personnel security management office for industry … update.pdf · personnel security management...
TRANSCRIPT
DSS is addressing today’s risk environment … through our authorities and our
unique access to industry
Executive Order 12829 of January 8, 1993
National Industrial Security Program
• “…the National Industrial Security Program shall serve as a single, integrated, cohesive industrial security program to protect classified information and to preserve our Nation's economic and technological interests.”
2
Functions of Personnel Security Management Office for Industry (PSMO-I)
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Interim Suspension
Personnel Clearance
Processing
PCL Oversight
Continuous Evaluation
Industry Liaison
e-QIP submissions
e-Fingerprints
Interim Clearances
Customer Support
Clearance System Records Data Management
PCL Eligibility/Access
NISP PCL IT System Rqmts
increased visibility efficiency
timeliness
collaborative effort
systematic vision
centralized communication
streamlined processes
PSMO-I
Non-disclosure Agreement (SF-312)
Incident Report Triage
Periodic Reinvestigations
Industry: By the Numbers
5
~900K
Cleared Contractors
(Eligible)
~775K
Cleared Contractors (In Access)
~220K
o e-QIPS Submitted per year
o FY14 breakout:
50% Secret
50% TS
20% Initial
80% PR
~5k
Incident Reports Pending
Adjudication
~5k
Overdue PRs
~$250M
PSI-I Funding per year
~80K
Interim Clearance Determinations
per year
Data Quality Initiatives
6 Note: Key Management Personnel are not included in DQI scripts
DQI Action Taken Records
Impacted Servicing and Owning Relationship (68982): Identifies individuals with no owning/servicing relationship or separation date in JPAS.
Post a separation date based on last action and potentially archive record if over 2 years old. 174,049
DSS Overdue PR Messaging to SMO (76557): After validating overdue PR’s, DSS initiated a “Message from CAF” notifying SMO’s they had an applicant overdue for their PR’s and giving them 30 days to initiate a PR through e-QIP for that individual.
Send message to SMO’s, and if actions are not completed within 30 days of receipt of message, DSS administratively withdraw eligibility in JPAS.
47,559
KMP Reconciliation: Aligned KMP data in JPAS to ISFD (system of record for KMPs)
Reconcile category classification for KMP in JPAS with ISFD data. 15,312
Eligibility determination does not support Access (597) (i.e. Secret eligibility with TS access): Identifies individuals with access at a higher level than what the eligibility supports.
Removes access and notification sent to SMO/FSO (or administratively debrief). 4,911
NEW! DQI 85299: Identifies records that have received a notification requesting a submission for periodic reinvestigation and have not complied.
Administratively downgrade the eligibility due to overdue periodic reinvestigations to bring personnel into compliance and eliminate the overdue PR population when the requests for submission is unresponsive.
1,994
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Overdue Periodic Reinvestigations
-
10,000
20,000
30,000
40,000
50,000
60,000
51,124 49,893
33,518
30,154 30,299
8,143 8,526 8,550 8,143 6,920 3,998
5,326
Overdue PR Inventory
JPAS Notification sent to Industry FSO
Downgrade Action
Industry Overdue PR – JPAS (Feb 2015)
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w/ACCESS
SCI 3,231
TS 1,196
SECRET 831
CONFIDENTIAL 68
Total 5,326
SCI w/ ACCESS
DoD CAF (MIL) 1,613
DIA 274
NGA 194
NRO 506
NSA 644
Total 3,231
w/ACCESS
1990s 5
2000 11
2001 11
2002 29
2003 65
2004 400
2005 588
2006 65
2007 210
2008 671
2009 2,099
2010 1,172
Total 5,326
JPAS does not reflect open investigation
JPAS does not reflect open investigation
Last investigation
Incident Reporting
9
176
743
349
349
2024
2001
21
38
28
0
500
1000
1500
2000
2500
3000
Nov-14 Dec-14 Jan-15
Incident Report by Level
Low Med High
Incident Reporting
10
0
200
400
600
800
1000
1200
1400
1600
1800
2000
Active Incidents in Industry
Dec-14
Jan-15
Feb-15
3.6% 3.8%
3.1%
2.4% 2.1% 2.2%
2.2% 2.0% 2.4% 2.4%
2.4%
3.1% 3.1% 3.0%
2.4% 2.7% 2.6%
1.8%
2.5%
4.9% 5.0% 5.5%
4.1% 4.2% 4.7% 4.9% 4.9%
4.2%
5.4% 5.8%
7.0%
5.1%
5.8%
4.4%
0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
OctFY14
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep OctFY15
Nov Dec Jan Feb
PSMO and OPM Reject Rates Initial and Periodic Reinvestigation Clearance Requests
PSMO OPM
e-QIP Rejection Rates
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FY15
Top Reject Reasons: PSMO-I - Cohabitant/Spouse Information and Financial Information OPM - Fingerprint Cards and Release Pages
Facility Security Officer (FSO) Role
• Responsible for the day-to-day PSI program management for your facility
• Trained to comply w/NISPOM requirements to obtain/maintain security clearances
- Initiate/submit completed e-QIP (SF-86) to PSMO-I based on contract rqmts
- Submit signed Non-Disclosure Agreement (SF312) to PSMO-I
- JPAS record maintenance/update:
o Take owning or servicing relationship
o Add or remove Access as required
o Add separation date as appropriate
» - Ensure Continuous Evaluation (CE)
o Track and Initiate Periodic Reinvestigations
o Report Incidents, security violations, suspicious contact reports
» - Conduct Security Training
• Complete annual PSI-I survey to project requirements for the next 1 – 3 years
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FSO Effectiveness
SVA (28% findings PCL related)
Manage your JPAS records - 14% related to JPAS maintenance
Avoid Red Flag: Ensure no KMP overdue PRs
Goal: No Overdue PRs – can submit up to 90 days in advance
Avoid Red Flag: Keep JPAS account active - Log in daily
JPAS Account Inactive/Terminated –30 days/45 days
KMP
Ensure KMP PCL at level of FCL
Notify IS Rep of KMP changes
PSI Initiation
Keep PSI requests to a minimum
Submit e-QIP as soon as completed - IRTPA initiate timelines
Submit electronic fingerprints when submitting e-QIP
CE
Security Training on Self Reporting and Submitting Incident Reports 14
Influencing the Way Ahead
WNY Implementation
DoD Programs Insider Threat – DoD Insider Threat Management and Analysis Center (DITMAC) - new DSS mission
National Level Programs
Federal Investigative Standards (FIS)
Tier 3 Secret/Tier 5 Top Secret Performance Account Council (OMB PAC PMO)
Personnel Security Reform 120 Day Report to the President - (Performance.gov)
Information Systems
Congressional Section 1628 of NDAA FY15 Personnel Security and Insider Threat
Page 870 (CE, Automated Records Checks, Insider Threat Analysis)
Defense Information System for Security (DISS) - JVS National Industrial Security System (NISS) replace ISFD and eFCL National Contract Classification System (NCCS) – DD Form 254
Innovations
PSI-I Click to Sign e-QIP release forms Interim Clearance automation Industry Portal for information update, document sharing, etc
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Customer Service Requests
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RRU PSMO-I reviews, responds and routes Research, Recertify and Upgrade requests
Elevated Requests
Elevated Requests are submitted by the call centers to the PSMO-I for action
OPM Pre-unacceptable issues sent to the PSMO-I and submitting official
Email/Online
Emails received via the [email protected] mailbox
Contact Information
Address: Defense Security Service ATTN: PSMO-I 7556 Teague Road, Suite 500 Hanover, MD 21076
Fax: 571-305-6011 Email: [email protected] [email protected]* [email protected]
PSMO-I
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Phone: 1-800-467-5526 Email: [email protected] [email protected] Menu Options: 1 – JPAS 6 – General Inquiry / Contact 3 – SWFT Center Information 4 – DCII 5 – Personnel Security Inquiry
DMDC Contact Center
Phone: 301-833-3850 • SSOs and FSOs ONLY
Menu Options: 5 – Industry
DoD CAF Call Center Phone: (888) 282-7682 1 – OBMS/e-QIP/STEPP/ 4 – e-QIP ISFD/NCAISS Account 5 – STEPP Lockout or Password Reset 6 – ISFD 2 – Personnel or Facility 7 – NCAISS Security Clearance Inquiries 8 – General 3 – OBMS Inquiry
DoD Security Services Call Center
*Note: When using the e-fax option to submit SF-312s ONLY, encrypt the file in the first email and send the password in a separate email.
NEW