grenada) • Anna Klicpera (AMSA, Austria)

Votes: Rodney John de Roché: 20 Anna Klicpera: 45 Against all: 3 Abstain: 0 Result: Anna Klicpera is elected as SCOPH Director 2011-2012. Chairperson: Do you accept your appointment as SCOPH Director 2011-2012? Anna: Yes. 43.7 For the position of SCOPE Director:

• Marianne Koch (AMSA, Austria) Votes: Marianne Koch: 63 Against: 3 Abstain: 2 Result: Marianne Koch is elected as SCOPE Director 2011-2012. Chairperson: Do you accept your appointment as SCOPE Director 2011-2012? Marianne: Yes. 43.8 For the position of SCORE Director:

• Abdalla Khalil Ibrahim (MedSIN-Sudan, Sudan) • Fiorella Lizeth Salvador Chuquipul (IFMSA-Peru, Peru)

Votes: Abdalla Khalil Ibrahim: 12 Fiorella Lizeth Salvador Chuquipul: 40 Against both: 11 Abstain: 5 Result: Fiorella Lizeth Salvador Chuquipul is elected as SCORE Director 2011-2012. Chairperson: Do you accept your appointment as SCORE Director 2011-2012? Fiorella: Yes. 43.9 For the position of SCORP Director:

• Marc-André Lavallée (IFMSA-Quebec, Quebec) • Fares Khaled Al-Fares (IFMSA-Bahrain, Bahrain)

Votes: Marc-André Lavallée: 21 Fares Khaled Al-Fares: 44

Against both: 1 Abstain: 2 Result: Fares Al-Fares is elected as SCORP Director 2011-2012. Chairperson: Do you accept your appointment as SCORP Director 2011-2012? Fares: Yes. 43.10 For the position of SCOME Director:

• Ioana Goganau (FASMR, Romania) Votes: Ioana Goganau: 49 Against: 12 Abstain: 7 Result: Ioana Goganau is elected as SCOME Director 2011-2012. Chairperson: Do you accept your appointment as SCOME Director 2011-2012? Ioana: Yes. 43.11 For the position of SCORA Director:

• Josko Mise (CroMSIC, Croatia) Votes: Josko Mise: 65 Against: 2 Abstain: 1 Result: Josko Mise is elected as SCORA Director 2011-2012. Chairperson: Do you accept your appointment as SCORA Director 2011-2012? Josko: Yes. 43.12 For the position of the Publications Support Division Director:

• Omar Hesham Safa (IFMSA-Egypt, Egypt) Votes: Omar Hesham Safa: 46 Against: 15 Abstain: 7 Result: Omar Hesham Safa is elected as PubSDD 2011-2012. Chairperson: Do you accept your appointment as PubSDD 2011-2012? Omar: Yes.

43.13 For the position of the New Technologies Support Division Director:

• Pero Markunovi! (CroMSIC, Croatia) Votes: Pero Markunovi!: 63 Against: 2 Abstain: 3 Result: Pero Markunovi! is elected as NTSDD 2011-2012. Chairperson: Do you accept your appointment as NTSDD 2011-2012? Pero: Yes. 43.14 For the position of the Training Support Division Director:

• Mariana Reis Correia da Costa (ProMSIC, Portugal) Votes: Mariana Reis Correia da Costa: 56 Against: 4 Abstain: 8 Result: Mariana Reis Correia da Costa is elected as TSDD 2011-2012. Chairperson: Do you accept your appointment as TSDD 2011-2012? Mariana: Yes. 43.15 For the position of the Projects Support Divison Director:

• Phillip Pinhao Chao (NZMSA, New Zealand) • Faydra Ione Lieveld (IFMSA-The Netherlands, The Netherlands)

Votes: Phillip Pinhao Chao: 55 Faydra Ione Lieveld: 6 Against both: 1 Abstain: 6 Result: Phillip Pinhao Chao is elected as PSDD 2011-2012. Chairperson: Do you accept your appointment as PSDD 2011-2012? Phillip: Yes. 43.16 For the position of the Alumni Relations Support Division Director:

• Beata Syzdul (IFMSA-Poland, Poland) Votes:

Beata Syzdul: 54 Against: 9 Abstain: 6 Result: Beata Syzdul is elected as Alumni Support Division Director 2011-2012. Chairperson: Do you accept your appointment as ASDD 2011-2012? Beata: Yes. 43.17 For the position of the Liaison Officer on Public Health Issues:

• Benjamin Skov Kaas-Hansen (IMCC, Denmark) • Aina Serra Ripoll (AECS, Catalonia-Spain) • Altynai Saltyganova (MSPA, Kyrgyzstan)

Votes: Benjamin Skov Kaas-Hansen: 23 Aina Serra Ripoll: 12 Altynai Saltyganova: 28 Against all: 1 Abstain: 4 We move to a second round: Votes – Round 2: Benjamin Skov Kaas-Hansen: 30 Altynay Saltyganova: 34 Against both: 3 Abstain: 1 Result: Altynai Saltyganova is elected as LO SCOPH 2011-2012. Chairperson: Do you accept your appointment as LO SCOPH 2011-2012? Altynai: Yes. 43.18 For the position of the Liaison Officer to the WHO:

• Federica Balzarini (SISM, Italy) • Usman Ahmed Mushtaq (NMSA, Norway) • Hanaâ Benjeddi (IFMSA-The Netherlands, The Netherlands)

Votes: Federica Balzarini: 19 Usman Ahmed Mushtaq: 32 Hanaâ Benjeddi: 15 Against all: 0 Abstain: 2

We move to a second round: Votes – Round 2: Federica Balzarini: 22 Usman Ahmed Mushtaq: 42 Against both: 2 Abstain: 2 Result: Usman Ahmed Mushtaq is elected as Liaison Officer to the WHO 2011-2012. Chairperson: Do you accept your appointment as LO WHO 2011-2012? Usman: Yes. 43.19 For the position of LORMA:

• Elie Samir Al Kazzi (LeMSIC, Lebanon) • Pablo Esteban Vega (IFMSA-Chile, Chile)

Votes: Elie Samir Al Kazzi: 32 Pablo Esteban Vega: 33 Against both: 2 Abstain: 1 Votes – Round 2: Elie Samir Al Kazzi: 31 Pablo Esteban Vega: 35 Against both: 1 Abstain: 1 Result: Pablo Esteban Vega is elected as LORMA 2011-2012. Chairperson: Do you accept your appointment as LORMA 2011-2012? Pablo: Yes. 43.20 For the position of LO UNESCO:

• Benoit Clement Meunier (ANEMF, France) • Yassen Tcholakov (IFMSA-Quebec, Quebec) • Lamia Jouini (AssociaMED, Tunisia) • Charlotte Carina Holm-Hasen (IMCC, Denmark)

Votes: Benoit Clement Meunier: 7 Yassen Tcholakov: 14 Lamia Jouini: 32 Charlotte Carina Holm-Hasen: 13 Against all: 0

Abstain: 2 We move to a second round: Votes – Round 2: Yassen Tcholakov: 30 Lamia Jouini: 33 Against both: 1 Abstain: 3 Result: Lamia Jouini is elected as LO UNESCO 2011-2012. Chairperson: Do you accept your appointment as LO UNESCO 2011-2012? Lamia: Yes. 43.21 For the position of LOSO:

• Lukas Sveikata (LiMSA, Lithunia) Votes: Lukas Sveikata: 50 Against: 7 Abstain: 11 Result: Lukas Sveikata is elected as LOSO 2011-2012. Chairperson: Do you accept your appointment as LOSO 2011-2012? Lukas: Yes. 43.22 For the position of LO SCORA:

• Dimitrios Sthatis (HelMSIC, Greece) • Ionut Marcel Cobec (FMSR, Romania)

Votes: Dimitrios Sthatis: 27 Ionut Marcel Cobec: 26 Against both: 6 Abstain: 9 We move to a second round. Votes: Dimitrios Sthatis: 27 Ionut Marcel Cobec: 33 Against both: 4 Abstain: 4

Result: Ionut Marcel Cobec is elected as LO SCORA 2011-2012. Chairperson: Do you accept your appointment as LO SCORA 2011-2012? Ionut: Yes. 43.23 For the position of LO SCORP

• Nassima Dzair (NMSA, Norway) Votes: Nassima Dzair: 48 Against: 13 Abstain: 7 Result: Nassima Dzair is elected as LO SCORP 2011-2012. Chairperson: Do you accept your appointment as LO SCORP 2011-2012? Nassima: Yes. 43.24 For the position of LOMEi

• Margot Marieke Weggemans (IFMSA-The Netherlands, The Netherlands) Votes: Margot Marieke Weggemans: 53 Against: 5 Abstain: 10 Result: Margot Weggemans is elected as LOMEi 2011-2012 Chairperson: Do you accept your appointment as LOMEi 2011-2012? Margot: Yes. 43.25 For the position of Supervising Council

• Despina Polidou (HelMSIC, Greece) • Michael Eichinger (AMSA, Austria)

Votes: Despina Polidou: 44 Against: 13 Abstain: 11 Result: Despina Polidou is elected as SupCo member with extensive experience 2011-2013 Chairperson: Do you accept your appointment as SupCo member 2011-2013? Despina: Yes.

Votes: Michael Eichinger: 58 Against: 5 Abstain: 5 Result: Michael Eichinger is elected as SupCo outgoing EB member 2011-2013 Chairperson: Do you accept your appointment as SupCo member 2011-2013? Michael: Yes. Point of Information by Elly Pilavachi, Medsin-UK: This is a statement written by a number of NMOs that concerns the working relationship between the Team of Officials and the General Assembly. We are disappointed by the lack of respect shown by some members of the TO to the General Assembly and its decisions and working methods. The General Secretariat Task Force was struck at the MM2011 in response to the events surrounding the VPI and MM2012 candidatures. First, the original composition of the task force as agreed upon by NMOs did not include a member of the IFMSA EB. This was overruled by the EB against the will of the NMOs which had participated in the creation of the task force and the Secretary General joined the task force. As part of its work, the task force prepared and tabled a number of bylaw changes for this GA. However, even with an EB member actively participating in its work, the EB did not manage to communicate or collaborate with the task force on these proposals. Instead, they submitted a separate series of proposed bylaw changes, identical to those bylaws targeted by the task force. There are also concerns related to the Task Force on External Representation. Like the Gen Sec Task Force, this Task Force was also created at MM2011 as mandated by the General Assembly. There has been a poor response and lack of support from some members of the TO for their work. This is a substantial factor in their difficulty carrying out the original timeline of their plans, because the task force has received so little feedback when it has been sought out. The strong opposition from some members of the TO in relation to the task force has lead to a lack of collaboration, and disruption. Furthermore, we find it particularly disconcerting that this lack of collaboration is occurring in the context of the work of a task force which was aiming to make the work of the team of officials more transparent and to make the officials accountable to NMOs. Next issue involves the Supervising Council. The SupCo is responsible for overseeing the actions and decisions made by the IFMSA. As discussed in presidents’ sessions, in plenary, and on the NMO list server, the SupCo is required to submit a report for adoption by the General Assembly. This was not done on the first day of the General Assembly, which is a violation of the bylaws, and even when explicitly requested by NMOs, they did not produce any report at all. Given the nature of its work, a central aspect of the Supervising Council is its impartiality. When a member of the SupCo speaks and votes in plenary on behalf of their NMO, as has been done during this GA, this is objectivity is called into question.

Finally, we are concerned about the fairness of the election process. Two years ago, at the AM09 GA in Macedonia, a few NMOs made a statement decrying the backdoor lobbying and coercive threats directed toward influencing NMOs’ voting. It is sad to see that nothing has changed in the last two years. EB and SupCo members continue to carry out this behavior and attempt to influence the vote of NMOs. We would like to send a clear message to the General Assembly that this is completely unacceptable and that such behavior should not be taken into account when NMOs are casting their vote on any matter. IFMSA is our federation and it values the principles of democracy; any member wishing to stand for election should be free to do so without encountering unfair and undue interference to their candidatures. It is not a right of any group to discourage candidates, to comment in an unprofessional manner on submitted candidatures or to work to promote any one candidate over another with a view to maintaining a view or agenda not mandated by the voting members of the federation. We hope that all members of the organisation will subscribe to this view. Non-mandated and undemocratic actions hurt our federation and damages the work we do. At the celebration of the 60th anniversary of this, our federation, there has never been a more opportune time to reiterate this. We speak often of the General Assembly as the highest decision-making body in the IFMSA, let this be a call of action that a statement like this will not be necessary in the future. This is not about NMOs against TO, this is about us moving forward so that we can work effectively together and make our federation cohesive and just. 33. Adoption of the IFMSA budget 2011-2012 Motion 111: To adopt the budget for the term 2011-2012. Tabled by: IFMSA Executive Board Seconded by: IFMSA El Salvador Amendment: None. Direct negative: None. Result: Motion passes nemo contra. 34. Adoption of the report of the Financial Committee Motion 112: To adopt the report of the Financial Committee.

Tabled by: IFMSA Executive Board

Financial Committee want to make a point of information: I would like to congratulate all officers. In the morning we discussed everything except cash payment which was delayed till tonight. We recommend to adopt the point of cash payments too.

Seconded by: FASMR (Romania) Amendment: None. Direct negative: None. Result: Motion passes nemo contra. 35. Adoption of the financial report of the Executive Board Motion 113: To adopt the financial report of the Executive Board. Tabled by: IFMSA Executive Board Seconded by: IFMSA-Panama

Point of Information from IFMSA Treasurer: this is the same report as the Financial Committee report.

Amendment: None. Direct negative: None. Result: Motion passes nemo contra. 36. Adoption of the financial report of the August Meeting 2009 Motion 114: To adopt the financial report for August Meeting 2009 Tabled by: IFMSA Executive Board

Point of Information from the Financial Committee: There have been few changes made since the last report. We showed them to the Presidents this morning. We will leave it to them to decide.

Seconded by: BoHeMSA Amendment: None. Direct negative: DENEM (Brazil) No explanation. Move to the vote: In favor: 8 Against: 52 Abstain: 7 Result: Motion fails. 37. Adoption of the financial report of the March Meeting 2011 (see annex for financial report of MM11) Motion 115: To adopt the financial report for MM 2011 Tabled by: IFMSA Executive Board Seconded by: IFMSA-Thailand

Point of Information from the Financial Committee: We recommend the adoption of this report.

Amendment: None. Direct negative: None. Result: Motion passes nemo contra.

Announcements: None.


Plenary Minutes

of the

60th General

Assembly

August Meeting

August 1-7, 2011


Minutes of the Sixth Plenary Session of the 60th August Meeting Date: 7th of August 2011 Venue: Copenhagen, Denmark Opening: 12:04 am Adjournment: 1:54 am Chairperson: Ms. Nathalie Rodriguez McCullough (IFMSA-Spain, Spain) Vice-chairperson: Mr. Miguel Cabral (PorMSIC, Portugal) Secretary: Ms. Wajiha Jurdi Kheir (LeMSIC, Lebanon) Secretary Assistants: Ms. Klara Dlaskova (IFMSA-CZ, Czech Republic) Mr. Andrés Suárez (IFMSA-Spain, Spain)



38. Changes to the status (opening and closing) of the Standing Committees, Support Divisions and Task Forces

44. Presentations of strategic and operational plans of the IFMSA EB elect 45. Adoption of the final report of the Constitution Credential Committee 46. Any other business 47. Closure of the meeting

Roll Call by Chairperson (status according to the final report of the Constitution Credential Committee from the 60th IFMSA General Assembly March Meeting held in Jakarta, Indonesia, 2011):











Burkina Faso (AEM) Full No Present

Burundi (ABEM) Full Yes Present



China (IFMSA-China) Full Yes Present

Colombia (ASCEMCOL) Full Yes Present

Costa Rica (ACEM) Full No Present

Croatia (CroMSIC) Full No Present



Ecuador (IFMSA-Ecuador) Full Yes Absent







Georgia (GYMU) Full Yes Present






Iceland (IMSIC) Full No Present


Iran (IFMSA - Iran) Full Yes Absent



Jamaica (JAMSA) Full Yes Absent






Lebanon (LeMSIC) Full Yes Absent






Mozambique (IFMSA-Mozambique) Full No Present











Poland (IFMSA-Poland) Full Yes Absent




Rwanda (MEDSAR) Full No Present

Saudi Arabia (IFMSA-Saudi Arabia) Full Yes Absent




South Africa (SAMSA) Full No Present





Taiwan (FMS-Taiwan) Full Yes Present




Tunisia (ASSOCIA-MED) Full Yes Absent





Bosnia and Herzegovina - Rep. of Srpska (SaMSIC) Associate No Present


Canada-Quebec (IFMSA-Quebec) Associate No Absent





Algeria (Le Souk) Candidate No Absent


Bangladesh (BMSS) Candidate No Present

Belgium (BeMSA) Candidate No Present






Malaysia (SMMAMS) Candidate No Present

Mali (APS) Candidate No Present

Mongolia (MMLA) Candidate No Present

Paraguay (IFMSA-Paraguay) Candidate No Present

Tanzania (TAMSA) Candidate No Present

Uganda (FUMSA) Candidate No Present

Venezuela (FEVESOCEM) Candidate No Present

Announcement from Katia Khoury, TSDD: Can all participants who attended trainings during the GA and TNT, TOT-A during the preGA, pick up the certificates from the training table over there.

Procedural Motion: To reopen the point on the agenda, “Adoption of the reports of the IFMSA taskforces,” at the beginning of Plenary VI on August 6th, 2011.” Tabled by: CFMS-Canada Seconded by: IFMSA-The Netherlands Explanation by CFMS-Canada: Yesterday, the taskforce wasn’t able to make changes to their report because they missed the point for amendment. We want to give them the opportunity to present the amended report so that the general assembly can adopt it. Move to vote: In favor: 37 Against: 25 Abstain: 6 Result: Procedural motion fails.

38. Changes to the status (opening and closing) of the Standing Committees, Support Divisions and Task Forces Motion 116: To extend the work of the GSTF to the MM12 in Ghana to have the time to finish the final recommendation on bylaw change.

Tabled by: swimsa Alex, Explanation: We want to keep the work of GSTF to work on motions for amendment of the bylaws for March Meeting. However, I want to pose the question – can we do that with a SWG? Do we need a taskforce? Chairperson: Who are you asking? The Presidents or the CCC? swimsa: Yes. Chairperson: Which? swimsa: I mean both. Chairperson: Alright, we will open a speaker’s list.

Speaker’s list: Elie Al Kazzi, LeMSIC Lebanon: I believe the taskforce fulfilled its duties – the investigations were done and the report was adopted. If there are only a couple of motions, then I guess we don’t need it. CCC: The only difference is in terms of procedure – the formality of a taskforce is that it is mandated by the general assembly. But you can do the exact same work with a SWG.

swimsa: Alright I will work on those for MM12 with Christopher Pleyer Motion Withdrawn.

Motion 117: That the mandate of the IFMSA Taskforce on External Representation be extended 12 months. Tabled by: AMSA-Australia Seconded by: IFMSA-The Netherlands Explanation: The goal of this TF is monumentous, and whilst there has been minor controversy surrounding the TF, having read the reports thoroughly, we can see that they have been working solidly, and have complete faith in their ability to achieve their goal. AMSA Australia believes that the TF represents the NMOs, and is an opportunity for us to have a say in the important advocacy and campaigning work that this federation does. In the March Meeting, the NMOs of this Plenary decided that we needed a TF on External Representation... In the last 6 months, this hasn't changed, and this federation still desperately needs this task force.

AMSA still has complete faith in the TF, and are excited to see the results of its work in the near future. Our only suggestion would be the addition to the group of a member from PAMSA, so that in the spirit of the IFMSA, every region is represented. The real strength of the IFMSA is our collective voice and we would like to see that voice strengthened. It is for this reason that we propose the extension of the TF on External Representation.

Point of information from SISM Italy: We and other NMOs have a few concerns to raise about the TF on external representation. The original mandate of the task force was, as stated in motion 55 of MM2011 “to set out focus for external representation.” The target was clear, and, in its original formulation still useful: the task force was meant to survey the opinions of the IFMSA in order to prioritize the focus of the federation to externals and ensure that externals support the projects and initiatives that the majority of the IFMSA deems to be most important. Now, the mandate of the TF is changed, being more binding and postponing its scheduled work. We don’t feel comfortable with such an unclear changing of direction. Moreover we do believe that this kind of work will not give to the federation a great benefit. Committing the federation by extending the mandate of the TF will make IFMSA to lose one of its most powerful characteristics: flexibility and that kind of freedom, that characterize us as a medical student association looking forward to realize projects conceived by its members.

Point of Information from Sweden: Can we open a speaker’s list? Chairperson: We will open a speaker’s list. If you want to speak, raise your voting cards. Anyone who doesn’t will not get a chance to speak later.

Speaker’s List: IFMSA-Sweden: I believe that a lot of work has gone into it and shutting it down known would be a waste of time at this point. Hanaa Benjeddi: According to the bylaws, “The Task Force is dissolved when the task is completed or if no solution is found”. The task is not complete yet and no solution has been found so it shouldn’t be dissolved. I would like to consult the CCC on this matter as neither of these two options are present. Chairperson: We are not talking about dissolving it, though. Hanaa: Not accepting it means dissolving it. Chairperson: Fair enough. Let’s continue with the speaker’s list until the CCC has an answer for you.

NMSA Norway: President-elect ended his speech with the statement that the LOs and TO are here for the NMOs. Well the taskforce is addressing our needs. Unni, LO to WHO: I was one of the people for initiating the taskforce. It has to write up a document that will be very important to IFMSA so we should give it time to do so. LeMSIC Lebanon: I want to strengthen the point that the taskforce has changed the direction that it was working on. I am also a member of this taskforce. IFMSA-Chile: I just wanted to strengthen the point that taskforces are formed because NMOs have some needs. It would be good to finish the work of the taskforce. Chairperson: I would appreciate it if you don’t repeat other people’s statements. Alex, LO Public Health: I would like to second LeMSIC and SISM’s statement. Before going into it, we have to set clear objectives on why we need it. Even its members have different ideas. I have been LO to PH and have worked on external representation and I was a part of HelMSIC’s EB. As VPE I had no idea on how to work on this issue. I truly believe that the expertise of the members of the taskforce should be equal to that of LO’s who have experience. I would like to ask the NMOs to reconsider the objectives of the taskforce. Think about why we need such a taskforce and then maybe in MM12 we will reconsider it. NZMSA, New Zealand: We would like to hear the coordinator of the taskforce’s response on this issue. Chairperson: The speaker’s list is closed. CCC: About the request that Hanaa made. First of all, the task of the CCC doesn’t include the interpretation of anything other than the bylaws (according to bylaw 3.4.1.), i.e. not the minutes of a previous GA. We cannot make a final decision, but this is our recommendation. None of the situations of dissolving the taskforce is present; they found no solution and the task is not complete. Having said that, if we go to the minutes concerning the creating of this taskforce in MM12: Motion 55 – To propose the creation of a taskforce on IFMSA 2-year strategic plan that will write a 2-year plan on the external representation of IFMSA. Its objective is to set focus for the external representation. The taskforce will be composed of selected applicants. The plan will be proposed for adoption by the 60th IFMSA General Assembly in Copenhagen, Denmark. So to sum up this motion, my understanding that the creation of the taskforce was to create a plan which would be up for adoption at the 60th General Assembly August Meeting. The deadline of dissolution of the taskforce should be the deadline of the plan. We cannot make a final decision, this is just our interpretation.

Amendment: None. Direct negative: LeMSIC Lebanon No explanation. Move to vote: In favor: 40 Against: 20 Abstain: 8 Result: motion passes by simple majority.

Point of information from NMSA: Is this a secret vote? Chairperson: No it’s not. NMSA: Can we show the results then? Can you also send it on the server? Chairperson: Pero, can we do that? (Yes) 44. Presentations of strategic and operational plans of the IFMSA EB elect

Point of Information by Caline Mattar, VPI: Question to the CCC, can we do a print screen of the vote, because this is generally not included in the minutes and it would be permanent. This never happened when we used to raise the voting cards. Point of Information from IFMSA Quebec: Can you put it up again so that we can copy who voted what. We could have done the same when people raised their voting cards previously.

IFMSA President elect, Mr. Chris Pleyer, presents. Chris: Can we open a Speaker’s list for questions. Chairperson: Yes we can. Speaker’s list IFMSA-Egypt: How are you planning to increase the transparency to the TO especially between the EB and NMOs? A: I have two specific things in mind: holding OLM and publishing an interactive newsletter.

Point of Information from LiMSA: To the people drinking beer, stop. There is a bylaw against it.

NMSA Norway: From the previous discussion on the taskforce, it seems there is a divided TO. A: I talked about this in the Presidents’ sessions – I believe attendance at TOMs and GAs is very important for the team to interact and work together. Venezuela: - Chairperson: Did you hand a credential form? Venezuela: I did, to Genevieve Bois on August 1. Chairperson: They should be handed in to the CCC. You cannot speak. CFMS Canada: We heard your feelings about the External Representation taskforce. How are you planning to work with it considering your independent opinion on the strategic plan? A: I am not quite sure by what you mean by my independent opinion on the strategic plan. It was the NMOs decision. Jovana Panic, VPE: In your PoA, you said you will follow up on grants i.e. view report. Are you going to consult the people involved in the application for the grant? A: Yes of course. IFMSA-Sweden: During this GA and previous GA, there has been increased concern about lobbying in the GA. What are you going to do about that? A: We would like to create an environment in which people who are most motivated are elected. LeMSIC Lebanon: Can we have from you EB elect 3 practical guidelines on how you will empower NMOs? A: Gen is not feeling well and she is not here; we haven’t discussed it that much in detail. I want to consult with Gen on this. IFMSA-Spain: I would like to know if you will ask you LOs to help the external representation taskforce? A: Of course, that’s what we are here for. FMS-Taiwan: What’s the EB plan in empowering the NMOs in advocacy? Where are you leading the organization? A: We haven’t set up the specifics that we want to do. We want to get your priorities. I would much rather follow up on those.

Chairperson: We will have the results of the previous voting up on the screen for 30 s. Get your pens ready! Point of information from IFMSA-Saudi Arabia: I am not sure if we should show who voted on the screen.

Chairperson: This wasn’t a secret vote. In the past system, people raised their voting cards. Point of information from MPSA Kyrgyzstan: I want to say that CFMS Canada has taken a picture. Point of Information by CFMS Canada: That was IFMSA-Quebec. Point of information from IFMSA Quebec: When you raised the voting card, you could have also taken a picture. IFMSA Egypt: It is allowed to record the plenary, so it is possible to make a video recording and therefore see how people voted. (Mention of recording in the bylaws: 3.6.1. At the start of each session, the chair must do a roll call. All delegations with voting rights will be called to see if they are present. Official voting cards will be handed out to the delegations that are present. The results of the roll call will be recorded and incorporated in the minutes. 3.10.5. k. A discussion not to be recorded in the minutes.) swimsa: why are we speaking about this, we did the vote already. Can we move on? Round of applause.

45. Adoption of the final report of the Constitution Credential Committee CCC read out their report. The final CCC report is annexed to the minutes.

1:15 am: MoMSIC Montenegro has handed their voting card to the chair

Point of Information from IFMSA-CZ: There is a typo in the report. Are you going to amend or fix it? CCC: Yes, right now.

Motion 118: To adopt the final report of the CCC. Tabled by: IFMSA Executive Board Seconded by: FASMR Romania Amendment: None. Direct negative: None.

Result: Motion passes nemo contra.

46. Any other business Motion 119: To adopt the membership fee model proposed by the small working group on membership fee models and to mandate the executive board to finalize the factors and percentage caps and prepare the relevant bylaw changes for March Meeting. Tabled by: IFMSA Executive Board Michael Eichinger, IFMSA Treasuer: As presented in the Presidents' Session, we presented 3 models. Just to make it clear. In plenaries sometimes we rather focus on less important things and neglect the more important ones. When we vote on the model, I would like you to focus on the fairness and not your own NMO.

Point of information from IFMSA-Chile: Can you explain about the caps? Michael: As discussed in Presidents' Workshops and Presidents' Sessions, these are the refinements we can do to put more wieght on population.

Point of information from NZMSA: Motion mentions a mandate to the EB to finalize factors – do they think it is appropriate to exclude NMOs from the SWG? Michael: It was an open process and yes input from NMOs was limited. But of course, their input is very important.

Seconded by: IFMSA-Sweden Amendment: IFMSA-Grenada I'd like the mandate to be a separate motion. Chairperson: The thing is; you can either amend this motion or Direct negative and then propose an alternative motion. You cannot split them because then you would have had to submit that motion last night.

Point of information from Michael: all the bylaw changes that will be made will be voted upon in March Meeting.

Direct negative: None Result: Motion passes nemo contra.

Point of Information from Elie, LeMSIC Lebanon: Is it possible to send the bylaw changes early on so that we can look at them before March Meeting – I am asking this of the EB elect.

Point of information from Caline Mattar, VPI: For the people who attended Presidents’ Sessions and Presidents’ Workshops – I have your certificates here with me.

Statement by LO PHI: Dear IFMSA members, This statement is a response to what was read yesterday by MedSIN UK, and it is read on behalf of the LOs. First of all, since the MM2010 voted for the creation of the TF, LOs committed to helping it come to a solution. Therefore, several tasks were completed so as to help the TF reach a solution, such as filling in the questionnaire that was created by the TF, answering several emails about IFMSA externals, even actually having skype OLMs with members of the TF, providing handover about the IFMSA external partners, and having discussions with the TF at two TOMs. All these steps show us that the LOs were there for the TF. Lastly, we would like the members to know that we are in agreement with the principles stated yesterday, however we would like to point out the inconsistencies raised before. We would like to encourage the TO and the NMOs to commit to the principles raised. And we would rather discuss such important issues for our federation beforehand, since this promotes a more productive way of solving issues. On behalf of the IFMSA LOs.

Statement by IFMSA-Quebec: I would like to inform NMOs that a press release regarding the murder of unarmed civilians in Syria has just been sent for approval to the EB by the SCORP Director. This press release is based on a policy statement IFMSA adopted 2 years ago regarding civil conflict. Members of the SCORP Committee are working to stage a global protest for an immediate ceasefire to be coordinated by our network of medical students internationally. I hope you will stay informed on these developments and give your full support to this initiative. Thank you.

Statement by BVMD Germany: Message about the IFMSA Press Release on Medical Training in Haiti Dear IFMSA friends, Please find attached a Press Release on the difficult situation of hour fellow students in Haiti, authored by medical students from 4 NMOs and members of the forming medical students organizations of Haiti. It addresses the lack of educational capacities as a result of the massive destruction caused by the earthquake on Jan-12th-2010. We aim to raise awareness for the grim conditions at the medical schools, the importance of adequately trained health workforce for the collapsed health care system of Haiti and ask for collaboration in order to advocate for medical students in Haiti. The press release has approval for publication by the IFMSA EB and will be read at the final plenary session at AM11 in Copenhagen. In order to achieve maximum attention we ask all NMOs to evaluate their national/regional possibilities for publishing this press release in the local media, their websites etc. Please also consider to communicate it to organizations/institutions in your country/region that might be connected to Haiti and/or medical education. For questions or comments please email: [email protected] or meet the German NPOs at AM11. Obviously, the role of medical education for the reconstruction of collapsed health care systems is underestimated. As IFMSA, we hope to make a small contribution to an improvement of the situation in Haiti. On behalf of, Anne-Christine (Haiti) Valery (Haiti) Hanna (Germany) Sebastian (Germany) Caroline (Germany) Genevieve (Quebec) David (Canada) Chris (Austria) Georg (Germany)

Statement from IMCC Denmark: 60 years ago, here in Copenhagen, 9 countries founded a federation, the IFMSA. 60 years later, IFMSA represents 102 countries in 107 NMOs.

60 years later, IFMSA is enabling students from around the world to experience a placement abroad with SCOPE and SCORE. 60 years later, IFMSA is fighting to reduce health inequalities in public health with SCOPH. 60 years later, IFMSA is challenging traditional Medical Education and improving training with SCOME. 60 years later IFMSA is acting to conquer reproductive inequities and reduce HIV and AIDS with SCORA. 60 years later, IFMSA is helping stop human rights violations and promote peace with SCORP. We strongly believe in our federation and its ability to act to provide us with a better world to live in. With 1.3 million medical students in more than 100 countries, we have the potential to be the change that creates a world where social justice is taken seriously. Whatever standing committee, region and NMO we come from, let us use our differences, come together and enable our 1.3 million voices to be heard on a local, national, regional and global level. We are the future. Thank you.

Statement from IFMSA-Chile: I would like thank the people who have been working for each one of us this week. Personally I’ve think they have done an amazing job. The OC who hosted us were amazing. I’d like to give them a big round of applause.

Statement from IFMSA-Sweden: would like to thank the Plenary team for their wonderful work.

Statement from IFMSA-The Netherlands: Thank you.

Statement from IFMSA-Poland: I just wanted to remind you that this is the last night here. I think we should start the party.

Statement from AMSA-USA: thank you for the CCC’s hard work.

Chairperson: I would like to thank my plenary team, the CCC, the secretary, the secretary assistants, returning officers and Pero because they have done a great job.

Announcement of the winners of project fair and presentations: Best Project in IFMSA Section:

1. Breaking the Silence ( Transnational Project ) 2. Campaign On hand hygiene – HY Five ( Transnational Project ) 3. Streetcar called desire ( IFMSA-Poland )

Best Project at the Projects Fair Section:

1. My body belongs to me ( IFMSA - El Salvador ) 2. Disaster Medicine Training ( FMS-Taiwan ) 3. OSMOSE ( IFMSA-Quebec )

Best Project at the Projects Presentations Section:

1. Revolution Festival ( Associamed-Tunisia ) 2. Calcutta Village Project ( Transnational Project ) 3. Build Up Your Bones ( IFMSA-Poland )

Point of information from swimsa: Please everybody, can you please be quiet.

Announcement of the winners of the best NEO, NORE and exchange program.

Announcement of the Presidents’ workshop competition.

47. Closure of the meeting

Annoucement by the Chairperson: We can hand Leo all the motions and all the roll colls. The minutes will be ready by Monday, they just need proofreading.

Motion 120: To adjourn the meeting for the 60th August Meeting General Assembly 2011 Tabled by: IFMSA Executive Board Seconded by: IMCC Denmark Amendment: None

Direct negative: None Result: Motion passes nemo contra.

Chairperson adjourned the plenary session at 1:54 pm.

plenary minutes of the 60th general - imcc's …€¢ dr. daniel rodriguez munoz ... maja...

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