•It should take you about 10 minutes.

•Participation is voluntary, but you might enjoy it!

•Questions? See Dr. Era Buck.

Important websitesOffice of Clinical Education: http://utmb.edu/oce Electives brochure:

http://meded.utmb.edu/electives.asp ACS brochure:

http://ar.utmb.edu/ACSelectives/brochure.aspACS Preference Submission Website:

http://meded.utmb.edu/edaffairs/siteranking/BSHS brochure:

http://ar.utmb.edu/BSHSselectives/bshsbrochure.aspSupplemental malpractice:

http://www.utmb.edu/oce/Documents/SupplementalLiabilityCoverage.pdf

Basic Scheduling Issues

Remaining Year 3 clerkships will be scheduled first BY US Out of sync courses will be assigned by capacity Study periods and shelf exam retakes will be assigned in your first

available block

4th year course scheduled BY YOU Included in initial online scheduling• Ambulatory community selectives (must also do site ranking)• Galveston electives/selectives/AIs

Not included in online scheduling(Require additional paperwork)

• Austin and Houston electives• POM4• POM3 Projects• Non-UTMB courses (required, selective, elective)• Any Research elective (UTMB or non-UTMB)• Student-created electives• BSHS

Year 4 CoursesSenior NeurologyActing Internship selectiveBasic Science/Humanities selectiveAmbulatory Community SelectiveEmergency Medicine Selective

Electives (6 blocks needed to graduate)

Also required:POC Testing (June 22, 2015)ICEE (taken during July, and rarely in

August)ACLS (generally taken during EM rotation)

4th Year Clinical Skills WeekAll 4th year Galveston and Houston based

medical students will be required to take Point of Care Testing (POCT) on June 22, 2015. This is a MANDATORY activity. The Joint Commission on Accreditation of Healthcare Organizations (JCAHO) requires that all unlicensed healthcare providers take this training yearly.

SchedulingScheduling for Year 4 will be done online through MySTAR

beginning March 16, 2015 at 5:30 PM

Initially, you have “vacation” scheduled in each block

My recs: Schedule required courses first - Neuro, EM, AIs

Don’t leave things until the last minute!!!!

Don’t drop a required course until you have a replacement scheduled

What you should schedule FIRSTActing InternshipsNeurologyEmergency Medicine

Spots are tight—and after April the 3rd years have access!

Course NumbersEmergency MedicineEMEU 4200 - ER Selective-GalvestonEMEU 4210 - ER Selective-AustinEMEU 4230 - ER Selective-St. Joseph’sNeurology ClerkshipIMC- 4106 – Austin and Houston Sections

Available

BE CAREFUL THAT YOU DON’T CONFUSE LOCATION!!!

Emergency Medicine is a SelectiveLocally – Galveston, St. Joseph, Austin

Rules for elsewhere: The selective can be done: Anywhere with established EM residency

program At a U.S. university, med school based, or

community EM department with a supervising ED physician sponsoring the student.

Dr. Mileski must approve

Selective cannot be done at an ambulatory acute care facility where EMS are not allowed to bring patients.

EM more infoIf you plan to complete the EM selective

at another medical schoolB forms and C forms – Dr. Mileski to

signEither way, probably best to schedule a

UTMB course just in caseACLS usually completed during EM

rotation

Neurology ClerkshipAvailable locally – slots in Austin, Galveston, St.

Luke’s, MD AndersonShelf exam Absence policy strictly enforced

Acting InternshipYou pick the fieldMust have an advanced degree of

responsibility above that of a MS3Lots of local optionsIf you choose one at another med school

(rarely ok outside of academia)Might be called “AI” or “subinternship” or must

get Asst Dean signature on C form

BSHSBasic Science and Humanities SelectivePre-existing courses available~50% of students create their own projectProposal form available on the webMust write a paperOnly available to student who have

completed Year 3Don’t leave planning to the last minute-

especially for student created project. Must go through BSHS committee for approval

ACS: Ambulatory Community Selective

You choose the fieldMust be ambulatory – not patients in a

hospital bed; must be in the community, i.e. not at UTMB

Only available to students who have completed Year 3

GALVESTON PLACEMENT UNLIKELY, HOUSTON AND AUSTIN CAN BE TOUGH TOO!

• Site Preferences must be submitted at http://meded.utmb.edu/edaffairs/siteranking/ no later than 4/17/15 You still need to enroll through MySTAR

• Can change ACS course (add, drop, or change site preference) up to 60 days before the rotation begins

• Change by contacting Brian Sullivan at 409-747-0265 or bmsulliv@utmb.edu.

• Site confirmation will be e-mailed to you approximately one week prior to the start of the course.

Away ElectivesWhy you might consider one

Highly competitive matchNeed specialty-specific LORWant to make sure you really like the place

Why you might not consider oneExpensiveSchedules don’t jibe

Special issues – Affiliation agreements, “student-created” electives

You cannot get credit for duplicate electives!!!

VSASVisiting Student Application ServiceCentralized system for away coursesIn Texas, UTMB, Baylor, UTSW and

UTHSCSA participateEnrollment Services gives you the required

access if neededComplete registration in VSAS = complete

registration at UTMB

Non-VSAS electivesNeed to print copy of elective or link to

elective and attach to B1 formStart applying many months ahead of time,

we may need to establish affiliation agreement and this could take considerable time

Needs C form signed by Chair of Elective committee

HousingAustin apartments for Galv/Houston studentsGalveston apartments for Austin/Houston

studentsSugarland hotel for Jester IV electiveCorpus condo – mostly for Pedi clerkship, if

room ok for electives

Catherine Hale in OCEKeep it neatDeposit may be required, but otherwise free

POM4POM3 students eligibleEnrollment limited by number of willing

facilitatorsPOM3+POM4 = one elective

POM3 + POM3 project = one elective also10 sessions, must attend 8

Fill out the form, get it to us soon so facilitators can be recruited and books can be ordered

Adding/Dropping CoursesOngoing throughout the yearAdd/drop deadlinesElectronic and paper-based optionsALWAYS VERIFY YOUR SCHEDULE

Without a properly completed, signed C form, your registration may not be complete!!!!!!!

We gotta know that you have a plan, the permission to do the research, the resources to do it and appropriate

oversight of your project

We gotta know they’ll take you = B2 (Austin doesn’t need this)

They might wanna know stuff about you= B1

Registration ErrorsMissing deadlines – no registration, no creditTaking the same elective twice:

“Clinical Dermatology” at UTMB is the same as “Clinical Dermatology at East Sheepdip University

No credit (if you think there is a significant difference, must get C form signed in advance by Assistant Dean)

Participating in a course you have not addedNo credit and no malpractice coverage

Failing to participate in a course you have not droppedFailureWithdrawal

A word about absencesMore than 3 = course failure unless prior

arrangements madeAbsences for interviews are just like other

absences You still need to graduate from medical

schoolIn a 4 week course, missing 3 days already

means missing 15% of the daysPlan ahead – is there a reasonable way to

make up work?

The ICEEIntegrated Curriculum Evaluation ExerciseRequired for graduationTwo phase examinationFirst phase periods 1 or 2

85% of available dates are in period 1Take it even if you’re “out of synch” if you

plan to graduate on time

Mary Mallini will email ICEE enrollment information (including link) to students on

March 18th

Special Degree ProgramsMD/PhD students – do not need BSHS and

only one electiveMD/MPH – step out of curriculum after block

2Get credit for BSHS and 2 electives if capstone

completedOther Masters degrees while enrolled – same

credit as MPH

Career Interest Contacts• Internal Medicine – Dr. Bernard Karnath• General Surgery - Drs. Bill Mileski and Kris Gugliuzza• Neurosurgery - Dr. Joel Patterson• Obstetrics/Gynecology – Dr. Sangeeta Jain • Ophthalmology - Dr. Janice Contreras• Pediatrics- Drs. Gayani Silva, Judy Rowen• Plastic Surgery - Dr. Linda Phillips • Urology - Dr. Orihuela • Neurology – Dr. Todd Masel• Orthopedics – Dr. Kelly Carmichael • Psychiatry-Drs. Cindy Wigg, Chris Thomas

Career Interest MeetingsInformation will be coming in your emailContact advisor to get on mailing list or set

up meeting individually for counseling

Problems with abuse/maltreatment?Professionalism ombudsmanProfessionalism “hot button”Course directorMe or Dr. Rowen