planning together!
DESCRIPTION
Planning together!. www.palmecenter.org. Context and purpose. Start the planning process for the period 2012-2014 Prepare a concrete project proposal. www.palmecenter.org. Agenda. A short introduction to The Palme Center The project cycle Four cross-cutting issues - PowerPoint PPT PresentationTRANSCRIPT
Planning together!
www.palmecenter.org
Context and purpose
• Start the planning process for the period 2012-2014
• Prepare a concrete project proposal
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Agenda
• A short introduction to The Palme Center
• The project cycle
• Four cross-cutting issues
• Introduction to LFA (method for project planning)
• Concrete project planning- step by step- with a participatory method
• The process ahead
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The Palme CenterVision:
People in the countries with which the Palme Center has co-operation projects live in free, peaceful and democratic societies with the respect to human rights, where the prosperity is distributed equally, and where women and man are equal.
Objective for international development cooperation:
The Palme Center’s international development cooperation partner organisations and individuals engaged in them have developed the ability to activate and mobilise people in their effort to influence the development of the society they live in and thereby to improve their living conditions. www.palmecenter.org
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The General Public/taxpayers
The Olof Palme International Center
Swedish International Development Agency (Sida)
Ministry of Foreign Affairs
Member Organizations
Partner Organizations
Econ
om
ic
Su
pp
ort
Rep
ort
ing
/eva
luati
on
s
Flowchart of Swedish International Development Cooperation
THE TARGET GROUP
report
report
report
report
report
Financial support and reporting
Narrative Indicators MoVs Assumptions
Overall
Purpose
Result area
Activities
Narrative Indicators MoVs Assumptions
Overall
Purpose
Result area
Activities
Narrative Indicators MoVs Assumptions
Overall
Project objective
Intermediate objective
Activities
Operational level/
Programme level
Project level
1
234
Aggregation of results
23
4
1
Let´s do it togheter!
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• Limited in time
• Has a separate budget
• Is guided by an objective = what to achieve
• Is managed by a team that plans and implements activities
• Is followed up to assess whether the objective was achieved
• The LFA method is used by the Palme Centre for planning the projects
What is a project?
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The Project Cycle
Idea PlanningCompletionEvaluationActivities
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Who shall participate?
• The project organisations• The target group• Other actors:
- who may be affected by the project- who may affect the project- decision makers
• Non-discrimination is a precondition for a rights based approach and a work for democracy, peace and
poverty reduction
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Four cross-cutting issues
• Gender Equality and Non-discrimination • Hiv and Aids• Sustainable development• Anti-Corruption
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Gender equality and non-discrimination All projects must include a gender analysis and an action
plan
Discuss:- How will the project affect women and men?- What is the role of women and men within your
organisation?
Action plan:- How will you work with gender equality and non-
discrimination in your project?
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HIV and AIDS
Discuss:- Does HIV and AIDS, directly or indirectly, affect the
target group/the objective of the project?- How is the awareness of HIV and AIDS in the
organisation?
Action plan: - Address the issue of HIV/AIDS in the project- Make sure that people living with HIV can participate
equally
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Sustainable development
Discuss: - Which environmental problems may affect the target
group/activities/objective of the project? - Will the project have any negative or positive effects on
the environment?
Action plan: - How can negative effects be reduced and positive
effects strengthened?
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Anti-corruption
Our definition of corruption: Misuse of money or power to obtain personal,often financial, benefits
Discuss: - Describe the corruption level in your project
country/area- Discuss the risk that the project will be affected by
corruptionAction plan: - How will you handle the risk of corruption and ensure
that granted funds are not being misused?
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LFA – Logical Framework Approach
Didn’t I say that the construction drawing was up-side-down?
Well, that’s easy to say
now!
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The Nine Steps of LFA
1. Context analysis
2. Stakeholder Analysis
3. Problem Analysis
4. Objectives
5. Activities
6. Resource Planning
7. Indicators of objectives
8. Risk Analysis
9. Preconditions for reaching the objectives
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Log Frame 2012-2014Overall Objective(stated by the Palme Center in the country program)
Project Objective Indicators1.2.3.
Baseline1.2.3.
Means of verification1.2.3.
Assumptions
Intermediate Objective 1
Activities connected to the objective
Indicators1.2.3.
Baseline1.2.3.
Means of verification1.2.3.
Assumptions
Intermediate Objective 2
Activities connected to the objective
Indicators1.2.3.
Baseline1.2.3.
Means of verification1.2.3.
Assumptions
Intermediate Objective 3
Activities connected to the objective
Indicators1.2.3.
Baseline1.2.3.
Means of verification1.2.3.
Assumptions
Project planning- Four sections First part: Problem, Objective and Indicators
Second part: Stakeholder analysis and context analysis
Third part: Activities and resource planning
Fourth part: Risk analysis and preconditions
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First part
• Problem• Objective • Indicators
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Problem analysis
• The problem analysis focuses on problems in the area where the organisation is working
• The problem should be realistic for the project to try to solve
• Defines the causes and effects of the problem (the problem tree)
• The problem analysis must be gender sensitive, how are women and men affected by the problem?
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Program objective
Program objective for (“your” country name):
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Group work- Problem tree
Cause Cause
EffectsEffects
Cause
ProblemProblem
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Discuss:•What are the major problems in your area that that the project can try to solve (be realistic)?
•How are women and men affected by the problem?
•What are the causes and effects of the problem?
The Project Objective is the Reversed Image of the Problem
CauseCause
EffectsEffects
Cause
Overall objectiveOverall
objective
Problem tree Objective Tree
Indicators:
Activities:
Indicators:
Activities:
Indicators:
Activities:
Project Objective
Project Objective
ProblemProblem Indicators:
Intermediate objective
Intermediate objective
Intermediate objective
• A status or a change that has been achieved
• Not the same as an activity
• LFA projects have three levels of objectives:
• Overall objective (a vision we strive towards)
• Project objective (a state that shall be achieved by the project)
• Intermediate objective
What is an Objective?
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• Too ambitious
• An activity instead of a objective
• Not within the area of development cooperation
• Not possible to verify
Frequent problems
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• Specific
• Measurable
• Acceptable
• Realistic
• Time bound
The Project shall be SMART :
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Group work- Objective tree
Intermediate objective
Overall objectiveOverall
objective
Project Objective
Project Objective
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Discuss: •How do we want the situation to look like once we are finished (project objective)?
•Which are the intermediate objectives we need to reach in order to achieve the project goal (results)?
•The objectives should be SMART
Intermediate objective
Intermediate objective
• Assert whether the project purpose is achieved
• Function as a reality check of the project purpose
• Compare with the situation prior to project (a baseline study)
• Can be quantitative and/or qualitative
• The indicators should be gender sensitive
• The indicators should be SMART
Indicators
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We want to achieve that … (i.e. objective)
Women have increased their influence in the local politics, with an increased income and a stronger position within the local community and within the family
…to the extent that: (indicators):• A system for dialogue between women's organisations and local
decision-makers have been introduced• Women's organisations have influenced the local politics• At least 60 percentage of the participants state that their
economical and social status within the family has increased, compare to before the project
Example of indicators
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Group work- indicators
• Go back to the objective for your project• Formulate indicators that are relevant to be able to
reach the objective• Make sure that the indicators are gender sensitive • Use the SMART method
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Baseline
• Defines the situation before the start of the project• Is useful when assessing if the objective has been
achieved or not • Should analyse the situation for both men, women and
marginalised groups • Only gather information that is relevant for your
project
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Measurement methods
Different methods are relevant for different projects, some examples:
• Statistics• Interviews • Surveys
Do not forget the gender perspective!
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Second part
Stakeholder analysisContext analysis
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Stakeholder analysis
Who will affect/be affected by your project?1. Beneficiaries/ target group2. Project group (implementers)3. Decision-makers4. Financers
Make sure that the project empowers marginalised people
The project should challenge existing gender structures
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Group work- Stakeholder analysis
• Which agencies, organisations, groups and people will influence/be influenced by the project?
• How will the project affect poor and marginalised people, men and women ?
• How will the target group participate in the planning, implementation and evaluation?
• How can we make sure that the target group , through the project, can claim their rights towards the duty-bearers?
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Context analysis
• All projects are part of a wider context• The project is influenced by economic, social and
political processes• Which channels can be used by the citizens to claim
their rights?• The project group needs a clear picture of the context
when planning the project
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Group work- Context analysis
• What are the project area´s basic development problems?
• How does it affect women, men, youths, people living with disabilities, people living with hiv etc?
• How can we make sure that marginalised people can claim their rights?
• Is our project relevant for the context?
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Third part
Activities Resource planning
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Plan of activities
• Our method for achieving the goals• To eliminate the causes of the focal problem• The activities should always be relevant in relation to
the objective and indicators• Often, several activities are needed in order to
eliminate the problem • The activities should empower marginalised people
and challenge existing gender structures
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Group work- activities
• Go back to the causes of your problem (the problem tree) and the objective and indicators (the objective tree)
• How will we be able to eliminate the causes of the problem and to reach the objective and results?
• Discuss what activities that are relevant
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Swedish project organisations
• Many projects are planned, implemented and evaluated in co-operation with a Swedish project organisation
• The role of Swedish project organisations • Added values of the Swedish project organisation?
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Group work- Swedish organisations • What are the added values of the partnership?• How can the Swedish project organisation contribute
to the achievements of the objectives?
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Resource planning
• All projects need resources:- Human recourses- Financial recourses- Material recourses - Time• Resources are closely connected to the activities • The Palme Centre has a budget template
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Group work- resource planning
• Go back to your activity plan • What resources do you need to be able to carry out
the planned activities?- Human recourses- Financial recourses- Material recourses - Time• How will the target group be trained in operation and
management of project activities?
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Risk analysis
• Analyse risks affecting the project
• There are both internal and external risks
• Risk management plan- handling and avoiding the risks
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Risk management plan
RISK CONSEQ-UENCES
PROBABI-LITY (1-5)
IMPACT(1-5)
RISK FACTOR
ACTION PLAN
War End of the project
1 5 5 No action
Project delays
Non fulfillment of objectives, refunding
3 4 12 Realistic Activity plan
Corruption
The target group being affected, refunding
2 5 10 Strengthen the administration
Internal conflicts
Break up of project group
3 5 15 Discuss potential conflicts
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Group work- risk analysis
RISK CONSEQ-UENCES
PROBABI-LITY (1-5)
IMPACT(1-5)
RISK FACTOR
ACTION PLAN
Preconditions
• Preconditions for reaching the objectives• Optimise the activities, in order to reach the
objectives• Question to discuss might be: - Limitation of time - Limitation of resources - Language barriers- Cultural differences
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Group work- preconditions
Discuss the preconditions for reaching the objectives from a gender perspective:
- How can we ensure that women and men can participate on equal grounds within our project?
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From Problem tree to LFA matrix
Programme Result AreaProgramme Result Area
Overall Objective
Project objective Indicator Baseline Means of Verification
Intermediate objectice 1/ result
Indicator Baseline Means of Verifications
Intermediate objectice 2/ result
Indicator Baseline Means of Verifications
Intermediate objectice 3/ result
Indicator Baseline Means of Verifications
PROBLEM
PROBLEM
Cause
Cause
Cause
Cause
Cause
Cause
The way forward
• What to do now?• Duties and responsibilities • Deadline for application: 15 August 2011• Visit the website, www.palmecenter.org and download
the project application 2012-2014
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