cf5Jttjl~ ~~fiJl6-i EMPLOYEES' PROVIDENT FUND ORGANISATION

J),f1=f ~ mTfR ~) 'l-fRc'f x=RcBR Ministry of Labour & Employment, Govt. of India

~ cfH<.Jfclll, ~REGIONAL OFFICE, AMBATTUR JfR40 ,~-I , itlf-,~cfl <f,lllf~q ~fcrwq~, 1;l<TUtx"g,cf, ~-600037

R-40,A- l ,TNHB Office-cum-shopping Complex, Mugappair East, Chennai-600037

~'l--flDf / Telephone· 26246990 Extn:110 MH!v'~ 1Fax: 26350544E-ma il : adm in.ambattur@epfindia.gov. in

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TN/RO/AMB/CT/AMC-Security Staff/2017

PIRl&I if;-~ 4'1R~ NOTICE INVITING TENDER

07.11.2017

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Employees Provident Fund Organisation , Regional Office, Ambattur invites tender in sealed covers from reputed experienced and registered Agencies/Firms/Companies/Institutions having valid license under Contract Labour Regulation & Abolition Act, 1970 for providing Security services for its Office premises on contract basis for a period of one year. For downloading tender forms along with the terms and conditions, please visit the website www.epfindia.gov.in. The last date

for receipt of Tender is 28.11.2017 by 1 :00 PM.

Page 1 of 17

(~ fa:9cffT'lR/K VISWANATHAN) *i(W~cb ~ f.:rfu ~(BRI)

Assistant PF Commissioner (CT)

¢ihn.n ~~ -Bl lo--1 EMPLOYEES ' PROVIDENT FUND ORGANISATION

Wl 1Z<t ~ ~' 'l-{ffif WcB"R Ministry of Labou r & Employment, Govt. of In dia

~ cf) IQfciQ, ~REGIONAL OFFICE, AMBATIUR '3ITT'40 ,~-1 , ~~l:;'tl'~ cf>lllfclll ~fcrnur~, ~~, ~ -600037

R-40 ,A- l ,TNHB Office-cu m-shopping Complex, Mugappair East, Chennai-600037

\0').IT6[ / Telephone: 26246990 Extn 110 t'rcffi 1Fax: 26350544 E-mai l: admjn.ambattur@Q.12fi 11dia.gov.in

TN/ RO/AMB/CT/Staff Quarters/AMC-Security/2017 07.11.2017

Notice Inviting Tender for Engaging Security Services

Employees Provident Fund Organisation, Regional Office, Ambattur invites sealed tenders from reputed experienced and agencies/Firms/Companies/Institutions having valid license under Contract Labour Regulation & Abolition Act, 1970 for providing Security services for its Office Premises located at Mugappair, Chennai -600037 on contract basis for a period of one y~ar. The terms and conditions of tender procedu re are as under.

1 Earnest Money Deposit Rs. 50,000/-2 Last date of submission of tenders 1 PM on 28.1 1.2017 3 Opening of Technical Bid 3 PM on 28.11.2017 4 Openinq of Financial Bid

. 4 PM on 28.11 .2017

TENDERING PROCESS

Tender is invited in two parts i.e. (1) qualifying bid and (2) financial bid. The tender form for

qualifying bid prescribed in Annexure-1 and the tender form for the financial bid prescribed in

Annexure-11 fil led in all respects shou ld be enclosed in two separate sealed covers and both these

sea led covers must be put inside a single sealed cover and should reach the Regiona l Provident

Fund Commissioner, R-40, Al, TNHB Office cum Shopping Complex, Mugappair East, Chennai - 600

037 on or before 28.11.2017 by 3.00 pm either by SPEED POST / REGO.POST or by personal delivery

in the Tender Box kept for this purpbse at Regional Office, Chennai. The tenders received after t his

deadline under any circumstances whatsoever will not be entertained.

The inner sea led covers shall be super scribed with "Qualifying Bid" and "Financial Bid" separately and outer sea led cover shall be super scribed with "Bid - Contract for Providing Security Services for EPFO, Regional Office, Ambattur". The Tenders will be opened by the

Tender Eva luation Committee of Officers of EPFO on 28.11.2017 at 03 :00 p.m. in the presence of

bidders in the office premises of Regional Office, Ambattur.

The qualifying bids w ill be scrutinised by the Committee to shortl ist the eligible bidders and thereafter

t he financial bids of the short list ed bidders w ill be opened. Earnest Money Deposit of Rs.50,000/ ­

(Rupees Fifty Thousand on ly ) per application in t he form of Demand Draft/ Banker's Cheque of

Nationalised Bank drawn in favour of "The Regional Provident Fund Commissioner, Ambattur" should

accompany the qualifying bid. EMD in any other form is not acceptable. No interest is payable on the

EMO to either the successfu l t enderer or the unsuccessfu l tenderer. Qualifying bids without Earnest

Money Deposit will summarily be rejected.

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EMD will be forfeited in case the eligible bidder withdraws during the tender selection

pro~ess. The EMD of the unsuccessful bidders will be returned immediately after scrutiny of the proposals. Tender without documents, as above/incomplete tenders are liable to be rejected.

The Tenderers should ensure that the qualifying Bid contain : Annexure - I (duly filled-in), EMD

for Rs. 50,000/- . All the required documentary proof (all pages signed) Signed copy of Terms and

Conditions.

Similarly the financial Bid should contain the duly filled in Annexure - II and Annexure Ill . The

Regional Provident Fund Commissioner, Regional Office, Ambattur reserves the right to accept or

reject any or all the tenders without assigning any reasons thereof.

TECHNICAL REQUIREMENTS

(K VISWANATHAN) Assistant Provident Fund Commissioner (CT)

1. The Bidder may be a proprietary firm, partnership firm, limited company, corporate body legally constituted and registered who possess the required licenses, registrations etc as per law valid at

least for 12 months from the date of opening of tender.

2. The bidder shall have at least 5 years experience of providing Security Services in State Government / Central Government /PSU/ Autonomous Body under Government/Govt Institutions/Educational ,-Institutions. The list of clients along with satisfactory performance certificate in which the agency worked should be attached.

3. The Agency should have at least 50 employees on its roll, for which documentary evidence should be produced along with quotation.

4. Having successfully completed at least three similar works of total value not less than Rs.40 lakhs

in the past three years in State/Central Government/PSU/ Autonomous Body under Central Government/ Govt. Institutions/ Educational Institutions of repute and submit work orders and Performance Certificate for the same.

5. The average annual financial turnQver of the bidder during the last 3 years ending 31st March of the previous financial year should be minimum Rs.75 lac.

6. The bidder should have an office at Chennai and there should be no case pending with Police against the Proprietor/Firm/Partner or the Company (Agency).

7. The tenderer should furnish the following information with documentary evidence along with Technical Bid. i) Company profile indicating the details of address, website, fax, email address, telephone both land line and mobile numbers ii) EPF registration iii) ESI registration iv) Service Tax /GST Registration Number, PAN no and its related documents v) Valid Contract Labour Licence issued by Regional Labour Commissioner, Govt. of India

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or should give an undertaking that the bidder would obtain it positively within 30 days(thirty) of award of the work.

vi) Banker's name and address

vii) Balance sheet and IT returns for the last three years viii) List of clients including the name of the contact person & tel. numbers ix) Details of work orders for works carried out during the last five years

(enclose work order copy) x) A self attested affidavit stating that the partners of the firm are sole proprietor or company have never been blacklisted by any Department. They should also certify that there is no Police case/enquiry and /or ever been punished by the Hon. Court (The submission of the bid without the documents mentioned above is liable for rejection. If the tenderer gives wrong information deliberately to create conditions for acceptance of the tender, the tender/bid is liable for rejection)

8. The bidder should submit Earnest Money Deposit (EMD) by way of Demand Draft of Rs.50,000/­(Rupees Fifty Thousand only) drawn in favour of "The Regional Provident Fund Commissioner, Ambattur" along with the quotations failing which the tender will be outrightly rejected . EMD in any form other than stated above shall not be accepted.

9. The successful bidder of the contract has to submit a Security Deposit ( Performance Guarantee/ Security) @ 10% of the total value for one year either by way of Fixed Deposit or Bank Guarantee Receipt within 15 days from the day of award of the contract. The Performance Guarantee will be returned after completion of the contract period.

10. In case of breach of any terms and conditions attached to this contract, the performance security deposit of the agency will liable to be forfeited by this organisation besides annulments of the Contract. ,

11. A Team of officials from EPFO will visit the sites of the Contractor, if felt necessary to inspect the present contract(s) for on-the-spot first hand information regarding the Security Services provided etc.

12 All tenderers are advised to visit the site and inspect the duty points and acquainting themselves with the proposed work to be carried out before submission of their tenders during office hours with prior appointment. ,

13. All entries in the tender form should be legible and filled clearly. If the space for furnishing inform~tion is insufficient, a separate sheet duly signed by the authorised signatory may be attached.

14. No overwriting is permitted in the Financial Bid Form and any correction should be attested by the authorised signatory. Under any circumstances correction fluid should not be used in the Financial Bid.

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Qualitative Requirement of Security Guards:

a. Minimum 10th passed & Able to read and write in tamil & english must. b. Minimum age 21 years & maximum age 50 years c. Minimum height 160 ems, Minimum weight 60 kh & Maximum weight - 80 kg d. Able to walk and patrol 8 hrs a day & free from knock knee and flat foot

e. Eye sight: Far sight vision 6/6,near vision 0.6/0.6 (with or without correction, free from colour blindness)

f. Physically fit and healthy & Climb steep stairs or a ladder g. No history of presence of any psychiatric disorder h. No disabilities i. Emotionally stable

SCOPE OF WORK FOR SECURITY GUARDS

1. The agency shall provide Security Services by deploying adequately trained and well disciplined Security Guards, who shall safeguard the buildings, movable & immovable assets, equipments and other items at the EPFO premises from any thefts, pilferage or damage and also ensure safety of the staff and subscribers or any other persons working in the complex/premises.

2. The Agency shall ensure that the Security Personnel are healthy and emotionally stable . .. The agency will get their antecedents, character and conduct verified and to submit a copy of Police verification to EPFO before engaging new Security Guard.

3. The Security personnel of the Agency shall be responsible for opening/ closing of all buildings and rooms as necessitated/directed by the Authorised official of EPFO on working and closing days.

4. The Security personnel shall ensure that water taps/lights/ Airconditioners are not left open/on, after close of working hours on normal working days as well as on off days, as the case may be. The Security personnel shall supervise the cleaning of the premises and water pump operations.

5. The Security personnel shall maintain records/Registers of inward and outward movement of Subscribers, any contract workers engaged by EPFO in connection with any civil/electrical works along with the inward & outward record of materials and vehicles with proper check on the same as per instructions given from time to time by the Authorised official of the EPFO.

6. The Security personnel should check all incoming and outgoing property/goods and to ensure that they are accompanied by proper gate pass/authority letter. Copies of such gate pass/authority letter should be kept in safe custody and produced as and when demanded by the authority.

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i . The Security personnel deployed shall take regular rounds of the premises to maintain vigil ;,rnd remain alert.

8. The Security personnel shall be duly trained in Fire Safety operations. They should be trained to operate various fire control equipments installed at EPFO premises. A mock fire drill may be organised once in three months. A report in this regard should be submitted every quarter.

9. The Security personnel shall keep the EPFO informed of all the matters of security and cooperate in the investigation of any incident relating to security.

10. The Security personnel shall prevent any unauthorized entry of personnel including all types of outside vendors in the premises.

11. The Security personnel shall ensure that the particulars of visitors are entered in the relevant registers and submit the same to G Section daily.

12. At the reception the security guard will have to see that the visitors/subscribers are attended cordially and diligently and guided to the reception . If need be necessary security check may be exercised.

13. The Security personnel should always attend any other work assigned to him by the Competent Authority from time to time.

14. The Security Agency will be responsible for all Police Liaison work.

0--i, I\\ V ' -;r ASSISTANT PF COMMISSIONER (CT)

,· Accepted the above nature of the works.

SIGNATURE OF THE CONTRACTOR WITH SEAL

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TERMS AND CONDITIONS

The Agency will be considered for award of contract only if they agree to abide by the following

terms & conditions: 1. The Agency should engage persons who are physically fit and have good moral characters and must

be above the age of 21 years and below the age of 50 years. Employment of child labour will lead to the termination of the Contract.

2. The Tenderer shall engage reliable persons after doing the proper character and Police verification and other formalities, impose any conditions as per prevailing contractual labour law for ·such engagements, take any disciplinary action against such person or reward any such person for efficiency at work etc at its sole costs, risks and responsibilities.

3. For the manpower deployed, the agency will keep with them, their present and permanent address, education qualification details, specimen signature and two passport size photographs and furnish these details/information to EPFO.

4. The staff deployed by the agency will maintain office decorum. They should be courteous, polite, coope rative , in good h ea lth a nd ch a r acte r a nd b e ab le to disc h a rge t h e i r r esp o n sibili t ies o f se c u r ity

work. The bidders will verify the character antecedents before deploying any person ·at EPFO. s. The persons engaged for the works will not be allowed to stay in the premises after completion of

the work and the persons should not take bath or misuse the water. 6. Any absenteeism in manpower will be noted down on a daily basis and would be debited

proportionally at the time of payment at the end of every month.

7. The staff at work and the supervisor are in charge for all the items such as rubber mats, nylon mats, taps, water hosepipes etc. and in case any breakage/ loss of these items will lead to deduction of the actual cost of the items from the bills of the agency.

8. The supervisor of the agency should report to the caretaker every~ay twice (i.e.) in the morning and in the evening and report the compliance of the work. The attendance of the employees engaged should be got certified by the caretaker/staff of CT section every day.

9. The EPFO shall have no connection with the persons engaged by the Agency and such persons shall not be on the rolls of EPFO at any point of time.

10. The Insurance and accident risks of the workers shall be the responsibility of the Agency. 11. The EPFO reserves the right to order for removal of any worker of the agency from the Staff

Quarters or office premises at any time if it is felt that he/she is undesirable. 12. The Contractor or his representative should visit the site physically and supervise the daily work

both morning and afternoon and to carry out the instruction of the Caretaker at EPFO Regional Office, Ambattur.

13. If the agency does not deploy the required number of security personnel a penalty of Rs.250/- per person/per day will be levied and deducted from the bill.

14. Agencies should have registration numbers for Employees' Provident Fund, Employees' State Insurance, and Central Labour Licences and pay the Provident Fund / Employees' State Insurance benefits to the employees. The wages paid to security personnel should .strictly comply with Minimum Wages Act and Contract Labour (R & A) Act, 1970. All these statutory liabilities shall be the sole responsibility of the agency. Documentary evidence should be enclosed with the quotation.

15. The agency should be registered under labour laws for providing man power and with the Registrar of firms for at least 3 years before the closing date of tender. Licence from Labour Department as per section 12 of Contract Labour (R&A) Act, 1;970 should be obtained for the contract work within 30 days of award of contract.

16. Failure by the contractor to comply with any statutory requirements and / or the terms of the agreement during the period of contract shall result in termination of the contract and subsequent disqualification from participation in any future tender of the department.

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17. The Service charges payable to the Contractor will not be revised and will remain fixed during the ~ntire period of the Contract. The service charges will be paid for the Total Wages excluding EPF contribution, ESI contribution . In the event of renewal or extension of the Contract the Service charges for Contractor agreed at the time of award of the Contract will remain unchanged.

18. The RPFC reserves the right to increase or decrease the number of Security personnel during the contract period and the Contractor shall provide the revised/required number of personnel at t he rate approved for the Contractor.

19. The contractor shall take due care to comply with the provisions of the Contract Labour (Regulat ion & Abolition) Act, 1970 including all other legal obligations, like policy changes made by the

Government or legal amendments from time to time, during the period of contract. 20. Any personnel engaged by the Agency if found indulging in illegal and intolerable activities will be

handed over to the police or any other, action deemed fit against him will be taken besides termination of the contract immediately. Agency shall be solely responsible for the conduct and behavior of persons deployed by the agency.

21. The agency shall not replace the Security personnel frequently without proper substitute &

without prior permission of the EPFO. A Senior level representative of the agency shall visit the EPFO pre mise s at le ast once -a -w eek and revie w the se rvice p e rform ance o f its pe r sonne l and a lso

meet the authorised official of EPFO for mutual feed back regarding t he work performed by their personnel and removal of deficiencies, if any, observed in their working.

2 2 . The agency sh a ll pro vide reasonably g ood u niform wit h nam e b adges to its person nel deplo yed at

its own cost and ensure that they are used by the personnel deployed and are maintained in good condition. Security personnel should have photo identity card having details of Name, Residential Address, Phone Number along with ESI card No. & E.P.F. Numbers.

23. The agency shall be prompt in making replacement in case any person is found unsuitable for Duty. Agency shall promptly arrange additional staff whenever required by the EPFO. The agency sha ll ensure that any replacement of personnel as required by EPFO sha ll be effected promptly. If the agency wishes to replace any of the personnel, the same shal l ~e done with prior concurrence of EPFO.

24. The agency/contractor shall work under the overall supervision and direction of the officer authorized by the EPFO and shall ensure that the personnel deployed by it are disciplined and do not participate in any activity prejudicial to the interest of EPFO.

25. In case of any theft or pilferages, loss or other offences, the agency will investigate and submit a report to EPFO and maintain liaison with the P'olice. FIR wi ll be lodged by the EPFO wherever

necessary. If need be, joint enquiry comprising of both the parties shal l be conducted and responsibility fixed to recover the property and process the case in the Court of Law.

26. In case of any loss that might be caused to EPFO due to lapse on the part of the Security Personnel the same will be borne by the agency and in this connection RPFC, Regional Office, Ambattur shall have the right to deduct appropriate amount from the bill of contracting agency to make good such loss to EPFO besides imposition of penalty. In case of frequent lapses on the part of the Security personnel deployed by the Contractor, EPFO shall be within its right to terminate the contract forthwith or take any other action without assigning any reason w_hatsoever.

27. The agency will be responsible for complying with payment of minimum wages and other benefits including prescribed number of duty hours/leave/ holidays, etc.to its employees deployed in the Ministry, as per Labour Laws in force from time to time. The agency will be responsible to comply with all labour legislations including social security, Service-Tax wherever applicable and such other statutory orders by Government/Municipality, which may be in force from time to time.

28. The agency will ensure that payment of wages to the contractual employees is made by the 7th of every month and wage slips containing full details of pay and deductions, PF, ESI and UAN numbers etc. are issued to every employee. The Agency shall make payment to the workers by depositing the payment towards the wages in their individual bank accounts and submit the copy of bank statement to the office with the next bill for verification. The agency should ensure that the UAN

Page 8 of 17

· is activated and seeded with aadhar number, Bank account no. with IFSC code and any other details such as Voter Id, Ration Card, Driving License, Passport etc as KYC and the UAN numbers for each employee should be sent to this office.

29. The agency shall submit its monthly bills for the actual number of duties performed by the security personnel with all the relevant documentary proofs within 3 days of close of the billing month and the payment will be done on monthly basis within 10 days of close of the billing month. However, in case of any delay of payment of bill by this office, the agency should not delay the payment of salary to the security persons employed . The payment will be made as per the Attendance Register duly signed by the Field Officer/ Supervisor periodically at least once in a week and approved by Caretaker of this Organisation.

30. In case any of the persons so deployed by the Agency does not come up to the mark or does not perform his duties properly or indulges in any unlawful activities, riot, or disorderly conduct, the

agency shall withdraw such person from the premises immediately and he has to deploy new person in his place.

31. In the event of the Agency committing a default or breach of any of the provisions of the Labour Laws including the provisions of the Contract Labour Regulation & Abolit ion Act, 1970 as amen d ed

from time to time or furnishing any information, or submitting or filing any statement under the provisions of the said regulations and rules which is materially incorrect they shall without prejudice to any other liability pay to the RPFC, Chennai a sum as may be claimed by the EPFO.

32. The Agency shall be responsible for fulfilling all his obligations towards the persons deployed under

Law, namely under the Minimum Wages Act, EPF Act, ESI Act etc as applicable and amended from time to time. The Agency shall be responsible for deposit of all employees and Principal Employer's share of statutory contributions towards EPF/ESI with the concerned departments/authorities at his own level and maintenance of such records as per rules.

33. The Agency is required to submit a copy of challan/abstrac1/ECR (Electronic Challan Receipt) statement of the amount deposited on account of the statutory contributions along with the bill for reimbursement, failing which the payment of service charges of the following month will be withheld. The payment will be released to him towards his service charges after deduction of income tax or any other Government Dues, after the submission of attested copies of recovery schedules and other statements in the required formats for all employees, copy of Bank challan(s)/Scroll(s) as a proof of having deposited the said amount for the period concerned before the reimbursement of wages bill of staff is claimed. The Agency shall ensure that t he cheques

issued by him should not be dishonored under any circumstances. The agency will also arrange to open such EPF/ESI accounts of all employees deployed by him.

34. Any breach of compliance of such formalities during the contract shall invite action for imposition of penalty, apart from the cancellation of the contract without any notice. The responsibility for issuance of Annual statement of EPF deposits and ESI card to its employees solely lies with the Agency. The agency should also ensure that a separate challan may be generated for the EPF and ESI contributions remitted for the security personnel engaged in EPFO premises and submit along with the monthly bill of the following month .

35. The manpower deployed by the Agency are solely employees of the Agency and they have no right to claim for any compensation or regular appointment/liability whatsoever either for absorption/continuation or for regularisation or compensation etc on whatsoever grounds and/or reasons. The agency should provide a copy of appointment order issued by him to the workers.

36. In case of any eventuality on the health and life of the security personnel either on duty or otherwise, all liabilities shall vest in the agency and the EPFO shall have no liabilities whatsoever.

37. In case the contractor withdraws or the department terminates the contract for violation of terms and conditions and/ or deficiency in services during the period of contract, notice is to be issued in three months advance by either side. In case the contractor withdraws without issuing any notice the performance guarantee will be forfeited.

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months advance by either side. In case the contractor withdraws without issuing any notice, the performance guarantee will be forfeited.

39. The payment will be made as per the Attendance Register duly signed by the Supervisor periodically at least once in a week and accepted by Caretaker of this Organisation.

40. In some occasions due to budgetary constraints, the payment may be delayed for one or two months. The contractor should bear such situation and should not stop the work for want of payment.

41. The successful bidder has to execute an agreement for the above contract with the EPFO incorporating the prescribed terms and conditions cifthe contract on a Rs.100/- non-judicial stamp paper before commencing of works. The cost of the stamp paper has to be borne by the Contractor/agency.

42. The tenderer shall sign and stamp each page of this tender document as a token of having read and understood the terms and conditions contained herein and submit the same along with the qualifying bid.

43. The tenderer should fill up the information in the Annexure I, II & Ill enclosed at the end of this document in clear and legible terms. Annexures will also have to be signed and stamped by the firm through its authorised signatory. The tender forms shall be rejected if it is not complete in any

aspect. 44. TDS will be deducted as per the prevailing income tax rules on every bill. 45. The workers engaged under the contract should invariably have individual savings bank account,

PF account seeded with UAN & Aadhar Number and the same should be furnished after award of the work to the agency.

46. The EPFO will reimburse the GST, payable if any on the bill by the Contractor to the authorities

concerned and it will be the responsibility of the Contractor to pay such an amount only if the is liable to pay GST under the relevant Act/Rule/Orders of the Government of India/State Government. ,

47. Failure by the contractor to comply with any statutory requirements and/ or the terms of the agreement during the period of contract shall result in termination of the contract and subsequent disqualification from participation in any future tender of the department. Any dispute regarding the contract shall be resolved through the Indian Law and the jurisdiction of the courts located in Chennai.

48. If the contractor violates any of the terms and conditions of this agreement or commits any fraud or their services are not to the entire satisfaction of EPFO, a penalty leading to a deduction upto a

maximum of 10% of the total amount of bill for a particular month will be imposed. 49. The agency shall not engage any sub-contractor or transfer the contract to any other person. The

terms and conditions contained herein shall form part of the tender and the tenders will be valid for a minimum period of 90 days from the date of opening.

50. A Penalty of Rs.200/-(Rupees two hundred only) per instance shall be imposed and deducted from the contractor's /Agency's bill, if: (a) security person is not found in proper uniform with displaying photo identity card.

(b) the security person is found indulging in smoking/drinking/chewing of pan, loitering without work during the duty hours, the persons will not be allowed to enter in the office premises besides the penalty impose.

(c) the security person is found sleeping during duty hours. (d) the security person is found missing from the place of duty, for any reason. (e) The behaviour of the security person is found harsh/rude and non-cooperative towards the

staff/subscribers (f) The security person is found performing the duty by submitting fake name & address. 51. The Contract can be terminated on any of the following contingencies.

a) On expiry of the contract period b) By giving one month advance notice by EPFO on account of

Page 10 of 17

c) For committing breach by the Agency of any of the terms and conditions of the Contract. _d) On assigning the Agency or any part thereof or any benefit or interest therein or there under by the Agency to any third person for sub contracting whole or part of the contract. e) On violation of any Labour Laws as per Contract Labour (Regulation & Abolition) Act, 1970, as amended from time to time. f) On the agency being declared insolvent by the Competent Court of Law g) The Agency provides unsatisfactory services

52. During the notice period of termination of the Contract in the contingencies contemplated above, the Agency shall keep on discharging its duties as before till the expiry of the notice period. It _shall be the duty of the Agency to withdraw all the persons deployed by him on expiry/termination of the Contract and will ensure that no person creates any disruption/hindrance or problems of whatsoever nature to EPFO.

53. The contract shall remain valid for a period of one year. However, if the service found to be satisfied the contract shall be extended further on mutual agreement on the same terms & conditions for a period not exceeding another 2 years.

54. The Regional Provident Fund Commissioner, RO, Ambattur reserves the right to terminate the contract without assigning any reasons by giving 30 days' notice and the decision of the RPFC in all matters of the Contract shall be final and binding on both the parties.

55. Besides the above, an undertaking in the following format should also be furnished:

"The contractor hereby agrees to undertake that he shall abide and conform to the various provisions in so far as they relate to him as specified in Contract Labour (R & A) Act, 1970".

l~H<JP'?( .. ASSISTANT P.F. COMMISSIONER (CT)

Accepted the above terms and Conditions.

SIGNATURE OF THE CONTRACTOR WITH SEAL

Page 11 of 17

Qet~ils of Enclosures

NAME OF THE WORK: Security works at Employees' Provident Fund Organisation, Regional Office, Ambattur, Chennai - 37

LIST OF ENCLOSURES:

1.

2.

3.

4 .

5.

6.

• 7.

8.

9.

10.

I have gone through the terms and conditions and nature of work to be undertaken. I have

also visited the site physically and the rate quoted is as per the above.

NAME OF THE AGENCY WITH SEAL

Page 12 of 17

ANNEXURE-1

QUALIFYING BID DOCUMENT

l.Name of the Registered firm/Company

2. Address of the Company:

(With tel.no/fax no/Email)

3. Name & address of the Partners/Directors With tel.no/fax no./mob.no/email

4. Contact person(s) with telephone number and mobile number

5. Number of years of experience(*) in providing Security Services with any Government/PSU organisations

6. List of major Clientele(*) provide copy of the work order

7.PAN/GIR number(*)

8.GST Registration no.(*) ,·

9.Bank account details(*)

10.Details of Registration with EPF(*) (attach photocopy)

11 Details of Registration with ESI(*) (attach photocopy)

12.Registration with appropriate authority for providing Security Services (attach photo copy)

13.Registration under Shops & Estt. Act (attach photo copy)

14.Annual turnover for last 3 financial years (attach a copy of audited balance sheet for last three years)

15.lncome tax returns for the past three years ·

16.Affidavit in the prescribed format to the effect that the agency has not been

Page 13 of 17

blacklisted by Central/State Government (attach copy)

17.Details of Earnest Money Deposit(EMD) DD no/Date/Drawn on bank

18.Any other relevant information

DECLARATION

I hereby certify that the information furnished above is full and correct to the best of my / our knowledge. I understand that in case any deviation is found in the above statement at any stage, the

company will be blacklisted and will not have any dealing with the Department in future.

(Signature of Authorized Signatory with seal)

* Details in respect of government and non-government organizations may be provided in separate

annexures accompanying this qualifying bid . •

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SCHEDULE

Name of the work:

Providing of Security services for Employees Provident Fund Organisation, Regional Office, Ambattur

Location Nature of Work Category of Number Duty Hour (with lunch Employee of break 1 hour)

persons required

EPFO, Regional Security 4 6 am to 2 pm (1 Nos) Office, Ambattur Guards 2 pm to 10 pm (1 Nos)

10 pm to 6 am (1 Nos) R-40/Al, 9 am to 6 pm (1 Nos) TNHB Office cum

Shopping Complex, Mugappair East

Chennai -600037

Total 4

** The requirement of number of security guards may increase/deciease during the contract period .

Page 15 of 17

ANNEXURE - II

FINANCIAL BID

For providing Security Services in EPFO, Regional Office, Ambattur, Chennai-600037

1. Name of the Firm/Company: ________________ _

2. With reference to the order No.1/13(3)/2017-LS-11, Government of India, Ministry of Labour and

Employment, dated 20.4.2017 of Chief Labour Commissioner (C), New Delhi, the rate for the works given tender document is given below:

SI Items Watch & No Ward

without arms (per day/per person)

1 WaQes payable 637.00 2 VOA admissible 16.00 3 Total Wages .. 683.00 4 Service charges on the total wages %

(To be quoted by the bidder) 5 EPF contribution (to be restricted to the wage

of Rs.15,000/- (13.15% of the PF wages) 6 ESI contribution (to be restricted to the wage

of Rs.21 ,000/-) (4.75% of the ESI wages) 7 Sub Total (3 to 6) 8 GST on (7) payable by this office 9 Total Payment

Note: Quoting S.No.4 is essential based on which L1 will be evaluated. As per the office of the

Chief Labour Commissioner, New Delhi order No. No.1/13(1)/2017-LS-II dated 20.4.2017, the

rates prescribed in SI.Nol & 2. The rates in SI.No.5 to 6 are applicable from time to time, will be paid.

Date: Signature of Authorised Signatory with Seal

Page 16 of 17

.. ANNEXURE Ill

·FORMAT OF UNDERTAKING, TO BE FURNISHED ON COMPANY LETTER HEAD WITH REGARD TO BLACKLISTING/NON-DEBARMENT, BY ORGANISATION

To The Regional Provident Fund Commisioner-1

EPF Organisation, R-40/A-1,TNHB Office Cum Shopping Complex

Mugappair Road, Mugappair

Chennai - 600 037

Sir,

I/We hereby confirm and declare that I/ we,

M/s. _______________________ _ ______ _

ls/are not blacklisted/De-registered/debarred by any Government Department/Public Sector

Undertaking/Private Sector/ or any other agency for which we have executed/undertaken the

works/Services during the last 5 years.

In the event of any such information pertaining to the aforesaid matter found at any given

point of time either during the course of the contract or at the bidding stage, my/our bid/contract

shall be liable for truncation/cancellation/termination without any nbtice at the sole discretion of the

purchaser.

Yours faithfully,

Place:

Date: (AUTHORISED SIGNATORY WITH SEAL)

Page 17 of 17