ph-weddingbrochure-110915 issue2 v1 - pippin hill · pippin hill farm & vineyards is a...

BRIDE & GROOM

ISSUE 2 | 2017

I.WELCOME TO PIPPIN HILL FARM 4

II.CURATED FÈTES 7

SPRING

Jen & Jeff SUMMER

Augusta & BrandonFALL

Lauren & AdamWINTER

Meredith & William

III.OUR EVENT SPACES 25

The GranaryThe Veranda

The Tasting RoomThe Ceremony Lawn

The Ceremony Veranda

IV.THE BRIDAL EXPERIENCE 31

V.THE GROOM’S EXPERIENCE 31

VI.OUR PRESS 33

VII.OUR ARTISANAL CATERING 36

VIII.YOUR PIPPIN HILL FARM WEDDING 40

IX.FREQUENTLY ASKED QUESTIONS 44

X.A NOTE FROM LYNN & DEAN 50

Pippin Hill Bride & Groom | Issue No. 2 | 3

YOUR WEDDING AT

PIPPIN HILL FARM

Pippin Hill Farm & Vineyards is a distinctive winery and event space nestled in

the foothills of the Blue Ridge Mountains just outside historic Charlottesville. It

blends rustic charm, modern elegance, and world-class cuisine.

This dream venue brought to life reflects a signature timeless aesthetic and a

high-touch approach to hospitality. Each custom-designed aspect of Pippin Hill

is designed to offer the essential elements of successful, effortless entertaining.

Pippin Hill’s vineyard-to-table cuisine celebrates Charlottesville’s renowned

local food movement by forming partnerships with regional producers and

artisans.

Pippin Hill is co-owned by Lynn Easton and Dean Andrews.The couple designed

the venue together – a true marriage of their talents. Andrews has more than

30 years experience in the hospitality industry developing luxury properties, and

Easton is a nationally recognized wedding planner and event stylist.

Pippin Hill’s commitment to simple pleasures, organic beauty, and warm

professionalism makes this one of the country’s most desired wedding venues.

WELCOME TO PIPPIN HILL FARM & VINEYARDS


CURATED FÈTES


Spring Weddings Summer Weddings

Fall Weddings Winter Weddings

p. 9 p. 13

p. 17 p. 21

SPRING WEDDINGS


Jen & JeffSPRING WEDDING ON THE HILL

EVENT DESIGN: BEEHIVE EVENTS PHOTOS: ERIC KELLEY


SUMMER WEDDINGS


Augusta & BrandonSUMMER ON THE VERANDA

EVENT DESIGN: EASTON EVENTS PHOTOS: ERIC KELLEY


FALL WEDDINGS


Lauren & AdamGOLDEN AUTUMN ON THE HILL

EVENT DESIGN: EASTON EVENTS PHOTOS: JEN FARIELLO


WINTER WEDDINGS


Meredith & WilliamAFTER THE WINTER SNOW

EVENT DESIGN: EASTON EVENTS PHOTOS: ELISA BRICKER


EVENT SPACES

THE GRANARY

THE VERANDA

THE TASTING ROOM


THE CEREMONY LAWN

THE CEREMONY VERANDA

THE GRANARY

With its two-story vaulted ceiling and gracious 3,600 sq. ft., The Granary beautifully accommodates up to 200 guests for

dinner and entertainment. Echoing Virginia’s proud agrarian heritage, The Granary’s barn-inspired aesthetic (rooftop

cupolas and hardwood floors) captures the charm of a time past, yet is thoroughly modernized for executing flawless

events. Special features include sound-control drapery, band/DJ specific power, hand-wrought chandeliers, ambient

lighting and all-season temperature control.

EVENT DESIGN: EASTON EVENTS PHOTOS: TEC PETAJA


THE VERANDA

Our classic stone Terrace and Veranda offers the feel of Tuscany or Provence in the heart of

Virginia. Many couples opt to enjoy post-ceremony cocktail hour on our stone terrace, an ideal

place for savoring sunset overlooking our landscaped courtyard and mountains. Complete

with has residential outdoor furniture, two bars, candlelit lanterns, available sound system, sun

shades and overhead fans, the 1,800 sq. ft. Veranda also has the option to be tented and can be

set up for al fresco dining.

EVENT DESIGN: EASTON EVENTS WITH BEEHIVE EVENTS PHOTOS: ERIC KELLEY


THE TASTING ROOM

EVENT DESIGN: DICKIE MORRIS, JUST A LITTLE DITTY PHOTOS: PATRICIA LYONS

Our winery Tasting Room is available throughout the evening, offering a welcoming indoor

spot with incredible views for guests to relax. The Tasting Room features café seating around

handcrafted farm tables, a large bar crafted from a 400-year-old Cypress tree and our Tuscan

style wood-burning oven. The Tasting Room is also a wonderful flex/overflow space for an

additional bar if your primary activities are in The Granary or the Veranda.


THE CEREMONY LAWN

Perfectly situated to behold spectacular sunsets, our Ceremony Lawn is the natural,

plein-air centerpiece of the Pippin Hill estate. The lawn is beautifully manicured and

equipped with power, and we provide classic white folding chairs for up to 200 guests.

For ideal lighting, ceremonies begin at 5:30 p.m. or later.


THE CEREMONY VERANDA

Our 90-foot long stone Veranda is a striking option for your ceremony space. We will

transform the Veranda to tastefully accommodate a distinctive aisle and rows featuring

walnut Chiavari chairs with custom-made silk cushions. You and your guests will be sheltered

from the weather, while indulging in the view of our landscaped courtyard and the rolling

Blue Ridge Mountains. In cooler months, there is an option to enclose the Veranda to create

a unique sanctuary for your ceremony.


THE BRIDAL EXPERIENCE


The expansive room includes a hair and make-up bar, a sitting area with plush couches and chairs,

and a three-paneled mirror perfect for capturing the 360° bridal portrait. The adjoining private

bathroom features a shower, deluxe hand soaps, and double sinks. Our room-service style menu

offers an assortment of snacks, beverages, and Champagne for the ultimate indulgence.

THE BRIDAL LOFT AMENITIES

The Bridal Loft is a serene suite that allows the bridal party to relax and pamper themselves.

Designed for the bridal party to get ready in before the ceremony, the large windows welcome

in the ideal natural light for taking photos of the bride and her bridesmaids getting ready - and

are great for peeking through as guests begin to arrive onsite.

THE BRIDAL EXPERIENCE


THE GROOM’S EXPERIENCE


In the cool grotto of our Pippin Hill Wine Cellar, our grooms and their groomsmen can prep

and relax before the festivities begin. Enjoy roomy leather furniture and an oversized coffee

table, as well as a TV in case the game is on. The Groom’s Suite opens to a private courtyard

overlooking the Blue Ridge mountains.

THE GROOM’S EXPERIENCE


OUR PRESS


Top 50 Most Romantic Venues by BRIDES MAGAZINE

Top Venue by BORROWED AND BLUE

Top Barn Wedding Venueby GREEN WEDDING SHOES

Top Foodie Wedding Venue by BRIDES MAGAZINE

Featured inTHE KNOT MAGAZINE

STYLEMEPRETTY.COM

SOUTHERN WEDDINGS MAGAZINE

SOUTHERN LIVING MAGAZINE

Top 10 Destination Wedding Venues in US by MARTHA STEWART WEDDINGS

OUR ARTISINAL CATERING


Our Culinary Philosophy

Pippin Hill Farm’s in-house catering team, headed up by our Executive Chef Bill Scatena, will manage

all aspects of the catering operation. Your guests will enjoy contemporary and traditional menus

centred on the abundant resources of locally produced vegetables, fruits, meats, and cheeses from

our farm partners.

Pippin Hill offers a variety of formal and informal dining choices for either seated or stationed meals.

Our professional in-house artisan catering team manages all aspects of the culinary operation to

ensure all menu offerings are customized to your unique specifications. Your guests will enjoy cuisine

that emphasizes flavors of the season.

OUR SERVICES & FOOD

Our Executive Chef

Chef Bill Scatena seeks his inspiration through the abundance of local ingredients that

Charlottesville and the surrounding areas have to offer. Chef Scatena and the Pippin Hill Artisan

Catering team create unique culinary dishes. As part of the local food movement, Pippin Hill

Artisan Catering has developed partnerships with our local and regional farm purveyors to ensure

we are working with only the freshest ingredients that accentuate the true flavors of local and

seasonally harvested vegetables, fruits, meats, seafood, and cheeses.

EXECUTIVE CHEF BILL SCATENA

PIPPIN HILL FARMSAMPLE SEASONAL MENU

CANAPÉS

Grilled Rustic Bread, Bitter Orange Marmalade, Caromont Bloomsberry

House-made Foccacia, Heirloom Tomato, Holy Basil

Blanc de Blanc Cured Salmon, Crème Fraiche, Ossetra Black Caviar

Wagyu Beef Coin, Salsa Verde, Garlic Chips

Lamb Medallion, Violet Mustard, Arugula Pistou

FIRST COURSE Pippin Hill’s Baby Lettuce Salad

Bing Cherries, Toasted Pistachios, Caromont Farm Chevre

Garden Violas, Rose Agrodolce

SECOND COURSE

Aged Beef Strip Loin and Chesapeake Bay Crab Cake

Lemon Thyme Pommes Puree, Shaved Summer Radishes, Sugar Snap Peas

Sweet Corn Maque Choux, Bordelaise, Meyer Lemon Aioli

PIPPIN HILL FARM WINES Sparkling Blanc de Blanc

Vigonier 2014

Chardonnay 2013

Cabernet Franc 2013

Merlot 2013

Your PIPPIN HILL FARM

Wedding


Amenities

VENUE • Exclusive use of The Granary, the Tasting Room, and the

Veranda during a 6-hour timeframe• Access to Bridal Loft beginning at 11:00AM• Year-Round Climate Control • Music A/V System with wireless mic

capabilities

TABLE TOP • Partnership with Festive Fare for custom

linens + tableware 5% discount OR• Cream Crinkle Table Cloth Linens • Cream Linen Napkins • China Tableware • Cutlery • Glassware for select beverages, including red

& white wine glasses, rocks glasses, high ball glasses from Schott Zwiesel Crystal.

• Champagne Flutes

DÉCOR & DESIGN • Hardwood Floors • Ambient Lighting • Round Banquet Tables • Walnut Chiavari Chairs with Custom Made

Silk Cushions for up to 200 • Portable Bars • Ceremony seating for up to 200

CUISINE & BEVERAGE • Personal Catering Consultation: Our team of Artisan Catering managers

will advise you through the process of selecting the menu for the event.

• Cuisine & Beverage Service: Professional and highly trained waitstaff,

bartenders, and captains will deliver quality service throughout your event.

• Full dinner tasting on site at Pippin Hill Farm with Wine Pairings.

SERVICES • Celebration Coordination:

Consultation on Event Timeline• Parking spaces available for 70 cars• Vendor Support: Coordination of “load-in” for key suppliers

and vendors if you choose to bring in additional vendors.

Our Packages

WEDDING & SERVICES PRICING

*Pricing does not include 5.3% tax **Memorial Day, Labor Day, New Year’s Eve, Columbus Day, and Independence Day

BESPOKE WEDDING SERVICES PACKAGE FEES

April 1 - November 6 November 7 - March 31 (Winter Wedding Package) Holiday Weekends**

Saturdays – $9,500 Saturdays – $7,500 Saturdays – $11,000

Fridays & Sundays – $8,000 Fridays & Sundays – $6,500 Fridays & Sundays–$10,000

April - November 6 November 7- March 31

Holiday Weekends*

Friday $22,500 $17,000 $27,000

Saturday $29,500 $19,000 $31,000

Sunday $22,500 $17,000 $27,000

Food (estimated cost)* Estimated Price per Person *prices based on final selection

Passed Hors d’Oeuvres $22 / person

Artisan Plated Dinner (two-course)

Artisan Plated Dinner (three-course)

estimate $112 / person - based on final selection

estimate $132/ person - based on final selection

Station Dinner - min. requirement of 150 guests estimate $138 / person - based on final selection

- Please note that our menus change seasonally.- Above pricing does not include 20% Administration Fee or applicable 9.3% Tax.

FOOD & BEVERAGE MINIMUMS

ARTISAN CATERING (SEE MENU FOR DETAILS)

Our Packages

WEDDING & SERVICES PRICING

Bar Accoutrements

Coca Cola Products Ginger Beer Grenadine

Tonic Club Soda

Cranberry Juice, Orange Juice Lemons, Limes, Cherries

Classic Bar Package

First Hour – $22 / person Each Additional Hour – $12 / person

Premium Bar Package

First Hour – $26 / person Each Additional Hour – $14/person

Classic Wines – Choose 4

Beers – Choose 4

Liquor

Grey Goose Vodka

Bombay Sapphire Gin

Mount Gay Rum

Johnny Walker Red Scotch

Buffalo Trace Bourbon

Sparkling Blanc de Blanc

Beer – Choose 4

Brother’s The Great Outdoors Shock Top Devils Backbone 8pt IPA

Bud Light Starr Hill Love Legend Lager

Newcastle Brown Ale Starr Hill Jomo


Beers – Choose 4

Liquor

Tito’s Vodka

Bombay Dry Gin

Kraken Black Spiced Rum

Dewar’s Scotch

Maker’s Mark Bourbon

BAR PACKAGE

- Sparkling Toast additional $8 pp.- Signature Cocktails priced per person; please refer to our cocktail menu for selections.- Non-alcoholic bar available for children and guests aged 21 and under at $10 per person.- Pricing does not include 20% administration service fee or applicable 9.3% tax.- Pricing subject to change

Reserve & Sparkling Wines (additional charge of $4.50 / person, per wine selected)

Reserve Chardonnay Reserve Merlot Sparkling Blanc de Blanc

Reserve Meritage Sparkling Summer Farm Rosé

Luxury Bar Package

First Hour – $30 / person Each Additional Hour – $16/person


Beers – Choose 4

Liquor

Boyd & Blair Vodka

Hendrick’s Gin

Barbancourt Rhum

Woodford Reserve Bourbon

Glenmorangie 10yr Scotch

Sparkling Blanc de Blanc

PIPPIN HILL FARM Fall WeddingsFREQUENTLY ASKED

QUESTIONS


FAQ

PROGRAMS & FACILITY

Q: What is the timing for my wedding? • The Tasting Room is open to the public until 5:00PM Tuesday - Sunday. Your exclusive use begins at 6:00PM (April 1 - November 6)

and 5:30PM (November 7 - March 31).

• Amplified music must be turned off and guest departure by 11:45AM (April 1 - November 6) and 11:15PM (November 7 - March 31).

Q: If a ceremony begins at 5:30PM, may my guests begin to arrive at 5:00PM? • Your guests are welcome to arrive as early as you would like; however, our Tasting Room is open to the public until 5:00PM. Your

exclusive use of Pippin Hill begins at 5:30PM or 6:00PM depending on the date.

Q: How much time is allowed for set-up and clean-up?• Standard day-of set-up time for your event will be 6 hours prior to the guest arrival time. In the event that your décor requires a set-up

team prior to this time frame, additional staffing fees of $25 per person per hour will be required.

• All items must be removed / picked-up by 10:00AM the day after your event, unless other arrangements are agreed upon prior to the event.

• Tents and other rentals need to be scheduled for removal from Pippin Hill by 10:00AM on the day following the event.

Q: What is the timing for a ceremony rehearsal?• A ceremony rehearsal can be hosted the day prior to your wedding. All rehearsals must be completed by 4:00PM.

Q: Do you allow decorations?• Yes! We welcome decorations, such as flowers, candles, and lighting. We do not allow anything to be applied to the walls or

building that will cause damage. If you choose to use candles, we require that they are in containers or on a stand to prevent damage to our surfaces and linens.

Q: What type of music is permitted?• The Granary venue is designed for everything from DJs to full dance bands. Amplified music is restricted to the inside spaces;

however, wedding ceremonies can have speaker systems for voice and appropriate music accompaniments.

Q: Can we use wish lanterns in our departure? • Unfortunately, due to county fire restrictions, we do not allow wish lanterns.

Q: When do I have access to the Bridal Loft?• You and your bridesmaids have full access to the Bridal Loft beginning at 11:00AM on the day of your event. We can accommodate

earlier access for a fee of $100 for each additional hour.

• You may leave your belongings in the Loft for the duration of the event, but all personal items must be collected by the end of your event.


EVENT SERVICES

Q: What is included in the Bespoke Wedding Services Package?•The Bespoke Package includes exclusive use of the winery facilities and our Classic Artisan Catering equipment, including up to

200 ceremony chairs, 200 Chiavari dinner chairs, (25) 5.5’ round dinner tables, (6) 6’ banquet tables, (6) 8’ banquet tables, china, stemware, barware, flatware, and linens. Please inquire for additional details.

Q: Can you recommend any local vendors?• There’s a tremendous amount of local talent and vendors we love working with. Please visit the Vendors page under the Weddings

tab on our website.

Q: Does Pippin Hill provide a stage for the band, as well as additional lighting and A/V equipment?• We do not have a stage nor do we have A/V equipment or additional uplighting. We would highly recommend using amplification

for your outdoor ceremony. Please contact our exclusive vendor, Blue Ridge A/V and Lighting, at 434.975.3540 or visit www. blueridgeavandlighting.com.

Q: Are tents included in your pricing?• No. If you would like to rent a tent and the associated accessories please contact our exclusive vendor, Skyline Tent Company, at

434.977.8368 and www.skylinetentcompany.com.

Q: Do you provide day-of coordination?• We will help you define the highlights of your event, such as cocktail hour, cake cutting, bouquet toss as it pertains to us as the

caterer, but we do not provide day-of coordination. We highly recommend hiring a planner, whether day-of or comprehensive, particularly if you are from out-of-town. Please see the list of “Our Vendors” at www.pippinhillfarm.com for recommendations.

ARTISAN CATERING: FOOD & BEVERAGE

Our Artisan Catering team is filled with seasoned professionals with a depth of experience. Our goal is to exceed your expectations. We will meet with you to review and finalize your wine, beverage, and food menus. As we are a licensed catering operation and hold a liquor (ABC) license, we will provide your needs for beer, liquor and, of course, our wines.

Q: Is there a food & beverage minimum?• Yes. The minimum food & beverage spend for Saturday night events from April - November 6 is $29,500. Friday & Sunday night

events during these months are subject to a $22,500 food & beverage minimum.

• November 7 - March 31 minimum food and beverage spend on Saturday evenings is $19,000 and Friday & Sunday evenings are $17,000.

• During Holiday weekends the minimum food and beverage spend on Saturday evenings is $31,500 and Friday & Sunday evening are $27,000.

FAQ


FAQ

ARTISAN CATERING: FOOD & BEVERAGE

Q: May we bring in an outside caterer?• With the exception of wedding cake, we do not allow outside food to be brought in. Pippin Hill’s Artisan Catering will provide all of

your food & beverage items.

Q: May I offer a choice of entrées?• We offer duet plates and single entrée options. With advance notice we are happy to accommodate guests with dietary restrictions,

including vegetarian, vegan, gluten free, lactose intolerance and other allergies.

Q: When do you need the final head count?• Final food & beverage guest count numbers must be received no later than 21 days prior to the event. See “CONTRACT &

PAYMENTS” below.

Q: Does Artisan Catering provide a wedding cake?• We do not provide a wedding cake, but we have a great list of local wedding cake bakers! There is no additional plating charge for

Pippin Hill to serve your wedding cake.

Q: Do you offer kids meals?• We do offer a kids meal for children 10 and under, including canapés for seated dinners. We do not charge for children under the

age of 2.

Q: Can we bring in our own alcohol?• As the licensed caterer Pippin Hill has its own Virginia ABC mixed beverage catering license to provide your event with the

appropriate alocholic beverage needs. Due to liability and service standards we do not allow a Client to provide their own alcohol.

Q: Do you offer a discount on Pippin Hill wines?• A 10% discount on all Pippin Hill wines has been calculated into our package pricing.

Q: Does the bar package include non-alcoholic drinks?• Yes. Bar packages include soft drinks and other non-alcoholic bar standards (i.e., club soda, tonic water and juice). Coffee, iced tea

and lemonade are charged additionally. These items are charged per gallon based upon your headcount.

Q: Is the bar package charged per person?• Yes. All adult guests over 21 years old are charged the selected bar package at an hourly rate. Children and guests under 21 are

charged the non-alcoholic package rate of $10.00 per person.


CONTRACT & PAYMENTS

We do not hold dates on a tentative basis. You will have 10 days from the date the contract is issued to sign and return the agreement, along with the initial payment.

Q: What is the payment schedule?• An initial payment equal to the Bespoke Wedding Services Package and $1,000 security deposit are due upon signing the contract.

The agreed, final estimated food & beverage costs will be due and paid 21 days prior to the event date. All final invoices will be issued within 5 days after your event.

Q: What is the security deposit?• A $1,000 damage security deposit is required with the signed contract. This is to cover potential damage by your guests, and will be

refunded 10 business days following the event. If any damages have occurred, you will be notified and we will bill you for any repairs over and above the deposit.

FAQ


PIPPIN HILL FARM Fall WeddingsA NOTE FROM

LYNN & DEAN


“Our heart and soul went into the creation of Pippin Hill. We have been in

the hospitality industry and planning events for over 20 years, so when we got

the opportunity to design our own venue, we focused on blending beautiful

aesthetics with superb function. For us, Pippin Hill is a place to experience estate

grown wine, world-class cuisine, and expert service. For events, we created a

winery where our brides ‘come home’ and experience their most memorable day

in one of the country’s most remarkable settings.”

- Lynn Easton and Dean Porter Andrews

A Note from the Owners


PIPPIN HILL FARM Fall WeddingsA Note from

Lynn & Dean

PIPPIN HILL FARM & VINEYARDS5022 Plank Road, North Garden, VA 22959 • 434-202-8063 • [email protected]

www.pippinhillfarm.com

ph-weddingbrochure-110915 issue2 v1 - pippin hill · pippin hill farm & vineyards is a...

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