PIKE LAKE ELEMENTARY

STUDENT AND PARENT

HANDBOOK

2015-16

Welcome to Pike Lake Elementary School 5682 Martin Road Duluth MN 55811

218-729-8214

Dear Parents and Families:

The information in this handbook is designed to provide valuable

information regarding elementary school procedures and the rights

and responsibilities of elementary students at Pike Lake Elementary.

I hope it serves as a resource for you and your student(s) during the

school year.

We have implemented a plan that emphasizes students being

appropriate, safe, and kind during the school day. This approach

addresses the needs of students and is an example of what makes our

elementary school so successful. The success of our schools also

depends on positive collaboration between home and school, so I

invite you to visit Pike Lake Elementary School often, take part in

school activities, and show an interest in your child's progress.

Please do not hesitate to contact your child's teacher or me if you

have any questions or concerns. Creating a safe and positive

learning environment for all students requires a team approach.

Let’s work together to make this happen.

Sincerely,

Nancy Litman, Principal

218-729-8214 ext. 2751

Proctor Public Schools

Pike Lake Principal

Nancy Litman

729-8214 ext. 2751

Secretary

Wendy Johnson

729-8214 ex. 2750

Superintendent of Schools

John Engelking

628-4934 ext. 1017

Transportation Director

Curt Benassi

628-4953

School Counselor

Mary Hendrickson

729-8214 ext. 2782

School Social Worker

Phyllis Cook

729-8214 ext. 2782

School Nurse

Zandra Bail-Lalonde

729-8214 ext. 2779

Student and Parent Handbook

TABLE OF CONTENTS

ATTENDANCE PAGES 1 - 6

Hours of Operation 1

Attendance Policy 2

Tardiness 3

Excused Absences 4

Unexcused Absences 5

School Attendance Process 5

Educational Neglect and Abuse 5

Legal Custody 6

ACADEMICS PAGES 7 - 13

Curriculum 7 Literacy Plan 7

World’s Best Work Force Legislation 7

Testing 9

Homework 9

Report Cards 10

Field Trips 10

Physical Education 10

Kids Time 11

Computers/Media Center 11

Homebound Instruction 11

Pledge of Allegiance 12

Special Education and 504 Plans 12

Counseling and Guidance 13

BEHAVIOR PAGES 14 - 19

Hallway 14 Restroom 15

Locker Courtesy 15

Audience/Assembly Behavior 15

Bus Guidelines 16

Walking to School 17

Cafeteria Behavior 17

Library/Media Center 18

Playground Rules/Recess 19

Winter Rules 19

Student Code of Conduct/Severe Behavior 19

COMMUNICATION PAGES 21 - 30

Pike Lake Partners in Education P.I.E 21 Valuables 22

Cell Phones 22

Change of Address/Withdrawal 22

Dress Code 23

Electronics/Toys 23

Email 24

Emergency Information 24

Food Service Program 24

Infinite Campus 25

Lost and Found 25

Materials Sent Home 26

Newsletters 26

Notes – When to Inform in Writing 26

Parent/Teacher Conferences 27

Payments 27

Phone Calls to Staff 27

Phone Calls to Students 28

Photo Policy 28

Student Records 28

Toys 29

Visitors/Volunteers 29

Yearbooks 30

Parent/Student Handbook 30

HEALTH AND SAFETY PAGES 31 - 39

Accidents in School 31 Allergies 31

Bicycles, Scooters, Skateboards 32

Bullying – See Behavior and Forms in Appendix 32

Emergency Drills 32

Weapons 33

Harassment Policy 33

Health Screenings 34

Illness and School 34

Immunizations/Communicable Diseases 35

Medical Disbursement to Children in School 36

Pest Control 37

Special Health Needs 37

Treats/Parties 37

Weather/Emergency Closings 38

Tobacco Policy 39

APPENDIX FORMS

Academics Information

Attachment A: Pike Lake Kids Time

Behavior Information

Attachment B: Pike Lake Bullying Policy

Attachment C: Pike Lake Intervention Policy

Health and Safety Information/Forms

Attachment D: Administration of Medication in School

Attachment E: Flu Symptom Screening Tool for Parents

and Caregivers

Attachment F: Minnesota Immunization Law

Attachment G: Head Lice Information

PARENT SIGNATURE FORM

Administrative Discretion This handbook does not cover all situations. Therefore, the

administration reserves the right to sanction students for

violating school rules and expectations not specifically covered

in this publication. In the event that Proctor Public School

policy is revised after the dissemination of this handbook, the

new policy shall be followed.

Focus on Good ATTENDANCE

School Hours 8:55 AM – 3:25 PM

Class Begins at 8:55 AM

Parent Pick Up Dismissal 3:20 PM

Class Dismissal 3:25 PM

HOURS OF OPERATION

ARRIVAL/DROP OFF

If your child does not ride the bus, please time his or her arrival

no earlier than 8:50 am. Although teachers arrive earlier, they

do not supervise the playground or hallways. Their time is

spent in team meetings, conferences with parents, and lesson

preparation. If driving your child to school, please drop your child off by

the main office door facing Martin Road. Do not drop off

students in the back parking lot. Students should not walk

between parked cars. If your child is late, please accompany

him or her to the office and sign in.

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The school day begins at 8:55 AM. and ends at 3:25 PM.

Students are expected to be in their classroom and ready to

work by the final bell at 8:55 AM.

DISMISSAL

If your child is not going to ride the bus, please make

arrangements before the beginning of the school day. A

written request must be submitted to the classroom teacher (the

teacher will notify the office) stating the date and time of

dismissal. Without a note, students will be placed on their

regular bus home after school. Parents may pick up their

children (Grades 1-5) outside of the main office. Kindergarten

parents should pick up their students in the classroom.

Please note that if someone other than the parent or guardian

will be picking up the child, a written request must be

submitted to the classroom teacher. A change in dismissal

instructions will not be allowed after 3:00 P.M.

SCHOOL CLOSINGS (See HEALTH AND SAFETY – Weather)

Notices of school closings or late starts because of weather or

other emergencies will be broadcast over various media outlets,

including television, radio, and newspaper. Additionally,

phone calls will be generated using the ―Infinite Campus‖

system. Parents should make sure the accurate phone number

is listed for their student account to ensure they receive

notification. Any full days missed due to weather will be

announced as soon as they are determined.

ATTENDANCE POLICY

Please help your child establish a positive school attendance

pattern. Regular attendance is important to school success.

Children should be absent from school only in case of illness,

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emergency, or approved absences. The daily classroom

experience is an integral part of the learning process.

If your child is absent from school, please call the Pike Lake

office at 729-8214 ext. 2750, or email the secretary, Wendy

Johnson at wjohnson@proctor.k12.mn.us. Make sure you

include the following information: name of student, grade,

name of teacher, length of and reason for absence.

If your child attends Kids Time, you also need to report the

absence to the staff. Telephone number is 218-729-8214, ext.

2758.

A student is considered absent:

for half a day if he or she misses more than 90 minutes at the beginning or end of a school day.

for a full day if he or she misses more than four hours during a school day.

for a full day if he or she arrives at school but is picked up within 90 minutes.

Tardiness

It is important that children get to class on time When a student

is late to class, it affects all students. We understand that

sometimes a student may be late due to unforeseen

circumstances. When this occurs, please call the office as soon

as possible.

A student is considered tardy if he or she arrives after 8:55

AM, but before 9:20 AM. If a student arrives after 9:20 AM,

he or she will be marked absent unexcused unless the parent

or guardian has a valid reason for the absence (see excused

absences).

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When a student has accumulated four unexcused tardies, the

tardies will be considered one unexcused absence (see policy

regarding unexcused absences).

Excused Absences

In order for an absence to be excused, a parent or guardian

must notify the school either by phone or in writing, preferably

on the morning the student is absent. If the parent/guardian

has not contacted the school, Infinite Campus will call the

number listed in student information on the morning the

absence occurs. Any absence that is not cleared through

the office in 24 hours is considered unexcused.

Excused absences include:

Illness – a parent or guardian must verify the student’s illness. If school personnel determine the illness

absences are excessive, Minnesota law permits the

school to require the family provide medical

verification or to see the school nurse.

Religious observances – required by the student’s religion.

Extreme family emergency (e.g. house fire, critical injury to parent/guardian, funeral of a close family

member).

Medical appointments that cannot be scheduled outside of school hours.

Prior approval by the school principal is required for absences due to travel.

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mailto:wjohnson@proctor.k12.mn.us

Under Minnesota law, school administration has the right to

determine the validity of any request for an excused absence.

A physician’s note is required for absences that extend beyond

three consecutive days or ten total absences for medical

reasons. If a doctor’s note is not provided within three days of

the request, the absences will be considered unexcused.

Unexcused absences:

Unexcused absences occur when parents fail to contact the

office when a student is not in school. When a student has

reached seven unexcused absences during one school year,

it may be considered educational neglect. A report will be

filed with St. Louis County Social Services.

School Attendance Process

At 5 absences – a letter is sent to the home.

At 10 absences – a parent meeting is scheduled.

EDUCATIONAL NEGLECT

According to MN Statute 626.556 Subd.2 (f) (4), students

under the age of 16 must attend school. If the child is under

the age of 12, his or her failure to attend school is presumed to

be the crime of educational neglect committed by the child’s

parents/guardians. At 7 unexcused absences without a lawful

excuse during one school year, a student is considered a

―habitual truant.‖ At that point, the school shall contact St.

Louis County Social Services to determine what type of

services may be offered to help the family ensure that the

student attends school every day on time.

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CHILD ABUSE

By state law, school professionals are required to report any

cases of suspected child abuse, child neglect, or educational

neglect to appropriate authorities. Failure on our part to do so is

a crime subject to legal penalty. Reporting is not necessarily

accusing, it is merely reporting a reasonable suspicion that

abuse or neglect may have occurred that requires investigation.

LEGAL CUSTODY

In situations where one parent has custody or is considered the

legal guardian of a child documentation should be brought to

the school office. This documentation will be kept in the

child’s cumulative file. This is particularly important in cases

in which one parent is legally denied contact with the child. In

such cases, the school will make every effort to cooperate with

court orders.

NON-DISCRIMINATION STATEMENT ISD #704 does not discriminate on the basis of race, color,

creed, religion, national origin, sex, age, marital status, status

with regard to public assistance, sexual orientation, or

disability in its programs or activities. The following persons

have been designated to handle inquiries regarding the non-

discrimination policies: Section 504 Coordinator, Mark

Hughes, 131 9th

Ave., Proctor, MN 55810, 218-628-4926,

mhughes@proctor.k12.mn.us or Title IX Coordinator, Diane

Morin, 8708 Vinland St., Duluth, MN 55810, 218-628-4949,

dmorin@proctor.k12.mn.us.

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mailto:mhughes@proctor.k12.mn.usmailto:dmorin@proctor.k12.mn.us

EDUCATE. ENGAGE. INSPIRE ACADEMICS

CURRICULUM

Parents have the right to review any materials used in

instruction of students and/or request that students be excused

from instruction on specific topics that may interfere with a

parent’s beliefs. Such a request must be submitted in writing to

the teacher and principal.

Pike Lake Elementary School is committed to providing

quality lessons in all classrooms that are aligned to Minnesota

State or national standards. Teachers strive to meet the

educational needs of all students.

LITERACY PLAN – READ WELL BY THIRD GRADE

MN Statute 120B.12 states that a school district must adopt a

local literacy plan to have every child reading at or above

grade level no later than the end of grade three. This

legislation is commonly referred to as “Reading Well by

Third Grade.” The literacy plan “must include a process to

assess students’ level of reading proficiency, notify and

involve parents, intervene with students who are not

reading at or above grade level, and identify and meet staff

development needs.” For a copy of the district’s literacy

plan, go to Proctor Public Schools website at

www.proctor.k12.mn.us , Academics, Read Well by Third

Grade.

WORLD’S BEST WORK FORCE LEGISLATION

Pike Lake Elementary is committed to providing educational

experiences that focus on soundly structured lessons that

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insure that students are receiving instruction to prepare them

for 21st century careers.

In partnership with the community, Proctor Public Schools will

try to achieve the following State mandated goals:

Have all students meet school readiness goals

Have all third grade students achieve grade-level

literacy

Close the academic achievement gap among all racial

and ethnic groups of students and between students

living in poverty and their more privileged peers.

Have all students graduate from high school

Have all students attain college and career preparedness

The school board in conjunction with administrators, teachers,

and the community must have a plan to support and improve

teaching and learning that is aligned to the World’s Best Work

Force and includes:

Clearly defined student achievement goals and

benchmarks

Process to evaluate each student’s progress toward

meeting the state and local academic standards

A system to review and evaluate the effectiveness of instruction and curriculum

Practices that integrate high-quality instruction,

rigorous curriculum, instructional technology, and a

collaborative professional culture that support teacher

quality, performance and effectiveness.

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http://www.proctor.k12.mn.us/

TESTING

The Minnesota Comprehensive Assessments (MCAs) are

administered each spring to students in grades 3-5, according to

the Minnesota Department of Education requirements.

Assessment scores are reported for individual students.

School, district, and statewide results are used for school

improvement efforts. Attendance and participation in the

MCAs have a significant impact on the school and district in

meeting annual progress and standards of federally mandated

programs. It is extremely important that every student attends

school and takes the tests.

Optional Local Purpose Assessment or OLPA tests are

administered twice a year in math for those students in grades

3-5. This data is used as a check to see how students are

progressing in their math learning.

AIMSweb testing occurs three times a year for Pike Lake

students. These assessments provide a snapshot of how a

student is doing at a particular time during the school year.

Teachers analyze the data to help inform instruction.

The most important assessments that occur at Pike Lake

Elementary School are those formative assessments that assist

teachers in providing individualized instruction for each

student. Teachers and students regularly monitor individual

growth and set goals for each student.

HOMEWORK

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Homework should be viewed as an extension of the regular

classroom curriculum. The purpose of homework is to

strengthen students’ learning or to prepare the student for the

next day of classroom learning. Parents should be aware of

what is being taught in each teacher’s classroom. If a parent

has questions regarding homework, please contact the student’s

teacher. See Practice Profile in Appendix.

REPORT CARDS

Report cards are sent to parents quarterly. Report cards reflect

a student’s progress toward reaching academic standards as set

forth by the State of Minnesota.

FIELD TRIPS

Classes may take educational field trips under the teacher’s

direction. Parents may be asked to assist. When trips are made

during school hours, transportation is provided by the district.

Students may be asked to pay a portion of the field trip costs.

Scholarships are available upon request. Permission slips

signed by a parent or guardian will be required.

PHYSICAL EDUCATION

Parents are asked to provide tennis shoes that children can keep

at school for physical education class. Shoes should be clean,

have non-marking soles, and be labeled. Please, do not

purchase slip-on shoes.

If a child is not participating in physical education classes, he

or she must bring a note from home. If the excuse is to be

long-term (over one week), the child must bring an excuse

from a physician.

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KIDS TIME

Proctor Community Education operates a before and after

school program for school age children in grades K-5. For

more information, please contact Jo Baregi at 729-8214, ext.

2758. A copy of the Pike Lake Kids Time program can be

found in the appendix of this handbook (Appendix Form A).

COMPUTERS (Network/Internet) & MEDIA CENTER (see also BEHAVIOR – Library/Media Center)

In making decisions regarding student access to the district

computer system and internet, the district considers its own

stated educational mission, goals, and objectives. Technology

skills are fundamental to today’s learners. Access to the

computer system is a privilege, not a right. Students must

follow the district policy regarding computer access.

The media center (library) is an extension of the classroom

housing computers, books, and other instructional materials.

The media center is open for checking out books before school

and during students’ scheduled classroom time. While normal

wear and tear is expected, students damaging, losing, or

defacing books or electronic equipment will be expected to

replace the property at full value or pay for repairs if possible.

HOMEBOUND INSTRUCTION

Homebound instruction may be available to students who are

unable to attend school due to illness, accident, injury, or

emotional difficulty. A medical doctor must document the

reason for non-attendance.

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PLEDGE OF ALLEGIANCE

The Pledge of Allegiance is recited daily. Anyone who does

not wish to participate in the reciting of the Pledge of

Allegiance for any personal reason may elect not to do so.

SPECIAL EDUCATION or a 504 PLAN

(see also Pike Lake Student Interventions found in the Appendix Form

C)

Special education services are offered to students who qualify

for additional assistance. 504 Plans provide for

accommodations when a medical condition exists that impedes

learning. Before a special education assessment takes place or a

504 Plan is developed, the Student Support Team (SST) meets to

develop a plan of interventions that serve to address the concerns

presented by either the parent or teaching staff. Data is collected

during this intervention phase to determine whether the

interventions have been proven effective prior to any special

education assessment. The SST members include the building

principal, guidance counselor, psychologist, and teachers.

To qualify for special education services, students must be

assessed and meet certain guidelines. An Individual Educational

Plan (IEP) is developed to describe the type and level of service

that will be offered to meet the individual student’s needs.

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Notice to the Parent/Guardian of #ISD704 Students

If your child is referred to special education for an assessment,

the district will enter your child’s name and date of birth in to

the Minnesota Medicaid System to find out if your child is

receiving Medical Assistance or MinnesotaCare. If you do not

want the district to enter your child’s name and date of birth

into the Minnesota Medicaid System, please inform your

child’s principal that you do not want the district to check the

Medicaid System.

COUNSELING AND GUIDANCE SERVICES

Guidance services are available to all children who need

assistance regarding social, emotional, or personal

development counseling. A child may be referred to the

counselor by a teacher, parent, administrator, or self.

Parents/guardians may contact Mary Hendrickson at

mhendrickson@proctor.k12.mn.us or 729-8214, ext. 2782 with

any concerns.

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Displaying Good BEHAVIOR

Whether in class, in the hallways or bathrooms, on the

playground, in the cafeteria, riding the bus or at other school

events it is important to:

Be prompt

Be prepared

Respect authority

Respect the rights of others

Respect property

Display a concern for learning

Display appropriate social skills

Our mission is RESPECT FOR EACH. SUCCESS FOR ALL.

Rules and expectations are established to ensure a safe and

friendly learning environment throughout Pike Lake

Elementary School. Expectations are discussed and posted in

each classroom. Each classroom will have a discipline plan in

place. Parents will receive a copy of the teacher’s discipline

plan. If misbehavior becomes persistent, your child will meet

with the principal to determine further consequences and

develop an individual behavior plan.

HALLWAY BEHAVIOR

Students will walk appropriately on the right hand side of the

hallway. Teachers will escort students whenever the entire

class is moving throughout the building.

Please:

Walk at all times in a line formation

Keep your hands and feet to yourself

Remain quiet

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mailto:mhendrickson@proctor.k12.mn.us

RESTROOM EXPECTIONS

Respect both property and fellow students.

Keep your feet on the floor at all times.

Wash your hands before leaving the restroom.

Leave the restroom immediately and return to your classroom group.

STUDENT LOCKERS and LOCKER COURTESY

1. Visit your locker only at designated times. 2. Gently set your books or book bag down in front of

your locker,

3. Open the locker door quietly by lifting the latch with your hand.

4. Move necessary items into and out of your locker promptly.

5. Lift the handle on the locker door and close it quietly. 6. Leave the locker area promptly and return to your class.

Lockers, inside and out, must remain free of all pictures or decorations.

Respect the locker area of your neighbors.

Keep the area around your locker and in your locker neat.

Step aside if someone is trying to access his or her locker.

If someone is blocking access to your locker say, ―Excuse me, I need to get into my locker.‖

Use quiet voices in the locker area.

AUDIENCE/ASSEMBLY BEHAVIOR

At various times during the school year, Pike Lake will host

special presentations in the gymnasium or cafeteria. Pike Lake

Elementary takes great pride in setting a high standard in our

community. Therefore, students have a responsibility to give

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full attention and respect to persons performing. Appropriate

applause should be given at the right time and place.

Performers are the guests of the school and should be treated

respectfully. If inappropriate behavior exists, a student may be

removed from the performance. School disciplinary action will

be taken at the discretion of the principal if a student exhibits

disrespectful behavior.

BUS GUIDELINES

The safe operation of the school bus is the responsibility of the

bus driver and all student passengers. In Minnesota, school bus

transportation is a privilege, not a right. This privilege may be

withdrawn for inappropriate behavior. The official

transportation policy is given to all student passengers and their

parents at the beginning of the year. Students in grades K-2

take a bus safety test twice per year. Students in grades 3-5

take a bus safety test annually.

Students must ride the bus to which they are assigned unless

other arrangements have been made with administration. If a

student wishes to ride another bus, he or she must bring a

written request from his or her parents and receive permission

from the office.

The following are the consequences for violating the rules of

appropriate bus behavior:

1st offense = Warning and/or parental notification

2nd offense = three (3) day ridership suspension

3rd offense = five (5) day ridership suspension

4th offense = termination of ridership privileges -16-

Pending the seriousness of the offense, steps 1 & 2 may be by-

passed by administration.

WALKING TO SCHOOL

Using district safety criteria, the walking distance for students

in grades 1-5 is set at one mile (the state-mandate is two miles).

The kindergarten walk zone is ½ mile. Discuss with your child

the safest route to school taking into account traffic patterns,

street crossings, sidewalks, etc. Consider walking with your

child the first few days of school.

CAFETERIA BEHAVIOR

(For more information see also HEALTH AND SAFETY – Food

Service)

The school cafeteria is a place where students should enjoy

eating in an atmosphere of quiet socializing and proper

manners. Teachers will explain our lunchroom procedures and

expectations on the first day of school. Teachers will also

review these expectations throughout the school year as

needed. Students will sit at assigned tables in the cafeteria and

will remain there until dismissed to into the lunch line.

Students are also expected to remain at their assigned table

until they are dismissed for recess after eating.

Certain types of behavior are inappropriate in the cafeteria.

These include throwing food, spitting out food, yelling or

screaming, running, pushing other students, showing disrespect

for supervisors, refusing to follow the instructions of cafeteria

personnel, or leaving a mess on the table or on the floor. If a

student is behaving inappropriately, he or she may be restricted

from eating in the cafeteria.

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All students must know the rules including:

Use proper manners at all times.

Be courteous.

Stay in your seat.

Use an ―inside‖ voice.

Be responsible for keeping your eating area clean.

LIBRARY/MEDIA CENTER

The library/media center is considered a classroom space.

Students must show respect for the resources provided. The

following guidelines will help everyone be successful.

Every student should have his or her own headphones for listening and testing purposes.

On each computer is a folder that contains approved school district websites. Unless otherwise instructed by

an adult, students should limit their surfing to those

sites.

Students are not allowed on social media sites.

Students should only print when instructed to print and should limit the amount of paper used.

Students should not damage hardware or software, delete files, or use unauthorized software or make any

modification to system files.

Students should not copy, delete, or alter another person’s file.

Anyone using School District computers will be expected to

know, understand, and abide by the Proctor Public Schools

Acceptable Use Policy 524. A copy of this policy is available

online at www.proctor.k12.mn.us or in the district office.

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http://www.proctor.k12.mn.us/

PLAYGROUND RULES/RECESS

The following rules are in place to ensure that all students are

safe. Please review and understand the policies. In order to

ensure a safe environment, students must:

Play in a fair and safe manner

Be respectful of all students and adults.

Stop and look if they hear a whistle.

When the playground supervisor sounds the end of recess, students must walk to the line and wait quietly

to be dismissed.

Listen to and obey all supervisors.

Play only in designated areas.

Choose a game from the Playground List.

Refrain from chasing, pulling, and tugging at clothing.

Refrain from fighting (even ―play fighting‖). No pretend weapons are allowed.

Winter Rules

Wear proper clothing for the temperature and weather conditions.

No throwing snowballs.

All children go outside for recess. Please be aware that temperature and wind-chill are criteria used in making

this decision. (See Weather under HEALTH AND SAFETY

for specific guidelines).

STUDENT CODE OF CONDUCT/SEVERE BEHAVIOR

Pike Lake Elementary School has a zero tolerance policy

regarding bullying. Bullying consists of any pattern of

written/verbal expressions or physical acts/ gestures by a

student that is intended to cause distress to one or more

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students. Bullying includes, but is not limited to, conduct by a

student against another student that a reasonable person under

the circumstances knows or should know has the effect of

harming a student

damaging a student’s property

placing a student in reasonable fear of harm to his or

her person or property

creating a hostile educational environment for a student.

The steps for reporting bullying are outlined in the appendix of

this handbook.

Reports of severe behaviors should be made to teachers, para-

professionals, administrators, or other responsible adults. In

the case of an alleged violation of the district’s harassment,

violence and hazing policy, the student may report the incident

to the above individuals. An investigation will follow in

accordance with district policy.

Severe behavior includes, but is not limited to:

property damage or destruction

theft

false fire alarm

truancy

bullying, verbal or physical intimidation, fighting

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Foster Good COMMUNICATION

Open communication among students, parents, school teachers

and staff, and the community is vital at Pike Lake Elementary.

Conferences, open houses, report cards, weekly classroom

newsletters, school newsletters, family engagements nights,

and Infinite Campus are some ways we strive to keep everyone

informed about your child’s school experience. Please keep us

informed if your child has concerns about something that has

happened during his or her school day. Open communication

helps prevent misunderstandings.

The district posts calendars on its website. For information,

please go to www.proctor.k12.mn.us, and look on the left side

of the screen under calendars.

PIKE LAKE PARTNERS IN EDUCATION (P.I.E.)

This committee combines the efforts of involved parents,

teachers, and staff in a ―team approach.‖ In conjunction with

the school P.I.E.’s goal is to enhance the education of the

students at Pike Lake by helping to meet the daily classroom

needs of the staff, and coordinating special events for the entire

school.

Pike Lake P.I.E. meetings are held every month starting in

September. Dates and times are posted on our school calendar

at our web site and our Parent Link APP. P.I.E. welcomes

everyone to bring special talents or interests to this group. The

PIE group is vital to support the academic enhancements,

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financial needs, and continued efforts to make our school a safe

learning environment.

VALUABLES

Students are urged to leave valuable articles at home. Students

are further urged not to carry money to school unless it is for

the specific purpose of paying for something at school. In this

case, only carry the amount that is needed and turn the money

into the office or your teacher upon arriving to school.

CELL PHONES

Cell phones brought to school must be turned off during the

school day unless prior arrangements have been made with the

teacher and/or the office. Pike Lake Elementary School staff

members cannot be held responsible for lost, stolen, or

damaged cell phones.

CHANGE OF ADDRESS/WITHDRAWAL

If you move within or out of the Proctor School District at any

time, please inform the school office of your new address and the

date of the last day your child will attend. Records for students

enrolling in a school outside the district will be requested by that

school and sent only after the parent has registered and signed a

parental release form at the new school.

If a student moves out of the district, but still wants to attend Pike

Lake Elementary school, the parent or guardian must complete

the open enrollment forms and specify the date of the move. If a

student was open enrolled, but moves into the district, the parent

or guardian must complete the necessary forms including the date

of the move.

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DRESS CODE

Although there is no formal dress code, children should come to

school appearing clean, neat, and ready to learn. Hats are

allowed outside during recess only and inside only on special

days. Students should wear clothes that are safe, do not disturb

or distract other students, and are appropriate for learning.

Prohibited items include:

clothing that displays something that is illegal for a minor. If it is illegal for a minor to engage in, it is inappropriate to wear (i.e. tobacco, alcohol).

Clothing that contains sexual innuendo, double meanings, or violent messages.

Hats, bandanas, visors, and/or any headgear (unless approved by principal)

Other fashions causing disruption of the education process.

Students who wear inappropriate clothing will be asked to call a parent and arrange for appropriate clothing to be brought to them. A shirt supplied by the school may be used if clothing cannot be obtained from home.

Students are expected to go outside each day unless there is in-clement weather. Students should be dressed appropriately, especially during the winter months. Boots, mittens/gloves, hats, jackets, and snow pants are required of all students during winter months.

Please put your child’s name on clothing.

ELECTRONIC TOYS Electronic toys should not be brought to school unless a student needs them for academic reasons. The school district cannot be responsible for safeguarding these items. Items that cause disruption may be taken from students, and parents will be notified. -23-

I-pads, Kindles, or other learning devices may be used in classrooms at the discretion of the individual teacher. Please be aware, however, that neither the teacher nor Pike Lake Elementary is responsible for the safekeeping of the learning device. If the student violates the teacher’s policy regarding electronic devices, the teacher may confiscate the device and notify the parents.

EMAIL All staff have email access. Email addresses may be found on the district website www.proctor.k12.mn.us, District, Staff Directory.

Please keep in mind teachers are with students during the day

and may not retrieve their messages until after school. Teachers

will make every attempt to return calls within 24 hours of

receiving a message. If it is an emergency, please contact the

office 729-8214 ext. 2750.

EMERGENCY INFORMATION

Every student enrolled at Pike Lake School must have

emergency information on file. Parents must complete and

return Emergency Health Forms to the office at the beginning

of each school year. This emergency form is our first source of

information if we need to contact parents/guardians in an

emergency or if we must obtain emergency medical treatment

for a student.

FOOD SERVICE PROGRAM

The cost of school hot lunch is $2.40 per day; $12.00 per week.

For students with bag lunches, milk is $.50 per day; $2.50 per

week. Parents may make deposits in the Pike Lake Office.

Please include your child’s full name and grade with the

payment.

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Free and reduced lunch applications are sent out to all families

in the back-to-school packets or are available in the Pike Lake

school office. Each student will be provided with a 4-digit PIN

number to enter before breakfast or lunch is served daily.

Please assist your child in memorizing his or her PIN number.

Breakfast will be served each day, beginning at 8:45 AM.

Grab-n-go breakfast is provided for students at a cost of $1.50

per day; however, each additional breakfast entrée on the same

day is $1.00. There is no charge for kindergartners to eat

breakfast this year due to recent legislative funding for this age

group. Students should eat in the cafeteria unless other

arrangements have been made.

Families will be notified by phone when their student lunch

account balance reaches below $6.90 or $2.00 for free and

reduced lunch.

INFINITE CAMPUS

Proctor Public Schools uses Infinite Campus as a student

information management system. This system houses

information on student grades, attendance, special needs, and

parent contact information.

All parents/guardians have a login and password associated with

their particular student. For those parents/guardians who prefer

to use their cell phones to access information, there is an APP

that will connect to Infinite Campus. For more information,

contact the office.

LOST AND FOUND

There is a designated Lost and Found area. To avoid lost items,

make sure all clothing is labeled including outerwear, gym shoes,

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lunch boxes, and backpacks, so those items may be returned to

their rightful owners. Periodically if the unidentified items are

not claimed, they will be donated to outside resources.

MATERIALS SENT HOME

Look for day-to-day school news, daily work, notices of events,

meetings, and other activities (some teachers use a communications

folder). It is a good practice for parents to check the contents of

their student’s backpack on a daily basis.

NEWSLETTERS Each week, classroom teachers may send home newsletters containing information about upcoming events, classroom news, PIE activities, etc.

NOTES – WHEN TO INFORM IN WRITING Please include your child’s first and last name, grade, and

student’s teacher on communication with the office. A dated,

signed note sent to your child’s teacher is required when:

Your child is going to someone else’s home after school (students cannot take a bus other than the one

they are scheduled to take).

Your child leaves early, or will leave and return during the day.

The parent must stop in the office and sign the log before a student may be released.

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PARENT/TEACHER CONFERENCES

Education is the joint interest of the school, student, and the

parent/guardian. Conferences are held twice during the school

year to discuss the progress students are making in class. The

purpose of the conferences is to inform and involve all partners

in the learning process for every student. Teachers at Pike

Lake schedule conferences and make every attempt to meet the

scheduling requests of parents.

PAYMENTS

Payments (except small amounts) to Pike Lake Elementary School

should be made by check. Please send a separate check for each

item/activity. When possible, please place the payment in a sealed

envelope with the child’s full name, teacher, and purpose written

on the outside of the envelope.

PHONE CALLS TO STAFF

All teachers have phones in their individual classrooms with the

exception of physical education and music teachers. However,

each teacher has a telephone extension. Please, be prepared to

leave a voice mail message. Teachers are generally not

available to take phone calls when school is in session.

Leaving a message may also be necessary before or after

school since the teacher may be involved in a conference or

attending a meeting. If you have a question about anything that

has happened in school, please call. First, contact the classroom

teacher if it is classroom related. Next, contact the principal if the

question is related to the playground, lunchroom, bus, school

policy, or any other unresolved issue.

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Please call while the issue or problem is current. Behavior

concerns are easier to handle if they have recently occurred.

PHONE CALLS TO STUDENTS

Students will not be interrupted during school hours by outside

calls and messages except in case of an emergency. If it is

necessary to contact your child during the school day, please

contact the office at 729-8214 ext. 2750. Please remember to

arrange any after school activities before the school day begins.

If a student needs to call home, he or she should go to the office

and place the call.

PHOTO POLICY – District Policy 524.1F

There are occasions when representatives of ISD 704 and/or the

media photograph or videotape students while in school or while

attending/participating in school sponsored functions. Student

published information may also include student directories, awards,

local newspapers, bulletins, bulletin boards, or other recognition

areas. Parents/guardians not wanting their children to be

specifically identified in photographs or on a videotape should

notify the principal in writing.

Please respect the privacy rights of others by refraining from

posting pictures/videos from school-sponsored events on social

media sites without other parents’ permission.

STUDENT RECORDS – District Policy 515

The school district recognizes its responsibility in regard to the

collection, maintenance, and dissemination of pupil records and the

protection of the privacy rights of students as provided in federal

law and state statutes.

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For specific information regarding information that may be

disclosed, please consult the district website at

www.proctor.k12.mn.us.

TOYS

Toys should not be brought to school unless they will be used in

an academic setting. They are generally a source of distraction and

unnecessary to the learning process. The only exception may be

for a classroom special event, which would be communicated to

families by individual teachers. The district cannot assume

responsibility for items that are lost or stolen.

VISITORS/VOLUNTEERS

School visits by parents and residents are enlightening and educa-

tional experiences for both visitors and school personnel. The

school board and superintendent encourage visits as a means of

becoming involved in and informed about school affairs. All

visitors, including students and adults, must check in at the

building office and display the proper I.D. badge. To schedule a visit, contact the principal to make appropriate arrangements. The principal or a designee will conduct building tours on request or scheduled at evening events.

Parents are welcome and encouraged to be part of their child’s education. Many opportunities are available for parents to volunteer. Contact your child’s teacher or the school office.We ask students not to request to bring students from other schools as visitors.

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Special requests for visitors for educational reasons should be directed to the principal at least three days prior to the visit. Many school learning experiences are greatly enhanced with educational volunteers. This includes both volunteering at school, and/or working on projects at home. The resources and skills of parent and community volunteers make schools a more effective place to learn. Parent and community volunteers are necessary, encouraged, and appreciated. If you are interested in becoming a volunteer, contact us at school. WE NEED AND WANT YOU!

YEARBOOKS

Pike Lake Elementary P.I.E. group produces a yearbook each year.

All student school photos are included. The yearbook also includes

candid photos of students. Order forms are available at the school.

There is a cost for the book, and all proceeds go directly to the

school to benefit students.

PARENT/STUDENT HANDBOOK

The parent/student handbook is available in paper copy by

contacting the office, or may be accessed through our school

website at www.proctor.k12.mn.us, Academic Links

Schools, Pike Lake Elementary, Pike Lake Elementary

Information.

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Promote HEALTH AND SAFETY

ACCIDENTS IN SCHOOL

If a student is injured in any way, he or she should summon

help immediately and not move until help arrives. All

accidents must be reported to the nurse and the principal’s

office.

ALLERGIES

Food and other allergies that may present a life-threatening episode

need to be reported to administration and the school nurse prior to a

student’s start date. The nurse will collaborate with the parents, the

student, the classroom teacher and food service to formulate an

emergency plan of care as indicated. We also require a care plan

from the physical (see Medical Form in Appendix) .

Minor allergic reactions will be managed via standard

communication between the nurse and home (reporting of

symptoms and care plan).

Classroom snacks and a student’s allergies should be considered

but are the responsibility of the parent and student to manage and

provide information/alternative snacks as per the child’s

developmental capacity.

BICYCLES, SCOOTERS, SKATEBOARDS, ROLLER

BLADES

No scooters, skateboards or roller blades are allowed during the

school day. Bicycles are allowed but must be locked up at the bike

rack during the school day.

BULLYING – (SEE BEHAVIOR AND FORM IN APPENDIX Form B)

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BUS SAFETY – (SEE BEHAVIOR – BUS RULES)

EMERGENCY DRILLS –POSTED IN EACH CLASSROOM

FIRE:

Students must:

Remain calm.

Listen to the teacher or staff person’s instructions.

Leave all books in the classroom.

Leave quietly and go directly to the exit stipulated by the teacher.

Stay with your class and move away from the building sufficiently so that you cannot be struck by falling

debris.

Leave room for the fire department to operate.

LOCK DOWN:

Students in a classroom must:

Remain calm.

Listen to the teacher or staff person’s instructions.

Stay in their classroom.

Follow teacher/staff instructions. Students not in a classroom must:

Remain calm.

Immediately go to the nearest classroom or office

Take cover quietly.

TORNADO:

Students in classrooms with no windows must:

Remain calm.

Listen to the teacher or staff person’s instructions.

Stay in the classroom.

Take cover. -32-

Students in classrooms with windows must:

Remain calm.

Listen to the teacher or staff person’s instructions.

Proceed to the nearest designated tornado drill hallway.

WEAPONS

Students are forbidden to knowingly and voluntarily possess

any instrument in school, on school grounds, or at a school

sponsored activity that is a weapon. Weapons are defined as

any firearm, whether loaded or unloaded, any device or

instrument designated as a weapon through its use or capability

of threatening or producing bodily harm or death, any deice

that is used to threaten or cause bodily harm or death.

In the case of weapon possession the following actions may be

taken by school authorities:

Notification of law enforcement

Confiscation of the weapon if feasible

Suspension and possible expulsion with a conference held between parents and administration prior to the

student returning to school.

HARASSMENT POLICY

Everyone at District 704 has a right to feel respected and safe.

It is our goal to maintain a learning and working environment

that is free from harassment and violence of all forms.

A harasser may be a student or an adult. Harassment may

include the following when related to religion, race, sex, or

gender:

name calling, jokes, or rumors.

pulling on clothing

graffiti

notes or cartoons -33-

unwelcome touching of a person or clothing.

offensive or graphic posters or books covers; or

any words or actions that make you feel uncomfortable, embarrass you, or hurt your feelings.

Should a person feel uncomfortable, he or she needs to tell a

teacher, counselor, or the principal. The person may also make

a written report. The person’s right to privacy will be

respected as much as possible.

Pike Lake Elementary takes reports of religious, racial and

sexual harassment or violence seriously and will take

appropriate actions based on the reporting. The district will

also take action if anyone tries to intimidate or take action to

harm the person reporting. For the full explanation, see

District Policy 413 at www.proctor.k12.mn.us.

HEALTH SCREENINGS –

See Health Screening Information in the Appendix Form F

ILLNESS AND SCHOOL

Although we strongly advise students to be in school, we also

understand that there are times when students must remain at

home due to illness or medical procedures. It is extremely

important to provide the school with an emergency name

and phone number on the child’s enrollment card if we

need to contact the parent. Also, we do not have the space or

staff to accommodate ill children during the day, so it is

important that someone is available during the day to pick up

the child if necessary.

For the protection of all children, please keep your child home

for the following symptoms/illnesses (*indicates when it is safe

for a child to return).

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Temp over 100 degrees orally. *Fever and Tylenol-free for 24 hours. If your child is sent home with a fever, we won’t

expect to see them the next day; however, still call the

office to excuse the absence. Diarrhea or vomiting. *No vomiting or diarrhea for 24

hours. Undiagnosed rash. *Doctor determines rash is not

contagious. Sore discharging eyes. *If pink eye, needs 24 hours of

prescription medication. Head lice, ringworm, or scabies. *Until not contagious or

treatment completed. Profuse nasal discharge. *No longer contagious/green in

color. Strep infection. *Until treated for 24 hours with antibiotic. Chicken Pox. *Until all pox are dry and scabbed over (5–10

days). Listless, out of sorts, unable to perform in classroom.

*When normal daily activity resumes. Whooping cough, measles, mumps, hepatitis B,

diphtheria, scarlet fever, meningitis. *When cleared by doctor. Report these to health office for follow-up and further recommendations.

IMMUNIZATIONS/COMMUNICABLE DISEASES Immunizations—Minnesota state law requires all students be up-to-date with required immunizations: Five doses of vaccine for DPT (diphtheria, tetanus, pertussis) Four doses of vaccine for polio Three doses of Hepatitis B Two doses of vaccine for MMR (measles, mumps, rubella)

and two doses for varicella (chicken pox) , or the district needs a history of disease information including the date, month, and year.

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Accurate shot information (month-day-year) must be provided to the school health office prior to the first day of school. Children without proper immunizations will be excluded from school.

Students will be denied access to school if immunization records are not received within 0–30 days of enrollment. Registrations are considered incomplete until proof of immunizations is presented. Students transferring within Minnesota and having been enrolled in Minnesota get the full 30 days; 0 days applies to students from out of state and out of country, who must have immunizations in hand to register.

Contagious Diseases—Call the nurse if you suspect your child has a contagious condition (strep throat, chicken pox, scabies, head lice). This information will be kept confidential, other students will be checked, and notes sent home as appropriate. Follow-up procedure based on Minnesota Department of Health protocol.

MEDICAL DISBURSEMENT TO

CHILDREN IN SCHOOL

By law, the school is not allowed to dispense any medications

without written authorization from the physician. Medication

must come to school in the original container labeled with the

following information:

Child’s Name and Health problem

Medication Name and Dosage

Time of Administration and Length of time to be given

Pharmacy name and phone; Physician’s name, address, phone

Physician’s signature and date

No over the counter medication, such as cough drops, aspirin, or Tylenol is to be administered at school

without the above information.

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(See Administration of Medication in School found in the

Appendix Form D)

PEST CONTROL MATERIALS

Proctor Public Schools utilizes a licensed pest control firm for

the prevention and control of rodents, insects, and other pests

in and around the district’s building. All pest control materials

are chosen and applied according to label directions per

Federal law.

Should a parent need a copy of the estimated schedule of

interior pest control inspections and possible treatments, he or

she may contact the district office at 131 9th

Avenue, Proctor

MN 55810. Parents of students may request to receive, at their

expense, prior notification of any application of a pest control

material, should such application be deemed necessary on a

day different from the days specified in the schedule.

SPECIAL HEALTH NEEDS

The district nurse and building health staff work with parents and

staff to plan for children with special health needs. Call the district

nurse, Carlie Anderson 628-4949 ext. 2032 if your child has a

health problem such as diabetes, epilepsy, asthma or any other

health issue requiring special attention.

TREATS/PARTIES

Parties provide important social benefits. However, some

children prefer not to take part in planned celebrations due to

personal or religious beliefs. Please notify the office and the

classroom teacher if a child prefers not be engaged in a

classroom party/activity.

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Treats – All food and beverages must be commercially

prepared and packaged. By law, no home-baked goods can be

accepted for party or birthday treats (no gum or suckers with

gum centers, please). Please do not send bulk food items.

Note that snacks containing peanuts, nuts or other types of

foods may cause a severe allergic reaction in some people. All

ingredients must be listed for students who have food allergies.

Check with your child’s teacher for specific allergies within the

class. We strongly recommend that parents avoid all snacks

that contain peanuts. If you are in doubt regarding specific

snacks, please contact your student’s teacher.

Please let your child’s teacher know in advance if you plan to

send treats to class to celebrate an event. In planning a home

birthday party, please don’t ask for addresses and telephone

numbers from the office.

Due to an increasing number of sensitivities, please do not send

balloons or flowers to school.

WEATHER/EMERGENCY CLOSINGS In the event of inclement weather, the decision to cancel school is

made as early as possible. Unfortunately, the timing of any given

storm is impossible to control, and weather forecasts are often

unreliable. Every effort is made to arrive at a timely and prudent

decision with the available information. Once the decision is made,

school closing information is sent to each household via telephone

through the Infinite Campus system. The information is also sent to

local radio and TV stations. The choice to cancel school is never

easy and never taken lightly. It is important to note that parents

always have the right to excuse their child from school if they feel

conditions are unsafe. Be sure to contact the school to report all

absences.

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School is held every scheduled day unless weather or some

emergency does not permit. In this event, an announcement

will be made as noted above. PLEASE DO NOT CALL THE

SCHOOL.

If storms occur during the school day and severe weather poses a

danger, students may be kept in school after regular dismissal

time or may be dismissed early. Please make sure to have and

review an emergency plan with your child and keep your

emergency form up to date.

All children go outside on outdoor recess days unless weather

conditions pose a safety factor. If a child cannot go outdoors for

recess, the parent or guardian must notify the school in writing.

Wind-chill is a criteria used when making a decision whether

children will go outdoors. If unsure if outdoor recess, err on the side

of caution and send your child with appropriate clothing including a

warm jacket, boots, hat, mittens, and snow pants.

TOBACCO POLICY

In accordance with the state statutes, the use of tobacco

products is prohibited at all times in or on school property.

Students under 18 years old are prohibited from possessing

tobacco products.

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APPENDIX FORMS

Academics Information Attachment A: Pike Lake Kids Time

Behavior Information Attachment B: Pike Lake Bullying Policy

Attachment C: Pike Lake Intervention Policy

Health and Safety Information/Forms Attachment D: Administration of Medication in School

Attachment E: Flu Symptom Screening tool for Parents and

Caregivers

Attachment F: Minnesota Immunization Law

Attachment G: Head Lice Information

Attachment H: Emergency Dismissal Plan Form

PIKE LAKE ELEMENTARY SCHOOL

STUDENT/PARENT HANDBOOK

PARENT SIGNATURE FORM

Please read the handbook with your child. Then sign and return the

form below to your child’s teacher. If you enroll after the

beginning of the school year, please return this signed form to the

office.

_____Yes, we have read the rules and procedures contained in the

Pike Lake Elementary Handbook, and we agree to the safety

procedures.

______________________________________ _______

Parent Signature Date

______________________________________ _______

Student Signature (or parent if student is unable to Date

write)