Planningthe implementation and

administrationof a database for AnGR

A. Georgoudis (Project leader), Oya Akin, Sreten Andonov, Jorg Bremond, Louise Byrne, Condrea Draganescu, Evi

Danou, Luis Telo da Gama, Drago Kompan, Hermann Schulte-Koerne, Jivko Krastanov, Kristaq Kume, Christina Ligda, Vera

Matlova, Serge Massart Donato Matassino, Christos Papachristoforou, Dominique Planchenault, Elisenda Ruiz de

Villalobos Zabala, Ihsan Soysal, Srdjan Stojanovic.

Guidelines for the NCs• to define the countries’

individual needs and produce an appropriate management plan

• to implement and administrate the DB for AnGR

• a follow of tasks with a start and final point using the available resources

• Meeting on 22 of February 2003 in Paris

• Participated 17 persons– 11 National Coordinators, 4

members of the EFABIS project, 1 representative from FAO and 1 invited speaker from ZADI – DE

Meeting on 22 of February 2003 in Paris

• Presentation of the technical topics

• Proceed with the definition of the countries’ needs in collaboration with the members of the WG

A draft document with the following tasks has been prepared and circulated.

• First Phase, Policy– (1. Project Plan and 2. Defining the Existing

Operations and Needs)• Second Phase, Development

– (3. Analysis and Recommendations and 4. Technical Specifications and Standards)

• Third Phase, Implementation– (5. Installation of H/W and S/W, 6. Detailed DB

design and organization 7. Pilot Project application 8. Training 9. Conversion and Transfer of existing Data and 10. Maintenance and Support).

First phase: Policy (two steps) 1. Outline of the Plan 2. Existing Operations and Needs

– Introduction and background to DB

– Summary of existing operations – Summary of needs and problems  

Second phase: Development (two steps) 3. Analysis and Recommendations 

– Existing available equipment, software, data and operations

– Proposals for other potential DB applications– General description of the DB– DB content– DB data using and maintenance– Data communication– Staffing and organization– Training– Implementation phases and schedule– Financial analysis 

4. Technical Specifications and Standards

Third phase: Implementation (six steps)

5. Installation of H/W and S/W6. Detailed DB design and organization 7. Pilot Project application8. Training9. Conversion and Transfer of existing Data10.    Maintenance and Support

  The ten steps = a road map to a

successful DB project implementation

2. Existing Operations and Needs (A)

• Review how the country’s relevant organizations and physical persons are currently using AnGR data (collection, analysis, storage, presentation and distribution) 

• Interviews with key personnel in each of the organizations that will likely use the DB or produce DB data.

• Define the mission, operation, and organization of each authority (how it collects, uses, analyzes, and distributes AnGR data, needs and problems using this data)

• Written documentation

2. Existing Operations and Needs (B) Introduction and background to DB

• Information from each country should cover the following:

– The existence or not of a National DB for AnGR – The scope for what was built– Location– DB Management System used– Institution /Organization that has developed the DB– Institution / Organization that maintain the DB        

2. Existing Operations and Needs (C) Summary of existing operations

• Monitoring of AnGR • Management of AnGR• Conservation / cyoconservation issues• Responsible organizations

– Governmental organisations, Research…….– Private sector (NGOS, Breeders organisations etc)– National / Regional / International level

• Frequency of updates• Other DBs for AnGR (NGOS, Breeders organisations etc) and

links with the National DB

2. Existing Operations and Needs (D) Summary of needs and problems

• Monitoring of AnGR• Management of AnGR• Priorities for conservation /cryoconservation• Links with cryo - DB• Scientific – Research purposes• Administration

3. Analysis and Recommendations (A)

• Analyze the data collected - examine the feasibility of an AnGR DB - develop further the plan.

• Define the initial design parameters• Improve the working relationship between

the NC (or the facilitator of the DB) and the responsible parts for AnGr DB.

3. Analysis and Recommendations (B) Existing available equipment,

software, data and operations– List of available H/W– List of available S/W– List of operations of the different existing

DBs

3. Analysis and Recommendations (C) 

General description of the DB         DB data requirements          DB software requirements         DB hardware requirements         Data network communications          Web DB (access through Internet)

3. Analysis and Recommendations (D)DB content

Data concerning the breedData at the farm levelData at animal levelReferences for the content:

DB data using and maintenanceRegular updatesData monitoringResponsible organisationsAccessibility to public useDifferent levels of accessibilityAdministration 

3. Analysis and Recommendations (E)Data communication

– the transfer procedure of existing data to the new DB– the communication between different databases in the country

that possible exist and will continue to exist. For example DBs of Breeders Association.

– the communication and compatibility between DBs in different countries

– the communication and compatibility between National DBs and Central DB (FAO-DAD-IS, EAAP, others?)

Staffing and organizationTraining

– Maintenance of the DB– Using the DB

Implementation phases and scheduleFinancial analysis

– Government – Institutions– Private sector (Breeders Associations, NGOs,….)– Interested persons

Collaboration with other projects

• DAD-IS• EFABIS• WG on Cryo-Preservation• ?