PHILIPPINE SPORTS COMMISSION

OPERATIONS MANUAL

TABLE OF CONTENTS

I. Introduction 1

A. The Agency 1

B. General Objectives 1

C. Terms and Acronyms 2

II. System of Amendment and Revision 2

A. Responsibility of content, issue and revision 2

III. Organization and Responsibilities 3

A. Organizational Structure 3

B. Responsibilities and Duties 3

B.1. National Sports Associations Affairs Office 3

B.2. Sports Science Center 4

IV. Operational Control and Supervision 4

A. Roles and Functions 4

a. Chairman III 4

b. Commissioners 5

c. Executive Director 5

d. Deputy Executive Director III 6

e. Division Chief 6

i. Chief Administrative Officer 6

ii. Chief Administrative Officer (Budget Officer V) 7

iii. Chief Accountant 7

iv. Chief Sports and Games Regulation Officer 7

v. Project Development Officer V 8

V. Operating Procedures 8

A.1. National Sports Associations Affairs Office 8

A.1.1. For PSC Board Decision 8

Financial Assistance for Events

Financial Assistance for Purchase of Supplies and Equipment

A.1.2. Travel Tax & Terminal Fee Exemption 10

A.2. Sports Science Center 11

B.1. Health Care 11

B.2. Pre-Participation Physical Examination (PPPE) 12

B.3. Emergency Services 13

VI. Appendices 14

A. Revision Form 14

B. List of NSAs 15

I. INTRODUCTION

A. The Agency

The Philippine Sports Commission is the government body tasked to oversee matters on

amateur sports.

Pursuant to Republic Act 6847, its primary function is to plan, implement and oversee an

integrated amateur sports promotion and development program for the country.

Although it does not have direct supervision on the development and training of athletes,

it has visitorial powers and tasked to establish linkages with different stakeholders like the

Philippine Olympic Committee, National Sports Associations, the public and private

schools, government corporations and entities, the local governments, the Armed Forces

of the Philippines, and other sports organizations including international sports

institutions, and private corporations.

B. General Objectives

Plan, implement and oversee an integrated amateur sports promotion and development program for the country

Establish and maintain linkages with international sports associations, national sports commissions or organizations of other countries, and international nongovernmental organizations whose main objective is sports

Establish, develop and maintain fully-equipped sports facilities and centers in strategic places in the country and, as far as practicable, such modern sports complexes adequate for major international competitions

Rationalize and regulate the establishment of publicly-funded sports complexes and supervise the management and maintenance thereof, excluding school or college-owned sports complexes

Plan and formulate programs and review or evaluate, from time to time, the organizational set-up, projects and programs of the Commission

Provide such incentives, recognition and awards to deserving associations, athletes, referees, game officials, coaches, trainers and other persons or entities involved in or supporting sports development as may be permissible under the rules of amateurism

Recommend and propose to the Department of Education, Culture and Sports, Department of Local Government and other government agencies and instrumentalities having sports programs, to incorporate in their respective annual budgets, a separate and specific budget for sports promotion and development

Encourage, promote and sustain the creation and establishment of regional, provincial, municipal and barangay or school district sports promotion and development councils, composed of officials of the Department of Education, Culture and Sports, Department of Local Government, local government officials, and representatives of the private sector, which shall initiate, conduct and coordinate sports activities in their respective jurisdictions

(Sourced from RA 6847, Sec. 6; RA 6847 IRR Rule IV, Sec. 1)

C. Terms and Acronyms

AF - Asian Federation

AFP - Armed Forces of the Philippines

AG - Asian Games

DP - Developmental Pool

FA - Financial Assistance

IF - International Federation

IOC - International Olympic Committee

NOC - National Olympic Committee

NSA - National Sports Association, organized for their respective

sports in the Philippines and/or affiliated with their

respective international federations which are recognized by

the International Olympic Committee, are recognized as such

by the Commission.

NTP - National Training Pool, athletes who are in the PSC payroll

receiving monthly allowance from the government

PA - Priority Athletes, athletes who won medals from SEA Games,

Asian Games, Olympic and World Championships who avail

the Priority Athletes Program of PSC and POC

PHILSPADA - Philippine Sports Association for Differently Abled

POC - Philippine Olympic Committee, the umbrella organization of

all National Sports Association (NSA)

PSC - Philippine Sports Commission

RC - Regional Coach

SEAG - Southeast Asian Games

TP - Training Pool

YOG - Youth Olympic Games

II. SYSTEM OF AMENDMENT AND REVISION

Amendment and revision are considered the same and can be done to the entire

Operations Manual. Revision means a partial change to the Operations Manual and is

numbered in sequence. When major changes need to be made, a new edition will be

created.

A. Responsibility of content, issue and revision

The Executive Board and the Technical Working Group are responsible for keeping

the Operation Manual up to date, for entering the revisions correctly and for making

sure that only the current version is in operation. He must enter the changes made

on the Records of Revision form (please see Appendix A). All revisions will be

published in the form of printed pages.

III. ORGANISATION AND RESPONSIBILITIES

A. Organizational Structure

B. Responsibilities and Duties

B.1. National Sports Associations Affairs Office (NSAAO)

Provides frontline services to the different National Sports

Associations, athletes, coaches and other sports associations

transacting with the Commission

Facilitates and coordinates the needs of all accredited and recognized

National Sports Associations in relation to the needs of their respective

sports program like request for financial assistance, foreign

competitions trainings, seminars, uniforms, request for duty

exemptions for sports equipment purchased by NSAs, proposed annual

budget and programs, athletes and coaches line up, change in the line-

up of athletes and coaches including upgrading and downgrading,

rental venues used by the NSA, reimbursement and liquidation issues,

medical assistance, realignment or budget and similar matters

concerning NSAs.

B.2. Sports Science Center (SSC)

Provides specialized and comprehensive health care to athletes,

incorporating the principles of sports medicine into training regimen

towards athletic excellence like doping control, physiologic,

anthropometric and biochemical testing, scientifically based strength and

conditioning programs, dental services, nutrition, physical therapy

treatment and psychological counseling.

IV. Operational Control and Supervision

A. ROLES AND FUNCTIONS

A.1. Chairman III

Directs and implements the Commission’s thrusts and objectives; and

does related work.

Plans, implements and oversees an integral Amateur sports promotion

and development program, in coordination with various sectors involved

in sports; establishes and maintain linkages with international sports

associations, national sports organizations whose main objective is

sports; plans and oversees a program to enable the Philippines to bid for

and to host the Olympic Games at the earliest practicable time;

establishes, develops and maintains fully equipped sports facilities and

centers in strategic places in the country; rationalizes and regulates the

establishment of publicly – founded sports complexes and supervises the

management and maintenance thereof, excluding schools and colleges

owned sports complex; plans and promulgates rules and regulations to

Office of the President of the

Republic of the Philippines

PSC Executive Board

Chairman

Executive Director

Deputy Executive Director -AFMS

Division Chief, Management

Services Division

Division Chief, Accounting

Division

Division Chief, Budget Division

Deputy Executive Director -BCSSS

Division Chief, Program Research and Development

Division

Division Chief, Assistance and Coordination

Division

Division Chief, Sports Facilities

Division

implement the Philippine Sports Commission Act; approves

appointments of employees; signs vouchers and budget allocations; signs

clearance for leave of absence and resignation, office orders, special

orders and memoranda.

A.2. Commissioners

Under direction, plans and implements policies and programs geared to

achieve the thrust and objective of the Commission; and does related

work.

Plans, implements and oversees an integral Amateur sports promotion

and development program, in coordination with various sectors involved

in sports; establishes and maintain linkages with international sports

associations, national sports organizations whose main objective is

sports; plans and oversees a program to enable the Philippines to bid for

and to host the Olympic Games at the earliest practicable time;

establishes, develops and maintains fully equipped sports facilities and

centers in strategic places in the country; rationalizes and regulates the

establishment of publicly – founded sports complexes and supervises the

management and maintenance thereof, excluding schools and colleges

owned sports complex; plans and promulgates rules and regulations;

implements the Philippine Sports Commission act; approves contracts of

service of consultants; decides the allocation and release of budget from

the national Sports Development Fund; approves the reclassification and

creation of contractual positions.

A.3. Executive Director III

Under direction, supervises the day-to-day operations of the

Commission; and does related work.

Exercises general supervision over the bureau on administrative services

and the bureau on coordinating secretariat and support services, offices

and sections; coordinates with the various sports associations regarding

the mandates of the Commission in relation to its operations; exercises

supervision over staff of the Commission; approves and recommends to

the Chairman the approval of vouches and other documents with

reference to the day-to-day operations of the Commission; renders

necessary reports and/or recommendations to the Chairman and the

Commission pertaining to the administration and operations of the

Commissions; signs overtime sheets and leave of absences of employees;

approves requests of sports associations and youth organizations for

sports equipment.

A.4. Deputy Executive Director III

Under direction, facilitates the day-to-day operations of the bureau;

directs the operations of the divisions assigned to him; and does related

work.

Directs the operation and administration of the various administrative

and finance units of the Commission in accordance with policies and

guidelines promulgated by the Board of Commissions; formulates

policies, systems and procedures of efficient delivery of Basic

Administrative Support services; undertakes directional planning and the

general guidelines for the national sports development programs;

coordinates with the national sports associations, the Philippine Olympic

Committee, the Department of Education, Culture and Sports, the

Department of local Government, the Armed Forces of the Philippines,

and all socio-civic and religious organizations relevant to their individual

sports activities and programs in relation to the national sports

development programs as promulgated by the Commission; coordinates

the procurement of all necessary sports equipment and supplies and the

construction and rehabilitation of all existing facilities and sports venues

for completion; oversees the preparation of plans and programs geared

towards the realization of the Commission’s over-all thrusts and

objectives; formulates general policies and guidelines that will govern the

conduct of sports development, and training of athletes for local and

international games; advises the Board of Commissioners about

important matters concerning the Operations of the Bureau.

A.5. Division Chief

A.5.1. Chief Administrative Officer

Under direction, acts on all matters pertaining to the general

administration of the Commission; and does related work.

Delineates with the various units the declared policies, rules

and regulations of the Commission; reports to the Director

for Finance on all matters relative to the allocation of funds

required for the procurement of all equipment supplies and

other materials, rehabilitation or construction of facilities

necessary for the Commission to undertake its mandates;

coordinates with the program Planning and Development

Division with respect to the development of programs and

projects in accordance with the declared goals and objectives

of the Commission; discusses with the Director for

operations with respect to the use of grounds and facilities of

Rizal Memorial Sports Complex, PSC Training Camp or such

other entities attached to the Commission; signs all forms

and documents necessary for the procurement of goods or

services or in payment of such; develops and implements the

necessary systems and procedures that will govern the

Administration of the Commission establishing therein

coordination and linkages between and among offices, units

and instrumentalities; acts as the principal liaison of the

Commission with other government and offices.

A.5.2. Chief Administrative Officer (Budget Officer V)

Under direction, supervises all activities pertaining to budget

planning, management and implementation; and does

related work.

Estimates fund for the Commission’s annual operations,

plans and programs; implements budget control on all

operating units; monitors budget releases and prepares

status of allotment; reviews budget operations reports to

determine conformance with set standards; renders

necessary reports and recommendations required by top

officials; liaises with the Department of Budget and

management in the presentations of Commission’s budget;

estimates before legislative bodies.

A.5.3. Chief Accountant

Under direction, oversees financial transactions of the

Commission; and does related work.

Supervises the operations of the Accounting Division; gives

technical advice to top officials on financial matters; submits

financial statements and reports; implements administrative and

financial policies; ascertains that accounting and auditing

regulations are strictly followed; certifies to the correctness of

vouchers, journal bills, financial statements and other reports;

certifies to the availability of funds and allotments; plans

distribution of work and gives instructions and guidance in work

methods and procedures; coordinates accounting functions with

other operating divisions.

A.5.4. Chief Sports and Games Regulation Officer

Under direction, directs the overall operations of the division,

analyzes systems for sports promotions and development;

oversees operations and maintenance of sports venues and

other PSC venues; and does related work.

Implements administrative policies within the division; reviews

the performance of all subordinates; approves/signs certain

administrative documents in accordance with the established

levels of responsibilities as required by the Chairman /

Commissioners; supervises the evaluation and monitoring of

athletes’ performance in all levels of sports; prepares and submit

regular evaluation reports on the progress of the training

programs and performance of athletes in actual competitions;

coordinates with the various National sports Associations heads

and the Philippine Olympic Committee on matters pertaining to

training, funding and other requirements of athletes; directs the

operations of facilities and schedules usage of all sports venues;

recommends to the Chairman the erection, renovation and

repair of venues and facilities.

A.5.5. Project Development Officer V

Under direction, supervises the over-all formulation of policies

and programs pertaining to sports promotion and development.

Exercises direct supervision of the Program Planning and

Development Division; implements all administrative orders,

rules and regulations within his division; directs the formulation

of over-all policies regarding coordination with the National

Sports Association and the regulation of activities of all

concerned sports organization; oversees the conduct of training

of athletes and teams in the national training pool.

V. OPERATING PROCEDURES A. NSA Affairs Office

A.1. FOR BOARD DECISION

Financial Assistance for International Events

Financial Assistance for Purchase of Supplies and Equipment

Inclusion, Replacement and Reclassification of Athletes and Coaches

Who may avail:

PSC Recognized National Sports Associations (NSAs)

What are the requirements:

1. NSA President or Secretary General signed request letter

2. Complete delegation list with corresponding designation (for item #1)

3. Event invitation and Competition Details (for item #1)

4. Breakdown of Budgetary Requirements (for item #1)

Note: To be submitted within forty-five (45) days if requiring Travel Order from

Armed Forces of the Philippines (AFP) for Military Athletes.

How to Avail the Service:

Step 1 - the client proceeds to records section and presents the document/ letter-

request for bar coding and scanning.

Step 2 - the client awaits information/advised from National Sports Associations

Affairs Office.

Service Provider

The Cluster Coordinator evaluates submitted documents. Review endorsement by

the Overall Cluster Head. And the NSA Affairs Office forwards to Commissioner In-

charge of National Sport Association for Board Agenda.

The NSAAO Staff requests issuance of Board Resolution from PSC Board Secretariat

on the request for financial assistance of a particular National Sports Association

(NSA). Forward to concerned PSC Divisions/Sections/Officers for processing. Inform

concerned party on the decision of the Board. If request is denied, end of transaction.

NSAAO receives documents & assesses attachments /supporting documents

NSAAO evaluates & endorses the request to Commissioner in-charge or Exec. Director or Chairman

Comm. In-charge forwards to Board for decision

Records Receives documents Scans and sends to NSAAO

Board meets and gives decision on request

Board Secretariat issues Board Resolution and forwards to NSAAO

NSAAO receives BR & processes according to existing policies and rules

APPROVED: NSA is informed via email and/or given hard copy of BR

DENIED: NSA is informed via email or given hard copy of BR

END OF TRANSACTION

Documents go

to concerned

division / unit

/ office

Check issued to NSA. NSA submits Official Receipt upon receipt of

check. END OF TRANSACTION

A.2. TRAVEL TAX AND TERMINAL FEE EXEMPTIONS Who may Avail:

1. Philippine Olympic Committee (POC) Officials and National Sports Associations

2. Delegation officials in international sports competitions 3. Other Sports Organization (duly endorsed by POC/NSA)

What are the requirements:

1. Letter requests from NSAs/POC endorsement 2. Copy of Invitation from the Event Organizer 3. Copy of Passports 4. Flight Details (optional)

How to Avail the Service:

Step 1 - the client proceeds to Records Section and presents the documents/letter- request for barcoding and scanning

Service Provider

NSAAO Staff receives documents and screens for compliance of requirements according to policies and procedures

SALT staff receives pre-screened request of client for travel tax exemption and

waiver of Airport Terminal fee from NSA Affairs Section and/or offices of the Chairman and Executive Director. The SALT prepares the documents (travel order, endorsement letter to MIAA and DOT for exemptions) and forwarded to Executive Director’s Office for reviews and signature. Lastly, return to the SALT Section for the release of the travel documents to the requesting party.

Records Office receives documents from clients

for barcoding and forwards to NSAAO

NSAAO Screens, evaluates and assess

requests and forwarded to the office of the

Executive Director or Chairman fro approval

If denied, return to NSAAO and inform the

client

If approve, request shall be forwarded to the SALT

Unit

SALT Office makes necesary documents for signature of authorized

officials

NSAAO informs cliens that certificates are ready

for pick-up at the SALT Office

Client claims certificates.

END OF TRANSACTION

B. Sports Science Center

B.1. HEALTH CARE

Who may avail:

National Athletes and Coaches

PSC employees

What are the requirements:

Must be accredited by the National Sports Association.

Must be in the list of the National Athletes Training Pool endorsed by the NSA.

With Identification Card under the PSC

How to Avail the Services

Step 1 - Athletes/Coaches/PSC Employees should proceed to Nurse Station

Health Care Unit to secure Medical Form for the new athletes, and for the old

one must get the medical record before undergo consultation (medical /

orthopedic).

Step 2 - Nurse on duty will take the vital signs and complete the details of the

consultation. Patient then will proceed to the doctors on duty for consultation.

After the consultation, nurse will carry order from the doctors for their

prescribed medication, if the unit has the available medicine we can release

medicine for them.

Step 3 - If patient is in need for inter referral to SSC unit, the doctor on duty will

gave her/him a referral form.

Service Provider

Nurse provides medical forms and record vital signs, medical history, vision,

etc. Examines, evaluates and prescribes medicine and/or gives

referrals/diagnosis by the doctor. Gives medicines and/or file forms. End of

transaction.

Athletes/Coaches/PSC Employees should proceed

to Nurse Station Health Care Unit to secure

Medical Form.

Nurse on duty will take the vital signs and complete

the details of the consultation. Patient then will proceed to the doctors

on duty for consultation.

After the consultation, nurse will carry order from

the doctors for their prescribed medication, if the unit has the available

medicine.

If patient is in need for inter referral to SSC unit, the doctor on duty will gave her/him a referral

form. END OF TRANSACTION

B.2. PRE-PARTICIPATION PHYSICAL EXAMINATION (PPPE)

Who may avail:

National Athletes and Coaches

What are the requirements:

Must be accredited by the National Sports Association.

Endorsement letter coming from National Sports Association Affairs

Athletes/Coaches are required to undergo PPPE at Sports Science Center.

How to Avail the Services

Step 1 - Athletes/Coaches should proceed to Nurse station – Health Care Unit to

secure Medical Form.

Step 2 - Athletes/Coaches should fill-up the required PPPE Form and then

proceed to do all the required check list.

Step 3 - After the required PPPE Examination the athletes/coaches will issued a

medical certificate clearance for endorsement to NSA Affairs.

Service Provider

Nurse provides PPPE forms and record vital signs, medical history, vision, etc.

Examines, evaluates and prescribes medicine and/or gives referrals/diagnosis

by the doctor. Gives medicines and/or file forms. End of transaction.

Client proceeds to SSC to submit endorsement of NSA

Staff gives PPPE forms to client & records vital signs,

gets medical history and other information

Emaniation by doctor on duty, referrals/diagnosis

Nurse gives medicine (if available), files forms.

END OF TRANSACTION

B.3. EMERGENCY SERVICES

Who may avail:

National Athletes and Coaches

PSC employees

What are the requirements:

Updated list of national athletes/coaches and PSC employees

How to Avail the Services

Step 1 - the athlete/coach proceeds to Health Care Unit

Service Provider

Provide emergency treatment. If minor case: Applies treatment & prescribes

medicine. If major case: Endorses to hospital. If minor case: Provide bed in the

clinic.

If major case: Transfers to the nearest hospital. If minor case: records basic

information & incident report. If major case: Records basic information &

incident report from the accompanying person. End of transaction.

Client proceeds to SSC to submit endorsement of NSA

Staff provides emergency treatment

Minor case: treatment , records information & give medicine. END OF TRANSACTION

Serious Case:

Provide bed, contact hospital for transfer of patient, get information afor incident report

from accompanying person

Serious Case: Patient is transferred to care of hospital. Staff monitors

progress and records .

END OF TRANSACTION

VI. Appendices

A. Revision Form

Record of Revision (RoR)

Revision Number Effectivity Date Entered By Date

B. List of National Sports Associations

National Sports Associations recognized by the POC (as of 7 October 2015)

ABAP - Amateur Boxing Association of the Philippines

AP - Arnis Philippines

ASAPHIL - Amateur Softball Association of the Philippines

ATFAP - America Tackle Football association of the Philippines

BSCP - Billiard Sports Confederation of the Philippines

DSCP - Dance Sport Council of the Philippines

EAP - Equestrian Association of the Philippines

GAP - Gymnastics Association of the Philippines

ICFP - Integrated Cycling Federation of the Philippines

LVPI - Larong Volleyball ng Pilipinas, Inc.

MAP - Muay Association of the Philippines

NAMSSA - National Motorcycle Sports & Safety Association

NCFP - National Chess Federation of the Philippines

NGAP - National Golf Association of the Philippines

PABA - Philippine Amateur Baseball Association

PANNA - Philippine Archers' National Network and Alliance, Inc.

PAP - Powerlifting Association of the Philippines

PASTA - Philippine Amateur Sepak Takraw Association

PATAFA - Philippine Amateur Track and Field Association

PBA - Philippine Badminton Association

PBC - Philippine Bowling Congress

PBFI - Philippine Boardsailing Federation Inc.

PCKF - Philippine Canoe-Kayak Federation

PDBC - Philippine Duckpin Bowling Council

PFA - Philippine Fencing Association, Inc.

PFF - Philippine Football Federation

PFFI - Philippine Finswimming Federation Inc.

PHFI - Philippine Handball Federation Inc.

PHILTA - Philippine Tennis Association

PJF - Philippine Judo Federation

PKF - Philippine Karatedo Federation

PLBA - Philippine Lawn Bowls Association

PNSA - Philippine National Shooting Association

PRA - Philippine Rowing Association

PRFU - Philippine Rugby Football Union

PSA - Philippine Sailing Association

PSAI - Philsilat Sports Association

PSI - Philippine Swimming, Inc.

PSTA - Philippine Soft Tennis Association

PSU - Philippine Skating Union

PTA - Philippine Taekwondo Association

PTBA - Philippine Tournament Bridge Association

PWA - Philippine Weightlifting Association

SBP - Samahang Basketbol ng Pilipinas

SCAPI - Sports Climbing Association of the Philippines

SRAP - Squash Rackets Association of the Philippines

TATAP - Table Tennis Association of the Philippines

TRAP - Triathlon Association of the Philippines

WAP - Wrestling Association of the Philippines

WFP - Wushu Federation Philippines

WWASP - Wakeboard & Waterski Association of the Phil.