REPRESENTATIVES INVOLVED IN

TENDERS AND CONTRACT

V.SHIVA PRAKASH

141576

TENDER AND CONTRACT DEFINED

TENDER: Tendering is the process by which bids

are invited from interested contractors to carry

out specific packages of construction work.

CONTRACT: An agreement enforceable by law

is a contract. Every promise and every set of

promises, forming the consideration for each

other, is an agreement

IMPORTANT PERSONS IN A PROJECT

Client Or Owner

Project Manager

Lead Consultant

Cost Consultant

Consultant

Main Contractor

Senior Estimator Commercial Manager

Building Manager

Cost Planner

Subcontractor

Suppliers

CLIENT OR OWNER

The client is the person for whom the project is

carried out. In the case of notifiable projects, clients

must appoint a competent project manager. Those

clients without construction expertise must rely on the

project manager advice on how best to meet their

duties, but the project manager will need the clients

support and input to be able to carry out their work

effectively. The client remains responsible for

ensuring that client duties are met.

Duties

1. Verify the competence and resources of all

organisations and internal teams the client

engages or allocates to the project

2. Ensure that suitable management

arrangements are made for the project

3. Ensure sufficient time and resources are

allowed for all stages of the project

4. Provide the pre-construction information to the

designers and contractors

Project Manager

A project manager is the person who has the

overall responsibility for the successful initiation,

planning, design, execution, monitoring,

controlling and closure of a project. The project

manager must have a combination of skills

including an ability to ask penetrating questions,

detect unstated assumptions and resolve

conflicts, as well as more general management

skills.

Roles and Responsibilities

Key Participants:

Project Manager

Assistant PM

Roles and Responsibilities :

Prepare documents

Manage process on client behalf

Evaluate and recommend contract award

Negotiate contract

Contd..

The project manager will take the help of the

Lead Consultant,Cost Consultant,Consultant for

the completion of the process of documentation

Project Manager

Lead Consultant

Cost Consultant

Consultant

Lead Consultant

Key Participants :

1. Senior Architect

Roles and Responsibilities:

Manage and coordinate documentation

Prepare addendum responses

Cost Consultant

Key Participants

Quantity Surveyor

Roles and Responsibilities

Prepare pre-tender estimate

Evaluate submissions

Consultant

Key Participants :

Senior Engineer

Roles and Responsibilities:

Prepare documentation

Provide addendum responses

Main Contractor

• Create packages from documentsSenior Estimator

Commercial Manager

• Manage distribution of packages to subcontractors

Building Manager

• Evaluate project risks (commercial and construction)

• Submit Cost Planner

Contd…

Under the main contractor Senior Estimator

Commercial Manager, Building Manager , Cost

Planner are the key participants.

The sub contractor, supplier also will be under the

control of the main contractor

Contd..

The main role of sub contractor if there is Prepare

and submit price based on documents

The main role of supplier is Submit supply costs of

goods & materials as per documents