pesci rules and regulations video conferencing

8/10/2019 PESCI Rules and Regulations Video Conferencing

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PREEMPLOYMENTSTRUCTUREDCLINICALINTERVIEWS(PESCI)

RULESANDREGULATIONSFORINTERVIEWSTOBEHELDVIAVIDEOCONFERENCING

Introduction

For candidates applying for registration in Queensland, the Australian College of Rural and Remote

Medicine (ACRRM)prefers toconduct faceto face interviews ina location inQueensland.Candidates

wishingtoundertakethePESCIbyvideoconferencingfromalocationoutsideAustralia,ACRRMrequires

thatthe

following

four

conditions

are

met:

1. ThecandidatemustsupplyACRRMwithacertifiedphotopassportasproofofidentitybeforethe

interviewdate;

2. AninvigilatorapprovedbyACRRMwillbepresentatthecommencementandconclusionofthe

interviewtoverifythattheapplicantisthesubjectoftheinterview;

3. Thecandidatemustarrangeboththeinterviewvenueandinvigilator,andhavetheseapproved

byACRRMpriortothescheduledinterviewdate;

4. CandidatesmeetALLcostsofthevideoconference,includingpayingtheinvigilator.

Thisdocumentsetsouttheconditionsandrequirementsregardingaspectssuchastheselectionofthe

invigilatorand

the

quality

of

video

conferencing

technology

that

must

be

met

before

the

interview

can

beconducted.

RoleandResponsibilitiesoftheCandidate

Each candidateundertaking the PESCI via video conference ispersonally responsible for eachof the

following:

Readingthisdocumentcarefullyandabidingbytherulesasstatedtherein;

Sourcingandbookingasuitablevideoconferencingvenuefortheassessment;

Ensuring

the

video

conferencing

unit

to

be

used

for

the

assessment

at

the

proposed

venue

meets

theminimumITrequirements;

Sourcingasuitableinvigilatorfortheassessment;

ObtainingcontactinformationfrominvigilatorstofacilitatecompletingthePESCINominatedVenue

and

Invigilatorsforminfull;and

Completing and returning the PESCINominatedVenue and Invigilators form to the ACRRM IMG

AssessmentManager14dayspriortothescheduledinterview.


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Paperworkrequired:

PESCINominationofVenueandInvigilatorsform

Candidatesare reminded that thereare strict timelines inplace for submissionofpaperwork to the

ACRRM IMGAssessmentManager. The finaldate forsubmissionofallpaperwork isby5pmAEST14

daysbefore

the

assessment

date.

Failure

to

submit

all

required

paperwork

will

result

in

the

candidate

beingdeniedassessmentandnorefundofassessmentfees. Extensionswillonlybeconsideredincases

of extenuating circumstances and when an application has been submitted to the ACRRM IMG

AssessmentManagerinwritinginatimelyfashion.

ArrangementsfortheExaminationVenue

It is the responsibility of each candidate to identify and book a suitable venue to undertake the

examination. VenuesdeemedsuitabletoACRRMinclude:

University;

Hospitaleducationoradministrationdepartments(offices);

Schoolfacility;

PoliceStation;

CourtHouse;or

AustralianEmbassy,ConsulateorInternationalTradeOffice

Pleasenotethatprivateresidences,medicalpractices(privateorgovernmentowned),hospitalclinical

areas(privateorgovernmentowned),andretailbusinessesarenotdeemedsuitable.

OthervenuesmaybesuitableuponapprovalbyACRRM.

Whenidentifyingavenue,candidateswillneedtoconsiderandascertainthefollowing:

Afterhoursarrangements (accessto thebuilding/assessmentroom, requirements for institutional

logontothevideoconferencemachine). Pleasenotethattheinvigilatormaynothaveauthorityto

accesstheseandthepresenceofarepresentativeoftheorganisationprovidingthevenuemayalso

needtobepresentduringtheassessmentperiod;

Specificationsoftheassessmentroom(goodlighting,quietlocation,goodventilation,etc);

Adequatevideoconferencingfacilities;and

Anyassociatedcostsfortheuseofthevenue. Thiscostisatthecandidatesexpense.

InformationTechnologyRequirements

It is the candidates responsibility to ensure that the assessment venue is equipped with a video

conferencing machine that meets the minimum IT specifications required for completing the

assessment.


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Theminimumspecificationis:

H320ITUstandardsvideoconferencingsystemwith128kpbsISDNcapacity

NominationofInvigilator

Aperson

who

holds

an

appropriate

position

of

authority

or

responsibility

is

suitable

to

act

as

an

invigilatorforthePESCIassessment.Thosepersonsdeemedsuitableinclude:

Schoolteacher/principal;

Librarian;

Memberoftheclergy;

Lawenforcementofficer;

Justiceofthepeace;

Clerkofthecourt;or

AustralianEmbassy,

Consulate

or

International

Trade

Office

official

staff

member

Relatives of candidates, work colleagues or educators involved in preparing the candidate for the

assessmentarenoteligibletoactasaninvigilator. Theabovelistisnotexhaustiveandothersmaybe

considered, subject to consent by ACRRM, who has the sole discretionary authority to approve or

disapproveeachnominatedinvigilator. IfACRRMdeemsthatachoseninvigilatorisnotsuitableforany

reason,thecandidatewillbenotifiedandrequiredtonominateanotherinvigilator.

Undernocircumstancescaninvigilatorsbeoncallorbeavailableforanyconcurrentdutiesoractivities

duringtheprecommencement/commencementorconclusionstagesoftheassessment.

Roleand

Responsibilities

of

Invigilators

Themajorresponsibilitiesofeachassessmentinvigilatoraretoprovidecandidateswiththeopportunity

todemonstratetheirmedicalcompetenceunderfairanduniformtestingconditions,andtoensurethe

integrity of the assessment process. This includes ensuring that the assessment is administered

according to the rules and regulations specified in this document, whereby each candidate is

appropriatelysupervisedandremainsundisturbedduringtheassessment.

EachinvigilatorsupervisingacandidateinthePESCIassessmentispersonallyresponsiblefor:

Readingthisdocumentcarefullyandabidingbytherulesasstatedtherein

ProvidingthecandidatewiththeirdetailstoforwardtoACRRMincluding:

- JobTitle

- PlaceofWork

- Mobilenumber(whichtheinvigilatorcanbecontactedonifnecessaryduringtheassessmentfor

directcommunicationwiththeassessmentcentreduringtheassessment)


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- Emailaddress(which isaccessedregularlybythe invigilator,asACRRMwillusethisaddressto

emailimportantinformation)

Ensuringthattheywillbeavailabletoattendatthetimeanddateoftheassessment

Ensuringthattherearenoconflictsofinterestininvigilatingthecandidate,includingbeingarelative

ofthecandidate,closeworkcolleagueoreducatorwhopreparedthecandidatefortheassessment

InvigilatorPaymentforServicesRendered

The invigilators time will be funded by the candidate according to the agreement between the

invigilatorandcandidate.Paymentshouldbepaidtotheinvigilatorbythecandidateinatimelyfashion.

RulesfortheConductoftheExamination

Mandatoryarrivaltimesbeforethescheduledassessmentstarttimeare:

Invigilators:atleast15minutes

Candidates:atleast15minutes

ItemsNotPermittedintheAssessmentRoom

The candidate is not permitted to access anymaterial or communication devices in the assessment

room. Inparticular,thefollowingitemsareNOTpermittedduringtheassessment.

Printedorhandwrittendocumentsornotes;

Medicalnotesortextbooks includingmedicaldictionaries,PDAs,pagers,recordingdevices,radios,

calculators,walkmans,ipods,MP3players;or

Mobilephonesorotherelectroniccommunicationdevices.

Invigilator is not permitted to bring any personalmaterial into the examination room such asMP3

players,radios,cameras,orcomputers.

InvigilatorsArrivalProcedure

Invigilatorsshouldadheretothefollowingprocedurewhenarrivingattheexaminationvenue:

Turnonthevideoconferencemachineandensurethatitisinworkingorder;

Ensure that the table, seat, airconditioning/heating, and lighting forboth the candidate and the

invigilatorsareinreasonableworkingorder;

Ensure

that

access

to

the

bathroom

is

operational

in

case

this

will

be

required,

and

that

there

are

no

hiddenmaterialsinthebathroomthatmayassistthecandidate;

Ensure that no unauthorised person enters the examination room at any time during the

assessment;and

Ensure that the candidates photographic identification is viewed for verification before the

examinationcommences.


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CandidatesArrivalProcedure

Candidatesshouldadheretothefollowingprocedurewhenarrivingattheassessmentvenue:

Submitvalidphotographicidentificationi.e.passporttotheinvigilatorsforverification,toensurethe

invigilatorsaresureofthecandidatesidentity;

Switchoff

and

surrender

to

the

invigilators

mobile

phones

and

any

other

electronic

devices

for

the

durationoftheexamination;and

HandtotheinvigilatoranyitemintheirpossessionasspecifiedaboveinItemsNotPermittedinthe

Assessment

Room

ProcedureforLoggingontotheAssessment

Theassessmentcentrewilldial intothecandidatesvideoconferencemachine. Oncethecallarrives,

theinvigilatorwillacceptthecall. Pleasewaitforinstructionsfromtheassessmentcentre. Ifyouare

notadvisedofany technicalproblems,the invigilatorswillconfirm thatcandidates IDwith thepanel.

Thepanelwill advise the invigilatorwhen it is ready to commence the interview.The invigilatorwill

handto

the

candidate

and

leave

the

room

for

aperiod

of

90

minutes.

Please

note

the

invigilator

must

becloseby incasethere isatechnicaldisruptiontothevideoconferenceorthecandidaterequiresto

leavetheroomurgently.

UnforseenTechnicalProblems:VideoconferenceDisconnectDuringtheAssessment

The ACRRM technical staff will be monitoring all videoconference connections throughout the

assessment andwillbe immediately aware if the linedropsout. If thatoccurs,pleasewait for the

assessmentcentretodialintothevideoconferenceagain.

MisconductandIrregularities

Invigilators or candidates concerned about the management of the conduct of the assessment are

requestedtocompletetheAssessmentIncidentReportwhichisavailablefromACRRM.

Examplesofmisconductorotherincidentsmayinclude:

Uncooperativeinvigilatororcandidate(e.g.notfollowingassessmentprocedure);

Candidatewithunauthorisedmaterialsintheirpossessionafterbeingadvisedonarrivaltosurrender

anymaterial;

Disturbances(e.g.noisyinvigilator,candidate,orenvironment);and

Disruptions(e.g.

loss

of

power

or

computer

malfunction)

Invigilatorsarenotexpected todealwithcandidateswhowishtoenter intoanargumentandshould

endeavourtoavoidageneraldisturbance. Invigilatorsshould:

Allowthecandidatetocontinuetheassessmentunlessthereisaclearcaseofsignificantincidentor

misconduct. Ifthe invigilator isuncertainofthecourseofaction,theyshouldasktheassessoron

screen;


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Confiscateanyunauthorisedmaterial undernocircumstancesisittobereturnedtothecandidate;

and

Reportallformsofmisconductordisturbances,etcusingtheExaminationIncidentReport.

Emergencies

Inthe

event

of

an

incident

that

interferes

with

the

administration

of

the

examination

(e.g.

power

failure,

orexternalnoisethataffectstheconcentrationandperformanceofthecandidate),theinvigilatorwill:

Instructthecandidatetostopworking;

Fixthesituation,ifpossible;

Seek advice from theACRRMpanelon screen,or contact assessment centre for the appropriate

courseofactionifnecessary;and

CompleteanAssessmentIncidentReport

Checklistfor

Candidates

ReadthePESCIRulesandRegulationsdocument;

Sourceasuitableexaminationvenue;

Sourceasuitableinvigilator;and

CompleteandreturnthePESCINominatedVenueandInvigilatorsform14dayspriortoassessment.

Pleasenotethat itisthecandidatesresponsibilitytoprovideACRRMwiththecontactinformation

forboththevenueandtheinvigilators.

Checklistfor

Invigilators

ReadthePESCIRulesandRegulationsdocument;and

Providethecandidatewithanemailaddressthatisaccessedregularly,andamobilephonenumber

on which the invigilator can be contacted on the day of the assessment. Please note that the

candidatewillprovideACRRMwiththisinformation.

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